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Historic Resource Development Program Grant Application_Mines of SpainTHE CITY OF DUBUQUE Masterpiece on the Mississippi Dubuque All-American City 2007 TO: The Honorable Mayor and City Council Members FROM: Michael C. Van Milligen, City Manager SUBJECT: Historic Resource Development Program Grant Application for Mines of Spain Exhibit & Education Program DATE: April 28, 2009 Planning Services Manager Laura Carstens recommends City Council approval to submit an Historic Resource Development Program (HRDP) Grant Application to the State Historical Society of Iowa for the Mines of Spain Exhibit and Education Program and a resolution of support for the application. The City would be the project sponsor for the Friends of the Mines of Spain for this grant. The City is not obligated to provide any match; however, if the grant is awarded, then the City must upfront direct costs for the exhibit design and installation and then submit periodic reimbursement requests as the project expenses are incurred. I concur with the recommendation and respectfully request Mayor and City Council approval. Mic ael C. Van Milligen MCVM/jh Attachment cc: Barry Lindahl, City Attorney Cindy Steinhauser, Assistant City Manager Laura Carstens, Planning Servcies Manager THE CITY OF DUBUQUE Mastepiece on the Mississippi Dubuque All-American City 2007 TO: Michael Van Milligen, City Manager FROM: Laura Carstens, Planning Services Manager ` SUBJECT: HRDP Grant Application for Mines of Spain Exhibit & Education Program DATE: April 24, 2009 INTRODUCTION Attached for City Council review and approval is an Historic Resource Development Program (HRDP) Grant Application to the State Historical Society of Iowa for the Mines of Spain Exhibit and Education Program and a resolution in support of the application. The City would be the project sponsor for the Friends of the Mines of Spain for this grant. DISCUSSION The City of Dubuque owns the E.B. Lyons Interpretive Center at the Mines of Spain State Recreation Area. The Friends of the Mines of Spain is anon-profit corporation that assists the Mines of Spain Park Staff in the administering of the Mines of Spain and the Interpretive Center. The Interpretive Center serves as a visitor information center and park office for the Mines of Spain. Displays and exhibits provide information about the history and features of the park. It currently serves over 200,000 visitors annually and provides hundreds of programs for school aged children, youth groups and families. Demand has continued to increase for more programs and services. With expansion of the Center, exhibits and education programs are needed. The Mines of Spain Interpretive Exhibit and Education Program will help create a major interpretive exhibit and education program which tells the story of the Mines of Spain in a variety of formats: curriculum-based field studies for school groups, workshops, seminars, publications (brochures, tour guides, maps), educational materials, indoor and outdoor exhibits, signs, audio-visual materials, electronic media (enhanced website). The project will update and expand existing interpretive and educational exhibits, displays, facilities and materials, focusing on raising awareness, appreciation, and stewardship of the park's historic and natural resources. HRDP Grant Application for Mines of Spain Exhibits page 2 BUDGET IMPACT The total project budget is $180,500, with match being provided from the City's $150,000 federal Preserve America grant for the Mines of Spain Interpretive Exhibit and Education Program. The City is not obligated to provide any match; however, if the grant is awarded, then the City must upfront direct costs for the exhibit design and installation. The City then will submit periodic reimbursement requests as these project expenses are incurred. RECOMMENDATION I recommend that the City Council approve the enclosed resolution authorizing the submittal of the HRDP grant application for the Mines of Spain Exhibit and Education Program. Enclosures cc Douglas G. Olk, President, Friends of the Mines of Spain Wayne Buchholtz, Park Ranger Gil Spence, Leisure Services Manager Prepared by: Laura Carstens. City Planner Address: City Hall. 50 W. 13th St Telephone: 589-4210 Return to: Jeanne Schneider. City Clerk Address: City Hall, 50 W. 13 St Telephone: 589-4121 RESOLUTION NO. 141-09 RESOLUTION APPROVING HRDP GRANT APPLICATION FOR MINES OF SPAIN EXHIBIT AND EDUCATION PROGRAM. Whereas, the State Historical Society of Iowa has Historic Resource Development Program (HRDP) grant funds available for the preservation and interpretation of Iowa's historic and cultural resources; and Whereas, the City of Dubuque has adopted a Comprehensive Plan with goals and objectives for the preservation and interpretation of the community's historic and cultural resources; and Whereas, the E.B. Lyons Interpretive Center at the Mines of Spain State Recreation Area is owned by the City of Dubuque. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF DUBUQUE, IOWA: Section 1. That the City Manager is authorized #o sign and submit this application to the State Historical Society of Iowa for HRDP Grant Funds for the Mines of Spain Exhibit and Education Program. Section 2. That the City of Dubuque agrees to abide by all local, state and federal requirements applicable to the proposed budget. Passed, approved and adopted this 4th day of May 2009. Roy D. Buol, Mayor Attest: Jeanne F. Schneider, City Clerk STATE HISTORICAL SOCIETY OF IOWA FY10 REAP/HRDP Grants Documentary Collections Part 1: Application Cover Sheet Applicant Section Name of Applicant : City of Dubuque Name & Title of Contact Person : Laura Carstens, Planning Services Manager Address : Planning Services Department, 50 W. 13th St. City : Dubuque State : IA Zip : 52001 Email Address : IcarstenCa~cityofdubugue.org Telephone (daytime) : (563) 589-4210 __ Type of Applicant: ® Nonprofit corporation; unit of government; or American Indian tribe Individual Business Applicant Profile : The city of Dubuque is located on the Mississippi River in northeastern Iowa. The city is approximately 30 sauare miles in area, with a population of approximately 60,000 persons. The City's annual operating and capital budget is nearly $100 million and funds a full range of services, including historic preservation and arts & culture. Project Section Project Title : Mines of Spain Exhibit and Educational Program Project Category ® Documentary Collections Project Summary: County where project is located: Dubuque Iowa General Assembly/Legislative District Numbers: House: 27 &28 Senate: 14 U.S. Congressional District: 1 Ownership Section Does the Applicant own the historic resource? X _ Yes No If the applicant does not own the historic resource, the following information is required: Name of Owner: Address: City: State: Zip: Email Address: Telephone (daytime): I give my permission for the applicant to carry out the project described in this REAP/HRDP grant application. Signature of Owner: Date: Public Access Does the public have access to the historical resource? X Yes No If yes, how is the historical resource made accessible to the public? (what are your hours of operation? Is it visible from a public street? Is it available to view by appointment?) The Mines of Spain is open vear-round, from 4 a.m. to 10:30 p.m. The interpretive center is open vear-round. It is open Monday -Friday from October -April with limited hours. During the summer season April - October the center is open 7 days a week. Summer hours are 8 a.m. to 4 p.m. Monday - Friday and noon to 4:30 p.m. on weekends. If no, how do you plan to make the historical resource accessible to the public to meet our guidelines? Is there a reason that the historical resource cannot be made accessible to the public? STATE HISTORICAL SOCIETY OF IOWA FY10 REAP/HRDP Grants PART 2: Project Description and Specific Project Scope of Work Project Description: Within your discussion, be sure to (1) specifically identify the historical resource and state its significance; (2) provide an overview of the activities you will complete; and (3) explain how the proposed actions will assist the historical resource. Describe how the project will have an impact on the local community (neighborhood, town, region, or however you choose to define that community). Historical Resource & Significance The Mines of Spain State Recreation Area consists of 1,387 acres of forest and prairie along the Mississippi River in Dubuque County near the city of Dubuque. This state park is a National Historic Landmark and a state preserve. The E.B. Lyons Interpretive Center serves as a visitor information center and park office for the Mines of Spain. The Interpretive Center has displays on the park's historical sites of farming, prairies, lead mining, Native Americans and wildlife. Trails connect visitors to a farm site, forests, prairies, archeological sites, and wetlands. The Mines of Spain Area Rural Community Archeological District, Lead Mining Community Archeological District, and Prehistoric District, and the Dubuque Trading Post--Village of Kettle Chief Archeological District were listed in the National Register of Historic Places in 1988. In 1993, the Mines of Spain, which includes the Julien Dubuque Monument, was designated as a National Historic Landmark. The Mines of Spain Recreation Area was designated in 2005 as a Silos and Smokestacks National Heritage Area site. The Julien Dubuque Monument, built in 1897 on the site where Dubuque was buried, sits high above the Mississippi River and provides the "landmark" for the Mines of Spain. The Julien Dubuque Monument, owned by the State of Iowa, was listed in the National Register in 1988. It was protected as a City Landmark in 1993. Project Overview The primary objectives of the Mines of Spain Exhibit and Education Program are to: increase visitation, enhance interpretation, expand educational opportunities, and increase access to the historical resource. The Mines of Spain has been a focal point for environmental and cultural educational programs and interpretive activities for the tri-state area of Iowa, Illinois, and Wisconsin for many years. Burgeoning interest in the rich history of the area and growing awareness of the significance of the Mississippi River and its watershed has created greater demands for exhibits and educational programming. Demand has increased for more programs and services over time. By achieving the primary objectives of the Mines of Spain Exhibit project, the results will be: updated and expanded interpretive and educational exhibits, displays, facilities and materials; creation of new exhibits and displays for visitors to explore the science, culture and history of the region; telling the story of the Mines of Spain in a variety of accessible formats: curriculum-based field studies for school groups, workshops, seminars, publications (brochures, tour guides, maps), educational materials, indoor and outdoor exhibits, signs, audio-visual materials, and an enhanced website; a library stocked with field identification books, historic documents, DVDs, videos, and other reference materials; attracting and serving more visitors from the community, tri-state area, the Midwest, the nation, and the world; increasing awareness, appreciation, and stewardship of the park's historic, cultural and natural resources; and fostering alliances and collaboration with public agencies, private organizations, and other key stakeholders. Using this same format, continue on additional sheets as necessary. Project Scope of Work: This section is a critical part of the application. Provide a step-by- step description of how the project will be carried out. Each major work element should clearly relate to budget line items. Include a timeline for each major work element. Project Scope of Work Request for Proposals /Selection of Exhibit Designer: Requests for proposals for the exhibit designer for the Preserve America grant will be developed, distributed and reviewed in accordance with National Park Service requirements. Selection of an exhibit designer will be made, and a contract awarded and negotiated. Evaluate Existing Exhibits and Educational Programs: An Exhibit and Education Program Committee, comprised of key educators from the community and other interested stakeholders, will meet with the selected exhibit designer to evaluate existing interpretive exhibits and educational programming and services to K-12 classes and college students as well as families, individuals, youth groups, and tour groups. Development of Exhibits and Educational Concepts: The selected exhibit designer will develop exhibits and educational concepts for review and approval by the Exhibit and Education Program Committee, local scholars and educators, and IDNR staff. From the approved draft concepts, the exhibit and educational materials will be developed. Installation of Exhibits: Installation of indoor and outdoor exhibits, signs, audio-visual materials, and library/reference materials will be coordinated with the construction of the expansion and renovation of the Interpretive Center. Production of Educational Materials: Production of educational materials (such as publications -- brochures, tour guides, maps) and creation of an enhanced website will be coordinated with the installation of the exhibits and displays and the expansion and renovation of the existing Interpretive Center. Implementation of Exhibit and Education Program: Implementation of the entire major interpretive exhibit and education program through curriculum-based field studies for school groups, workshops, seminars will be implemented when expansion and renovation of the Interpretive Center is finished. Evaluation of New Exhibit and Educational Program: The Exhibit and Education Program Committee will track where the new exhibits and educational programming are working, and where improvements can be made after the first 12 months. Timeline Request for Proposals /Selection of Exhibit Designer: July -- August, 2009 Evaluate Existing Exhibits and Educational Programs: September -- October, 2009 Development of Exhibit and Educational Concepts: November, 2009 -January, 2010 Installation of Exhibits: February -June, 2010 Production of Educational Materials: February -June, 2010 Implementation of Exhibit and Education Program: July -September, 2010 Evaluation of New Exhibit and Educational Program: September, 2011 Close-out /Project Completion: October, 2011 Using this same format, attach additional sheets as necessary. STATE HISTORICAL SOCIETY OF IOWA FY10 REAP/HRDP Grants PART 2: Project Description and Specific Project Scope of Work Continuation Assistance to Historical Resource With the Mines of Spain Exhibit and Education Program, we envision an increase of interpretive programs, an increase in visitation, and an increase in partnerships with other organizations that are interested in the future of the tri-state area's historical, archeological, and natural resources. The outcome will be to provide a place for expanded education, a greater variety of experiences for the visitor and a focus on environmental stewardship and sustainability. We look to create an atmosphere for heritage tourism to attract more visitors to the community and to the park. New and updated exhibits will provide information on nationally significant historic, archeological, cultural and natural features at the Mines of Spain. With the Mines of Spain Exhibit and Education Program, we will be able to provide more interpretive programs, conduct biological studies, offer a reference library, preserve and store artifacts, and provide interpretive and educational programs in a variety of formats that are accessible to everyone. We will be able to protect and enhance the site's unique, rare and significant cultural and natural resources. We also will be able to interpret the significance of the site's resources and to increase visitor understanding and appreciation of the natural and cultural heritage of the area. Community Impact At the heart of the Mines of Spain is the E.B. Lyons Interpretive Center, which opened in 1976. It currently serves over 200,000 visitors annually and provides hundreds of programs for school aged children, youth groups and families. Visitors are from throughout the USA and around the world; most are from Iowa, Illinois and Wisconsin. The Mines of Spain Exhibit and Education Program will increase access to educational offerings to a greater number of individuals, general public, students and visitors. The project will enable individuals, school groups, tour groups, and people of all ages to enjoy and explore the park's prehistoric, historic, cultural and natural features while instilling appreciation for preservation of these historic and archeological resources and cultural assets. The Mines of Spain Exhibit and Education Program will tie interpretive, educational, and recreational opportunities at the Mines of Spain with other attractions and facilities and promote these cooperatively to attract visitors, both in state and out of state. It will expand local citizen awareness of the resources and importance of the natural, historic, archeological and cultural resources of the region. The project will provide information on the Mines of Spain and its resources and disseminate information on the many historical sites and recreation opportunities in the tri-state area for the visitor and resident alike. The Mines of Spain Exhibit and Education Program will enable us to work with the Dubuque Area Convention and Visitors Bureau to cooperatively market activities at the Mines of Spain with downtown sites like the historic Shot Tower, associated with lead mining, and National Mississippi River Museum and Aquarium, as well as riverfront sites like the historic Mathias Ham House, associated with lead mining, and Four Mounds Estate, associated with agriculture and Native American mounds. STATE HISTORICAL SOCIETY OF IOWA FY10 REAP/HRDP Grants Part 3: Budget Form PROJECTED COSTS REAP/HRDP GRANT REQUEST APPLICANT'S MATCH ROW TOTALS Cash In-Kind Consultant Fees $ 50,000 $ 50,000 Travel and Per Diem $ 5,000 $ 5,000 Supplies and Materials $ 30,000 $ 95,000 $ 125,000 TAN X $500 $500 - $30,500 Cash $150,000 In-Kind $0 $180,500 REAP/HRDP APPLICANT MATCH TOTAL PROJECT GRANT COST *A $5001ine is provided for TAN (Technical Advisory Network). It is included as part of your grant, should the need for technical assi"stance arise during the project. If the $500 is not used for TAN during the project, the $500 reverts to the State Historical Society and shall not be used to fund another portion of your project. Please include this line even if you do not foresee using it. Matching requirements for each one dollar of grant request are as follows: Units of govt., tribes, & non-prof tcorporations -fifty cents, of which at least twenty-five cents must be in cash. Individuals -seventy-five cents, of which at least fifty cents must be in cash. Businesses -one dollar, of which at least seventy-five cents must be in cash. For further explanation please see MATCHING FUNDS in the grant guidelines.