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Trolley Lines Trail - Eagle Point Park ProjectTHE CITY OF DUBUQUE Masterpiece on the Mississippi Dubuque All-American City 2007 TO: The Honorable Mayor and City Council Members FROM: Michael C. Van Milligen, City Manager SUBJECT: Trolley Line Trail - Eagle Point Park Project (CIP 1001989) DATE: May 12, 2009 City Engineer Gus Psihoyos recommends initiation of the bidding process for the Trolley Line Trail - Eagle Point Park Project, and further recommends that a public hearing be set for June 1, 2009. I concur with the recommendation and respectfully request Mayor and City Council approval. Michael C. Van Milligen MCVM/jh Attachment cc: Barry Lindahl, City Attorney Cindy Steinhauser, Assistant City Manager Gus Psihoyos, City Engineer THE CITY OF DUBUQUE Masterpiece on the Mississippi Dubuque All-American City 2007 TO: Michael C. Van Milligen FROM: Gus Psihoyos, City Engineer DATE: May 12, 2009 SUBJECT: Trolley Line Trail -Eagle Point Park Project (CIP 1001989) INTRODUCTION The enclosed resolutions authorize the public bidding procedure for the Trolley Line Trail -Eagle Point Park Project. DISCUSSION The Trolley Line Trail will be a 10-foot wide paved hike/bike trail along an old trolley route roadbed in Eagle Point Park. This %-mile off-road trail would use the existing grade of the abandoned trolley line from Shiras Avenue north of the Ham House museum site to the park's main entrance road turnaround with the eagle statue. The trail will follow a scenic route through a wooded area with limestone outcroppings. Interpretive signs will be incorporated into the trail design. A wayside rest area will be developed approximately halfway up the trail. This wayside rest will be rough graded during the project and finished by a Boy Scout (Ian Carstens) as part of his Eagle Scout project. Ian is planning to reuse salvaged purington pavers for the surface of the wayside rest. Additionally, some infrastructure items will be installed to accommodate future upgrades. Light bases and electrical conduit will be installed as part of this project to accommodate future lighting of the trail. Conduit will also be installed to accommodate future emergency call boxes along the trail. A short water extension will also be included to accommodate the replacement of a hydrant. Storm sewer improvements will also be included. This includes the repair or installation of 4 culverts that will tie into the city storm sewer system. This trail will provide an off-road alternative to the main entrance road into Eagle Point Park, which is a signed route in the Heritage Trail Riverfront System. The Trolley Line Trail will be at a lower percent grade than the main entrance road, which is fairly steep and does not have sidewalks, trails, or paved shoulders for bicyclists and pedestrians to use. PROJECT SCHEDULE The schedule for the project is as follows: Initiate Public Bidding Process May 18, 2009 Advertisement for Bids May 22, 2009 Notice of Public Hearing on Plans& Specifications May 22, 2009 Pre-Bid Meeting May 28, 2009 Receipt of Bids June 4, 2009 Public Hearing June 1, 2009 Award Construction Contract June 15, 2009 Project Completion Date September 25, 2009 RECOMMENDATION I recommend that the City Council establish a date for the public hearing and authorize the City Clerk to advertise for proposals. BUDGET IMPACT The estimate of probable cost for the Trolley Line Trail -Eagle Point Park Project is as follows: Estimate Construction Contract $191,549.40 Contingency 19,154.94 Construction Engineering & Inspection 31,605.65 Total Project Cost $242,309.99 The project funding summary is as follows: Fund CIP No. Fund Description Amount 1001989 Fiscal Year 2008 Resource Enhancement and Protection (REAP) Grant $200,000.00 7401405 Water Main Replacement Program 5,237.10 3501425 Sidewalk Program -City-Owned 21,892.80 1011549 Street Light Replacement 15,180.00 $242,309.99 ACTT®N T® BE TAKEN The City Council is requested to establish the date of the public hearing and to authorize the City Clerk to advertise for proposals through adoption of the enclosed resolutions for the Trolley Line Trail -Eagle Point Park Project. Prepared by Jon Dienst, PE cc: Jenny Larson, Budget Director Laura Carstens, Planning Services Manager Gil Spence, Leisure Services Manager Bob Schiesl, Assistant City Engineer RESOLUTION NO. 162-09 TROLLEY LINE TRAIL - EAGLE POINT PARK PROJECT PRELIMINARY APPROVALOF PLANS, SPECIFICATIONS, FORM OF CONTRACT, AND ESTIMATED COST; SETTING DATE OF PUBLIC HEARING ON PLANS, SPECIFICATIONS, FORM OF CONTRACT, AND ESTIMATED COST; AND ORDERING THE ADVERTISMENT FOR BIDS NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF DUBUQUE, IOWA: the proposed plans, specifications, form of contract and estimated cost for the Trolley Line Trail -Eagle Point Park Project, in the estimated amount $242,309.99, are hereby preliminarily approved and ordered filed in the office of the City Clerk for public inspection. a public hearing will be held on the 1St day of June, 2009, at 6:30 p.m. in the Historic Federal Building Council Chambers at which time interested persons may appear and be heard for or against the proposed plans and specifications, form of contract and estimated cost of said Project, and the City Clerk be and is hereby directed to cause the attached notice of the time and place of such hearing to be published in a newspaper having general circulation in the City of Dubuque, Iowa, which notice shall be published not less than four days nor more than twenty days prior to the date of such hearing. At the hearing, any interested person may appear and file objections to the proposed plans, specifications, form of contract, or estimated cost of the Project. The Trolley Line Trail -Eagle Point Park Project is hereby ordered to be advertised for bids for construction. The amount of the security to accompany each bid shall be in an amount which shall conform to the provisions of the Notice to Bidders hereby approved. The City Clerk is hereby directed to advertise for bids for the construction of the improvements herein provided, by publishing the attached Notice to Bidders to be published in a newspaper having general circulation in the City of Dubuque, Iowa, which notice shall be published not less than four but not more than forty-five days before the date for filing bids before 2:00 p.m. on the 4th day of June, 2009. Bids shall be opened and read by the City Clerk at said time and will be submitted to the City Council for final action on June 15, 2009, in the Historic Federal Building Council Chambers (second floor), 350 West 6th Street, Dubuque, Iowa. Passed, adopted and approved this 18th day of May, 2009 Roy D. Buol, Mayor Attest: Jeanne F. Schneider, CMC, City Clerk NOTICE OF PUBLIC HEARING ON PLANS, SPECIFICATIONS, FORM OF CONTRACT, AND ESTIMATED COST FOR THE TROLLEY LINE TRAIL EAGLE POINT PARK PROJECT NOTICE IS HEREBY GIVEN: The City Council of the City of Dubuque, Iowa will hold a public hearing on the proposed plans, specifications, form of contract and estimated cost for the Trolley Line Trail -Eagle Point Park Project, in accordance with the provisions of Chapter 26, Code of Iowa, at 6:30 p.m., on the 1st day of June, 2009, in the Historic Federal Building Council Chambers (second floor), 350 West 6t" Street, Dubuque, Iowa. Said proposed plans, specifications, form of contract and estimated cost are now on file in the office of the City Clerk. At said hearing any interested person may appear and file objections thereto. The scope of the Project is as follows: The Trolley Line Trail will be a 10-foot wide paved hike/bike trail along an old trolley route roadbed in Eagle Point Park. This '/2-mile off-road trail would use the existing grade of the abandoned trolley line from Shiras Avenue north of the Ham House museum site to the turnaround with the eagle statue on the main entrance road to the park. The project will include stormwater improvements in the vicinity of the trail. Electrical conduit and light bases will also be installed to accommodate a future trail lighting system. Any visual or hearing-impaired persons needing special assistance or persons with special accessibility needs should contact the City Clerk's office at (563) 589-4120 or TDD at (563) 690-6678 at least 48 hours prior to the meeting. Published by order of the City Council given on the day of , 2009. Jeanne F. Schneider, CMC, City Clerk NOTICE TO BIDDERS CITY OF DlJBl1Ql1E PlJ LIC IIVIPROV IVIENT PROJECT TROLLEY LINE TRP-IL - ~4GLE POINT PARK PROJ CT Time and Place for Filing Sealed Proposals. Sealed bids for the work comprising each improvement as stated below must be filed before 2:00 p.m. on June 4t", 2009, in the Office of the City Clerk, City Hall -First Floor, 50 West 13t" Street, Dubuque, Iowa. Time and Placed Sealed Proposals Will be Opened and Considered. Sealed proposals will be opened and bids tabulated at 2:00 p.m. on June 4 , 2009, at City Hall -Conference Room A, 50 West 13t" Street, Dubuque, Iowa, for consideration by the City Council (Council) at its meeting on June 15, 2009. The City of Dubuque, Iowa, reserves the right to reject any and all bids. Time for Commencement and Completion of Work. Work on each improvement shall be commenced within 10 days after the Notice to Proceed has been issued and shall be fully completed by September 25, 2009. Bid Security. Each bidder shall accompany its bid with a bid security as security that the successful bidder will enter into a contract for the work bid upon and. will furnish after the award of contract a corporate surety bond, acceptable to the governmental entity, for the faithful performance of the contract, in an amount equal to one hundred percent of the amount of the contract. The bid security shall be in the amount of ten percent (10%) of the amount of the contract and shall be in the form of a cashier's check or certified check drawn on astate-chartered or federally chartered bank, or a certified share draft drawn on astate-chartered or federally chartered credit union, or the governmental entity may provide for a bidder's bond with corporate surety satisfactory to the governmental entity. The bid bond shall contain no conditions excepted as. provided in this section. Contract Documents. Copies of the construction documents may be obtained at the Engineering Department, City Hall -Second Floor, 50 West 13t" Street, Dubuque, Iowa 52001. No plan deposit is required. Preference for Iowa Products and Labor. By virtue of statutory authority, preference will be given to products and provisions grown and coal produced within the State of Iowa, and to Iowa domestic labor, to the extent lawfully required under Iowa statutes. Sales Tax. The bidder should not include sales tax in its bid. A sales tax exemption certificate will be available for all material purchased for incorporation in the project. General Nature of Public Improvement. Trolley Line Trail -Eagle Point Park Project, CIP 1001989 The Trolley Line Trail will be a 10-foot wide paved hike/bike trail along an old trolley route roadbed in Eagle Point Park. This ~/2-mile off-road trail would use the existing grade of the abandoned trolley line from Shiras Avenue north of the Ham House museum site to the turnaround with the eagle statue on the main entrance road to the park. The project will include storm water improvements in the vicinity of the trail. Electrical conduit and light bases will also be installed to accommodate a future trail. lighting system. Pre-did Construction Conference. Each prospective bidder is encouraged to attend the Pre-Bid Construction Conference to be held at 9:00 AM on May 28th, 2009, at the Conference Room A, City Hall, 50 W. 13th Street, Dubuque, Iowa. Attendance by all prospective bidders is not mandatory but highly recommended. Published in the Telegraph Herald, May 22, 2009.