Quince Street Underground Utility Project Final AssessmentTHE CITY OF ~,,,,.
SUB E
Masterpiece an the Mississippi
TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
Dubuque
An-America City
r.~
2007
SUBJECT: Quince Street Underground Utility Reconstruction Project
(Reconstruction of Sanitary Sewer, Storm Sewer and Watermain)
(CIP 1002079, 7101903, 7201008 & 7401405)
DATE: June 9, 2009
City Engineer Gus Psihoyos is recommending acceptance of the construction contract
and establishment of the Final Schedule of Assessments for the Quince Street
Underground Utility Reconstruction Project, as completed by Top Grade Excavating,
Inc., in the final contract amount of $102,573.17. This is a 4.54% decrease from the
original contract in the amount of $107,453.25.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
~__ -.
Mic ael C. Van Milligen
MCVM/jh
Attachment
cc: Barry Lindahl, City Attorney
Cindy Steinhauser, Assistant City Manager
Gus Psihoyos, City Engineer
TO: Michael C. Van Milligen, City Manage
FROM: Gus Psihoyos, City Engineer
DATE: June 8, 2009
SUBJECT: Quince Street Underground Utility Reconstruction Project
(Reconstruction of Sanitary Sewer, Storm Sewer, and Watermain)
(CIP 1002079, 7101903, 7201008, & 7401405)
INTRODUCTION
The enclosed resolutions provide for the acceptance of the construction contract and
the establishment of the Final Schedule of Assessments for the Quince Street
Underground Utility Reconstruction Project.
BACKGROUND
The Quince Street Underground Utility Reconstruction Project provided for the
reconstruction of all public underground utilities and replacement of the existing asphalt
street pavement. It incorporated the following:
- Upgrades to the existing sanitary sewer system: the complete reconstruction of
approximately 220 lineal feet of 8-inch mainline sewer; the reconstruction of 1
deteriorated brick manhole; and the replacement of 6 private sanitary sewer laterals.
- Reconstruction of approximately 360 lineal feet of watermain and the replacement of
1 lead residential water service.
- Construction of approximately 365 lineal feet of new storm sewer.
DISCUSSION
The Quince Street Underground Utility Reconstruction Project was completed by Top
Grade Excavating, Inc. of Dubuque, Iowa, in the final contract amount of $102,573.17,
which is a 4.54% decrease from the original contract in the amount of $107,453.25.
RECOMMENDATION
recommend that the City Council accept the improvements, establish the final contract
at $102,573.17, and adopt the Final Schedule of Assessments for the Quince Street
Underground Utility Reconstruction Project.
BUDGET IMPACT
The project cost summary for the Quince Street Underground Utility Reconstruction
Project is as follows:
Bid Award Final
Construction Contract
Contingency
Construction Engineering & Inspection
Total Project Cost
The estimated project category costs are as follows:
Cost Summary/Description
Street Restoration Improvements
Water Main Improvements
Sanitary Sewer Improvements
Storm Sewer Improvements
Total Project Cost
The project funding summary is as follows:
$107,453.25 $102, 573.17
10,625.68
0
17,532.37 10,257.96
$135,611.30 $112,831.13
Award Final
$ 34,360.89 $29,938.76
22,142.18 20,030.10
44,821.20 34,944.10
34,287.03 27,918.17
5135,611.30 $112,831.13
Fund
CIP No. Fund Description Amount
1002079 Quince Street Resurfacing $ 29,938.76
7401405 Water Main Replacement Program 19,191.77
Special Assessment -Water Services, Residential Property 838.33
7101903 Quince Street Sanitary Sewer Reconstruction 30,676.65
Special Assessment -Sanitary Lateral, Residential Property 4,267.45
7201008 Storm Sewer Improvement/Extension 27,918.17
Total Project Funding
5112,831.13
The Quince Street Underground Utility Reconstruction Project will be funded through
the annual capital improvement project appropriation of City funds as noted above in the
amount of $107,725.35. The project, as outlined, will require Special Assessments in
the amount of $5,105.78 and expenditure from the FY2009 Annual Street Construction
Program (Funded through Local Option Sales Tax) in the amount of $29,938.76.
SPECIAL ASSESSMENTS
Based upon final construction costs, the total amount of Special Assessments for all
associated improvement (including sanitary sewer and water service laterals) is in the
amount of $5,105.78, which is 29.55% ($7,247.58) below the preliminary special
assessments estimates that were presented to the property owners and approved at the
project public hearing. This decrease is attributed to lower construction cost.
FINANCIAL ASSISTANCE
Property owners subject to sanitary sewer and water service lateral assessments may
be eligible for the City's low and moderate income special assessments assistance
program, ranging from 20% to 100% of the assessments for the owner-occupied
residential property depending on family size and income level.
To allow sufficient administrative time to process financial assistance applications for
low- to moderate-income families, eligible property owners will be given approximately
30 days from the date of mailing the Notice of Filing the Final Schedule of Assessments
to apply for financial assistance that may reduce the amount of the assessment payable
by the property owner.
During this 30 day period, assessments may be paid in full or in part without interest at
the City of Dubuque, Office of the City Treasurer. After approximately 30 days, any
unpaid assessment will be levied against said benefited property with the Dubuque
County Treasurer and will be payable in 10 annual installments at the County
Treasurer's Office, and will draw annual interest at nine percent (9%).
FINAL ASSESSMENT SCHEDULE
The schedule for the Final Assessment process is as follows:
Council Approve Final Schedule of Assessments June 15, 2009
Mail Final Special Assessment Notice to Property Owners June 19, 2009
Mail Financial Assistance Information to Property Owners June 19, 2009
Publish Notice of Final Assessment 1st Publication: June 19, 2009
2nd Publication: June 26, 2009
Deadline for Financial Assistance Applications July 20, 2009
Deadline for Paying Assessment to City, Without Interest July 20, 2009
ACTION TO BE TAKEN
The City Council is requested to adopt the attached resolutions accepting the
improvements, establishing the final contract amount, and approving the Final Schedule
of Assessments for the Quince Street Underground Utility Reconstruction Project.
Prepared by Greg Doeden, Civil Engineer II
cc: Jenny Larson, Budget Director
Don Vogt, Public Works Director
John Klostermann, Street & Sewer Maintenance Supervisor
Bob Green, Water Department Manager
Bob Schiesl, Assistant City Engineer
Greg Doeden, Civil Engineer
Deron Muehring, Civil Engineer
RESOLUTION NO. 196-09
ACCEPTING THE QUINCE STREET UNDERGROUND UTILITY RECONSTRUCITON
PROJECT AND AUTHORIZING THE PAYMENT OF THE CONTRACT AMOUNT TO
THE CONTRACTOR
Whereas, the Public Improvement Contract for the Quince Street Underground Utility
Reconstruction Project (the Project) has been completed and the City Engineer has examined
the work and filed a certificate stating that the Project has been completed according to the
terms of the Public Improvement Contract and that the City Engineer recommends that the
Project be accepted; and
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
DUBUQUE, IOWA:
Section 1. The recommendation of the City Engineer is approved and the Project is
hereby accepted.
Section 2. The Finance Director is hereby directed to pay to the Contractor from the
Quince Street Resurfacing, Water Main Replacement Program, Quince Street Sanitary Sewer
Reconstruction, Storm Sewer Improvement/Extension Capital Improvement Project, Fiscal
Year 2009 Annual Street Construction Program appropriations for the contract amount of
$102,573.17 less any retained percentage provided for therein as provided in Iowa Code
chapter 573, and to pay such retainage only in accordance with the provisions of Iowa Code
chapter 573.
Passed, approved and adopted this 15th day of June, 2009.
Joyce E. Connors, Mayor Pro-Tem
Attest:
Jeaanne F. Schneider, CMC, City Clerk
CITY ENGINEER'S CERTIFICATE OF FINAL COMPLETTION OF THE QUINCE
STREET UNDERGROUND UTILITY RECONSTRUCTION PROJECT
The undersigned City Engineer of the City of Dubuque, Iowa, hereby certifies that
he has inspected the Quince Street Underground Utility Reconstruction Project, that the
Project has been performed in compliance with the terms of the Public Improvement
Contract, and that the total cost of the completed work is $112,831.13.
Dated this 10th day of June, 2009.
Gus Psihoyos
City Engineer
Filed in the office of the City Clerk on the 10th day of June, 2009.
Jeanne F. Schneider, CMC, City Clerk
•
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City of Dubuque -Engineering Division
Final Payment Form
PAYMENT NO: COUNCIL FINAL
PROJECT NAME: QUINCE STREET UNDERGROUND
UTILITY RECONSTRUCTION PROJECT
CONTRACTOR: Top Grade Excavating, Inc.
DATE: June 8, 2009
CONTRACT AMOUNT: $707,453.25
BID ITEM DESCRIPTION
DEMOLITION 8 REMOVAL
1 Remove Curb 8 Gutter
2 Abandon Existing Pipe & Manhole
3 Remove Existin Manhole
xcavATioN a sTON~
4 Excavation, UnGassified
5 Excavation, Rock
6 Backfill, Limestone
7 Backfill, Topsoil UNIT UNIT COST QUANTITY AMOUNT EARNED
TO DATE TO DATE
LF $ 2.50 376.9 $ 942.25
CY $ 1,500.00 0.5 $ 750.00
Each $ 275.00 2 $ 550.00
~ .
CY $ 12.25 300.0 $ 3,675.00
CY $ 110.00 $ -
Ton $ 6.75 1,221.60 $ 8,245.80
SY $ 7.00 151.3 $ 1,059.10
8 Graded Stone Base Ton $ 12.50 297.57 $ 3,719.63
9 3" Crushed Stone Base Ton $ 12.50 329.98 $ 4,124.75
PAVEMENT
10 HMA 300k Binder Course, 1/2" (PG 64-22) Ton $ 74.80 107.46 $ 8,038.01
11 HMA 300k Surface Course, 1/2" (PG 70-28) Ton $ 74.80 105.77 $ 7,911.60
12 Fixture Adjustment EA $ 200.00 2.0 $ 400.00
13 PC Concrete Driveway, 6", Remove & Construct SY $ 40.00 4.69 $ 187.60
14 PC Concrete Sidewalk, 4", Remove & Construct SF $ 10.00 37.96 $ 379.60
15 PC Concrete Curb and Gutter, 2.5', Construct LF $ 20.00 376.9 $ 7,538.00
STORM SEWER
16 Storm Sewer, 18" RCP, CL III LF $ 32.50 368.0 $ 11,960.00
17 Storm Water Curb O enin Neenah R-3262-3 Each $ 120.00 2 $ 240.00
SANITARY 5 R
18 8" PVC w./Bedding LF $ 39.50 224.0 $ 8,848.00
19 48" Diameter Manhole Base Each $ 850.00 1 $ 850.00
20 48" Diameter Manhole Sidewall VF $ 125.50 5.58 $ 700.29
21 Manhole Frame & Cover Each $ 400.00 1 $ 400.00
22 4" PVC Lateral w./Bedding LF $ 38.00 87.25 $ 3,315.50
23 8"x4" PVC Wye Each $ 94.00 6 $ 564.00
24 Locate Existing Lateral/Exploration Each $ 275.00 6 $ 1,650.00
WATER MAittt ,
25 6" DIP, Class 52 w./Polywrap LF $ 32.50 376.0 $ 12,220.00
26 6" Mega Lug MJ Each $ 45.65 4 $ 182.60
27 6" Bend MJ x MJ Each $ 115.00 2 $ 230.00
28 Tracer Wire Access Box Each $ 55.00 $ -
29 Copper Tracer Wire LF $ 0.45 376.0 $ 169.20
30 3/4" Copper Service Line TYPE K LF $ 28.25 37.0 $ 1,045.25
31 Water Service Lines Stop Box, Curb Stop, Tap Installation 3!4" Each $ 522.00 1 $ 522.00
32 3!4" Co er Service Reconnect Each $ 395.00 5 $ 1,975.00
SCELLANEOtlS -
33 Sawcut, Concrete LF $ 10.00 32.1 $ 321.00
34 Sawcut, Asphalt LF $ 10.00 $ -
35 Sod SY $ 10.00 151.3 $ 1,513.00
36 Watering MGAL $ 15.00 $ -
37 Tree Preservation Measures LS $ 250.00 1 $ 250.00
38 Dust Control Surface Treatment MGAL $ 50.00 $ -
39 Erosion Control Plan -Operating Procedures LS $ 500.00 1 $ 500.00
40 Traffic Control 8 Safety Control LS $ 1,846.00 1 $ 1,846.00
41 Existing Water Service Stop Box, Clean, Repair and Adjust Each $ 250.00 5 $ 1,250.00
42 Mobilization LS $ 4,500.00 1 $ 4,500.00
TOTAL AMOUNT EARNED TO DATE: $ 102,573.17
~r' •
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TOTAL DUE CONTRACTOR: $ 102,573.17
ENGINEERING: $10,257.96
TOTAL CONSTRUCTION COST: $ 112,831.13
CERTIFICATE OF THE CITY MANAGER:
I hereby certify that the above statement shows in detail the correct amount of all work required to complete the above improvement.
APPROVED:
Michael Van Millige anager
City of Du uque, owa
APPROVED: ~
Gus Psihoyos, City Engineer
City of Dubuque, Iowa
CERTIFICATE OF THE CONTRACTOR:
The undersigned,
contractor for the above improvement, does hereby
accept the above "Total Due Contractor", as full settlement for all claims for said improvement.
CONTRACTOR:
BY: ll~
TITLE:
DATE: tQ LO ' ~O - O
RESOLUTION NO. 197-09
ADOPTING THE FINAL ASSESSMENT SCHEDULE
FOR THE
QUINCE STREET UNDERGROUND UTILTIY RECONSTRUCTION PROJECT
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
DUBUQUE, IOWA:
After full consideration, the Final Schedule of Assessments as shown on the attached sheet(s),
Page 1 to Page 1 inclusive, is hereby approved for the Quince Street Underground Utility
Reconstruction Project.
There is hereby assessed and levied as a special tax against and upon each of the benefited
properties, the respective sums indicated. The amounts shown in said Final Schedule of
Assessments as deficiencies are found to be proper and levied conditionally against the
respective properties benefited by the improvements as shown in the Final Schedule of
Assessments, subject to the provisions of Iowa Code § 384.63. Said assessments against
said lots are hereby declared to be in proportion to the special benefits conferred and not in
excess of twenty-five percent of the value of same.
The City Clerk be and is hereby directed to certify the Final Schedule of Assessments to the
County Treasurer of Dubuque County, Iowa, and to publish notice of said certification once
each week for two consecutive weeks in the manner provided in Iowa Code § 362.3, the first
publication of which shall be not more than fifteen days from the date of filing of the Final
Schedule of Assessments. On or before the date of the second publication of the notice, the
City Clerk shall also mail a copy of said notice to property owners whose property is subject to
assessment, as provided in Iowa Code § 384.60.
The assessments may be paid in full or in part without interest at the office of the City
Treasurer, City Hall, 50 W. 13t" Street, Dubuque, Iowa, at any time within 30 days after the
date of the first notice of the Final Schedule of Assessments. Thereafter, unpaid assessments
of $100.00 or more are payable in 10 annual installments at the County Treasurer's Office,
Dubuque County Courthouse, 720 Central Avenue, Dubuque, Iowa, and will draw annual
interest at nine percent (9%) computed to December 1 next following the due dates of the
respective installments as provided in Section 384.65 of the Code of Iowa. Each installment
will be delinquent from October 1 following its due date on July 1 of each year. However,
when the last day of September is a Saturday or Sunday, that amount shall be delinquent from
the second business day of October. Delinquent installments will draw the same delinquent
interest as ordinary taxes. Property owners may elect to pay any annual installments semi-
annually in advance.
Passed, approved and adopted this 15th day of June, 2009.
Attest:
eanne F. Schneider, CMC, City Clerk
Joyce E. Connors, Mayor Pro-Tem
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NOTICE TO PROPERTY OWNERS
OF FILING OF THE
FINAL SCHEDULE OF ASSESSMENTS
FOR THE
QUINCE STREET UNDERGROUND UTILITY RECONSTRUCTION PROJECT
TO THE PERSONS OWNING PROPERTY WITHIN THE DISTRICT DESCRIBED AS
FOLLOWS IN THE CITY OF DUBUQUE, IOWA:
The public improvement and location is as follows:
Quince Street Underground Utility Reconstruction Project
Between Rush Street and Cleveland Avenue
You are hereby notified that the Final Schedule of Assessments against the benefited
properties within the District described above, a copy of which Final Schedule of
Assessments is attached hereto, has been adopted and the assessments confirmed by the
City Council of the City of Dubuque, Iowa, and that said Final Schedule of Assessments
has been certified to the Dubuque County Treasurer.
The assessments may be paid in full or in part without interest at the office of the City
Treasurer, City Hall, 50 W. 13th Street, Dubuque, Iowa, at any time within 30 days after the
date of the first notice of the Final Schedule of Assessments. Thereafter, unpaid
assessments of $100.00 or more are payable in 10 annual installments at the County
Treasurer's Office, Dubuque County Courthouse, 720 Central Avenue, Dubuque, Iowa,
and will draw annual interest at nine percent (9%) computed to December 1 next following
the due dates of the respective installments as provided in Section 384.65 of the Code of
Iowa. Each installment will be delinquent from October 1 following its due date on July 1 of
each year. However, when the last day of September is a Saturday or Sunday, that
amount shall be delinquent from the second business day of October. Delinquent
installments will draw the same delinquent interest as ordinary taxes. Property owners
may elect to pay any annual installments semi-annually in advance.
Jeanne F. Schneider, CMC, City Clerk