Justice Assistantce Grant JAG ApplicationTHE CITY OF Dubuque
D V B E AN•AmerlcaCityr
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Masterpiece an the Mississippi
2007
TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
SUBJECT: 2009 Justice Assistant Grant (JAG) Application
DATE: June 10, 2009
Acting Police Chief Terry Tobin is recommending City Council approval for the City of
Dubuque to apply for $87,467 from the Edward Byrne Memorial Assistance Grant
program. No local match is required. The Dubuque Police Department would be the
fiscal agent for the JAG grant funds, with joint funds to be used to support law
enforcement operations in Dubuque County.
There are six key components:
1. Police Tactical Response,
2. Citizen Police Academy,
3. Police Watercraft
4. Police Patrol Vehicle,
5. Universal Forensic Extraction System, and
6. Global Positioning System Tracking Device.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
Michael C. Van Milligen
MCVM/jh
Attachment
cc: Barry Lindahl, City Attorney
Cindy Steinhauser, Assistant City Manager
Terry Tobin, Acting Police Chief
THE CITY OF
DUB E
Masterpiece on the Mississippi
Date: June 5, 2009
To: Michael C. Van Milligen
City Manager
From: Terry Tobin 4 1
Acting Police Chief
MEMORANDUM
Re: 2009 Justice Assistance Grant (JAG) Application
INTRODUCTION:
The purpose of this memorandum is to request City Council consideration for the
approval of the 2009 Justice Assistance Grant (JAG) application. The grant is for
$87,467 and requires no cash match. The Dubuque Police Department is the fiscal
agent for the JAG grant funds, with joint funds to be used to support Dubuque County
law enforcement operations along the Mississippi River. The grant period is four years.
BACKGROUND:
For the past years, the police department has participated with the Edward Byrne
Memorial Justice Assistance Grant allowing the department to obtain overtime funds,
equipment, and supplies for various prevention and enforcement activities. Again this
year, the 2009 Edward Byrne Memorial Justice Assistance Grant (JAG) Program
provides federal criminal justice funding to state and local jurisdictions. JAG funds
support all components of the criminal justice system, from multijurisdictional drug and
gang task forces to crime prevention and domestic violence programs, courts,
corrections, treatment, and justice information sharing initiatives.
The purpose of the Edward Byrne Memorial Justice Assistance Grant is to assist local
units of government with grant funds for local initiatives, technical assistance, training,
personnel, equipment, supplies, contractual support, and information systems for
criminal justice for any one or more of the following purpose areas:
• Law Enforcement Programs
• Prosecution and Court Programs
• Prevention and Education Programs
• Corrections and Community Corrections Programs
• Drug Treatment and Enforcement Programs
• Planning, Evaluation, and Technology Improvement Programs
• Crime Victim and Witness Programs (other than compensation)
DISCUSSION:
In consideration of the purpose areas, the Dubuque Police 2009 Justice Assistance
Grant application requests funds for six key law enforcement components:
A) Police Tactical Response -Providing funds for special equipment and clothing
related to Special Weapons Tactical response for barricaded subjects, hostage
situations, and critical incident response to industry, business and school
situations.
B) Citizen Police Academy -Providing overtime funds for instructors and funds for
supplies and materials.
C) Watercraft -Provide funds for a boat for use by the Dubuque County Sheriff's
Office and Dubuque County Conservation Board. Currently there are no other
Iowa Law Enforcement boats in this area of the river, which consists of
approximately 15 miles of river. Uses for the watercraft include but are not limited
to: Search and Rescue operation, river patrol during special events, alcohol
compliance checks, rescuing stranded boaters and assisting with criminal
investigations that occur on the river. The total cost of the boat with motor and
trailer is $25,670. Grant funds will provide $11,384, and Dubuque County will
provide the remaining funding of $14,286 to complete the purchase.
D) Police Patrol Vehicle -Provide funds for the purchase of one marked patrol
vehicle and accessories for use by the Community Oriented Policing three-person
traffic safety team. The vehicle would be equipped with police radar, car
computer, data radio, cage, shotgun, rifle (M-4), in-car video, emergency lights,
radar, police markings, installation and labor.
E) Universal Forensic Extraction System -Provide funding for the purchase of
equipment for use by our Criminal Investigation Division, allowing extraction and
analysis of cell phones, Smartphones and PDA devices.
F) Global Positioning System (GPS) Tracking Device -Provide funds for the
purchase of a tracking device unit and accompanying software for covert
operations by the Criminal Investigation Division.
Attached is the written grant application narrative and budget information detailing the
above six components.
RECOMMENDATION:
The 2009 Justice Assistance Grant provides the police department with funds to support
the six listed law enforcement initiatives. I recommend City Council consideration to
approve the 2009 Justice Assistance Grant application and submit the application by
the due date of July 9, 2009 in the amount of $87,467.
ACTION REQUESTED:
We request City Council consideration and approval of the 2009 Justice Assistance
Grant (JAG) application to be submitted to the U.S. Department of Justice Programs by
July 9, 2009 in the amount of $87,467.
Cc: Cindy Steinhauser, Assistant City Manager
Jenny Larson, Budget Director
Jeanne Schneider, City Clerk
City of Dubuque and Dubuque County
2009 Law Enforcement, Prevention,
Investigative and Tactical Response Project
SUMMARY:
The City of Dubuque and Dubuque County 2009 Law Enforcement, Prevention,
Investigative and Tactical Response Project consists of six components with the
mission to assist local law enforcement with its enforcement, intervention and
prevention efforts. The six components include:
A) Police Tactical Response -Providing funds for special equipment and clothing
related to Special Weapons Tactical response for barricaded subjects, hostage
situations, and critical incident response to industry, business and school
situations.
B) Citizen Police Academy -Providing overtime funds for instructors and funds for
supplies and materials for the 13-week instruction.
C) Watercraft -Provide funds for a boat for use by the Dubuque County Sheriff's
Office and Dubuque County Conservation Board. Currently there are no other
Iowa Law Enforcement boats in this area of the river, which consists of
approximately 15 miles of river. Uses for this watercraft include but are not
limited to: Search and Rescue operation, river patrol during special events,
alcohol compliance checks, rescuing stranded boaters and assisting with criminal
investigations that occur on the river. The total cost of the boat with motor and
trailer is $25,670. Grant funds will provide $11,384, and Dubuque County will
provide the remaining funding of $14,286 to complete the purchase.
D) Police Patrol Vehicle -Provide funds for the purchase of one marked patrol
vehicle and accessories for use by the Community Oriented Policing three-person
traffic safety team. The vehicle would be equipped with police radar, car
computer, data radio, cage, shotgun, rifle (M-4), in-car video, emergency lights,
radar, police markings, installation and labor.
E) Universal Forensic Extraction System -Provide funding for the purchase of
equipment for use by our Criminal Investigation Division, allowing extraction and
analysis of cell phones, Smartphones and PDA devices.
F) Global Positioning System (GPS) Tracking Device -Provide funds for the
purchase of a tracking device unit and accompanying software for covert
operations by the Criminal Investigation Division.
PERFORMANCE MEASURES
Each annual report will include data collection for each component.
A) Police Tactical Response: Data will include the number of Special Weapons
Team responses and purchases of special equipment related to specialized
training and rapid response.
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B) Citizen Police Academy: Data will include the number of overtime hours as well
as disbursement of supplies.
C) Watercraft: Data will include the number of incidents in which the watercraft was
used.
D) Police Patrol Vehicle: Data will include officer activity conducted by the
Community Oriented Policing three-person traffic safety team.
E) Universal Forensic Extraction System: Data will include the number of
investigative uses.
F) Global Positioning System (GPS) Tracking Device -Data will include the number
of investigative uses.
PROBLEM STATEMENT/NEEDS ASSESSMENT:
A) Police Tactical Response -Providing funds for special equipment and clothing
related to Special Weapons Tactical response for barricaded subjects, hostage
situations, and critical incident response to industry, business and school
situations.
The City of Dubuque has a tactical response team comprised of patrol and investigative
officers trained in tactical response. As this team grows, grant funding allows the
addition of specialized equipment and clothing for this team.
B) Citizen Police Academy -Providing overtime funds for instructors and funds
for supplies and materials for the 13-week instruction.
Prevention activities include an annual Citizen's Police Academy (CPA) for citizens to
experience a 13-week program of how police operations function. The grant funds class
supplies and materials along with overtime funds for instructors.
C) Watercraft- Provide funds for a boat for use by the Dubuque County Sheriff s
Office and Dubuque County Conservation Board.
The Dubuque County Sheriff s Office and Dubuque County Conservation Board have
the responsibility of numerous tasks on the Mississippi River. This boat will be kept in
the Northern pool (Pool 11) of the Mississippi which is north of Lock and Dam #11, and
having a boat docked and ready to go in the Northern pool reduces the time it takes to
launch the boat in emergency situations. Additional officers will be trained in operating
the boat for high visibility during the peak boating season. The total cost of the boat
with motor and trailer is $25,670. Grant funds will provide $11,384, and Dubuque
County will provide the remaining funding of $14,286 to complete the purchase.
D) Police Patrol Vehicle -Providing funds for the purchase and equipment for a
police patrol vehicle assigned to the Community Policing Traffic Safety Unit.
The police department has recently added three Community Policing Traffic Safety
Officers to the Community Oriented Policing Unit and the police patrol vehicle would be
used by the traffic safety unit to carry out traffic safety functions including saturation
patrols, noise and speed enforcement projects, accident investigations, traffic safety
directed patrols, and neighborhood concerns regarding traffic and pedestrian safety.
E) Universal Forensic Extraction System -Provide funding for the purchase of
portable equipment for use by our Criminal Investigation Division, allowing
extraction and analysis of cell phones, Smartphones and PDA devices.
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The Universal Forensic Extraction System is a portable system for quick extraction and
analysis of data from cell phones, Smartphones and PDA devices. The device extracts
vital data such as phonebook directories, pictures, videos, audio files, text messages,
call logs, deleted information and specific cell phone technical data. The system can
collect information from over 1800 different cell phone models available on the market
today and includes frequent updates for new models. This information has proved vital
on a variety of investigations including missing person cases, robberies, and sexual
abuse investigations.
F) Global Positioning System (GPS) Tracking Device -Provide funds for the
purchase of a tracking device unit and accompanying software for use
during covert operations by the Criminal Investigation Division.
The Global Positioning System (GPS) is a battery operated GPS device that assists
vehicle tracking via an Internet based mapping program. The system features "back
tracking" to show investigative travel over specified time lengths, a-mail and cell phone
notifications, and identifies when an investigative lead enters a designated area.
BUDGET: Item Letter corresponds to both the Summary and the Problem
Statement/Needs Assessment
1. PERSONNEL SERVICES
Item Quantity Description Single Total Cost
Cost
105 Overtime Hours for Citizen Police Academy Instructors. $34.65 $3,638
B Hours per hour
SUBTOTAL -- Personnel Services $3,638
2. CITIZEN POLICE ACADEMY SUPPLIES & MATERIALS
Item Description Single
Cost Total Cost
B Citizen Police Academy Promotional materials: brochures, shirts,
plaques, instructional books and materials. $2,256 $2,256
SUBTOTAL -- Supplies & Materials $ 2,256
3. SPECIAL TACTICS SUPPLIES & EQUIPMENT
Item Description Single
Cost Total Cost
A Special Weapons and Associated Equipment & Supplies $2,200 $2,200
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C Boat with Motor and Trailer -Dubuque County Sheriff $11,384 $11,384
D Marked Police patrol Vehicle -Community Policing Unit $22,699 $22,699
D Equipment for Marked Police Patrol Vehicle to include: police radar,
car computer, data radio, cage, shotgun, rifle (M-4), In-Car Video,
Emergency Lights, Radar, Police Markings, installation and labor. $30,900 $30,900
E Universal Extraction Retrieval /system $7,074 $7,075
F GPS Tracking Device $7,315 $7,315
SUBTOTAL -- Special Supplies 8ti Equipment $81,573
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