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Minutes_Library Board of Trustees 11 6 17 Copyrighted January 16, 2018 City of Dubuque Consent Items # 1. ITEM TITLE: Minutes and Reports Submitted SUMMARY: Cable N Commission of 1/3/18; City Council Proceedings of 1/3/18; Historic Preservation Commission of 12/21/17; Library Board of Trustees of 11/16/17; Park and Recreation Commission of 12/12/17; Resilient Community Advisory Commission of 11/2/17, 12/7/17; Zoning Advisory Commission of 12/6/17, 1/3/18; Zoning Board of Adjustment of 12/21/17; Proofs of Publication for City Council Proceedings of 12/18/17 and List of Claims/Summary of Revenues for Month Ending 11/30/17. SUGGESTED DISPOSITION: Suggested Disposition: Receive and File ATTACHMENTS: Description Type Cable N Commission Minutes of 1/3/18 Supporting Documentation City Council Proceedings of 1/3/18 Supporting Documentation Historic Preservation Commission Minutes of 21/21/17 Supporting Documentation Library Board of Trustees Minutes of 11/16/17 Supporting Documentation Park and Recreation Commission Minutes of 12/12/17 Supporting Documentation Resilient Community Advisory Commission Minutes of Supporting Documentation 11/2/17 Resilient Community Advisory Commission Minutes of Supporting Documentation 12/7/17 Zoning Advisory Commission Minutes of 12/6/17 Supporting Documentation Zoning Advisory Commission Minutes of 1/3/18 Supporting Documentation Zoning Board of Adjustment Minutes of 12/21/17 Supporting Documentation Proof of Publication for City Council Proceedings of Supporting Documentation 12/18/17 Proof of Publication for List of Claims/Summary of Supporting Documentation Revenues ME 11/30/17 � � � � � ; , Carr�e ie-Stout Pubiic Library � g � Board of Trustees � ; � Meetin Minutes of November 16, 2017 � 9 ; � � , Th B r f Trustees of the Carne ie-Stout Public Libra C-SPL met in the j e oa d o g ry ( ) � Lac Board Room at 4:00 .m. on Thursday, November 16, 2017. � v p , � , ; , Present: Board President Patty Poggemiller; Board Vice President Christy � Monk; Board Secretary Pat Maddux; Trustee Robert Armstrong; � Trustee Greg Gorton; Trustee Rosemary Kramer; Trustee Pam Mullin; and Director Susan Henricks Public: Ex-officio member, Paula Conr�ors; President, Carnegie-St�ut � , , Public Library Foundation, and Tom Bart�n, Report�r, Telegraph- �; Herald ; 1. Pres�dent Patty Poggemiller called the meet�ng tfl order at 4:00 p.m. '� "Moved to adopt the meeting agenda of 11/o�ember 16, Z017." Motion. Armst�ong Second.� Mullir� I/ote: A ye — 7; lVay— 0 2. Approv�I of Li br�ry Boa rd of Trustees' Meeti ng M i n utes of October 9, 2017. "Mo ved to appro ve the Board Minutes of Thursday, 4ctober 9, Z0�7 with the correction of number three, A, to read 'President:" Motion: Mullin Second.� Go�tor� I/ote: A ye —7; Nay— 0 3. Board President's Report: ' A. Board Presider�t Patty Poggemiller reviewed the Communication with the Du buq ue City Cou nci l for October, 20�7. l, � "Moved to receive and file the Commur�icatior� with the Dubu9ue City Council from Dctober, 2017." Motion: Monk Second: Gorton l/ote: Aye — 7; Nay— 0 1 � 1 � � � � � i ( 1 4. Motion to Receive and File Informational Items: ; � � A. Library Director's Report Summary and U date: i p � I �I I % 1) Library Financial Report FY 2017 —Henricks reported that October ' ; repr�sented 33% of the fiscal year lapsing. Exper�ditures were at { 33% and revenue collected was at 45% of projections. � 2 Libra Use Statistics — Henricks rovided a ver I � ) ry p ba update on : , library use. Checkouts to Dubuque cardholders decreased 5% � comp�red to October of 2016; however, checkouts to Open A�c�ss patrons increased 10% cor�pared to the same t�me last , year. The total number of books cataloge� as `�Aduit" increased � 3% co m pa red t� Octo be r, 2 015 a n d ove ra I I by 2% Y�"D. ; Do�nloadable mat�rials increased in circulation by 13%. � ; 3) Facility Update — MEP Engineers, Klauer Construction, UVest�hal Electric and o�r Maintenance Supervisor confirmed that an 80 KW gener�tor will m�et the Library's needs during � p�wer out� e. 9 Kf�uer Construction will begin work right aw�y. City staff . ' recommended the repair of the limestone modillions on the Carnegie building during � recent Capital Improvement Pro'ect J (CIP) meeting t� prioritize all city CIPs. The roof replacement, previously sch�duled, is postponed. We can request this again during next year's budget cycfe. 4) Marketing llpdate - Red Rokk Marketing will be on-site in Janua rY of 201� to work with staff and stakeholders, and get to know the Library and community before preparing the campaign, which will launch in early 2018. "Moved�o r°eceive ar�d fi"le the ir�formatio�al updat� from the � Libra�y Director includir�g the Li,brary Fin�ncial Report, Libra�°y Use Statistics, �acility and Marketir�g Update" . � Mot�or�: Gorton � Secor�d� Maddux � I/ote: A ye �7; Nay— 0 � ; 5. Action Items: � , � � 1 A. Library Expenditures — Henricks provided an itemized report of Fl(-17 { expenditures from Se tember 23 to I�ovember 10 20�7 for the � p , , Board's review. , , , . ; 2 { � , � � 1 . � , s � 1 , � , � � � i � i � , "Mo ved to appro ve Li,bra�y exper�ditures for September 23 to � � No verr�,ber�0, 2017." I � � � l i Motion: Armstror�g � Second: Mullin � �/ote: Aye -7; Nay- 0 ; ; ; B. Proposal to Sell Grant Vi/ood paintings Appraisaland I/icto�ian Su�ival to Mr. and Mrs. .7ohn Butier for the amount of $4 000 000. ' , , Mr. and Mrs. �ohn Butler proposed t� purchase App�aisa/and !/icto�sar� �urvi�al in the amount ofi $4,000,000. The understar�dir�g is that Mr. and Mrs. Butier would hold t1�e paintings for a y�ar, accrue a tax benef�t, and use this to su ort tne Dubu ue Museum of Art. The � pp q Mus�um �greed to design�te a part�cular gallery with naming ri hts, g fr�e �dmission, year-r+ound, t�o that dedicated space, and provide clear contractual language in the agreement that would pr�vent the � M�seum fron� selling the paintir�gs, and if a sale w�re considered the Library would have the right to purchase th� p�intings for $1. If the Museum were to cease operations, the owr�ershi would revert to the p _ Library. ; ' Poggem i I ler welcomed Boa rd i n put. Poggem i I ler stated her concern � tl�at the�painti�ngs were purchased for the. Libr�ry, an�d the�Board, as responsible st�wards it may not be in the best interest of the Libra to rY . � consider selling the works for 18% of their value. The paintings are the Libr�ry's greatest asset as stewards of th�se Po emiller stated that g9 �°we must consider the ramif�cations of the s�le and what the Library would gain." Mullin said the �oard has fiducia res onsibili for the �Y p tY future of the Library �nd it would be irresponsible to sell at �8% of the value. Maddux not�d his concern that the lan ua e used in discussions ; 9 9 th�t "..it is unlikely that another buyer would come forward in Dubuque and offer more than �4 million" was of reatest concern to 9 him and he added that selling a car if mor� a ro riat� wh�n : pp p considering the potential for other offers, not � �12 miilion historic � work of art. Maddux also noted that"we've held the aintin s for 80 p 9 � y�ars and they have been available to the community." Poggemiller �' sa id that we wa nt to conti n ue to have a positive �rtnersh i with the � p p Museum and have no intention for the paintings to leave the � � : community. Armstrong said there is no reason to change the , ownership as long as they are staying in Dubuque; he is satisfied with ; where the paintings are located. Gorton asked if the number was fiirm; � � Kramer confirmed she had asked this question and $4 million is the ; � � � ; � 3 � � ., � i number. Kramer said for her, what is most troubling is the perception that the Library would do something other than keep them here. Poggemiller said there have been issues regarding the contract and a letter has been written to address these concerns. She plans to meet with the Museum of Art President, Russell Knight, to discuss the issues that have come up. Gorton asked about the length of the contract. � Poggemiller reported 25 years, and it has now been 10. Gorton asked � � about the appraisal process of art and does it always increase. � Henricks noted that in many cases this is unpredictabie and subjective. Americana art is popular right now. � � a � Poggen��!!er r�ported that the �luseum �as, severai �imes, noted � "�onorir�g the Lull T�ust Fund." �he part�ership; however, was not ; outlined in the bequest but was est�blishe� b an e�rlier Board of ' � Trus��es. "Mo ved to declir�e the oft�er to pur�hase tf�e ��ant �1/ood p�ir�tings." Motion: Monk Secor�d.• Maddux I/ote: A ye — 7; Nay— 0 G. Library Board Adjournment — The Board adjourned at 4:37 p.m. "Mot>on to adjourn." Motion: Morak Second: Maddux !/ote: A ye - 7; Nay� D ; � .� �� . ,� - � �-�- � � Pa t Ma d�l ux, B o a rd Se cre ta r y D a�°e � � � 4 ;