National Mississippi River Museum, Aquarium_River Center Project Phase II°f®: The Honorable Mayor and City Council Members
F®IVI: Michael C. Van Milligen, City Manager
SUJEC1°: National Mississippi River Museum and Aquarium
Rivers Center Project -Phase II
Iowa DOT No. EDP-2100 (652)--7Y-31
®ATE: May 28, 2009
Assistant City Engineer Bob Schiesl recommends initiation of the bidding process for
the National Mississippi River Museum and Aquarium Rivers Center Project -Phase I I,
and further recommends that a public hearing be set for June 15, 2009.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
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Attachment
cc: Barry Lindahl, City Attorney
Cindy Steinhauser, Assistant City Manager
Robert Schiesl, Assistant City Engineer
Gus Psihoyos, City Engineer
THE CITY ~F ~ Dubuque
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TO: Michael C. Van Milligen, City Manager
FROM: Robert Schiesl, Assistant City Engineer
®i4TE: May 28, 2009
SUBJECT: National Mississippi River Museum and Aquarium
Rivers Center Project -Phase II
Iowa DOT No. EDP-2100 (652)--7Y-31
CIP No. 1001856
INTRO®UCTION
The enclosed resolutions authorize the public bidding procedure for the National
Mississippi River Museum and Aquarium Rivers Center Project -Phase II.
B~4CKGROUND
The Dubuque County Historical Society (DOHS) and the City, as the local sponsor,
secured a Federal Appropriation through SAFETEA-LU legislation in the amount of $5
million for the Museum -Rivers to the Sea Exhibit project. After federal obligation
limitations are applied, the grant total is approximately $4,530,695. The project will be
funded with 20% Dubuque County Historical Society funds and 80% federal funds up to
the maximum grant amount. The City is the sponsor of the grant but will not contribute
any funds to the project. To date, approximately $33,412 of these grant funds have
been allocated for the National Mississippi River Museum and Aquarium Rivers Center
Phase I -Roof Replacement Project (638) improvements.
®ISCUSSION
This project will involve the adaptive reuse of the former Iowa Welcome Center and the
Diamond Jo Portside building at the Port of Dubuque by the National Mississippi River
Museum and Aquarium as part of the Phase II museum expansion and the creation of
the Great Rivers Center and Rivers to the Sea Exhibit facility.
This project consists of the remodeling of the existing building that was previously used
for restaurant and office space for the Diamond Jo Casino. The building exterior will
have minimal work done to it except for the west entrance and the second floor on the
southwest corner of the building where a new theater is being added. Anew roof will be
installed on the south two story section of the building. A salt water tank aquarium is
being added that requires part of the existing floor structure to be removed and a new
reinforced concrete floor system to be installed. ®ther structural modifications will also
occur within the building. The majority of the building's existing mechanical and
electrical systems will be replaced with new efficient systems. A new food service
kitchen is planned that will serve a new dining area.
Through discussions with museum staff, the museum's design consultant and
construction manager and City staff, it was determined that the project would be more
efficiently managed and would have the potential for more contractor participation if the
project could be separated into multiple work division contracts. To achieve this, the
National Mississippi River Museum and Aquarium Rivers Center Project -Phase II will
be separated into seven (7) individual division contracts and two (2) alternate bid
components. A description and brief work scope for each individual contract is
summarized as follows:
Contract No. 1 -General Construction:
The scope of this contract includes demolition of existing structure and finishes,
excavation and auger cast piles, cast-in-place concrete footings, beams, walls, slabs
and topping slabs, precast concrete beams, masonry block and brick infill, structural
steel fabrication and erection of columns, beams, stairs and decking, rough and finish
carpentry, wood casework, hollow metal and wood doors and hardware, metal framing
and gypsum board, waterproofing, TPO roofing, metal flashing, panels and shingles,
glazing, mirrors and louvers, wall, ceiling and flooring finishes, counters, signage, toilet
compartments and specialties, lockers, sun screens and existing elevator finishes.
Contract No. 2 -Food Service:
The scope of this contract encompasses arestaurant/bistro kitchen that will be capable
of providing year round food and beverage service for museum visitors. It includes new
kitchen equipment as well as removing and reinstalling existing equipment.
Contract IVo. 3 -Fire Protection:
The scope of this contract includes the removal of the existing sprinkler system and fire
protection service and the installation of a new sprinkler system with a combination wet
and dry pipe system (per NFPA 13).
Contract No. 4 -Plumbing Systems:
The scope of this contract includes the removal and replacement of the existing
plumbing system to match the new floor plan, exhibit and life support systems per the
2006 International Plumbing Code
Contract No. 5 - FiVAC Systems:
The scope of this contract includes the removal of the existing roof top air handling unit,
furnaces, fans and all interior ductwork. A complete new high efficiency HVAC system
will be installed. The main equipment in the new system will include; 8 water to water
heat pumps; 2 roof top air handling units; 3 indoor air handling units; an enthalpy energy
recovery unit; general exhaust fans and kitchen exhaust fans.
Contract No. 6 -Geothermal ln/ell Systems:
The scope of this contract includes the installation of a new geothermal system that will
service the new mechanical system in the museum facility.
Contract No. 7 -Electrical Systems:
The scope of this contract includes the removal and replacement of the existing
electrical system. The new electrical system will be a 277/480V system with step down
transformers to provide 120/208V service where required. There will be a generator to
provide backup power to the aquatic life support systems. The emergency lighting will
be served from a central inverter system. There will be a new fire alarm system
throughout the building. Lighting will be florescent with automatic controls. There will
be new security and data/phone systems as well.
Alternate No.1 -Theater uildout:
As part of the base bid general construction work, the theater interior will have basic
shell finishes included. The scope of this alternate contract includes the complete finish
build out of the theater interior with a raised platform, lighting, equipment and sound
treatment.
Alternate No.2 -Roof Top Lookout Enclosure:
The base bid general construction work does not include improvements to the existing
roof top observation deck which is currently closed to the public. The scope of this
alternate contract includes the renovation of the roof top observation deck by providing
an aluminum glass curtain wall enclosure with metal soffit and stair replacement which
will allow this area to be open for general public access.
FEDERAL AID PROJECT DEVELOPMENT
Since this is a federal-aid funded project, the City was required to submit a request to
the Iowa DOT for concurrence and authorization to proceed with the local public bid
letting procedure. The City has submitted a draft of the construction documents,
including project plans, specifications and estimate of probable cost for the National
Mississippi River Museum and Aquarium Rivers Center Project -Phase II to the Iowa
DOT for approval. To date, the City has received written authorization to proceed with
the project.
CONSTRUCTION MANAGEMENT
The Dubuque County Historical Society (DCHS) has retained the services of Conlon
Construction to serve as the Construction Manager (CM) for the Phase II project. The
CM will be responsible for the management and coordination of the multiple prime
contracts. The cost of the CM work will be paid directly by the DCHS and will not be
considered eligible for federal funding reimbursement or local matching costs.
P®J Cl° SCFIEl1LE
The project development schedule for the National Mississippi River Museum and
Aquarium Rivers Center Project -Phase II is as follows:
Initiate Public Bidding Process
Publish Notice to Bidders, Advertise for Bids
Public Hearing on Plans ~ Specifications
Pre-Bid Construction Conference
Receipt of Bid Proposals
Award of Construction Contract
Project Completion Date(s)
Contract No. 1 -General Construction
Contract No. 2 -Food Service
Contract No. 3 -Fire Protection
Contract No. 4 -Plumbing Systems
Contract No. 5 -HVAC Systems
Contract No. 6 -Geothermal Well Systems
Contract No. 7 -Electrical Systems
Alternate No.1 -Theater Build Out
Alternate No.2 -Roof Top Lookout Enclosure
RECONiI~ENDi41'IOfV
June 1, 2009
June 5, 2009
June 15, 2009
June 18, 2009
July 2, 2009
July 6, 2009
February 2, 2010
March 2, 2010
February 2, 2010
February 2, 2010
February 2, 2010
September 2, 2009
February 2, 2010
March 23, 2010
March 30, 2010
I would recommend that the City Council establish the date for the public hearing, and
authorize the City Clerk to advertise for proposals.
U®ET IIVIP,4C°T
The estimate of probable cost for the National Mississippi River Museum and Aquarium
Rivers Center Project -Phase II is summarized as follows:
Construction Contract Estimate
Contract No. 1 -General Construction $ 2,992,000
Contract No. 2 -Food Service 100,000
Contract No. 3 -Fire Protection 151,000
Contract No. 4 -Plumbing Systems 147,000
Contract No. 5 -HVAC Systems 1,421,000
Contract No. 6 -Geothermal Well Systems 216,000
Contract No. 7 -Electrical Systems 1,010,000
Project Cost ® ase 13id $ 6,037,000
Alternate id -Contracts
Alternate No. 1 -Add: Theater Buildout
Alternate No. 2 -Add: Roof Top Lookout Enclosure
Project Cost -Alternate ids
Total Project Cost
The project funding summary is as follows:
CIP No. Fund ®escription
1001856 Rivers to the Sea Exhibit Grant (EDP-2100(652)--7Y-31)
Dubuque County Historical Society
Total Project Funding
170,000
40,000
210 000
~ 6,247,000
Fund Amount
$ 4,497,283
1,749,717
~ 6,247,000
To date, approximately $33,412 of these grant funds have been allocated for the
National Mississippi River Museum and Aquarium Rivers Center Phase I -Roof
Replacement Project (638) improvements, leaving a balance of approximately
$4,497,283.
ACTT®N T® E TAKEN
The City Council is requested to establish the date for the public hearing and to
authorize the City Clerk to advertise for proposals through adoption of the enclosed
resolutions for the National Mississippi River Museum and Aquarium Rivers Center
Project -Phase II.
Prepared by Robert Schiesl, P.E., Assistant City Engineer
cc: Gus Psihoyos, City Engineer
Jenny Larson, Budget Director
Craig Markley, Iowa DOT
Troy Siefert, Iowa DOT
Jerry Enzler, Dubuque County Historical Society
Alan Stache, Dubuque County Historical Society
Gary Schulte, Durrant
Paul Kalb, Conlon Construction
RESOLTION NO. 187-09
NATIONAL MISSISSIPPI RIVER MUSEUM AND AQUARIUM
RIVERS CENTER PROJECT PHASE II
Iowa DOT No. EDP-2100 (652)--7Y-31
PRELIMINARY APPROVAL OF PLANS, SPECIFICATIONS, FORM OF CONTRACT,
AND ESTIMATED COST; SETTING DATE OF PUELIC HEARING ON PLANS,
SPECIFICATIONS, FORM OF CONTRACT, AND ESTIMATED COST; AND
ORDERING THE ADVERTISEMENT FOR SIDS
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF DUBUQUE, IOWA:
The proposed plans, specifications, form of contract and estimated cost for the
National Mississippi River Museum and Aquarium Rivers Center Project -Phase II, in
the estimated amount $6,247,000, are hereby preliminarily approved and ordered filed
in the office of the City Clerk for public inspection.
A public hearing will be held on the 15t" day of June, 2009, at 6:30 p.m. in the
Historic Federal Building Council Chambers at which time interested persons may
appear and be heard for or against the proposed plans and specifications, form of
contract and estimated cost of said Project, and the City Clerk be and is hereby directed
to cause the attached notice of the time and place of such hearing to be published in a
newspaper having general circulation in the City of Dubuque, Iowa, which notice shall
be published not less than four days nor more than twenty days prior to the date of such
hearing. At the hearing, any interested person may appear and file objections to the
proposed plans, specifications, form of contract, or estimated cost of the Project.
The National Mississippi River Museum and Aquarium Rivers Center Project -
Phase II is hereby ordered to be advertised for bids for construction.
The amount of the security to accompany each bid shall be in an amount which
shall conform to the provisions of the Notice to Bidders hereby approved.
The City Clerk is hereby directed to advertise for bids for the construction of the
improvements herein provided, by publishing the attached Notice to Bidders to be
published in a newspaper having general circulation in the City of Dubuque, Iowa, which
notice shall be published not less than four but not more than forty-five days before the
date for filing bids before 10:00 a.m. on the 2nd day of July, 2009. Bids shall be opened
and read by the City Clerk at said time and will be submitted to the City Council for final
action at 6:30 p.m. on the 6th day of July, 2009, in the Historic Federal Building Council
Chambers (second floor), 350 West 6t" Street, Dubuque, Iowa.
Passed, adopted and approved this 1st day of June, 2009.
Attest:
Joyce E. Connors, Mayor Pro-Tem
Jeanne F. Schneider, CMC
City Clerk
N®TICE ®F Pl1 LIC HEARING ®N PLANS, SP CIFICATI®NS, F®RM F
CNTRACT, AIV® ESTINIAT ®C®ST F®R THE fVATI®NAL MISSISSIPPI RIV R
Ml1SElJM AN® AQIJARIl1M RIVERS CENTER PRJECT -PHASE II
NOTICE IS HEREBY GIVEN: The City Council of the City of Dubuque, Iowa will
hold a public hearing on the proposed plans, specifications, form of contract and
estimated cost for the National Mississippi River Museum and Aquarium Rivers Center
Project -Phase II, in accordance with the provisions of Chapter 26, Code of Iowa, at
6:30 p.m., on the 15t" day of June, 2009, in the Historic Federal Building Council
Chambers (second floor), 350 West 6t" Street, Dubuque, Iowa. Said proposed plans,
specifications, form of contract and estimated cost are now on file in the office of the
City Clerk. At said hearing any interested person may appear and file objections
thereto.
The scope of the Project is as follows:
The National Mississippi River Museum and Aquarium Rivers Center Project -
Phase II will be separated into seven (7) individual division contracts and two (2)
alternate bid components. A description and brief work scope for each of the individual
contracts is summarized as follows:
Contract No. 1 -General Construction:
The scope of this contract includes demolition of existing structure and finishes,
excavation and auger cast piles, cast-in-place concrete footings, beams, walls, slabs
and topping slabs, precast concrete beams, masonry block and brick infill, structural
steel fabrication and erection of columns, beams, stairs and decking, rough and finish
carpentry, wood casework, hollow metal and wood doors and hardware, metal framing
and gypsum board, waterproofing, TPO roofing, metal flashing, panels and shingles,
glazing, mirrors and louvers, wall, ceiling and flooring finishes, counters, signage, toilet
compartments and specialties, lockers, sun screens and existing elevator finishes.
Contract No. 2 -Food Service:
The scope of this contract encompasses arestaurant/bistro kitchen that will be capable
of providing year round food and beverage service for museum visitors. It includes new
kitchen equipment as well as removing and reinstalling existing equipment.
Contract fVo. 3 -Fire Protection:
The scope of this contract includes the removal of the existing sprinkler system and fire
protection service and the installation of a new sprinkler system with a combination wet
and dry pipe system (per NFPA 13).
Contract No. 4 -Plumbing Systems:
The scope of this contract includes the removal and replacement of the existing
plumbing system to match the new floor plan, exhibit and life support systems per the
2006 International Plumbing Code
Contract No. 5 - HVAC Systems:
The scope of this contract includes the removal of the existing roof top air handling unit,
furnaces, fans and all interior ductwork. A complete new high efficiency HVAC system
will be installed. The main equipment in the new system will include; 8 water to water
heat pumps; 2 roof top air handling units; 3 indoor air handling units; an enthalpy energy
recovery unit; general exhaust fans and kitchen exhaust fans.
Contract No. 6 -Geothermal Well Systems:
The scope of this contract includes the installation of a new geothermal system that will
service the new mechanical system in the museum facility.
Contract No. 7 -Electrical Systems:
The scope of this contract includes the removal and replacement of the existing
electrical system. The new electrical system will be a 277/480V system with step down
transformers to provide 120/208V service where required. There will be a generator to
provide backup power to the aquatic life support systems. The emergency lighting will
be served from a central inverter system. There will be a new fire alarm system
throughout the building. Lighting will be florescent with automatic controls. There will be
new security and data/phone systems as well.
Alternate No.1 -Theater uildout:
As part of the base bid general construction work, the theater interior will have basic
shell finishes included. The scope of this alternate contract includes the complete finish
build out of the theater interior with a raised platform, lighting, equipment and sound
treatment.
Alternate No.2 -Roof Top Lookout Enclosure:
The base bid General Construction work does not include improvements to the existing
roof top observation deck which is currently closed to the public. The scope of this
alternate contract includes the renovation of the roof top observation deck by providing
an aluminum glass curtain wall enclosure with metal soffit and stair replacement which
will allow this area to be open for general public access.
Any visual or hearing-impaired persons needing special assistance or persons with
special accessibility needs should contact the City Clerk's office at (563) 589-4120 or
TDD at (563) 690-6678 at least 48 hours prior to the meeting.
Published by order of the City Council given on the day of , 2009.
Jeanne F. Schneider, CMC, City Clerk