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RFP_Historic Millwork District Street & Utility ImprovementsTHE CITY OF DUBUQUE Masterpiece on the Mississippi Dubuque All-American City 2007 TO: The Honorable Mayor and City Council Members FROM: Michael C. Van Milligen, City Manager SUBJECT: Millwork District - Street & Utility Improvements RFP DATE: April 28, 2009 City Engineer Gus Psihoyos is recommending issuance of a Request for Proposals for a firm to do street and utility design for public infrastructure associated with the Historic Millwork District. I concur with the recommendation and respectfully request Mayor and City Council approval. Michael C. Van Milligen MCVM/jh Attachment cc: Barry Lindahl, City Attorney Cindy Steinhauser, Assistant City Manager Gus Psihoyos, City Engineer THE CITY OF DUBUQUE Masterpiece on the Mississippi Dubuque All-American City 2007 TO: Michael C. Van Milligen, City Manager FROM: Gus Psihoyos, City Engineer SUBJECT: Millwork District -Street & Utility Improvements RFP DATE: April 27, 2009 INTRODUCTION The purpose of this memorandum is to request authorization to distribute a quest for Proposal (RFP) to seek qualified firms interested in providing street and utility design for the public infrastructure associated with the Historic Millwork District. BACKGROUND The Historic Millwork District was selected as one of the Top 10 community projects through the Envision 2010 process. The District has over 1 million square feet of underdeveloped space that has the potential to be a neighborhood where citizens can live, work, and play in a common area. The space is primarily owned by four property owners who are actively engaged in the revitalization of the district. There are a number of creative industries as well as technology- based companies that are currently located in the warehouse district. A master plan for the area was developed and recommends maximizing community, environmental and economic benefits through cooperation between the public and private sectors. DISCUSSION The professional consultant services contract for the Millwork District -Street & Utility Improvements RFP will include the following: - Preliminary and final design services for the reconstruction of Jackson Street between 7th and 11th Street, 10th Street between Jackson Street and Elm Street and the reconstruction of Washington Street between 9t" Street and 10t" Street. Designing the reconstruction of Washington Street from 10t" to 11 t" Streets will be an add alternate. The project would include designing for the reconstruction of the street pavement with curbs, reconstruction of sanitary and storm sewers and installation of new watermain. This project would also provide for infrastructure support for adistrict- wide energy plant. The streetscape, street lighting and fiber optics infrastructure will be addressed in separate RFP. The tentative schedule for the Millwork District -Street & Utility Improvements Project is as follows: RFP Release to Public Response Due Date Recommendation to City Manager Recommendation to City Council Study Completion May 5, 2009 May 28, 2009 June 5, 2009 June 15, 2009 Six months following the execution of professional services agreement The selected consultant will complete the study under the general direction and coordination of the City's Engineering Department as authorized by the City Council. BUDGET IMPACT The budget for the work outlined in the RFP is estimated to be in the range of $150,000 - $225,000 depending on the negotiated final scope of services. The consultant work will be funded from the following Capital Improvement Program appropriations: Warehouse District Street Reconstruction; Warehouse District Sanitary Sewer Rehabilitation; Warehouse District Storm Sewer Reconstruction and Warehouse District Water Main Infrastructure Replacement. ACTION TO BE TAKEN I respectfully request the City Council approve the distribution of the Request for Proposal (RFP) for the Millwork District -Street & Utility Improvements Project. cc: Cindy Steinhauser, Assistant City Manager Jenny Larson, Budget Director Ken TeKippe, Finance Director David Heiar, Economic Development Director Aaron DeJong, Assistant Economic Development Director Laura Carstens, Planning Services Manager Deron Muehring, Civil Engineer II Jon Dienst, Civil Engineer II THE CITY OF DUBUQUE Masterpiece on the Mississippi Dubuque All-American City 2007 MILLWORK DISTRICT STREET & UTILITY IMPROVEMENTS CONSULTANT PROFESSIONAL SERVICES ENGINEERING DESIGN REQUEST FOR PROPOSAL CITY OF DUBUQUE ENGINEERING DEPARTMENT May 5, 2009 REQUEST FOR PROPOSAL (RFP) THE CITY OF DUBUQUE Masterpiece on the Mississippi Millwork Districk Street & Utility Improvements City of Dubuque, Iowa THE CITY OF DUBUQUE Masterpiece on the Mississippi Millwork District Street & Utility Improvement RFP City of Dubuque, Iowa Request for Proposal - Table of Contents May 5, 2009 THE CITY OF DUBUQUE Masterpiece on the Mississippi Millwork District Street & Utility Improvements RFP City of Dubuque, Iowa Consultant Professional Services Request for Proposal May 5, 2009 1.0 INTRODUCTION 2.0 COMMUNTIY BACKGROUND 3.0 SUSTAINABLE DUBUQUE INITIATIVES Economic Prosperity Social/Cultural Vibrancy Environmental Integrity 4.0 Project Background Existing Streets Jackson Street from 10th to 11th Jackson Street looking south from 10th Street Jackson Street looking south from 8th Street 10th Street from Washington Street to Elm Street is currently a gravel street that is lined by historic buildings. There is no existing curb or sidewalks present. As is the case on the other block of 10th Street, loading docks, overhead doors and other structures are present along the corridor. 10th Street from Jackson Street to Washington Street 10th Street from Washington Street to Elm Street 10th Street from Wahsington Street to Elm Street Washington Street from 9th Street to 10th Street has similar characteristics to 10th Street in that it is a gravel street with no existing curb and gutter. Loading docks, overhead doors and other structurs are adjacent to the street in this corridor. Washington Street from 10th to 11th Streets has an existing building/loading dock blocking the street. The building would be removed to accommodate the street. Washington Street between 9th and 10th Streets. Washington Steet between 10th and 11th Streets Looking North Washington Steet between 10th and 11th Streets Looking South Existing Utilities There is an existing sanitary sewer under 10th Street from Jackson to Washington Streets and existing Storm Sewer under Washington Street from 9th to 11th Streets. There is existing water main in Washington Street and 10th Street in the project corridor. Below is a schematic of what and where the City utilities are in the corridor. The green lines are sanitary sewer, the blue lines the water main and the brown lines are the storm sewer. 10th Street and Washington Street Utilities Economic Development - Climate Communities 5.0 RFP SUPPORT DOCUMENTATION 6.0 PROJECT OBJECTIVE 7.0 PROJECT FUNDING 8.0 PUBLIC INFORMATION AND INVOLVEMENT 9.0 PROJECT SCOPE OF CONSULTANT SERVICES PROJECT SCOPE OF SERVICES 10.0 CITY RESOURCES 11.0 PROJECT TECHNICAL COMMITTEE 12.0 INFORMATION TO BE INCLUDED IN PROPOSAL 13.0 PROPOSAL QUESTIONS AND ANSWERS 14.0 SUBMISSION REQUIREMENTS PROPOSAL SUBMITTAL INFORMATION THE CITY OF DUBUQUE Masterpiece on the Mississippi Millwork District Street & Utility Improvements RFP City of Dubuque, Iowa Consultant Professional Services Request for Proposal May 2009 Appendix A Consultant Evaluation and Selection Process INITIAL EVALUATION CRITERIA CONSULTANT SHORT-LIST EVALUATION CRITERIA SELECTED CONSULTANT - FEE NEGOTIATION PROCESS THE CITY OF DUBUQUE Masterpiece on the Mississippi Millwork District Steet & Utility Improvements RFP City of Dubuque, Iowa Consultant Professional Services Request for Proposal May 2009 Appendix B RFP Rules and Protest Procedure MINOR IRREGULATIRIES EXCEPTIONS RANKING OF THE PROPOSALS DEFINITIONS DISPUTES/EXCEPTIONS THE CITY OF DUBUQUE Masterpiece on the Mississippi Millwork District Street & Utility Improvements RFP City of Dubuque, Iowa Consultant Professional Services Request for Proposal May 2009 Appendix C City of Dubuque Contract Terms and Conditions TERMS AND CONDITIONS 1. CONSTULTANT'S ENDORSEMENT ON PLANS 2. CHANGE IN SCOPE OF SERVICES. 3. SUBSTITUTION OF PROJECT TEAM MEMBERS. 4. INSURANCE 5. INDEMNIFICATION. 6. TERMINATION 7. ERRORS & OMISSIONS. 8. OWNERSHIP OF ENGINEERING DOCUMENTS 9. SUBLETTING, ASSIGNMENT OR TRANSFER THE CITY OF DUBUQUE Masterpiece on the Mississippi Millwork District Street & Utility Imporvements RFP City of Dubuque, Iowa Consultant Professional Services Request for Proposal May 2009 Appendix D Insurance Requirements SCHEDULE C INSURANCE REQUIREMENTS FOR PROFESSIONAL SERVICES ADDITIONAL INSURED - DESIGNATED PERSON OR ORGANIZATION CITY OF DUBUQUE, IOWA GOVERNMENTAL IMMUNITIES ENDORSEMENT THE CITY OF DUBUQUE Millwork District Street & Utility Improvements RFP City of Dubuque, Iowa Consultant Professional Services Request for Proposal May 2009 Appendix E Sustainable Dubuque Brochure THE CITY OF DUBUQUE Millwork District Street & Utility Improvements RFP City of Dubuque, Iowa Consultant Professional Services Request for Proposal May 2009 Appendix F Historic Millwork District Master Plan