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Iowa Community Cultural Grant Application
THE CITY OF DUBUQUE Masterpiece on the Mississippi Dubuque All-American City 2007 TO: The Honorable Mayor and City Council Members FROM: Michael C. Van Milligen, City Manager SUBJECT: Iowa Community Cultural Grant Application Part-Time Arts and Cultural Affairs Coordinator Position DATE: April 29, 2009 The Fiscal Year 2009 budget provided funding for a new 10 hour per week Arts and Cultural Affairs Coordinator position. The City received an Iowa Community Cultural Grant in Fiscal Year 2009 that enabled the City to hire apart-time Arts and Cultural Affairs Coordinator for 20 hours per week. Neighborhood Development Specialist Jerelyn O'Connor recommends City Council approval of an application to the Iowa Department of Cultural Affairs for an Iowa Community Cultural Grant in the amount of $15,000, which will allow the City of Dubuque's Part-Time Arts and Cultural Affairs Coordinator position to remain at 20 hours per week. I concur with the recommendation and respectfully request Mayor and City Council approval. Michael C. Van Milligen MCVM/jh Attachment cc: Barry Lindahl, City Attorney Cindy Steinhauser, Assistant City Manager Jerelyn O'connor, Neighborhood Development Specialist THE CITY OF DUB E Masterpiece on the Mississippi MEMORANDUM April 28, 2009 TO: Michael C. Van Milligen, City Manager FROM: Jerelyn O'Connor, Neighborhood Development Specialist SUBJECT: Iowa Community Cultural Grant Application Part-time Arts and Cultural Affairs Coordinator Position Introduction The purpose of this memo is to request City Council approval of an application to the Iowa Department of Cultural Affairs for an Iowa Community Cultural Grant. Background The City Council identified Arts and Cultural Affairs as a top priority in 2002. Since then numerous initiatives have been implemented including 1) creation of an arts and culture special projects grant program; 2) creation of an arts and culture operating support funding program; 3) Art on the River public art initiative; 4) creation of an Arts and Cultural Affairs Advisory Commission (ACAAC); 5) Designation of Downtown Dubuque as a State of Iowa Cultural Corridor. Since July 2005, there has been budgeted staff support of .10 FTE (4 hours/week) of the Neighborhood Development Specialist position to provide staff support to the Commission and to coordinate the various arts initiatives such as Art on the River. A FY 09 budget improvement request was submitted for funding fora 20 hour/week Arts and Cultural Affairs Coordinator to provide additional staff support for these arts initiatives. Discussion The FY 2009 budget provided funding for a new 10 hour per week arts coordinator position. The City received an Iowa Community Cultural Grant in FY 2009 which enabled us to hire apart-time arts coordinator position for 20 hours per week. Jan Stoffel was hired in this position. The FY 2009 Iowa Community Cultural Grant expires June 30, 2009. The proposed FY 2010 Iowa Community Cultural Grant Application requests $15,000 in grant funding to keep the position at 20 hours per week. An FY 2010 budget improvement package to increase City funding for the arts coordinator from 10 hours to 20 hours per week was not recommended so we are seeking grant funding to keep this position at 20 hours per week. The funding of this position has the full support of the Arts and Cultural Affairs Advisory Commission. The coordinator works closely with the Commission to promote and increase awareness of the arts and market the arts and activities, manage the City's arts grant programs, facilitate and convene partnerships, develop funding support and allocate budgeted funding for the arts and cultural activities. The position will enable the City to enhance Art on the River, its public sculpture program. The proposal has also received strong endorsements from Dubuque Main Street, Ltd. Dubuque Symphony Orchestra, Dubuque County Historical Society, and artist Gene Tully. Action The City Council is asked to approve the attached ICCG Application. Encl: ICCG Application A. Applicant Section Iowa Community Cultural Grant (ICCG) Application Form (Rev. 1 /2009) Organization Name: City of Dubuque Address 50 West 13th Street Address cont.. City. Dubuque State: IA Zip Code: 522001-4805 Web site Address www.cityofdubuque.org Federal Employer ID#• 42-6004596 Contact Person: Jerelyn O'Connor Contact Person's Title:~Neighborhood Development Specialist E-mail Address:joconnor@cityofdubuque.org Telephone (daytime): 563-589-4110 xxx-xxx xxxx Applicant Profile: Describe your organization's purpose, mission, primary discipline areas, primary service area. Limit response to 150 words (1200 characters). The City of Dubuque is a progressive, sustainable city with a strong, diversified economy and expanding global connections. It is an inclusive community celebrating culture and heritage and has actively preserved itself as the Masterpiece on the Mississippi. Citizens experience healthy living and active retirement through quality, livable neighborhoods and an abundance of fun things to do, and they are engaged in the community, achieving goals through partnerships. The City's mission is to deliver excellent municipal services that support urban living, plan for the community's future and facilitate access to critical human services which result in citizens getting value for their tax dollar. Dubuque has received awards recognizing its contributions to arts and culture, including Iowa Great Places, the State's first Cultural District, the All- American City Award, and in 2008, The Most Livable Small City and one of the 110 Best Communities for Music Education, and recently, one of '...America's Top 100 Places to Live for 2009. The City's Comprehensive Plan has enumerated seven Cultural Arts Goals that address the arts an "an important aspect of our community's basic quality of life." B. Fiscal Agent Section Is the organization in Section A using a fiscal agent for this application? ~' Yes (: No If yes, fiscal agent must complete the rest of this section and make sure to include a letter of agreement signed by the applicant and the fiscal agent. if no, do NOT complete Section B. Fiscal Agent Name Address Address cont.: City: state:- Zip Code:~- Federal Employer ID#: Contact Person• Contact Person's Title: E-mail Address• Telephone (daytime): xxx xxx-xxxx C. Project Information Section Project Title: Arts and Cultural Affairs Coordinator position Project Summary: Describe your project in 2-3 sentences. Limit response to 50 words (400 characters). The scope and activities of the newly created part-time position of Arts and Cultural Affairs Coordinator will be expanded in order to develop increased funding for existing programs, to unify local arts groups, to allow involvement with new City initiatives of the Historic Millwork District and Sustainable Dubuque, and to serve as captain of Region 9 CHAT (Cultural History Art Teams ). Proposed Project Dates (month/day/year) Projects must start and end within the state's fiscal year, July 1 through June 30. From: July 1, 2009 To: June 30, 2010 Grant Amount Requested: $15,000 mustbe between $1,000 and $25,000 Is this a new never before in existence project? (' Yes (: No Did this project receive funding in the last ICCG application round? (: Yes (' No If yes, does this project significantly expand and/or enhance the previously funded project? (: Yes C' No Is this an official Great Places Project? (: Yes (` No !f yes, please include a letter verifying this project is a part of your Great Places Strategic Plan. D. Budget Section Expenses List all expenses associated with the proposed project and indicate which expenses are to be met by the Iowa Community Cultural Grant, by Cash Match, and by In-Kind Match. Round expenses to the nearest Dollar. For additional budget lines, click on the "Add an Expense" button for the appropriate budget section. Personnel Include salaries, wages, benefits, fees, etc. associated with the project. Grant Request Cash Match In-Kind Match Total Expense Description Expense Expense Expense Expense 1040 hrs @ 27.7/hour ($28,850) $15,000 $13,850 $28,850 existing arts & culture staff (.1 FTE) Personnel Subtotals) $15,000 $13,8501 Total Personnel $8,783 $8,783 $8,783 Supplies & Materials Include office supplies, building materials, etc. Grant Request Cash Match In-Kind Match Expense Description Expense Expense Expense postage, printing, copying, supplies $900 Supplies and Materials Subtotals $900 $0 Total Supplies and Materials Expenses Travel/Per Diem Include fares, mileage, per diem payments, etc. Grant Request Cash Match In-Kind Match Expense Description .Expense Expense Expense travel tocultural advocacy days, CHAT, public art network, $650 Travel/Per Diem Subtotals $650 $0 Total Travel/Per Diem Expenses $37 Expense Total Expense $65 $65 Marketing Include costs for publicity, brochures, advertising, flyers, posters, etc. Grant Request Cash Match In-Kind Match Total Expense Description Expense Expense Expense Expense Marketing Subtotals $0 $0 Total Marketing Expenses $ Space & Equipment Rental Include office, theatre, gallery, truck or special equipment rental. Grant Request Cash Match In-Kind Match Total Expense Description Expense Expense Expense Expense Space & Equipment Rental Subtotals $0 $0 Total Space & Equipment Rental Expenses $ Other Include any other allowable matching expenses not noted above. Expense Description Grant Request Expense Cash Match Expense In-Kind Match Expense Total Expense ~. $0 Other Subtotals $0 $0 Total Other Expenses $0 Grant Request Expenses Cash Match Expenses In-Kind Match Expenses Total Project Expenses Total Project Expenses $15,000 $15,400 $8,783 $39,183 INCOME SOURCES Identify the sources of income for this project and indicate whether or not each is a confirmed commitment. The ICCG request is calculated from the expenses section. Revenue Source Iowa Arts Council Grant City of Dubuque General Funds Cash Match In-Kind Match Grant equest Income Earned by Cash In-Kind $15,000 Project Contribution Contribution $15,400 $8,783 Subtotal for Each Category $15,000 $0 $15,400 $8,783 Total Cash Match Income $15,400 Total Match Income $24,183 Total Project Revenue $39,183 Must match or exceed Total Project Expenses. E: Timeline You may use this form or create your own format, but you must submit a timeline with your application. Use the Add buttons to add an entry rather than using one line for everything. The Time Period and Description boxes below will expand to display everything you have typed in them after you exit the box. Dates/Time Period Description Timeline is attached PROJECT TIMELINE FOR ARTS AND CULTURAL AFFAIRS COORDINATOR Expansion of Duties JULY 2009 CHAT 1. Schedule Region 9 quarterly CHAT (Cultural History Art Teams through the Department of Cultural Affairs) 2. Develop system for collecting attendance data for local and state use New Funding Development . 1. Utilize resources from the Dubuque Area Community Foundation to identify grant sources 2. Explore the possibility of creating an Arts and Culture Fund at the Foundation Art on the River/Public Art Program 1. Expand publicity program for Art on the River 2. Finalize plans for Art on River opening reception 3. Develop walking tour podcast and enhanced Web presence for Art on the River for educational purposes. 4. Convene Marketing Sub-Committee to develop marketing plan to sell sculptures Commission Priorities 1. Work with Dubuque Cultural Alliance to investigate the need for City- wide arts calendar. 2. Work with Dubuque Cultural Alliance and arts and cultural organizations to collect economic impact figures for arts-related industries 3. Prepare case statement for presentation to city council and others for increase of operating support funding 4. Finalize grant agreements/process payments 5. Provide assistance as needed to grantees AUGUST 2009 New Funding Development 1. Submit NEA Grant _New City Initiatives regarding Arts and Culture 1. Attend Interpretation of Millwork District sub-Committee meeting 2. Attend Sustainability Dubuque events/meetings Commission Priori#ies 1. Convene a quarterly Listening Summit for arts and cultural leaders to access needs of Dubuque Community 2. Plan and facilitate Commission Goal Setting Retreat 3. Prepare status report on 2009 Commission Goals 4. Work with Commission and Dubuque Cultural Alliance to plan October Arts and Humanities Month activities SEPTEMBER 2009 Art on the River/Public Art Program 1. Survey past jurists, artists and committee members to access present program and to set goals for the future. 2. Research other public art programs and develop comprehensive formal public art policies and procedures that will: a) stimulate excellence in design and public art b) enhance community identity and place c) contribute to community vitality d) involve a broad range of people and communities e) value artists and the artistic process f) use resources wisely 2. Create formalized artist selection process that will use established criteria for evaluating artist qualifications, proposes processes and project ideas OCTOBER 2009 CHAT 1. Schedule Region 9 quarterly CHAT 2. Refine system for collecting attendance data for local and state use Art on the River/Public Art Program 1. Finalize any changes to 2010 Art on River Program with committee, commission, and city council 2. Partner with Dubuque's arts and cultural organizations to develop a city- wide education program about the city's public art program 3. Develop plan for corporate sponsors to purchase Art on River sculptures Commission Priorities 1. Prepare FY 2011 Arts and Culture Budget Request 2. Arts and Humanities Month Activities November 2009 New City Initiatives regarding Arts and Culture 1. Attend Interpretation of Millwork District sub-Committee meeting 2. Attend Sustainability Dubuque events/meetings Art on River/Public Art Program 1. Finalize call for sculptors for 2010 Program and advertise 2. Finalize plan for 2010 jury 2 Commission Priorities 1. Work with Dubuque Cultural Alliance to increase local, state and national arts and cultural advocacy efforts. 2. Research local, state and national funding sources for Arts and Cultural Affairs Coordinator position and increased funding for city Arts grant programs DECEMBER 2009 -JANUARY 2010 CHAT 1. Schedule Region 9 quarterly CHAT 2. Refine system for collecting attendance data for local and state use Art on River/Public Art Proqram 1. Send out call for sculpture submissions 2. Respond to artist questions and promote participation Commission Priorities 1. Review effectiveness of city arts grant programs 2. Review possible changes to grant programs with Arts Commission FEBRUARY 2010 New Citv Initiatives regardinq Arts and Culture 1. Attend Interpretation of Millwork District sub-Committee meeting 2. Attend Sustainability Dubuque events/meetings _Art on River/Public Art Program 1. Coordinate jury review of sculpture submissions, selection, and concurrence by Arts Commission, City Council 2. Notify sculptors, process contracts, and stipends Commission Priorities 1. Advertise grant availability 2. Conduct grant workshops 3. Submit funding requests for Commission activities 4. Participate in city council budget presentation MARCH 2010 A_ rt on River/Public Art Proqram 1. Prepare opening event 2. Coordinate sculpture installations April 2010 CHAT 1. Schedule Region 9 quarterly CHAT 2. Refine system for collecting attendance data for local and state use 3 Commission Priorities 1. Analyze operating support grant proposals and prepare materials for commission review MAY 2010 New City Initiatives regardinq Arts and Culture 1. Attend Interpretation of Millwork District sub-Committee meeting 2. Attend Sustainability Dubuque events/meetings Commission Priorities 1. Analyze project grant proposals and prepare materials for Commission review 2. Attend Americans for the Arts Convention JUNE 2010 New Citv Initiatives regardinq Arts and Culture 1. Attend Interpretation of Millwork District sub-Committee meeting 2. Attend Sustainability Dubuque events/meetings A_ rt on the River/Public Art Program 1. Sculpture installations 2. Opening Event Commission Priorities 1. Prepare year end report for commission and City Council *Bolded items represent new activities for 2010 4 F. Narrative Section Project Description Up to 250 words (2000 characters) Describe the main goals of your project and discuss any details not addressed by specific review criteria. Note: No points are given specificall for this section but information ma contribute to anelists' understanding of the other sections. In 2002, the City Council officially recognized the importance of arts and culture to Dubuque's growing creative economy and designated "Arts Policy and Funding" as a priority. In 2004, the City Council approved an Arts and Cultural Affairs Advisory Committee, $35,000 in annual project grants and established a Downtown Cultural Corridor. A $200,000 annual operating support funding was established in 2005 and $300,000 in capital funds was allocated for the Art on the River public art program for ten years. While the City forwarded the place of arts and culture in establishing a commission and initiating grant programs, it was not able to sufficiently allocate staff to support the initiatives. Dubuque created a part time staff position of Arts and Cultural Affairs Coordinator in 2008 with partial funding from ICCG. The coordinator manages three existing programs -The Art on the River Public Art program, Operating Support Grants and Special Project Support Grants. The new coordinator works closely with the Commission to promote and increase awareness and market the arts and activities, allocate budgeted funding for the arts and cultural activities. The new position enabled the Commission to develop goals and priorities, to enhance the public art program by creating standards of excellence using regional, state and national models and refining the grant process to ensure the taxpayer's money is used in the best possible manner. Although much has been accomplished, many opportunities remain to strengthen and expand Dubuque's cultural vitality. The recent designation of the Historic Millwork District plan brings integrated strategies that include design guidelines, historic preservation, community gardens, central gathering spaces, arts venues and artistic streetscapes. Dubuque's strong creative class is poised to transform this area into a space for gathering, interconnectivity and inspiration. 1. Historical, Ethnic, Cultural and Tourism Value and Quality of the Proposed Project Up to 150 words (1200 characters) How will your project develop Iowa's cultural, arts, and/or historic resources for the benefit of the public IThe Arts and Cultural Affairs Coordinator will enable the City to 1) increase awareness of arts and cultural affairs through additional marketing and public relations, 2) develop relationships with Dubuque's historical and cultural organizations, 3) increase communication and opportunities for participation by Dubuque's ethnic populations through neighborhood associations and, 4) seek additional funding to provide financial opportunities for artists and arts and cultural organizations. The City's Comprehensive Plan encourages education about the benefits of historic preservation to the community's quality of life, economic development efforts, tourism, and tax base enhancement. The coordinator will be able to provide valuable information about the economic impact of arts and cultural organizations demonstrating their importance to the business community improving quality of life and attracting new citizens to Dubuque. The City markets itself as a major tourist destination featuring world class museums, cultural opportunities, and historic architecture. The Millwork District is a keystone to the City's aggressive economic development strategies. 2. Planning for Proposed Project Up to 100 words (800 characters) Explain how your project will proceed. Specify who will do what, when, where, and how. Note: Reviewers will also consider the details included in your required project timeilne inscoring the Project Planning criterion. The Arts and Cultural Affairs Coordinator is a member of the City Manager Staff and is responsible for furthering the City of Dubuque Cultural goals from the City's strategic plan and from goals set by the seven- member Arts and Cultural Affairs Advisory Committee. The Coordinator administrates Art on the River Public Art program and grant funding programs and works closely with the Commission to advise the City Council on funding decisions. The Coordinator also is integrally involved in the organization and activities of the 20- memberDubuque Cultural Alliance and will be the Team Captain for Region 9 CHAT activities. The Coordinator also recruits other community volunteers and art experts to assist the cultural efforts on behalf of the City of Dubuque. 3. Budget Explanation Up to 150 words (1200 characters) Describe specifically how you will use ICCG funds -for what position(s) and what duties/activities. Note: This explanation, together with required ICCG budget form will be considered for scoring the Budget criterion. ICCG Funds will be used to retain apart-time (approximately 20 hours per week) salaried position, the Arts and Cultural Affairs Coordinator. Without ICCG funding, the position would become a 10 hour per week position and would be inadequate in attaining the City's Arts and Cultural Goals. The City of Dubuque will provide matching funds of $13,850 towards the Coordinator's pay. The City of Dubuque has also budgeted funds for the coordinator's reimbursable expenses, i.e., mileage, copying, postage. The ICCG grant funds will enable the city to retain an attractive half-time salaried position to increase the effectiveness and reach of the city's significant arts initiatives. 4. Number and/or Impact of Full- or Part-time Jobs for Iowans Up to 150 words (1200 characters) Describe the number, type and/or impact of full- or part-time direct employment that this project would create for Iowans. With this application, the City is seeking funding to retain the part-time salaried position at 20 hours per week for arts and cultural affairs. By doing so, Dubuque is demonstrating its belief and recognition of the importance of arts and cultural organizations and the economic impact on the people in its community. It recognizes the significance of expanding affordable and accessible cultural arts activities and resources for its citizens. Dubuque's arts organizations have a history in collaborating to advocate for support and funding for the arts. The collaborative nature is what makes this position innovative. The coordinator will work directly with the seven member volunteer Arts Commission, provide "glue" for the 20 organizations active in the Dubuque Cultural Alliance and chair the Region 9 CHAT activities.. 5. Collaboration and Partnerships with other Interested Entities Up to 200 words (1600 characters) Describe all partnerships and primary participants and their roles in the project. Explain how the community will be involved. Note: Letters from collaborating partners and community organizations are required and will also be considered for scoring the Collaboration and Partnerships criterion. The City of Dubuque has a long and successful history of community partnerships. The arts are now positioned as a critical element in revitalizing the Downtown Cultural Corridor, the Historic Millwork District and areas citywide. In 2005, as part of a community wide "Visioning" process Envision 2010, citizens identified ten key projects, five involving arts and culture. All offer opportunities for collaboration and partnership. This new citywide focus on the arts is due in part to the high profile of recent City initiatives, including the Arts and Cultural Affairs Commission, its grant programs, and the public art program, Art on the River. The creation of an Arts and Cultural Affairs Coordinator has further enabled the City and the Arts and Cultural Affairs Commission to both increase the number and enhance the quality of partnerships and community collaborations. The Commission specifically encourages partnerships and collaborations among arts and cultural organizations, and schools through its grant programs. Additionally, one of the Commission goals is to further a partnership with the Dubuque Cultural Alliance (over 20 organizations) to create a more unified arts community. The Commission, and supporting staff, has worked closely with the Dubuque Cultural Alliance to increase awareness of Dubuque's numerous arts and cultural organizations and their activities. In 2008, the Commission funded a special project tomarket acity-wide multicultural Arts Festival, a concept initiated at a Cultural Alliance meeting and brought together programming of 8 organizations. 6. Financial Need of the Applicant for the Proposed Project Up to 100 words (800 characters) Describe how and why ICCG funding is necessary for this project. The City's adopted FY 2010 budget did not include increased funding from 10 to 20 hours per week for the Arts and Cultural Affairs Coordinator position. The budget has numerous challenges due to projected decreases in gambling revenues and increased cost of utilities and fuel. The City faces significant financial challenges over the next years, with property tax increases projected at 9.21 % in Fiscal Year 2011, 8.19% in Fiscal Year 2012, 6.16% in Fiscal Year 2013 and 7.59% in Fiscal Year 2014. The City must continue to identify operational efficiencies to give the taxpayer the best value for their investment, but the City must also identify additional revenue opportunities. The City did continue to fund the two arts grant programs at the same level of $235,000. 7. Evaluation and Follow-up Activities Up to 150 words (1200 characters) Consider what will make your project successful and how you will measure the project's success in meeting its goals. Describe any follow-up activities that will occur after the ending date of the project. Planning, focus groups, mistakes and what was learned from them as well as more formal evaluation methods are all considered to be a part of the evaluation process. Note: Reviewers will also consider the applicant's required evaluation form and/or evaluation criteria to score the Evaluation criterion. If your proposed project was funded previously by ICCG, an evaluation summary and/or description of results should also be included as a separate attachment, which reviewers will consider in their Evaluation score. The Arts Commission identified long-range goals in 2008. The Coordinator will continue to work with the Commission to develop specific strategies to achieve the goals with progress reviewed on a monthly basis. The Coordinator will identify funding to continue the position beyond 2010. Success will be determined by ,.securing additional funds. For the Operating and Special Projects grant programs, evaluation will be based on timely notification of grant deadlines, review and preparation of grant materials and support given to applicants. Communication and attendance at Commission meetings is required. The Commission will seek additional funds for operating and project support grants during 2009-2010 Coordinator will be responsible for enhancing the City's "Art on the River" public art program based on standards of excellence used by regional, state, and national models. Success will be measured by presentation of the program. The Coordinator will be expected to respond to the evaluation since she/he will be responsible for the development and implementation of the program. (Refer to attached Performance Measures) G. Service Contract Iowa Department of Cultural Affairs Iowa Community Cultural Grant (ICCG) Contract The individual signing this Service Contract must have the authority to legally obligate the Applicant to conditions of this Contract, grant guidelines, and policies and procedures of the Department of Cultural Affairs. This agreement (the "Contract") is between the Iowa Department of Cultural Affairs, 600 East Locust, Des Moines, Iowa, 50319-0290 (the "Department"),and Name and Address of the Applicant (the "Applicant"). "ICCG" means the Iowa Community Cultural Grant program as defined by the Iowa Administrative Code section 221-6.1-6.13(303). Applicant Name: City of Dubuque Address: 50 West 13th Street City, State ZIP: Dubuque, IA 522001-4805 Must be same name and address listed in Part A of the application form. WHEREAS, moneys have been appropriated to establish a program of grants that provide funding to cities and nonprofit, tax-exempt community groups located in Iowa for the development of community programs that createjobs for Iowa residents while promoting our state's cultural, ethnic, and historical heritages, and WHEREAS, the Department has been designated by the Iowa General Assembly to administer the Iowa Community Cultural Grant program, and WHEREAS, the Applicant has made application (the "Application") to the Department for the project or program (the "Project") described in the Application of cooperative endeavors as hereinafter set forth, the Department and the Applicant hereby agree as follows: SECTION 1. EFFECTIVE DATE OF CONTRACT. a) This Contract becomes effective upon issuance of a grant award letter (the "Grant Award Letter") by the Department to the Applicant awarding a grant to the Applicant (the "Grant Award")and upon the Department's director signing this Agreement. b) The Application and Grant Award Letter shall be made a part of this Agreement. c) This Contract becomes null and void if the Funding Notification Letter does not award a grant to the Applicant. SECTION 2. PROJECT DATES AND FINAL REPORT. The Project beginning and ending dates (the "Beginning Date and Ending Date") and the final report due date will be specified in the Grant Award Letter. SECTION 3. GRANTED AMOUNT AND PAYMENT SCHEDULE. a) The amount of the Grant Award awarded by the Department to the Applicant shall be specified in the Grant Award Letter. b) Under no circumstances shall the total amount paid to the Applicant exceed the Grant Award specified in the Grant Award Letter. c) The Department will pay the Applicant the Grant Award on or about the Beginning Date of the Project. Due to unforeseen circumstances and workload of the Department, the Department will not guarantee that the Grant Award check will arrive on or about this date. SECTION 4. USE OF GRANT AWARD. The Applicant agrees that all ICCG moneys shall be expended solely on the funded project and programs in accordance with Iowa Administrative Code section 221 --6.1-6.13(303), and specifically that the Applicant shall: a) Employ only residents of the State of Iowa to perform all work and services in connection with this Contract; b) Maintain the proper workers' compensation and liability insurance covering the Applicant's operations and assume responsibility for tort claims related to the project; c) Utilize not more than five percent of the total ICCG-funded project costs for administrative expenses when utilizing a fiscal agent as set forth in the Applicant's original grant application; d) Refrain from using ICCG funds to influence legislation or for any lobbying function; e) Refrain from using ICCG funds for the purchase of equipment, including, but not limited to: photocopiers, video recorders, cameras, computers, word processors, microfilm readers or printers, and any other equipment; f) Refrain from using ICCG funds for out-of-state travel expenses, either from Iowa, or to Iowa. SECTION 5. FINAL REPORT. a) The Applicant must complete and return a Final Report and unspent Department funds to the Department on forms provided by the Department by the date specified in the Grant Award Letter. b) The Applicant will be placed on an agency wide funding moratorium if the Final Report, and/or unspent Department funds have not been returned to the Department within THIRTY (30) days of the ending date of the Grant Award. c) The Department may initiate legal proceedings for the return of grant funds if the Final Report and/or unspent funds have not been returned to the Department within THIRTY (30) days of the ending date of the Project. SECTION 6. DEPARTMENT POLICIES, GUIDELINES AND RULES. The Applicant shall abide by all Department policies, procedures, guidelines and rules as published on the Department's Web site and in effect at the Beginning Date of this Contract. SECTION 7. SPECIAL CONDITIONS. No special conditions shall apply to this Contract unless specified in the Grant Award Letter. SECTION 8. ACKNOWLEDGEMENT. The Applicant agrees to acknowledge Department support in all signage, program materials, promotion, publicity and advertising activities, and in other printed and electronic forms of communication pertaining to the Project, including any printed lists of contributors, the following credit line: This program is funded in part with a grant from the Iowa Department of Cultural Affairs, Iowa Community Cultural Grant Program. SECTION 7 0. COMPLIANCE WITH APPLICABLE LAWS. The Applicant agrees: a) That all parties involved in the Project shall abide by all local, state, and federal laws, including, but not limited to Title VI and VII of the Civil Rights Act of 1964, as amended; Fair Labor Standards under Section 5(j) of the National Foundation on the Arts and Humanities Act of 1965; Section 504 ofthe Rehabilitation Act of 1973, as amended; and the Americans with Disabilities Act of 1990, which bar discrimination against any employee, applicant for employment, or any person participating in a sponsored program on the basis of race, creed, color, national origin, religion, sex, age, or physical or mental disability, and require compensation for employment at no less than minimum wage requirements, and provide safe and sanitary working conditions. b) To provide documentation that Applicant has acted in accordance with the Secretary of the Interior's Standards for Archeology and Historic Preservation, if the project covered by this Contract impacts a property listed on, or having qualities making it eligible for listing on the National Register of Historic Places and/or the project is to obtain and record evidence about past human activity that is of importance to documenting history and prehistory in the United States. SECTION 11. MODIFICATIONS, CANCELLATIONS AND EXTENSION REQUESTS. a) The Department requires all substantial modifications to the Application, Project or the Contact be submitted in writing by the Applicant and approved in advance by the Department. Modifications shall mean a substantial change in the scale and scope of the Project, change of address, change to the Beginning and Ending Dates of the Project, change of the Applicant's contact person, participating artists, etc. b) Written notification is required if the Applicant cancels the Project or if a partially funded Application cannot be completed by the Applicant as described in the Application. The Applicant must return the Grant Award to the Department for all canceled Projects. c) Extensions of the Ending Date may be requested if they occur within the same fiscal year the grant was awarded (July 1 through June 30 of the following year). The Department does not approve extension requests if the Beginning Date and Ending Date overlap fiscal years. SECTION 12. RECORDS MANAGEMENT. The Applicant agrees to maintain for inspection by the Department, or its duly authorized representatives, all books, documents, papers and records maintained to account for funds expended under the terms and conditions of this Contract for a minimum of three (3) years following the Ending Date of the Project. The Applicant agrees to provide, at no charge to the State, access to all books, documents, accounts, events, performances, facilities, or other property belonging to or in use by the Applicant pertaining to the receipt of, or monitoring of funds under this program. SECTION 13. DURATION. This Contract must be completed between the dates specified in the Grant Award Letter. SECTION 14. TERMINATION. This Contract is subject to termination by either party with ten (10) days prior written notice. SECTION 15. INDEPENDENT CONTRACTOR. The Applicant agrees to perform the services specified in the Application and this Contract as an independent contractor. SECTION 16. FINDING OF NONCOMPLIANCE. The State may, for cause, find that the Applicant is not in compliance with the requirements of the ICCG program or the terms of this contract pursuant to Iowa Administrative Code section 221 --6.1-6.13. At the State's discretion, remedies for noncompliance include suspension or return of funds. SECTION 18. INDEMNIFICATION CLAUSE. The Applicant agrees to hold harmless, indemnify and defend the Department and its officers, directors, panelists, and employees from and against any and all damages, actions, causes of action, losses, injuries, liabilities, royalties, claims or other payments relating in any way to the terms and obligations of this Contract. SECTION 19. ASSIGNMENTS. This Contract may not be assigned or transferred by either party to this agreement without prior written consent of the other party. ' SECTION 20. INTEGRATION. The Application, Grant Notification Letter and this Contract contains the entire agreement between the parties and any representation that may have been made before the signing of this agreement are non binding, void, and of no effect. Neither party has relied on such prior representations in entering into this Contract. SECTION 21.NON-APPROPRIATION. Notwithstanding any other provisions of this Contract, iffunds anticipated for the continued fulfillment of this Contract are at any time not forthcoming or insufficient, either through the failure of the Federal Government, or of the State of Iowa to appropriate funds or discontinue or material alteration of the program under which funds were provided, then the Department shall have the right to terminate this Contract without penalty by giving not less than thirty (30) days written notice documenting the lack of funding. Signatures Applicant: Must be same name listed in Part A of the application form. Authorizing Official of the Applicant: (Michael C. Van Milligen, City Manager The individual signing this Service Contract must have the authority to legally obligate the Applicant to conditions of this Contract, grant guidelines, and polices and procedures of the Iowa Arts Council. Signature of Authorizing Official and Date (sign in blue in Department of Cultural Affairs: Executive Director Signature and Date H. Substitute W-9/Vendor Update Form In the event that you are awarded a grant, in order for the State of Iowa to pay you the amount that is due to you and to comply with the IRS regulations on reporting these payments, we are requesting the following information. Failure to provide this information will result in withholding of payment. BOX A BOX B Are You a(n): YES NO Is Your Organization a(n): YES NO Individual [I] (~"' r' Corporation [C] r r OR Sole Proprietor [S] ~' ^ Partnership [P] ~' ~: If the answer to both above was NO, please complete Box B. Estate [E] r; ~-; Ifyou answered YES to either item, please complete the rest Government [G] r: r' of Box A. (Sole Proprietors may enter their FEIN, however, the IRS prefers you use your SSN) Other [O] (~, r' SSN: Please explain if you checked Yes OR for Other: FEIN: FEIN: 42-6004596 Phone: Phone: 563-589-4110 Fax: Fax: 563-589-4149 Last Name: Firm Name: City of Dubuque First Name: Doing Business As: City of Dubuque Doing Business As: Address: 50 West 13th Street Address: Address: Address: City: Dubuque City: State: IA Zip: 52001 State: Zip; , Certification Must Be Signed By Vendor/Applicant Certification -Under penalties of perjury, I certify that: (1) The number shown on this form is my correct taxpayer identification number (or I am waiting for a number to be issued to me), and (2) I am not subject to backup withholding because: (a) I am exempt from backup withholding, or (b) I have not been notified by the Internal Revenue Service (IRS) that I am subjected to backup withholding as a result of a failure to report all interest or dividends, or (c) the IRS~s notified me that I am no longer subject to backup withholding. ignature: For Office Use Only m Dept. Contact Phone #: Date: T~~ to 270.450 for more details) ^ Add ^ Change (Include vender code and changes only) ^ Delete ^ Reason I. Minority Impact Statement Pursuant to 2008 Iowa Acts, HF 2393, Iowa Code Section 8.11, all grant applications submitted to the State of Iowa which are due beginning January 1, 2009 shall include a Minority Impact Statement. This is the state's mechanism to require grant applicants to consider the potential impact of the grant project's proposed programs or policies on minority groups. Grant reviewers will not see this form, and your answers here will not be considered in the grant review process. Please choose the statement(s) that pertains to this grant application. Complete all the information requested for the chosen statement(s). ^ The proposed grant project programs or policies could have a disproportionate or unique ositive impact on minority nercnnc anc ^ The proposed grant project programs or policies could have a disproportionate or unique negative impact on minority persons the the 50 or rrovide evidence of consultation of re resentatives of the minorit rou s im acted. limit 50 words Indicate which group is impacted.• ^ Women ^Latinos ^ American Indians ^ Persons with a Disabilitiy ^ Asians ^ Alaskan Native Americans ^ Blacks ^ Pacific Islanders ^ Other ^ The proposed grant project programs or policies are not exuected to have a disproportionate or unique impact on minority persons. Present the rationale for detenninine no imnact_ (limit Sn ~x,~r,l~~ I hereby certify that the i ation on this form is complete and accurate, to the best of my knowledge: Name: -`- Title: Definitions "Minority Persons", as defined in Iowa Code Section 8.11, mean individuals who are women, persons with a disability, Blacks, Latinos, Asians or Pacific Islanders, American Indians, and Alaskan Native Americans. "Disability", as defined in Iowa Code Section 15.102, subsection 5, paragraph "b", subparagraph (1): b. As used in this subsection: (1) 'Disability" means, with respect to an individual, a physical or mental impairment that substantially limits one or more of the major life activities of the individual, a record of physical or mental impairment that substantially limits one or more of the major life activities of the individual, or being regarded as an individual with a physical or mental impairment that substantially limits one or more of the major life activities of the individual. "Disability" does not include any of the following: (a) Homosexuality or bisexuality. (b) Transvestism, transsexualism, pedophilia, exhibitionism, voyeurism, gender identity disorders not resulting from physical impairments or other sexual behavior disorders. (c) Compulsive gambling, kleptomania, or pyromania. (d) Psychoactive substance abuse disorders resulting from current illegal use of drugs. "State Agency", as defined in Iowa Code Section 8.11, means a department, board, bureau, commission, or other agency or authority of the State of Iowa. © Women ®Latinos ^ American Indians ® Persons with a Disabilitiy ^ Asians ^ Alaskan Native Americans ® Blacks ^ Pacific Islanders ^ Other Gene Tully Metal Art April 24, 2009 ICCG Committee Department of Cultural Affairs 600 E Locust St Des Moines IA 50319 To those who inspire cultural advancement in our state; It is with great enthusiasm that I endorse the continuation of the Iowa Arts Council, Community Cultural Affairs Coordinator Grant requested by the City of Dubuque, Iowa. I have had the pleasure of working with our new Cultural Affairs Coordinator and anxiously anticipate the continued benefits of this position under the direction of Jan Stoffel. As an artist, an Art On The River committee member and an active member of Dubuque's Historic Millwork District committee, I have experienced the benefits of Dubuque's Cultural Affairs Coordinator from many perspectives. Having been an artist in Dubuque for more than 15 years, I witness the benefits of a rich cultural environment. The positive cultural and economic aspects of the arts can be greatly amplified by a coordinated effort to consolidate and articulate the collective voices of the diverse artistic disciplines. By combining the many artistic energies in our community we have the potential to present Dubuque, Iowa as a "Destination For The Arts." Dubuque's Art on the River Public Art Project is currently in it's third year and is now under the direction of Dubuque's Cultural Affairs Coordinator. It is gratifying as an artist and as a committee member for this project to listen to the public discourse on public art. Weather articulating an affinity or a dislike for a particular piece of art, a viewer becomes more aware of the environment surrounding them. Educating the citizenry on the value of public art promotes pride in a community. Public art illustrates the priorities of the community and instills a sense of wonder and peace upon tourists and visitors. If a picture speaks a thousand words then public arts speaks a million! In selecting Dubuque, Iowa as a location to bring 1,300 new jobs, computer maker IBM, Inc., sited a porductive private/public relationship as a primary reason for deciding on this location. The Historic Millwork District is a prime an example of this relationship where the city and private investors have worked together to create a hip and alternative life-style for progressive IBM employees. 448 Summit Street Dubu9ue, IA 52001 genetullyC~aol.com 563.583.1052 Gene Tully Metal Art Page 2 April. 24, 2009 ICCG Committee Department of Cultural Affairs Public/April private synchronisity in the arts will further enhance our progression toward the rich cultural atmosphere which will entice high tech investment in Eastern Iowa. Much public focus on the warehouse district was initiated by a project supported by an Iowa Arts Council grant. Voices From the Warehouse District began in 2004 under the sponsorship of the Dubuque Museum of Art, The Iowa Arts Council and Premier Bank of Dubuque. I was the originator and the director for this multi media art exhibition presented in a run down, 30,000 sq. ft. warehouse. Dubuque's burgeoning arts community needs a coordinator to realize its full potential. The process of reidentifying ourselves from an industrial city to a cultural and high tech community will take commitment, energy and action. With the further support of the Iowa Arts Council Grant for our Cultural Affairs Coordinator, I am confident that Dubuque will continue to be a model for the State of Iowa. Gratefully, _~. ~ ~~ t/ . Gene M. Tully 448 Summit Street Dubu9ue, IA 52001 genetullyC~aol.com 563.583.1052 SYMPHONY ORCHESTRA April 27, 2009 Iowa Department of Cultural Affairs 600 E Locust St Des Moines IA 50319-0290 To Whom It May Concern: The Dubuque Symphony Orchestra is pleased to offer our endorsement and support to the City of Dubuque regarding their Iowa Community Cultural Grant application. We applaud the City's decision to appoint apart-time Arts and Cultural Affairs Coordinator and thank the ICCG program for providing the necessary funds in order to establish this position. There are high expectations among those of us in the local arts community, many of whom feel this position is vitally important and must be continued in order for Dubuque to maintain its status as a premier arts and culture destination. Over the past four years, The City of Dubuque has wisely invested significant resources to further develop and promote the cultural arts within our community. An Arts and Cultural Affairs Advisory Commission was formed, which eventually led to the introduction of two new grant programs. One provides much-needed general operating funds while the other grants Special Projects awards. The Dubuque Symphony Orchestra has been a grateful beneficiary of both programs. To date, we have received approximately $150,000 in general operating funds and nearly $30,000 for Special Projects. Given that our annual operating budget is less than $1 million, these funds have enabled us to elevate our operations to a whole new level by adding several staff positions, presenting a month-long Mozart festival, staging afull-scale opera production, conducting a six-month long voting process to determine the tri-state area's favorite classical music selections and presenting two free concerts for the community. It takes a significant amount of time to administer these grant programs, maintain contact with the various cultural arts organizations and serve as liaison to the Arts and Cultural Affairs Advisory Commission. In order for the City of Dubuque to continue having such a dramatic and long lasting impact on the cultural arts in our community, an Arts and Cultural Affairs Coordinator is essential. Someone who can devote their full attention to the arts will build on an already solid foundation that will undoubtedly yield positive results for years to come. Sincerely, ~~~ Jeffrey S. Goldsmith Executive Director 2728 ASBURY ROAD, SUITE 900 • DUBUQUE, IOWA 52001-2970 563.557.1677 • FAX 563.557.9841 • WWW.DUB000ESYMPHONY.ORG City of Dubuque .Arts & CuCtural.~ alts Advisory Commission April 28, 2009 Iowa Community Cultural Grant Committee Department of Cultural Affairs 600 E Locust St Des Moines, IA 50319 Dear Committee members, I am pleased to write in support of the City of Dubuque's application to the Iowa Community Cultural Grant for continued funding of an Arts and Cultural Affairs Coordinator. The arts are critical to Dubuque's civic pride, quality of life and economic growth. In recent years, Dubuque has been the recipient of numerous awards recognizing its contributions to the arts and culture. These include Iowa Great Places, the state's first Cultural District, and most recently, the All-America City Award. The City of Dubuque's Comprehensive Plan, updated and approved in January 2008, enumerates seven Cultural Arts Goals addressing the arts as "an important aspect of our community's basic quality of life." Dubuque is actively engaged in aggressively expanding accessible and affordable arts and cultural opportunities for all of its citizens. In 2004, the City Council created the Arts and Cultural Affairs Advisory Commission, which annually awards $200,000 in operating funds and $35,000 in special project grants to Dubuque arts organizations. During the last year, the City of Dubuque further recognized the importance of the arts by initiating a new half-time Arts and Cultural Affairs Coordinator position assisted by a 2009 Iowa Community Cultural Grant. The Arts and Cultural Affairs Coordinator is a vital link in assisting the Commission in forwarding the City of Dubuque's Cultural Arts Goals. As Chair of the Arts and Cultural Affairs Advisory Commission, I have witnessed the valuable contributions made through this position during the first year of funding. This part-time staff member coordinates three of Dubuque's vital arts initiatives, including the Art on the River public art competition, as well as the operating support and special project grants. Administrative support for Art on the River, now one of Dubuque's premier arts events, includes coordinating meetings for a volunteer committee, developing and distributing the competition prospectus, securing local and regional jurors, coordinating contracts with selected artists and city staff, developing educational and promotional materials and arranging programming that continues throughout the year. The quality of artwork and popularity with the public of this year-long temporary exhibition is largely due the staff support. The City of Dubuque Arts and Cultural Affairs Coordinator also supports the Commission in developing and achieving its strategic goals and priorities. These include advocating for increased arts funding, providing for ways to bring together Dubuque's arts' community; providing for arts education and action alerts for Dubuque's civic leaders; acting as a catalyst for visibility and promotion for the arts throughout the community, region and state; and clarifying criteria for grant programs and ensuring everyone in Dubuque has the opportunity to participate in the arts. A notable accomplishment of the Commission this past year was its role in keeping the priceless Edward S. Curtis :The North American Indian collection of photogravures in Dubuque as one of its treasured cultural resources. With the addition of this arts staff position, we were also able to research policies and procedures of other municipal grant programs across the country so that we can be sure our Dubuque program reflects best practices. The City has also embarked on two exciting new initiatives -the Sustainable Dubuque effort and the establishment of the Historic Millwork District. If ICCG funding is continued for this position, the Commission sees opportunities for the Arts and Cultural Affairs staff person to join these development efforts. Much has been accomplished since the Commission was established in 2004. The work ahead presents exciting opportunities for the City to create and renew partnerships with arts organizations, business and educational communities as well coordinating with regional and State agencies. If the position maintains its current funding the coordinator will provide critical organizational expertise to Dubuque's Cultural Alliance, a fledging group that represents 20 local arts organizations as well serving as Region 9 Team Captain for the State's CHAT activities. Funding of the Arts and Cultural Affairs Coordinator position is key to success as we move ahead. Continued funding from the Iowa Community Cultural Grant is essential to retain the coordinator's position at 20 hours per week. On behalf of the seven-member Arts and Cultural Affairs Advisory Commission, I thank you for your past support and encourage you to again fund this application for 2010. Sincerely, Louise Kames Chair, Arts and Cultural Affairs Advisory Committee City of Dubuque NATIONAL MISSISSIPPI RIVER MUSEUM & AQUARIUM IN ASSOCIATION WITH THE SMITHSONIAN INSTITUTION ICCG Committee Department of Cultural Affairs 600 E Locust St Des Moines IA 50319 Apri127, 2009 Dear Grant Review Committee: I and the Dubuque County Historical Society very strongly support the application of the City of Dubuque for the Iowa Community Cultural Grant program. This is an extremely valuable program because it supports a whole array of cultural and artistic groups in Dubuque and results in great benefit to the residents of the City of Dubuque and Iowa. The Arts and Cultural Coordinator position which is supported by Iowa Community Cultural Grant leverages significant dollars from the City and from individual arts and culture organizations. It is as if ICCG funds are multiplied several times over. The number of people who are served by this effort is significant. City support for arts and culture organizations in Dubuque is relatively new. It is imperative that this funding continue from the City of Dubuque and this ICCG grant provides the means to enable the city to provide this invaluable funding base. This program benefits the many people served by the Dubuque County Historical Society and its programming at the National Mississippi River Museum & Aquarium, Old Jail Museum, and the Mathias Ham House. The Historical Society partners with the City of Dubuque to provide cultural experiences through these venues. In 2008, support from the City of Dubuque's Arts and Culture program allowed the Historical Society to commemorate the 175`h anniversary of the arrival of Dubuque's first settlers, including a reenactment the Lead Rush across the mighty Mississippi River. Residents are now more aware of Dubuque's place in history as the location of the nascent America's first mineral rush. During times of economic hardship, it is vital that cultural organizations have access to support from their local governments. By creating this position the City of Dubuque not only provides this crucial support, but continues to reinforce the foundations of local culture. As the Museum & Aquarium begins its exciting expansion, made possible by many fenders including support from the Iowa Cultural Community Grant program, we look to the City of Dubuque for their arts and culture partnership. I whole heartedly support the City of Dubuque in its quest to fund the Arts and Culture Coordinator position. 350 East 3rd Street Dubuque, Iowa 52001 563.557.9545 Fax 563.583.1241 www.rivermuseum.com A property o(the Dubuque County Historical Society D U B U Q U E MAIN STREET 1 0 6 9 M A I N STREET • DUBUQUE • IOWA 5 2 0 0 1- 4 7 2 4 [563] 588-4400•[563] 588-0665-FAX •WWW.DUB000 EMAINSTREET.ORG Apri124, 2009 ICCG Committee Department of Cultural Affairs 600 E Locust St Des Moines, IA 50319 Grant Committee, Dubuque Main Street (DMS), a downtown development corporation, applauds and endorses the important efforts of the City of Dubuque's Arts and Cultural Affairs Advisory Commission in developing a Cultural Affairs Coordinator position with the City of Dubuque. We continue to encourage the funding committee of the Iowa Department of Cultural Affairs ICCG grant to give this project strong consideration. DMS, as the managing organization for Dubuque's Cultural Corridor, cannot emphasize enough the importance of a strong arts community in providing arts and cultural advocacy in our area. DMS has conducted a study verifying the economic and quality-of-life benefits gained through the type of programming and arts advocacy the Cultural Affairs Commission helps fund and promote. This position of Arts and Cultural Affairs Coordinator with the City of Dubuque will help an expanding local grant program and a number of other initiatives. DMS is delighted to support the continuation of funding for this position dedicated specifically to arts and culture. This represents an opportunity for significant growth in our "creative class" support, which will lead to a stronger and more competitive Dubuque in the workforce development arena. The impressive arts growth in Dubuque, the Cultural Corridor, and the emerging Warehouse District; along with the economic impact of funding arts and cultural organizations from the Commission/City, are crucial to the future growth of our community. Should anyone need further details of our endorsement of the Arts and Cultural Affairs Advisory Commission's grassroots work in our city center cultural district, please call Dan at (563) 588-4400. Sincerely, / (~V ~j~,~ ~ \~v Daniel L. LoBianco Executive Director A MAIN STREET IOWA A F F I L I A T E Performance Measures Document DEPARTMENT/DIVISION: City Manager's Office ACTIVITY: Arts and Cultural Affairs GOAL To enrich the quality of life for Dubuque's citizens and to build the Community of Dubuque through Arts and Cultural Programs by developing visibility, funding, audiences, information, and partnerships. The Cultural Arts not only enrich our experiences, the arts educate us about the world we live in. Goals are to promote, educate and create awareness for Arts and Cultural activities in the Dubuque community, to develop and increase the market for Arts and Cultural activities in the Dubuque community, to facilitate and convene partnerships for Arts and Cultural activities, and to develop and allocate funding for Arts and Cultural activities in the Dubuque community. DESCRIPTION This Activity provides support to the City's Arts and Cultural Affairs Activities. It includes program development and administration activities. This Activity will promote and encourage programs to further public awareness of, accessibility to, participation in and support for the artistic and cultural development of the City. The Activity provides administrative support to the Arts and Cultural Affairs Advisory Commission. The Commission will make recommendations to the City Council regarding the establishment of Arts and Cultural policies and programs, the expenditure of City funds on Arts and Cultural activities and the implementation of programs. This Activity is staffed by the Neighborhood Development Specialist (.10 FTE) and apart-time arts and cultural affairs coordinator. This Activity is located on the second floor of City Hall. SERVICE OBJECTIVES To provide administrative support to the Arts and Cultural Affairs Advisory Commission by: a) analyzing proposals and presenting oral and written staff reports to the Commission; b) aiding the Commission in presenting recommendations to the City Council; c) distributing agendas, minutes, and staff reports to the Commission prior to all regular meetings and subcommittee meetings; d) recording, drafting and distributing minutes for the Commission at their next regular meeting and to the City Clerk and City Manager. e) preparing items for the City Council agenda f) preparing notices to the news media and other interested parties prior to all meetings; and g) organizing, preparing, publicizing and conducting public meetings, forums, workshops, and information sessions. 2. To coordinate the implementation of the City's Arts and Cultural Programs by facilitating collaboration between City departments and community organizations. 3. To give prompt attention to all citizen inquiries by initiating an immediate response in a courteous and professional manner. 4. To solve problems, obtain new and creative ideas; strive for constant professional improvement by attending appropriate conferences and educational opportunities. City Manager's Office Arts 8~ Cultural Affairs 5. To contribute to the City's Public Information Program by providing information for City News and CityChannel 8. 6. To promote and administer the Arts and Culture Grant Program which provides funding to non- profitarts organizations to encourage the development of new or expanded Arts and Cultural Programs in the Dubuque Community. 7. To review and revise the City's Arts and Culture Grant Program in collaboration with the Arts and Cultural Affairs Advisory Commission and local arts and cultural organizations. 8. To coordinate with Dubuque Main Street Ltd on reporting to the State of Iowa on the activities and impact of the Downtown Dubuque Cultural Corridor. 9. To research funding opportunities to sustain existing Arts and Cultural offerings in the community and to develop and expand the Arts and Culture environment. PERFORMANCE MEASURES FY2010 RECOM'D Arts and Cultural Affairs Advisory Commission Meetin s ~2 Commission subcommittee Meetin s g Cultural Alliance meetin s g CHAT meetin s 4 Millwork/Sustainabilit meetin s 8 Prepare staff reports for Commission and subcommittees 20 Promote Arts Grant Program and Receive a lications 24 Review rant a lications 24 Prepare grant contracts, monitor a ments and erformance ~ 8 Plan Art the River Rotating Sculpture Exhibit -Install Scul tures 10 City Manager's Office Arts ~ Cultural Affairs ARTS AND CULTURE PERFORMANCE MEASURES TO CITY COUNCIL GOALS Improved Connectivity - Diverse, Planned Transportation Strong & Partnering & PERFORMANCE Dubuque Managed for a Better Telecommuni- Sustainable MEASURES Econom Growth Dubuque cation Ci Arts and Cultural Affairs Advisory Commission Meetin s X X X X Commission subcommittee Meetin s X X X Cultural Alliance Meetings X X X Prepare staff reports for Commission X X X Promote Arts Grant Program and receive a lications X X X Review grant applications X X Prepare grant contracts, monitor payments and erformance X X City Manager's Office Arts Z~ Cultural Affairs Riki Saltzman Iowa Community Cultural Affairs Grant Manager Iowa Department of Cultural Affairs 600 East Locust Street, Des Moines, Iowa 50319 April 22, 2009 iowagreatplaces.gov Re: Dubuque Iowa Community Cultural Grant application citizen Advisory Dear Riki: Board: Robin Anderson I am w>-iting this letter to support Dubuque's application for the part time position of arts & c:k,air cultural affairs coordinator for the City of Dubuque. Dubuque was designated a Great Place by /vhason C_'ity the State of Iowa in 2006 and this designation is valid for a period of three years, or until June David Bernstein 30, 2010. Vice-Chair Sior~x c:;ty This designation can be used for support of the application for this position. As part of our Claire Ce;ls; agency's participation and partnership with the Great Places program, it gives additional ' De.s Moines consideration for projects that are part of the Dubuque community vision, pursuant to Iowa code tihs. Dustin Ernbree section 303.3c. This award was given last year and we express every hope that you will give Estherville additional consideration this year to their application that has added emphasis and contributions Samantha Erickson to the cultural heritage of Dubuque. Pleasant Hill Thank you for your anticipated cooperation in this matter. Robert fritsc.h Dubuque Mark Ginsberg Sincerely, Iowa City / Thornas Hanafan Council Bluffs Francis Boggus C~uentin Hart State Coordinator Great Places Program YJaterloo Department of Cultural Affairs Theresa Lynch 600 E. Locust Street, third floor rvtario'~' Des Moines Iowa 50319-0290 Bill rstenr;er Tel: 515-281-6911 Grinnell Fax:515-242-6498 Rite, Varaas Email: francis.bog us ,iowa.gov Davenport Web site: www.iowagreatplacess~ov Cyndi Pederson Director Iowa Department of Cultural Affairs 600 E. Locust, 3W Des Moines, IA 50319