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Mayor and City Council Appointments to Various Boards and Commissions Copyrighted January 3, 2018 City of Dubuque Action Items # 1. ITEM TITLE: Mayor and City Council Appointments to Various Boards and Commissions SUMMARY: City Council to review and determine any changes to Mayor and Council Member appointments and representation on various boards and commissions. SUGGESTED DISPOSITION: Suggested Disposition: Receive and File; Council ATTACHMENTS: Description Type 2018 Council Worksheet Supporting Documentation 2018 City Council Latest Listings Supporting Documentation 2018 City Council List by Name Supporting Documentation 2018 City Council List by Commission Supporting Documentation Letter - Convention and Visitor's Bureau - Travel Supporting Documentation Dubuque Letter - Dubuque County Early Childhood Supporting Documentation Letter - Dubuque County REAP Committee Supporting Documentation Letter - Dubuque Initiatives Supporting Documentation Letter - Dubuque Main Street Supporting Documentation Letter - Dubuque Racing Association Supporting Documentation Letter - Emergancy Management Dubuque County Supporting Documentation Letter - Examining Board Supporting Documentation Letter - Greater Dubuque Development Corporation Supporting Documentation Board and Executive Committee Letter - Mines of Spain Advisory Board Supporting Documentation Letter - Operation New View Supporting Documentation Letter - River Valley Initiative Supporting Documentation Board/Commission Name Newly Appointed Term Representatives Appointed By Convention 8.Visitor's Bureau Buol 1 year term- July to June Mayor City Council Board of Directors-Travel Dubuque Jones 1 Council member Convention and Visitors Larson 1 year term July to June 2 Council members City Council with Convention Bureau Advisory Board - and Visitor's Bureau Board of Travel Dubuque Diredors approval Rios County Resource Larson 1 year term- August to July 1 Council member City Council Enhancement and Protection Act(REAP)Committee Dubuque County Early Shaw 3 year term- Jan 1, 2018 1 Council member City Council with DCEC board Childhood Board approval Dubuque County Emergency Fire Chief 1 year term Jan. to Dec. Mayor or iYs representative Mayor Management Council Rick Stienes Dubuque Initiatives Larson For Length of Term 2 Council members City Council Shaw Dubuque Main Street Board of Jones 1 year term Jan. to Dec. 1 Council member 1 member appointed by the Directors City Council Dubuque Main Street Jones 1 year term Jan. to Dec. 1 Council member 1 member appointed by the Executive Committee City Council Dubuque Metropolitan Area Jones 1 year term Jan. to Dec. 2 Council members City Council Solid WasteAgency Resnick Dubuque Racing Association - Buol 1 year term- May 1 to April 30 3 Council members City Council Board of Directors Jones Shaw Four Mounds Foundation Resnick 1 year term- Jan. to Dec. with 1 City representative City Council Board of Trustees no limitations Friends of the Mines of Spain Buol 1 year term- Jan. to Dec. 1 person designated by the City Council Advisory Board City of Dubuque Greater Dubuque Development Shaw 1 year term- July to June 2 Council members City Council Corp. (GDDC) Board of Directors Del Toro Operation: New View Resnick 1 year term- Jan. to Dec. 2 Representatives, need not City Council Community Action Agency be public officials but have full authority to act for the public officials Del Toro Pre-Disaster Mitigation Plan Larson 5 year term- January 2019 Up to 2 Council members City Council Committee(PDMP) Jones River Valley Initiative Del Toro 3 year term- January 2019 1 member from the City self-perpetuating, meaning the Foundation Board of Directors Council not currently on the board members themselves GDDC Board recruit new members Mayor and City Council Members Latest Listings 1/3/2018 Meeting Area Council of Govemmen[s Dubuque Me[ropoli[an Area hansporta[ion Sys[em(DMATS) Policy No regular meeting dates(met lwice in 10 years) Committee Buol Length of Term 2nd Thursday of each month at 12 Noon ECIA 7600 Commerce Park, Dubuque, IA. 52002 COMerence Boartl Buol For Leng[h of Term Meetings called by City Assessor Larson For Leng[h of Term Buol Length of Term Del Toro For Leng[h of Term Larson Length ofTerm Jones For Leng[h ofTerm Del Toro Length of Term Shaw For Leng[h of Term Jones Length of Term Resnick For Leng[h of Term Shaw Length of Term Rios For Leng[h of Term Resnick Length of Term Rios Length of Term Dubuque Me[ropoli[an Area hansporta[ion Sys[em(DMATS) Technical Ativisory Committee Conven[ion&Visi[or's Bureau Boartl of Direc[ors-Travel Dubuque 2nd Thursday of each month at 10:30 2nd Tuesday of each month at 4:00 pm ECIA 7600 Commerce Park, Dubuque, IA. 52002 Buol 1 year term-July to June Buol For Leng[h of Term Jones 1 year term-July to June Van Milligen Virtue of Position Dubuque Racing Associa[ion-Boartl of Direc[ors 3rd Tuesday of each month at 12 Noon Conven[ion antl Visi[ors Bureau Ativisory Boartl-Travel Dubuque Q Casinq 1855 Greyhound Rd. 3rd Thursday of every other month at 12:00 Noon(Jaq Mar.etc J Buol 1 year term-May 1 to April 30 Larson 1 year term July to June Jones 1 year term-May 1 to April 30 Rios 1 year term July to June Shaw 1 year term-May 1 to April 30 Van Milligen Virtue of Position CouMy Resource Enhancemen[antl Pro[ec[ion Ac[(REAP)Commi[[ee Annually on the 2nd Tuesday in August at 3:00 p.m. Examining Boartl Larson 1 year term-August to Jul Upon receipt ofthe report of the examining Board a written notice to call a meeting to appoint an assessor Dubuque CouMy Early Chiltlhootl Boartl Barry Lindahl 6 year term-May,2021 4th Tuesday of each month at 12 p.m.(Except July and December) Shaw 3 year term-Jan 1,2018 Four Mountls Fountla[ion Boartl of Trus[ees 3rd Monday of each month Dubuque CouMy Emergency Managemen[Council Resnick 1 year term-Jan.to Dec.with no limitations 1 st Tuesday of Mag August and November @ 7:00 pm at the Fire Training Center Regional Emergency Response Training Facility,14928 Public Safety Way Frientls of[he Mines of Spain Ativisory Boartl Fire Chief Rick Stienes 1 year term Jan.to Dec. No Less than one time a year on average meets quarterly Buol 1 year term-Jan.to Dec. Dubuque Ini[ia[ives Van Milligen-Project Virtue of Position 2nd and 4th Monday of each month at 12:00 Noon McCarthy Center for Nonprofit Learning,second Aoor Roshek Building Grea[er Dubuque DevelopmeM Corp.(GDDC)Boartl of Direc[ors Buol Virtue of Position 3rd Tuesday (March,June,Sept, Dec.)at 830 a.m. Larson For Length of Term Schmid Innwation Center,900 Jackson SL Suite 109 Shaw For Length of Term Buol 1 yearterm-July to June Van Milligen Virtue of Position Shaw 1 yearterm-July to June Del Toro 1 yearterm-July to June Dubuque Main S[ree[Boartl of Direc[ors Van Milligen 1 year term-July to June 4th Wednesday ofJan.,Feb.,March,April,Mag June,Sept.and Oct.and the ist Maurice Jones 1 yearterm-July to June Wednesday ofAug.and Dec.at 8:00 a.m. Ho[el lulien,20o nnain s[. Grea[er Dubuque Developmen[Corp.(GDDC)Execu[ive Commi[[ee Jones 1 year term Jan.to Dea 3rd Tuesday of each month at 8:30 a.m.(March,June,Sept.and Dec.are Randy Peck 1 year term Jan.to Dec. conjunction with Board of Directors) Schmid Innwation Center,900 Jackson SL Suite 109 Dubuque Main S[ree[Execu[ive Commi[[ee Buol Virtue of Position 3rd Thursday of each month at 11:30 am Van Milligen Virtue of Position Hotel Julieq 200 Main St. Jones 1 year term Jan.to Dec. Opera[ion:New View CommunityAc[ion Agency Randy Peck 1 year term Jan.to Dea 2nd Thursday of each month at 7:30 p.m.(except July and August) Resnick 1 year term-Jan.to Dec. Dubuque Me[ropoli[an Area Solitl Was[e Agency Del Toro 1 year term-Jan.to Dec. 3rd Wednesday of each month at 4:00 p.m. Alvin Nash 1 year term-Jan.to Dec. City of Dubuque Municipal Service Center,925 Kerper Crt. Jones 1 year term Jan.to Dea Pre-Disas[er Mi[iga[ion Plan Committee(PDMP) Resnick 1 year term Jan.to Dec. Meets once every five years to update the PDMP and review appointments Larson 5 year term-January 2019 Jones 5 year term-January 2019 River Valley lni[ia[ive Fountla[ion Boartl of Direc[ors Meets quarterly 7:30 AM Schmid Innwation Center,900 Jackson SL Suite 109 Del Toro 3 year term-January 2019 Board/Commission List bv Name 2018 January 3, 2018 Meeting Buol Area Council of Governments Conference Board Convention & Visitor's Bureau Board of Directors - Travel Dubuque Dubuque Initiatives Dubuque Metropolitan Area Transportation System (DMATS) Policy Committee Dubuque Metropolitan Area Transportation System (DMATS) Technical Advisory Committee Dubuque Racing Association - Board of Directors Friends of the Mines of Spain Advisory Board Greater Dubuque Development Corp. (GDDC) Board of Directors Greater Dubuque Development Corp. (GDDC) Executive Committee Del Toro Conference Board Dubuque Metropolitan Area Transportation System (DMATS) Policy Committee Greater Dubuque Development Corp. (GDDC) Board of Directors Operation: New View Community Action Agency River Valley Initiative Foundation Board of Directors Jones Conference Board Convention & Visitor's Bureau Board of Directors - Travel Dubuque Dubuque Main Street Board of Directors Dubuque Main Street Executive Committee Dubuque Metropolitan Area Solid Waste Agency Dubuque Metropolitan Area Transportation System (DMATS) Policy Committee Dubuque Racing Association - Board of Directors Pre-Disaster Mitigation Plan Committee (PDMP) Larson Conference Board Convention and Visitors Bureau Advisory Board - Travel Dubuque County Resource Enhancement and Protection Act (REAP) Committee Dubuque Initiatives Dubuque Metropolitan Area Transportation System (DMATS) Policy Committee Pre-Disaster Mitigation Plan Committee (PDMP) Resnick Conference Board Dubuque Metropolitan Area Solid Waste Agency Dubuque Metropolitan Area Transportation System (DMATS) Policy Committee Four Mounds Foundation Board of Trustees Operation: New View Community Action Agency Rios Conference Board Convention and Visitors Bureau Advisory Board - Travel Dubuque Dubuque Metropolitan Area Transportation System (DMATS) Policy Committee Shaw Conference Board Dubuque County Early Childhood Board Dubuque Initiatives Dubuque Metropolitan Area Transportation System (DMATS) Policy Committee Dubuque Racing Association - Board of Directors Greater Dubuque Development Corp. (GDDC) Board of Directors Bv Virtue of the Position Van Milligen Convention & Visitor's Bureau Board of Directors - Travel Dubuque Dubuque Initiatives Dubuque Racing Association - Board of Directors Dubuque Racing Association - Executive Committee Greater Dubuque Development Corp. (GDDC) Board of Directors Greater Dubuque Development Corp. (GDDC) Executive Committee Citv Council Appointed Mav 4, 2015 Barry Lindahl Examining Board Mavoral Appointment Fire Chief Rick Stienes Dubuque County Emergency Management Council Citv Manqer Appointments Alvin Nash Operation: New View Community Action Agency Maurice Jones Greater Dubuque Development Corp. (GDDC) Board of Directors Randy Peck Dubuque Main Street Board of Directors Dubuque Main Street Executive Committee Board/Commission List by Commission January3, 2018 Meeting Area Council of Governments Buol Conference Board Mayor and All Council Members Convention &Visitor's Bureau Board of Directors - Travel Dubuque Buol Jones Van Milligen Convention and Visitors Bureau Advisory Board - Travel Dubuque Larson Rios County Resource Enhancement and Protection Act (REAP) Committee Larson Dubuque County Early Childhood Board Shaw Dubuque County Emergency Management Council Fire Chief Rick Stienes Dubuque Initiatives Buol Larson Shaw Van Milligen Dubuque Main Street Board of Directors Jones Randy Peck Dubuque Main Street Executive Committee Jones Randy Peck Dubuque Metropolitan Area Solid Waste Agency Jones Resnick Dubuque Metropolitan Area Transportation System (DMATS) Policy Committee Mayor and All Council Members Dubuque Metropolitan Area Transportation System (DMATS) Technical Advisory Committee Buol Dubuque Racing Association - Board of Directors Buol Jones Shaw Van Milligen Dubuque Racing Association - Executive Committee Van Milligen Examining Board Barry Lindahl Four Mounds Foundation Board of Trustees Resnick Friends of the Mines of Spain Advisory Board Buol Van Milligen - Project Manager Greater Dubuque Development Corp. (GDDC) Board of Directors Buol Shaw Del Toro Van Milligen Maurice Jones Greater Dubuque Development Corp. (GDDC) Executive Committee Buol Van Milligen Operation: New View Community Action Agency Resnick Del Toro Alvin Nash Pre-Disaster Mitigation Plan Committee (PDMP) Larson Jones River Valley Initiative Foundation Board of Directors Del Toro December 5, 2017 h City of Dubuque, City Clerk's Office i c/o Kevin Firnstahl 50 W. 13th Street Dubuque, IA 52001-4805 RE: Appointments to the Travel Dubuque Advisory Committee Dear Kevin, Please accept this letter as a formal request for City Council representation on the Travel Dubuque Advisory Committee. The Travel Dubuque Advisory Committee has two appointed City Council representatives. The terms are yearly appointments and our current representatives are Joyce Connors and Jake Rios. Typically, meetings are held on the 3rd Thursday of every other month from Noon to 1 pm in the Travel Dubuque Boardroom, 270 Main Street: The next meeting will be Thursday,January 18,2018. Sincerely, � � '��_ i �� Keith Rahe, President&CEO � 6 � g� �� .w�ry1�r��F� �� T P��+ M�� ?t�t�#„�t�tt�.001.�11rt'� ' December 12{2017 ��'�!y Chitdhrtr�d> ��``J '�.�;.f k �:� �a..��f�G� Kevin Firnstahl , ��-� � ; � ��.w�� , �.:,, �r{� � '�,= City Clerk`s OfFice � � ; - a �� City of Dubuque , . g � : � � 50 West 13th Street ' � � � Rubuque, (A 52an1 � Dear Mr. FirnstahL• Board of Directars On behalf of the Dubuque Cnunty Early Childhaod(DGEC) Board, f am writing in rvick Fatrum,ehair respanse ta your Ietter dated November 2tl on City Council rep�esentation. [�CEC is interested in continuing City Counci!repC�sentation an our board af an�eta aetsche,vtce�nair �irectors. Nere is the informafiion you r�qtaested for cpnsideration: � Gina Blean • Gurrent Represr�ntatian—C{�vin Lynch halds the City Council seat an the amy cameran bGEC Boarc!�nti this position is p�rt of�CEC bylaws. I xirn Glaser . Term Dates—Terms on the f�CEC Baard run three years,and the City � �im�uentherman Ccruncil term far DCEC is at the twrr-year mark. h � � r�an Huss • Meeting lnform�tion—The DCEC Board meets on the 4�'Tuesday c�f the � xeVin�ynch month{except not in,luly or December)at 12 p,m.at Keystone Area EducationAgency,23�.Q Chaney Road, Dubuque. � � Linda Martin D�K's main purpase is to strengthen p�rtnerships between citizens,lacal ' psh��e tv�etcafif gavernments,and eommunity partners—sa children are healthy an�i ready ta Michelle Milbert-Parsans succeed in sehool and throughaut lif�. Joel Reicks Please share this informatian when the City Cpuncil reviews representation in � January. Feef free ta send questions at any time. I can be reached at(563)588- Cindy steffens 162Q or sedward24@aoC.com.Thank you for yaur con5ideratian, JeffTurner Sincerely, Don Vrotsos �� 9 Ashley Weber �� 1ay Wickham Sherri Edwards, Director Sherri Edwards,Directar � �� I Dubuque Planiting Services Department THE CTTY OI' � City Hall-50 West 13°i Street -�� Aii�Amiria7 Ci1► D t.J L '�-� '��t� Dubuque,IA 52001-4845 (563)589-4210 phone (563)589-4221 fax wm-zou (563)690-6678 TDD Masterpiece on the Mississippz Zp13•20Y7 planning@ciiyofdubuque.org November 28, 2017 Kevin Firnstahl City Clerk 50 W. 13th Street Dubuque IA 52001 RE: Appointment to the Dubuque County REAP Committee Dear Kevin, This letter constitutes a request for City Council representation to serve on the Dubuque County Resource Enhancement and Protection (REAP) Committee. The current City Council representative on the Dubuque County REAP Committee is Councilmember Joyce Connors. The Dubuque County REAP Committee appointment is made annually at the first City Council meeting in August. The term is for one year. The Dubuque County REAP Committee generally meets annually on the second Tuesday in August at 3:00 PM in the Supervisors Chambers on the fourth floor of the Dubuque County Courthouse. Enclosed is background information about the REAP program and the role of county REAP committees. Also enclosed is information about the REAP grant funding awarded to the City of Dubuque by the lowa Department of Natural Resources. These grant applications were reviewed and approved at the Dubuque County REAP Committee annual meetings. Please contact me if you have questions or need additional information. Thanks. Sincerely, � .- � `�1�.�'y�,;{. c:a.-':��:`t c,-� Laura Carstens Planning Services Manager Enclosures Service People Integrity Responsibility InnovaHon Teamwork � Dubuque County REAP Committee: background information REAP stands for Resource Enhancement and Protection. It is a State of lowa program that investS in the enhancement and protection of the state's natural and cultural resources. lowa is blessed with a diverse array of natural and cultural resources, and REAP is likewise diverse and far reaching. Depending on the individual programs, REAP provides money for projects through state agency budgets or in the form of grants. REAP also encourages private contributions that help accomplish program objectives. REAP is funded from the state's Environment First Fund (lowa gaming receipts) and from the sale of the natural resource license plate. The program is authorized to receive $20 million per year until 2021, but the state legislature sets the amount of REAP funding every year. In 2017 REAP was appropriated $12 million. When you add license plate and interest income, its total budget is about$12.5 million.The following four state agencies administer REAP programs: . Department of Natural Resources (DNR) . Department of Agriculture and Land Stewardship, Division of Soil Conservation . Department of Cultural Affairs,State Historical Society • Department of Transportation REAP funds go into eight different programs based on percentages that are specified in the law. First$350,000 each year goes to Conservation Education 1%of balance goes for DNR Administration Remaining balance is then divided as follows: 1. Roadside Vegetation (3%) 2. Historical Resources (5%) 3. Public Land Management (9%) 4. City Parks and Open Space (15%) 5. Soil and Water Enhancement (20%) 6. County Conservation (20%) 7. State Open Space (28%) REAP Committee Duties REAP is a local, grassroots program. It is your local conservation program, guided by your local interests for your local needs. County REAP committees have several important functions: • Coordinate the program, plans and proposed projects developed by cities, county conservation board and soil and water conservation district for funding by REAP. • Review and comment upon all REAP projects before they are submitted for funding. The signature of the county committee chairperson is necessary for all city, county conservation and private/public cost share grant requests. • County committees should prepare a five-year plan that includes a one-year proposed expenditure plan for their county showing what they want REAP to accomplish in the future, and where they want to see REAP money expended, and submit it to the DNR. • County committees are in the best position to educate county residents on what REAP has done for their county, along with the values and benefits of REAP. Critically important to the success of REAP, the rest ofthe people in your county need to know of the benefits of REAP. Educating lowans about REAP, how it works, how it is funded, how they benefit is critical to REAP's support by the Legislature, the Governor, and the four state departments that help operate REAP. REAP county committees are in the best position to carry out this important duty. Additional information about REAP county committees can be found in the lowa Code:455A.20. Source: lowa DNR website, 11/28/17 r CITY OF DUBUQUE REAP GRANT FUNDING SINCE 1997 PROJECT YEAR AMOUNT Chaplain Schmitt Island - Heron Pond Wetlands Nature Trail 1997 $194,583 Mississippi Riverwalk Recreational Trail - Land Acquisiiton 2000 $200,000 Alliant Energy Powerline Trail 2002 $182,000 lowa 32 Trail - Phase 1 (U.S. 52 to JFK Rd.) 2005 $200,000 Eagle Point Park-Trolley Line Trail 2007 $200,000 lowa 32 Trail - Phase 2 (1FK Rd. to Plaza Dr.) 2008 $200,000 lowa 32 Trail - Phase 3 (Plaza Dr.to Holliday Dr.) 2009 $200,000 E. B. Lyons Intepretive Area Expansion- Land Acquisition 2011 $200,000 E. B. Lyons Intepretive Area Expansion - Development 2012 $200,000 lowa 32 Trail - Phase 4 (Holliday Dr. to Pennsylvania Ave.) 2013 $200,000 lowa 32 Trail - Phase 5 (Penn Ave. to Chavenelle Dr., historic bridge) 2014 $200,000 Eagle Point Park- Environmental Restoration (phase 1) 2015 $200,000 Valentine Park Expansion - Land Acquisition 2016 $140,790 Eagle Point Park- Environmental Restoration (phase 2) 2017 $200,000 TOTAL $2,717,373 N '� +'' .--,....--. � V� V4�LVl.V, :IN�I:TII�TIVES TO; The Hanorable Mayor and City Council Members FROM: Douglas J. Horstmann, L}ubuque Initiatives Board President �� S�3�JECT': City Repres�ntative Vacancies for Dubuque Initiatives Bcrard of �irectors �I i DATE: December 1'1, 2017 ` II INTRODUCTIUN � This memorandum presents for City Council consideration the fillin� �f two Gity Counci! � Representative vacancies on the C�ubuque Cnitiatives Baard of airectors. � BAC!{GR�UND �' Dubuque Initiatiues has been in ��ister�ce s�nce the 1980s and was c�riginaNy formed tc� �� , facilitate development of indcastrial f�nd irr Dubuque in an effort to promate business � expansian and recruitment. � � ; The organization's Mission Statement is: �3ubuque Initiatives, (nc. is a sustain�bf�, nar►- � profit organization, working as a comm�nity pa�ner and cat�lys�, to undert�ke � challenging projects involving j�b creati€�n andlar cornmunity revitalizati+�n that sup�c�rts � a viable, livable and equitabl� cvmmur�ity�. � � Dubuque Initiatives has an eCeven-memb�r baard which consists of the fc�l[vwing: • Mayor of Dubuque • Two City Council Nlembers • Dubuque City Ma�ager • Executive Directar of the Gre�,ter Dubuque C7evelapment Corparati�n • Six At-Large Directors selecfied by the Duk�uque Initiafiives Board. DISCUSStON The bylaws of�ubuque Initiatives state "the two City Cc�uncil members shal! be appointed by the Dubuque City Council at the first meeting af the Dubuque City Cauncii in January and immediately talce affice." As Counci! Members Joyce Connors and Kevin Lynch wii! no longer be on the City � Cnuncil as of its first meeting of 2�18, the City Council wil! need io select twa new members at that time to sit c�n the (Jubuque Initiatives Board to represent the �ity — � P.O. I3c�x 17�<� • DUB��ur. IA 5�C104-17�5 • {563) 589-4.3�J3 � � I Councii. Dubuque Initiatives believes fihese persons shQuid be committed to the success af the downtown. The Dubuque lnitiatives Board regularly meets the second and four�h Monday c�f every month a# noon in the Community Foundation Board Raom (the McCarthy Center in tl�e � �u5ri�k nuiidii�yj. i ii� avaiu ��ay �t�i�v� ii�� ri�`vi�i�iiji irie�iiFiy iU a �aiii�i�i�i ivi�[i�aa}i ii attendance is expected to be law at the normal meeting time. � i RECtJMMENDATit��ll ACT[C3�i Si`EP � I respectfuily request that the City Gtiuncil appoint two City Council represen�atives to fill i the currenf vacancies an the Du�u�ue Initiatives Board o# Directc�rs. � i � u �� 'i ;j h , �; �I i �i � :� ;�I, , � , i� � �I � �� s � a 1 � D U B U Q U E MAIN STREET i o 6 g M A I N 5 T R E E T • D U B U Q U E • I O W A • 5 z o o a-4 7�4 [5 6 3 1 5 8 8'4 4 a� ' [S 6;]5 8 8-0 6 y 5-F A% • W W W.D U B U Q U E M A I N 5 T R E E T.O R G November 29,2017 City Council City of Dubuque Dubuque, IA 52001 Mayor Buol& Council Members; On behalf of Dubuque Main Street(DMS) and our Board of Directors; and as stipulated in the DMS bylaws, I am writing to invite/request the Dubuque City Council appoint a member of the council to our board of directors and Executive/Organization Committee. Per our Contract of Services with the City, DMS is your downtown development corporation and partner. As a 501(c)3 not-for-profit organization, we receive approximately 20 percent of our funding from our contract with the City and 80 percent from other sources. As we work for continuous betterment and development of your city center,DMS greatly values input from City Council and City Staff representatives. Ric Jones currently holds the DMS board position on your behalf. As we work on the same fiscal year as the city, Ric's term technically expires on June 30, 2018,but as has always been the policy, we will adjust terms and our board will vote per your decision/appointment at your first meeting in January. Having made that statement,the council should know Ric has served our board very well and we would certainly welcome his reappointment. Our board meets on the fourth Wednesday of most months, with some adjustments in the summer and for the November/December holidays. I am attaching our current schedule for calendar 2018. Should anyone need further details of our partnership and the City of Dubuque's representation on our board,please call me at 563-588-4400. Sincerely, ��c`��--�. Daniel L. LoBianco Executive Director — -- -- --- - -- ------ — — — - --- —�- Dubuc�ue Main Street 2018 Calendar Date Day Nl�etings Start Locale January 17 Wednesday Executive Committee 11:30 a.m. Hotel Julien Dubuque January 24 Wednesday Board Meeting 8:00 a.m. Hotel Julien Dubuque February 21 Wednesday Executive Committee 11:30 a.m. Hotei Julien Dubuque February 28 Wednesday Board Meeting 8:00 a.m. Hotel Julien Dubuque March 21 Wednesday Executive Committee 11:30 a.m. Hotel Julien Dubuque March 28 Wednesday Board Meeting 8:00 a.m. Hotel Julien Dubuque April 18 Wednesday Executive Committee 11:30 a.m. Hotel Julien Dubuque April 25 Wednesday Board Meeting 8:00 a.m. Hotel Julien Dubuque May 16 Wednesday Executive Committee 11:30 a.m. Hotel Julien Dubuque May 23 Wednesday Board Meeting 8:00 a.m. Hotel Julien Dubuque June 20 Wednesday Executive Committee 11:30 a.m. Hotel Julien Dubuque June 27 Wednesday Board Meeting 8:00 a.m. Hotel Julien Dubuque July 18 Wednesday Executive Committee 11:30 a.m. Hotel Julien Dubuque August 1 Wednesday Board Meeting 8:00 a.m. Hotel Julien Dubuque August 15 Wednesday Executive Committee 11:30 a.m. Hotel Julien Dubuque September Tuesday? Annual Awards Banquet/ 5:30 p.m. ? Hotel Julien Dubuque TBA Board Meetin September 19 Wednesday Executive Committee 11:30 a.m. Hotel Julien Dubuque October 17 Wednesday Executive Committee 11:30 a.m. Hotel Julien Dubuque October 24? Wednesday Board Meeting or Retreat TBA TBA November 21 Wednesday Executive Committee 11:30 a.m. Hotel Julien Dubuque December 5 Wednesday Board Meeting 8:00 a.m. Hotel Julien Dubuque December 19 Wednesday Executive Committee 11:30 a.m. Hotel Julien Dubuque Date Day �� Start Locale January 26 Friday Music Crawl 6:OOPM Varies Downtown April 9-14 Weekdays Architecture Days Varies Varies Downtown April 13 Friday Main Street lowa Awards 5:00 p.m. Des Moines May 4 Friday Puttzin' Around Downtown 12:00 p.m. Downtown May 5 Saturday Farmers' Market Opens 7:00 a.m. City Hall June 15 Friday Dubuque...And All That Jazz 3:00 p.m. Town Clock July 20 Friday Dubuque...And All That Jazz 3:00 p.m. Town Clock August 17 Friday Dubuque...And All That Jazz 3:00 p.m. Town Clock September 7 Friday Dubuque...And All That Jazz 3:00 p.m. Town Clock October 5 Friday Fall Into Art Gallery Tour 5:00 p.m. Downtown October 27 Saturday Farmers' Market Closes 12 p.m. City Hall November TBD Holiday Lights Go Up TBD 4 Districts Rev.7/24/17 � I C�I�,�R.�E�� „y i . ' � a��#a�� , � e . ,� ;. � _ _ _ � I% November 21, 2017 � Kevin S. Firnstahl �' � City of Dubuque 50 W. 13th St. ' Dubuque, IA 52001-4805 '� � � RE: Appointment to the Dubuque Racing Association Board of Directors and the Dubuqu�e h Racing Association Executive Committee �i� C � ; Dear Kevin, � ;; Please provide the names of the Dubuque City Council representatives that will serve on the ii � Dubuque Racing Association Board of Directors. Currently the appointees are Mayor Roy Buol, �� Council members Ric Jones, and Kevin Lynch and City Manager Mike Van Milligen. ''a h The Executive Committee meets the 2nd Tuesday of each month at noon at the Q Casino. The li full Board of Directors meets the 3rd Tuesday of each month at noon at the Q Casino. Per the bylaws: Governmental appointees shall be nominated on a yearly basis by the respective I governmental bodies on or before the Association's annual meeting date. The DRA Annual Meeting for 2018 will be January 16th at noon in the Q Showroom at Q Casino. Thank you for your attention to this matter. Sincerely, C Brian D. Southwood V.P. Grants Special Projects I DUBUQUE RACING ASSOCIATION �� 2018 DRA Meeting Schedule �c n s i ry o � DIAMONDJO � Executive Committee Board of Directors Tuesday, January 9 Tuesday, January 16 Tuesday, February 13 Tuesday, February 20 Tuesday, March 13 Tuesday, March 20 Tuesday, April 10 Tuesday, April 17 Tuesday, May 8 Tuesday, May 15 Tuesday, June 12 Tuesday, June 19 Tuesday, July 10 Tuesday, July 17 Tuesday, August 14 Tuesday, August 21 Tuesday, September 1 1 Tuesday, September 18 Tuesday, October 9 Tuesday, October 16 Tuesday, November 13 Tuesday, November 20 Tuesday, December 1 1 Tuesday, December 18 Below is a listing of Board members who are invited to attend the scheduled meetings of the Executive Committee, per the Board's policy. Date and Time Invited to Executive Date and Time Invited to Executive of Meeting Committee Meeting of Meeting Committee Meeting Tues, January 9 - Noon Buol & Donohue Tues, July 10- Noon Buol & Donohue Tues, February 13-Noon Herrig & Jones Tues, August 14- Noon Herrig &Jones Tues, March 13- Noon Klein &Knutsen Tues, September 1 1 - Noon Klein & Knutsen Tues, April 10- Noon Lynch & TBD Tues, October 9 - Noon Lynch & TBD Tues, May 8- Noon Mohr& Wolfe Tues, November 13- Noon Mohr& Wolfe Tues, June 12- Noon Zartman & TBD Tues, December 1 1 - Noon Zartman & TBD � � 14928 Fubfic Saf�ty Way �}U�U(,�LIGy �/� �'J��d`�`�'��3 � � PhOne: 563-589-417C� ��x; 663-589-OQ15 � E-Mail: dbqema@yousq.net a � � 'f`homas I. B�rger, C3irector Mike Wuertzer, Ghairperson C�an C�eer�an,Vice-Chairperson _ � November 28,2�17 � � i �ity Clerl<�i<evin �Irr�stahl � City af I�ubuque � 5D W 13t�5tre�t � p Dubuque, EA 52001-48p5 � il RE: Appointment to the �ubugue�ounty Emerger►cy Managemer�t Cammittee � �ear(fevin, Accorcfing to la�nra Code Chap#er 29Cr tfie rnayor of each camrrrunifiy,a rnemkrer af the Boarc[ of Supervisors�nd the County SF�eriffi cornprise the Emergency Management Cammissivn. The Mayar can � appoint a representetive to act csn his/her behalf far the city. If the rneeting is crur annuai budget meei:ing in February,the Mayar or a ccrurrcilperson wiil rreed�a attend. Per state cade,aniy elected officials are,able to approve andJ�r amend the emergency man�gemer�t budget. For�ll �ther duties, the representative can act rrn behalf of the city. Fire Chief Ricl�Steines F�as been the appnin�ed representafiive for th�city of�ubuq�e and has attcn�ed all rneetings in 2G17. The term of his apperintmer�t can be arrnual, bi-anrrual,ar whatever warks best far i;he city. The Dubuque Caunty�mergency Management Camrnissron meet's quarterly on the first � Tuesday of May,August and Novernber at 7:00 p.m.�t the Fire T'rainrng Facility. The February rneefiing � is the annual budget meeting af the�ommissi�an and is at the Epworth City Hall at a date tQ be det�rmined. The February meeting�s the meeting requiring an electeci officiaf attend. The pre-disaster mit�gatian plan camm�ttee ncs fanger exgsts and wiTl ncat require annual a�point►t��nts a� cc�uracil membe�s. Sincerely, " � � Thomas !. Berger Emergency Management Caordinatar � @ i Trish Gleason From: Rick Engelken <Rick.Engelken@dubuquecounty.us> Sent: November 28, 2017 8:40 AM To: Kevin Firnstahl Cc: Trish Gleason;Judy Jansen Subject: Examining Board Kevin, The City's representative on the Examining Board is Barry Lindahl. Barry was appointed in 2015 to a 6 year term. The Examining Board only meets if there is a vacancy in the City Assessor position or an appeal of disciplinary action by the Deputy Assessor. When the term has expired the City Assessor's office will request the City Council to appoint someone to the Board and � it will be recorded at the meeting of the City Conference Board. The parts of the Code of lowa that deal directly with the Examining Board are 441.3,441.4,441.6,441.7, and 441.10(4). If you should have any questions please let me know. Rick Engelken Dubuque City Assessor 720 Central Dubuque lowa, 52001 Rick.En�ell<en@dubuquecounty.us 563-589-7800 1 1 � Trish Gleason From: Kevin Firnstahl Sent: December 6, 2017 2:03 PM To: Trish Gleason Subject: FW: GDDC Board membership Attachments: 2017_04_City of Dubuque Request.pdf Trish, ' Karen Kluenser just provided Iast year's letter. Please use it to verify your information. Council will have to decide who takes over Jan-April, and then from April on. I informed Karen we'd let GDDC know what changes to expect after the 1/3 meeting. Tha n ks, � Kevin From: Karen Kluesner ° Sent:Wednesday, December 06, 2017 1:57 PM { To: Kevin Firnstahl <Kfirnsta@cityofdubuque.org> __� Subject: �, Hey Kevin—we do this in April, 2017—so will this work or do you need something more current—let me know � Thanks! � � Karen Kluesner � Vice President of Operations Greater Dubuque Development Corporation Schmid Innovation Center,900 Jackson Street,Suite 109 Dubuque, lowa 52001 563-557-9049 (office) 563-581-1940 (cell) karenk@�reaterdubuque.org www.�reaterdubuque.ar� � � � �� IJ��J � DEVEL€}PRi�iVT Ct}RP. Schmid(nriovacion C�riter 900 9ac(fsori St„Suice�.t�9 Apri12Q, 20�.7 �cr�u�u�,ir�,�zoaa: x��+r�v:gren tercl�rb�r�sre,arg 1 Mr. Michael C.Van Milligen� i City Manager 5Q West 13#h Street � Dubuque, lowa 52Q01 1 � [7ear Mike: � � Gr�ater Dubuque C�evelopment's By-�aws provlde that the Mayar,Cifiy IYl�nager,�nd City Eeonomie I� Developrment Directc�r sh�ll be elected to serve on th��reater Dubu�ue i�evelc�pment Board of �; D'[rectors. C7ur reco�ds inc�icate t�at your term,the Mayor's kerrri anc�the Economic Development i Dire�t4rs term expires June 30,2�17. T#�erefore, Grea�er Dubuque needs tc� receive�fficial notificatic�n � that you;Roy Huol and Maurice lones wili cantinue t�serve in these capae��ies: � In additaan,two members af the Citji C4unc�l shafl be naminated by the�ounci)fr�serve�n the Greater �abuq�e Developmien�Board of€�irectars. Yc�ur preser�t Board members are; 7er�r c�f O�i�� M�.�oyce Cannors C�7-01-16 thru 06-3Q-17 Mr. Kevin I.ynch 07-01-�6 thru (16-3Q-�7 � Qur annua( rr�eeting is scheduled for July 13t"and we ask that you r�otify us af your nominee's prior to that date. Thanks for your cantinued participation in Greater Dubuque Development. Sincerel �._,.;�` ' �� Rick Dickinson President&CEO � j ,_.. � ,�� Y� � . . � �a � Greater Dubuqu� � pEVELb��16ta7 C�Rp. FY 2017-2018 Board of Directors Meeting Schedule Month Date/Time Location September, 2017 Board of Directors Tuesday, September 26, 2017-8:30 a.m. Greater Dubuque December, 2017 Board of Directors Tuesday, December 19, 2017-8:30 a.m. Greater Dubuque March, 2018 Board of Directors Tuesday, March 27, 2018 — 8:30 a.m. Greater Dubuque June, 2018 � i Board of Directors Tuesday June 26, 2018—8:30 a.m. Greater Dubuque � � � � I B Kevin Firnstahl From:Kevin Firnstahl Sent:Friday, January 05, 2018 3:45 PM To:'Rick Dickinson'; Karen Kluesner Cc:Trish Gleason; CtyMgr@cityofdubuque.org; Maurice Jones; Jayne Ervolino; Juanita Hilkin Subject:Confirmation of the City Council Representation for GDDC Board of Directors Attachments:Council Contact Sheet.pdf Hi Rick, At the January 3, 2018 meeting, the City Council reviewed representation on the GDDC Board of Directors. It is as follows: BOD: Council Members Brett Shaw and Luis Del Toro. Staff representation for Mayor Buol, City Manager Mike Van Milligen and Economic Development Director Maurice Jones remains unchanged. Executive Committee remains unchanged for Mayor Buol and Mike Van Milligen. I’ve attached a handout that will provide Council contact information. Please contact me if you have questions or difficulty with the attachment. Thank you. Kevin S. Firnstahl, City Clerk City of Dubuque th 50 W. 13 Street Dubuque, IA 52001 563-589-4100 kfirnsta@cityofdubuque.org 1 Trish Gleason From: Kevin Firnstahl Sent: December 5, 2017 4:22 PM � To: Jennifer Tigges Cc: Jennifer Tigges;Trish Gleason Subject: RE: Mines of Spain Advisory Board Jennifer, No worries.We're still getting responses. i I think this covers it. We'll be in touch if we need more information. I� Best, � � 1 Kevin S. Firnstahl, City Clerk � City of Dubuque ,� 50 W. 13t"Street � u Dubuque, IA 52001 �I 563-589-4100 � �� kfirnsta@cityofdubuque.org ;; I,� 4 a From:Jennifer Tigges [mailto:minesofspain@gmail.com] !� Sent:Tuesday, December 05, 2017 4:19 PM ' To: Kevin Firnstahl <Kfirnsta@cityofdubuque.org> ; Cc:Jennifer Tigges<minesofspain@gmail.com>;Jennifer Tigges<producer@videocreations.com> Subject: Mines ofSpain Advisory Board Board request: At least one city representative to sit on the Mines of Spain Advisory Board to fulfill the agreement set up in the 28E � between the City,State IDNR and the Friends of the Mines of Spain. Mandated yearly meeting, usually in the falL � � Suggested quarterly as needed. Meeting place: EB Lyons Center Invitation by email usually sent to Mayor, City Manager and Park and Recreation Supervisor. Next meeting dates: Quarterl meetin —save the dates- � Y g Thursday, March 29,4pm July 19, 4pm October TBA i I Fall is the yearly one and I try to reach out to see when the District IDNR supervisor and Marie Ware are available. Email invite goes out to all. Is this what you need?Sorry for the delay I first saw the letter yesterday. Thanks, Jennifer Tigges Friends of the Mines of Spain 8991 Suite B Bellevue Heights a Dubuque, la 52003 � 563-556-0620 � minesofspain@�mail.com ;I minesofspain.com � � � j Click here to report this email as spam. � � � I , ti � � 2 � � 9 ��N.°�P� Operation: New View � /9cto Community Action Agency agencY ��a��o,�aa�9,�9��. Serving the people of Dubuque, Delaware and Jackson Counties in Iowa ❑ CentralOfjice 1473 Centra!Avenue Dubuque,Iowa 5200]-4853 (563)556-5130 FAX(563)556-4402 November 14, 2017 ❑ Dubuque Caunty Outreach Center Mayor and City Council 1473 CentralAvenue Dubuque,Iowa 52001-4853 City of Dubuque (563)556-5130 FAX(563)556-4402 50 West 13°"Street Dubuque, lA. 52001 ❑ DelawareCounty Ouireach Center 721 South Sth Street,Suite B Dear Mayor&City Council: PO.Box 943 Manchester,Iowa 52057-0443 (563J 927-4629 FAX(563)927-5818 Operation New View(ONV) is requesting city participation on our governing board for the 2018 calendar year. We are a public non-for profit for Dubuque,Jackson and Delaware Counties. We currently have participation from all three counties on our ❑ Jackson County board re resentin the ublic sector, which includes the board of supervisors. In my Outreach Center p g p 904 East Quarry short term at ONV, we have had great participation from all three counties and the city Maquoketa,[owa 52060 of Dubuque. Last year though we had one seat not filled from the city council. The city (s63)552-st97 of Dubuque maintains three seats on our board,two filled b the cit council and one b FqX(563)652-5198 Y Y y the city manager. Current representatives are David Resnick 1 year term from Jan-Dec and Alvin Nash ❑ Child�AduftCare (appointed by city manager) 1 year term from Jan-Dec. We would like to continue those Faod Program Olfice 75o5th SrreetNW appointments and invite one committed city council member. Dyersville,Iowu 52040 (563)E75-7452 With this letter,we request to be informed as to who will be your representatives for FAX(563)875-7452 the 2018 year. As soon as you have made these appointments at your first meeting of the New Year please communicate them to us by letter so that your representatives can be seated at our first meeting in January 2018. Thank you for your help in this process. If you have any questions or comments please contact me directly at 563-556-5132 or dbarres(cDoperatiorrewvieov ore. Member: Sinc � %� lowa Community � � Action Association '/� r / Da�id B ne CAP Regian VII Association I ofCammuniryActian Exe tive Director Agencies Community AcEian Partnership (NationalAssociution) Visit us on the web at: www.operationnewview.org Am Egual Opportunity Empioyer and Service Provider : �� . : ,. � �rv��a� ��,�rr �� :�:�a��vm� 'd Uecember 11, Z�17 Mr. Michael C.Van Milligen City of Dubuque 50 West 13t"Street Dubuque, lowa 52001 Dear Mike: �� Luis Dei Toro currently serves as the City of Dubuque's representative on The River Valley Initiative Foundation �, Board of Directors. '� i Please notify us of your nominee for the 2017-2018 fiscal year. il , If you have any questions, please contact our office. � Sincerely, � � � g �///� i - 0i I � �v�/�/ G��/�%"" ' � �I A`.!� � l � � Rick Dickinson � President& CEO � Schmid#tsnis�atfan Ce€rt�e�e 9{�tl.I3u3vs�a Site�t,SEe it19 ��Juisu�y�e.EA�2tS�J4� F'�rz�e;�&3,�57.9�Y��,t F��:SE3,��7.1Q5� �rtti,�.��a��rc€u6u4ue.or� � nr^��z�€��:�,��?��ru��r�pe��n€e��rc��n�ra 0