Park and Recreation Commission 12 12 17 Copyrighted
January 16, 2018
City of Dubuque Consent Items # 1.
ITEM TITLE: Minutes and Reports Submitted
SUMMARY: Cable N Commission of 1/3/18; City Council Proceedings
of 1/3/18; Historic Preservation Commission of 12/21/17;
Library Board of Trustees of 11/16/17; Park and Recreation
Commission of 12/12/17; Resilient Community Advisory
Commission of 11/2/17, 12/7/17; Zoning Advisory
Commission of 12/6/17, 1/3/18; Zoning Board of
Adjustment of 12/21/17; Proofs of Publication for City
Council Proceedings of 12/18/17 and List of
Claims/Summary of Revenues for Month Ending 11/30/17.
SUGGESTED DISPOSITION: Suggested Disposition: Receive and File
ATTACHMENTS:
Description Type
Cable N Commission Minutes of 1/3/18 Supporting Documentation
City Council Proceedings of 1/3/18 Supporting Documentation
Historic Preservation Commission Minutes of 21/21/17 Supporting Documentation
Library Board of Trustees Minutes of 11/16/17 Supporting Documentation
Park and Recreation Commission Minutes of 12/12/17 Supporting Documentation
Resilient Community Advisory Commission Minutes of Supporting Documentation
11/2/17
Resilient Community Advisory Commission Minutes of Supporting Documentation
12/7/17
Zoning Advisory Commission Minutes of 12/6/17 Supporting Documentation
Zoning Advisory Commission Minutes of 1/3/18 Supporting Documentation
Zoning Board of Adjustment Minutes of 12/21/17 Supporting Documentation
Proof of Publication for City Council Proceedings of Supporting Documentation
12/18/17
Proof of Publication for List of Claims/Summary of Supporting Documentation
Revenues ME 11/30/17
PARK AND RECREATION COMMISSION MEETING
Tuesday, December 12, 2017
4:30 p.m., Snack Bar, Bunker Hill Golf Course
PRESENT: Robin Kennicker, Richard Kirkendall, Ken Klinge, Rebecca Kuhle,
Kate Larson, Karen Lyness and Jennifer Tigges
STAFF PRESENT: Marie Ware, Steve Fehsal, Dan Kroger and Eileen Trimble
OTHERS PRESENT: Social work majors from Loras College were present to
attend a public meeting as a school project.
MINUTES APPROVED; VOTE:
It was moved � Kennicker, seconded � Lvness• to approve the minutes of the
November 14, 2017, meetinq. Unanimous.
RECEIVE AND FILE LARSON RESIGNATION LETTER; VOTE
Commissioner Kate Larson was elected to City Council with a term starting in
January. Larson submitted a letter of resignation for her position on the Park
and Recreation Commission.
It was moved � Kennicker, seconded � Lvness, to receive and file Kate
Larson's resiqnation letter and to conqratulate her on appointment to C�
Council. Unanimous.
PARK AND RECREATION DIVISIONS' BUDGETS; VOTE:
Expense/Revenue summaries for both divisions were sent to commissioners as
part of the agenda packet and may be found as part of the original minutes.
Leisure Services Manager Marie Ware explained that the summary sheets
reflect maintenance level expenses to provide current services, with increases
in utilities, etc. as directed by budget department.
Recreation Division Manager Dan Kroger shared the list of Recreation Division
Improvement Level requests. Park Division Manager Steve Fehsal shared the
list of Park Division Improvement Level requests.
Commission questions: ► How will the state budget problems affect city
budget? Ware said no one will know until the new state budget is proposed.
► How much revenue will be generated for the campground by the dump fee
increase? Fehsal said approximately $600. The fee is charged to non-campers
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only. ► What is estimated cost of forced air heat? Fehsal said the first phase
would be to purchase units at a cost of$8,000 but it should save around $2,000
in utilities. ► Why did the Greenhouse activity expenses jump so much?
Employee expenses were rearranged for some employees for a more accurate
accounting of where expenses were actually incurred.
It was moved � Kirkendall, seconded � Larson, to recommend approval of the
Park and Recreation Divisions' budqets and improvement level requests as
proposed � staff. Unanimous.
PARK DIVISION REPORT:
Park Division Manager Steve Fehsal reported:
. Eagle Point Park was placed on the National Register of Historic Places
thanks to the help of many departments, especial Planning Services Depart-
ment.
. Pilar Design Studios was selected for design and construction management
services for the Skate Park project. They will create the construction
documents, oversee bidding and supervise construction process. They
partnered with IIW from Dubuque.
. RDG Design was selected as the consultant for the Highway 20 Landscape
Corridor Design assessment plan.
. Bid was released last week for roofing project on Bridge Complex at Eagle
Point Park.
. Staff continues to remove some of the smaller Ash trees as weather permits.
TREE CITY USA APPLICATION; VOTE:
Dubuque Trees Forever group is very active and has helped the department
with several projects including planting trees and replacing mulch areas at
Washington Park. In the fall they planted trees at Eagle Point Park. The group
requested that the city apply to be designated as a Tree City USA again.
Application for Tree City USA has been completed.
It was moved � Larson, seconded � Kuhle, to accept and recommend
submission of the Tree C� USA application as presented to the C� Council.
Unanimous.
TECH PARK AND DUBUQUE INDUSTRIAL CENTER WEST:
Maintenance at industrial parks is part of the Park Division's responsibilities.
Businesses at both DICW and Technology Park pay a percent of the mainten-
ance cost based on the percent of land they have. Fehsal shared work done at
each in the last year and typical maintenance duties.
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RECREATION DIVISION REPORT:
Recreation Division Manager Dan Kroger reported:
. Winter brochures will be mailed Friday.
. First lunch with Santa was held this past weekend with 55 participants.
. A survey was sent to all full time department staff as a way to see where we
are as a department regarding equity and to understand what equity means.
Small group meetings will be held to discuss survey and departmenYs
Equity Plan. The plan needs to be developed with everyone's help, not just
managers.
. Flora Pool resurfacing project has started.
. In 2013 the programs registered through ActiveNet showed 6.02 people per
program. At end of 2017 there were 9.14 people per program.
MANAGER REPORT:
. Commissioners were provided information on South Pointe Subdivision Park
as part of the agenda packet. This park will be different from others as the
developer will design, bid out and build the park to city standards and then
deed the park over to the city when completed. The subdivision is just
starting development.
. Proposals were received for Creek Wood Park design and construction
services. The consultant will design the park involving the public in the
process, create bid documents and manage construction process. Hope to
have ribbon cutting at end of August.
. Demographic pages that help determine current makeup of all boards and
commissions were distributed. Commissioners were asked to complete the
form but instructed that it was voluntary. Forms will be sent to City Clerk's
office.
COMMISSION COMMUNICATIONS / QUESTIONS:
. Commissioner Larson told commissioners it has been a pleasure working
with them and she will miss the meetings but she looks forward to taking
their voice to the City Council. She also asked that the group consider
including a place on the agenda to welcome meeting attendees and give
them a chance to introduce themselves, and possibly add a public comment
section.
ADJOURN; VOTE:
It was moved � Kennicker, seconded � Kuhle, to ad�iourn the meetinq at 6:10
p.m. Unanimous.
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