Minutes_Library Board of Trustees 4 15 09Carnegie-Stout Public Library
Board of Trustees'
Meeting Minutes of April 15, 2009
The Board of Trustees of the Carnegie-Stout Public Library (C-SPL) met in the
Library Board Room at 7:30 a.m. on Wednesday, April 15, 2009.
Present.• President Diann Guns; Vice President Beverly Kolz; Trustee Paula
Connors; Trustee David Hammer; Trustee Mike Willis; Library
Director Susan Henricks; and Recorder Denette Kellogg
Excused.' Secretary Kristen Smith and Trustee Elizabeth Leeper
Guests: Ric Golus, Project Manager, Durrant
1. President Diann Guns called the meeting to order 7:30 a.m. and the agenda
was adopted.
"Moved to adopt the meeting agenda oFApri/ 15, 2009. "
Motion; Connors
Second.' Hammer
Vote: Aye - 5; Nay - 0
2. Review Options for Library Renovation Alternatives -Guns reported that
some new findings in regard to the third floor woodwork and paintings
require the Board's review as additional funds for this labor and supplies
needs approval by the Board.
Henricks reported on the meeting of the design team to review the third floor
woodwork and paintings that were planned. The team agreed that other
alternatives in regard to finishes would need to be reviewed and the following
options were provided:
Option 1: Replace pine chair rail and base to oak, cost estimate of $8,565.00.
Option 2: Replace pine chair rail and base to oak, plus replace pine casing
and jambs to oak, cost estimate of $14,841.00.
Option 3: Replace pine chair rails and base to oak, replace pine casing and
jambs to oak, and replace pine doors to oak, cost estimate of
$29,387.
Option 4: Rotunda painting and stenciling to match period photograph, cost
estimate of $16,829.
These changes would be outside of the scope of what was defined as
appropriate use of contingency funds. Henricks reported that there are funds
available in the unrestricted gift trusts that could provide funding for these
expenses.
Henricks also reviewed the areas of the projects that have been delayed
through alternates or dropped due to lack of funds.
Henricks reported on visit from Francis Boggus who oversees the Iowa Great
Places grants for the Iowa Department of Cultural Affairs. Mr. Boggus toured
the building and was impressed with the project. He reported that additional
grant money has become available for those who have been awarded grants
as an Iowa Great Place. Applications are due by mid-June 2009 with a grant
decision made by the end of July. These funds could be used for areas of the
projects delayed or dropped with preference for "bricks and mortar" over
programs or operations.
Guns expressed her support of providing windows in the southeast corner of
the second floor estimated at $30,000 to introduce natural light in that area.
"Moved to approve options 3. Rep/ace pine chair rai/and
base to oak, rep/ace pine casing and jambs to oak, and rep/ace
pine doors to oak, and option 4. Rotunda painting and stenci/ing to
match period photograph, and to use the Library gift trust funds for
this expenditure . "
Motion; Guns
Second.• Wi//is
Vote: Aye - 3; Nay - 2 (Ko/z; Connors)
The motion failed.
"Moved to approve options 2. Rep/ace pine chair rai/s and
base to oak, and replace pine casing and jambs to oak, and option
4. Rotunda painting and stenci/ing to match period photograph,
and to use the Library gift trust funds for this expenditure
estimated at $31, 670 for both options . "
Motion: Connors
Second.• Hammer
Vote: Aye - 5; Nay - 0
3. Library Board Adjournment -The Board adjourned at 8:12 a.m.
2
"Motion to adjourn.. "
Motion: Connors
Second.• Ko/z
Vote: Aye 5; Nay - 0
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Kristen Smith, Board Secretary