Eagle Point Water Clear Well Reservoir Rehab Phase IITHE CITY OF DUBUQUE
Masterpiece on the Mississippi
Dubuque
All-American City
2007
TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
SUBJECT: Eagle Point Water Plant Clear Well Reservoir Rehabilitation Phase II (Pipe
Coating) Project - CIP 7401828-62712
DATE: April 28, 2009
Water Department Manager Bob Green is recommending award of the Eagle Point
Water Plant Clear Well Reservoir Rehabilitation Phase II Project to the low bidder, K&W
Coating, LLC in the amount of $35,000.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
Mi hael C. Van Milligen
MCVM/jh
Attachment
cc: Barry Lindahl, City Attorney
Cindy Steinhauser, Assistant City Manager
Bob Green, Water Department Manager
THE CITY OF DUBUQUE
Masterpiece on the Mississippi
Dubuque
All-American City
2007
April 27, 2009
TO: Michael C. Van Milligen, City Manager
FROM: Bob Green, Water Department Manager
SUBJECT: Eagle Point Water Plant Clear Well Reservoir Rehabilitation Phase II (Pipe
Coating) Project - CIP 7401828-62712
INTRODUCTION:
The attached Resolution authorizes the award of the construction contract for the Eagle
Point Clear Well Reservoir Rehabilitation Phase II (Pipe Coating) Project.
BACKGROUND:
The Eagle Point Water Plant provides the City with its potable water. After the water is
treated and filtered it is stored in two clear wells located at the Water Plant before being
pumped into the water distribution system.
The west clear well was constructed in 1880 and has a storage capacity of 650,000
gallons. This clear well was built using large lime stone blocks for the floor and walls.
A concrete roof was added several years later. Since its construction, the interior piping
has developed corrosion requiring them to be cleaned and coated. This past year,
Phase I of this project focused on the structure being rehabilitated and now is prepared
for its final stage of repair with the internal coating of its transmission pipes.
OBJECTIVE:
The main objective of Phase II of the project is the internal coating improvements to the
pipes and additional cleaning to the west clear well.
BID RESULTS:
Sealed bids were received for the Project on April 8, 2009. K & W Coating, LLC of
Elkader, Iowa submitted the low bid in the amount of $35,000. This amount is
approximately 32.5% under the estimate of probable cost. A summary of the bid
proposals received are as follows:
COMPANY LOCATION BID AMOUNT
1. Klauer Construction Dubuque, IA $38,000
2. K & W Coating, LLC Elkader, IA $35,000
3. Pospisil Painting Cedar Rapids, IA $60,620
4. Superior Painting Urbandale, IA $36,256
5. TMI Coating St. Paul, MN $48,400
RECOMMENDATION:
The bid proposals for this project have been reviewed by the Water Department's
Consultant Firm, V & K Engineering of West Des Moines. It is their recommendation to
proceed with the low bidder, K & W Coating, LLC of Elkader, Iowa.
This project phase has been reviewed and approved by the Iowa Department of Natural
Resources SRF Clerk-Specialist, Eunice Boyd. This review and approval process is
required when State Revolving Funds are to be used.
Staff and I concur with the recommendation(s) and request that the Contract be
awarded to K & W Coating, LLC of Elkader, Iowa in the amount of $35,000.
BUDGET IMPACT:
The estimate of probable cost for the Clear Well Rehabilitation Pipe Coating Project is
summarized as follows:
Estimate:
Construction Contract $ 40,000
Contingency 6,000
Construction Engineering & Inspection 6,000
Total Estimated Rehabilitation Coating Cost $ 52,000
The interior coating to the west tank transmission pipes was scheduled to take place
under a separate contract immediately following completion of the construction
rehabilitation to the structure of this tank.
The following fund summary is as follows:
Funding for this project has been secured through prior approval of a state revolving
loan fund.
CIP NO. FUND DESCRIPTION FUND BALANCE AMOUNT
7401828 Clear Well Rehabilitation Project $168,915
ACTION TO BE TAKEN:
I respectfully request that the City Council adopt the attached Resolution awarding the
Eagle Point Water Plant Clear Well Reservoir Rehabilitation Phase II (Pipe Coating)
Project to K & W Coating, LLC of Elkader, Iowa in the amount of $35,000.
Prepared by Bob Green, Water Department Manager
ve
cc: Jenny Larson, Budget Director
Jackie Vanek, Water Plant Manager
File
RESOLTUION 142-09
AWARDING PIJLIC IMPROV MENT CONTRACT FOR THE EAGLE POINT
WATER PLANT CLEAR W LL RESERVOIR PHASE II REHAILITATION (PIPE
COATING) PROJECT
Whereas, sealed proposals have been submitted by contractors for the Eagle
Point Water Plant Clear Well Reservoir Phase II Rehabilitation (Pipe Coating) Project
(The Project) pursuant to Resolution 116-09 and Notice to Bidders published in a
newspaper in the City of Dubuque, Iowa on the 20t" day of March, 2009.
Whereas, said sealed proposals were opened and read on the 8th day of April,
2009, and it has been determined that K & W Coating, LLC of Elkader, Iowa with a bid
in the amount of $35,000 is the lowest responsive, responsible bidder for the Project.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF DUBUQUE, IOWA:
That a Public Improvement Contract for the Project is hereby awarded to K & W
Coating, LLC of Elkader, Iowa and the City Manager is hereby directed to execute a
Public Improvement Contract on behalf of the City of Dubuque for the Project.
Passed, approved and adopted this 4th day of May , 2009.
Roy . Buol, Mayor
Attest:
Jeanne F. Schneider, CMC, City Clerk