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Locust Street Sidewalk_Traffic Signal Installation 8th to 12th StreetsTHE CITY OF DUBUQUE Masterpiece on the Mississippi Dubuque All-American City 2007 TO: The Honorable Mayor and City Council Members FROM: Michael C. Van Milligen, City Manager SUBJECT: Locust Street Sidewalk and Traffic Signal Project, 8th to 13th Street CIP Project Nos. 7302047 Locust Street Ramp Sidewalk Replacement 3501425 Sidewalk Program -City Owned 3501041 Curb -Catch Basin Replacement 2501615 Traffic Signal Intersection Reconstruction 3001615 Traffic Signal Intersection Reconstruction 3001011 Signalization Program 3001266 Traffic Signal Interconnect Conduit Replacement 1021609 Fiber Optic in Private Subdivision and Misc. Projects 1011549 Streetlight Replacement -City Owned 1001549 Streetlight Replacement -City Owned DATE: April 28, 2009 City Engineer Gus Psihoyos is recommending authorization of the public bidding procedure for the Locust Street Sidewalk and Traffic Signal Project, Stn Street to 12tH Street, and that a public hearing be set for May 18, 2009. I concur with the recommendation and respectfully request Mayor and City Council approval. ichael C. Van Milligen MCVM/jh Attachment cc: Barry Lindahl, City Attorney Cindy Steinhauser, Assistant City Manager Gus Psihoyos, City Engineer THE CITY OF DUBUQUE Masterpiece on the Mississippi Dubuque All-American City 2007 TO: Michael C. Van Milligen, City Manager FROM: Gus Psihoyos, City Engineer DATE: April 27, 2009 SUBJECT: Locust Street Sidewalk and Traffic Signal Project, 8th to 12th Street CIP Proje 7302047 3501425 3501041 2501615 3001615 3001011 3001266 1021609 1011549 1001549 INTRODUCTION :ct Nos. Locust Street Ramp Sidewalk Replacement Sidewalk Program -City Owned Curb -Catch Basin Replacement Traffic Signal Intersection Reconstruction Traffic Signal Intersection Reconstruction Signalization Program Traffic Signal Innerconnect Conduit Replacement Fiber Optic in Private Subdivision and Misc. Projects Streetlight Replacement -City Owned Streetlight Replacement -City Owned The enclosed resolutions authorize the public bidding procedure for the Locust Street Sidewalk and Traffic Signal Project, 8th to 12th Street. BACKGROUND In the summer of 2008, the City began the design of the Locust Street Sidewalk and Traffic Signal Project, 8th to 12th Street. The project will be constructed in advance of the Iowa DOT Project STP-U-2100 (641)--70-31 which includes an asphalt overlay and curb ramp improvements from 9th Street to 17th Street. DISCUSSION The Locust Street Sidewalk and Traffic Signal Project, 8th to 12th Street, includes: - Reconstruction of signals: Along Locust Street from 8th to 12th Street, including Locust at Stn 9th 10t", and 12th Streets; and around the Locust Street Ramp at Bluff at 8th and 9th Streets. Due to ordering/delivery timelines, the control cabinetry and battery back-up equipment will be provided by the City. - Fiber optic interconnection conduit linking the referenced signals to the existing interconnect located at Locust Street at 14t Street. - New sidewalk and street lighting around the perimeter of the Locust Street Ramp. PROJECT SCHEDULE The schedule for the project is as follows: Initiate Public Bidding Process May 4, 2009 Publish Notice to Bidders, Advertise for Bids May 8, 2009 Notice of Public Hearing on Plans and Specs May 8, 2009 Pre-Bid Meeting May 12, 2009 Public Hearing on Plans and Specs May 18, 2009 Receipt of Bids May 21, 2009 Award Construction Contract June 1, 2009 Project Completion Date August 14, 2009 RECOMMENDATION I recommend that the City Council establish a date for the public hearing and authorize the City Clerk to advertise for proposals. BUDGET IMPACT The summary of the project costs is as follows: Construction Contract Contingency Engineering/Contract Administration Project Cost The summary of the project costs is as follows: CIP Funding Source 7302047 Locust Street Ramp Sidewalk Replacement 3501425 Sidewalk Program -City Owned 3501041 Curb -Catch Basin Replacement 2501615 Traffic Signal Intersection Reconstruction 3001615 Traffic Signal Intersection Reconstruction 3001011 Signalization Program 3001266 Traffic Signal Innerconnect Conduit Replacement 1021609 Fiber Optic in Private Subdivision and Misc. Projects 1011549 Streetlight Replacement -City Owned 1001549 Streetlight Replacement -City Owned Project Funding Estimate $497,880.00 49,788.00 82,150.20 $629,818.20 Amount $100,000.00 20,000.00 50,000.00 72,000.00 122,000.00 14,968.20 150,000.00 42,000.00 43,850.00 15,000.00 $629,818.20 ACTION TO BE TAKEN The City Council is requested to establish the date of the public hearing and to authorize the City Clerk to advertise for proposals through adoption of the enclosed resolutions for the Locust Street Sidewalk and Traffic Signal Project, 8th to 12th Street. Prepared by David Ness, Civil Engineer cc: Jenny Larson, Budget Director Bob Schiesl, Assistant City Engineer Chris Kohlmann, Information Services Manager Jon Dienst, PE Jane Smith, Engineering Technician RESOLUTION NO. 148-09 NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF DUBUQUE, IOWA: the proposed plans, specifications, form of contract and estimated cost for the Locust Street Sidewalk and Traffic Signal Project, 8t" to 12t" Street, in the estimated amount $629,818.20, are hereby preliminarily approved and ordered filed in the office of the City Clerk for public inspection. a public hearing will be held on the 18t" day of May, 2009, at 6:30 p.m. in the Historic Federal Building Council Chambers at which time interested persons may appear and be heard for or against the proposed plans and specifications, form of contract and estimated cost of said Project, and the City Clerk be and is hereby directed to cause the attached notice of the time and place of such hearing to be published in a newspaper having general circulation in the City of Dubuque, Iowa, which notice shall be published not less than four days nor more than twenty days prior to the date of such hearing. At the hearing, any interested person may appear and file objections to the proposed plans, specifications, form of contract, or estimated cost of the Project. The Locust Street Sidewalk and Traffic Signal Project, 8t" to 12t" Street, is hereby ordered to be advertised for bids for construction. The amount of the security to accompany each bid shall be in an amount which shall conform to the provisions of the Notice to Bidders hereby approved. The City Clerk is hereby directed to advertise for bids for the construction of the improvements herein provided, by publishing the attached Notice to Bidders to be published in a newspaper having general circulation in the City of Dubuque, Iowa, which notice shall be published not less than four but not more than forty-five days before the date for filing bids before 2:00 p.m. on the 21St day of May, 2009. Bids shall be opened and read by the City Clerk at said time and will be submitted to the City Council for final action at 6:30 p.m. on the 1St day of June, 2009, in the Historic Federal Building Council Chambers (second floor), 350 West 6t" Street, Dubuque, Iowa. Passed, adopted and approved this 4th day of May, 2009. Roy D. Buol, Mayor Attest: Jeanne F. Schneider, CMC, City Clerk NOTICE OF PUBLIC HEARING ON PLANS, SPECIFICATIONS, FORM OF CONTRACT, AND ESTIMATED COST FOR THE LOCUST STREET SIDEWALK AND TRAFFIC SIGNAL PROJECT, 8T" TO 12T" STREET NOTICE IS HEREBY GIVEN: The City Council of the City of Dubuque, Iowa will hold a public hearing on the proposed plans, specifications, form of contract and estimated cost for the Locust Street Sidewalk and Traffic Signal Project, Stn to 12tH Street, in accordance with the provisions of Chapter 26, Code of Iowa, at 6:30 p.m., on the 18tH day of May, 2009, in the Historic Federal Building Council Chambers (second floor), 350 West 6tH Street, Dubuque, Iowa. Said proposed plans, specifications, form of contract and estimated cost are now on file in the office of the City Clerk. At said hearing any interested person may appear and file objections thereto. The scope of the Project is as follows: - Reconstruction of silgnals: Along Locust Street from Stn to 12tH Street, including Locust at 8 n Stn 10tH, and 12tH Streets; and around the Locust Street Ramp at Bluff at Stn and Stn Streets. Cabinetry and battery back-up equipment will be provided by the City. - Fiber optic interconnection conduit linking the referenced signals to the existing interconnect located at Locust Street at 14tH Street. - New sidewalk and street lighting around the perimeter of the Locust Street Ramp. Any visual or hearing-impaired persons needing special assistance or persons with special accessibility needs should contact the City Clerk's office at (563) 589-4120 or TDD at (563) 690-6678 at least 48 hours prior to the meeting. Published by order of the City Council given on the day of , 2009. Jeanne F. Schneider, CMC, City Clerk NOTICE TO BIDDERS CITY OF DUBUQUE PUBLIC IMPROVEMENT PROJECT LOCUST STREET SIDEWALK AND TRAFFIC SIGNAL PROJECT, 8T" TO 12T" STREET Time and Place for Filing Sealed Proposals. Sealed bids for the work comprising each improvement as stated below must be filed before 2:00 p.m. on May 21, 2009, in the Office of the City Clerk, City Hall -First Floor, 50 West 13tH Street, Dubuque, Iowa. Time and Placed Sealed Proposals Will be Opened and Considered. Sealed proposals will be opened and bids tabulated at 2:00 p.m. on May 21, 2009, at City Hall -Traffic Operations Center (Third Floor), 50 West 13tH Street, Dubuque, Iowa, for consideration by the City Council (Council) at its meeting on June 1, 2009. The City of Dubuque, Iowa, reserves the right to reject any and all bids. Time for Commencement and Completion of Work. Work on each improvement shall be commenced within 10 days after the Notice to Proceed has been issued and shall be fully completed by August 14, 2009. Bid Security. Each bidder shall accompany its bid with a bid security as security that the successful bidder will enter into a contract for the work bid upon and will furnish after the award of contract a corporate surety bond, acceptable to the governmental entity, for the faithful performance of the contract, in an amount equal to one hundred percent of the amount of the contract. The bid security shall be in the amount of ten percent (10%) of the amount of the contract and shall be in the form of a cashier's check or certified check drawn on a state- chartered or federally chartered bank, or a certified share draft drawn on a state- chartered or federally chartered credit union, or the governmental entity may provide for a bidder's bond with corporate surety satisfactory to the governmental entity. The bid bond shall contain no conditions excepted as provided in this section. Contract Documents. Copies of the construction documents may be obtained at the Engineering Department, City Hall -Second Floor, 50 West 13tH Street, Dubuque, Iowa 52001. No plan deposit is required. Preference for Iowa Products and Labor. By virtue of statutory authority, preference will be given to products and provisions grown and coal produced within the State of Iowa, and to Iowa domestic labor, to the extent lawfully required under Iowa statutes. Sales Tax. The bidder should not include sales tax in its bid. A sales tax exemption certificate will be available for all material purchased for incorporation in the project. General Nature of Public Improvement. Locust Street Sidewalk and Traffic Signal Project, Stn to 12tH Street - Reconstruction of si~nals: Along Locust Street from Stn to 12tH Street, including Locust at 8 n Stn 10tt', and 12tH Streets; and around the Locust Street Ramp at Bluff at Stn and Stn Streets. Cabinetry and battery back-up equipment will be provided by the City. - Fiber optic interconnection conduit linking the referenced signals to the existing interconnect located at Locust Street at 14tH Street. - New sidewalk and street lighting around the perimeter of the Locust Street Ramp. Pre-Bid Construction Conference. Each prospective bidder is encouraged to attend the Pre-Bid Construction Conference to be held at 1 PM on May 12, 2009, at the City Hall -Conference Room B, 50 West 13tH Street, Dubuque, Iowa, Dubuque, Iowa. Attendance by all prospective bidders is not mandatory but highly recommended. Published in the Telegraph Herald, May 8, 2009.