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US Hwy 20 Intersection ImprovemMEMORANDUM January 15,2003 TO:The Honorable Mayor and City Council Members FROM:Michael C. Van Milligen, City Manager SUBJECT:US 20 Highway Intersection Improvements On December 16, 2002, the City Council approved the execution of a pro-construction agreement between the City of Dubuque and the Iowa Department of Transportation (IDOT) to construct improvements to US 20 within the City of Dubuque. Those improvements involved traffic signal interconnect along the entire corridor and intersection improvements from Devon Drive westerly to Century Drive. Public Works Director Mike Koch is recommending City Council approval of the Addendum to Preconstruction Agreement which will allow for the US 20 five-lane widening project from the Northwest Arterial to just west of "Old Highway Road." The project would provide for the creation of left-turn bays where there currently is insufficient roadway width, allowing left-turning vehicles to make turns from the protection of a separate lane, thereby decreasing the current risk of rear-end collisions from other vehicles in the through lane. The current estimate for this project is $760,000. The City will be responsible for 50% of the construction cost, up to a maximum contribution of $350,000. I concur with the recommendation and respectfully request Mayor and City Council approval. Michael C. Van Milligen MCVM/jh Attachment cc: Barry Lindahl, Corporation Counsel Cindy Steinhauser, Assistant City Manager Michael A. Koch, Public Works Director CITY OF DUBUQUE, IOWA MEMORANDUM January 14, 2003 TO:Michael C. Van Milligen, City Manager FROM:Michael A. Koch, Public Works Director SUBJECT:US 20 Highway Intersection Improvements INTRODUCTION On December 16, 2002, the City Council approved the execution of a pre-construction agreement between the City of Dubuque and the Iowa Department of Transportation (IDOT) to construct improvements to US 20 within the City of Dubuque. Those improvements involved traffic signal interconnect along the entire corridor and intersection improvements from Devon Drive westerly to Century Drive. DISCUSSION Enclosed is an addendum to the agreement to include the US 20 five-lane widening project from the Northwest Arterial to just west of "Old Highway Road". The City has been working with IDOT on roadway improvements to accommodate a five-lane cross-section, as part of the Urban-State Traffic Engineering Program (U-STEP), to solve traffic operation and safety problems. The project would provide for the creation of left-turn bays where there currently is insufficient roadway width allowing left-turning vehicles to make turns from the protection of a separate lane, thereby decreasing the current risk of rear-end collisions from other vehicles in the through lane. The current estimate for this project is $760,000. The City will be responsible for 50% of the construction cost up to a maximum contribution of $350,000. IDOT will pay for the remaining 50% of the cost of construction up to a contribution of $350,000, plus 100% of all construction costs above $700,000. The City's funding for this project is also provided for in the Fiscal Year 2003 and proposed Fiscal Year 2004 Capital Improvement Program. The City will be the lead agency in the design of the five-lane improvement. The City's intent is to contract with the engineering firm of Howard R. Green Company of iowa City, Iowa, since they are designing the interconnect and other intersection improvements to be included in the project. This will also keep the project on schedule for an anticipated March, 2003 bid-letting. RECOMMENDATION I would recommend that the City Council concur in the City's funding for the project and approve the "ADDENDUM TO PRECONSTRUCTION AGREEMENT" between the City of Dubuque and IDOT for this five-lane widening of US20. ACTION TO BE TAKEN The City Council is requested to adopt the attached resolution authorizing the Mayor to execute two copies of the "ADDENDUM TO PRECONSTRUCTION AGREEMENT 2003-16-019". CC:Pauline Joyce, Administrative Services Manager Michael Felderman, Civil Engineer David Ness, Civil Engineer RESOLUTION NO. 17-03 RESOLUTION APPROVING AN ADDENDUM TO THE PRE-CONSTRUCTION AGREEMENT BETWEEN THE CITY OF DUBUQUE AND THE IOWA DEPARTMENT OF TRANSPORTATION FOR IMPROVEMENTS TO US 20 Whereas, the City has entered into Pro-Construction Agreement No. STP-A- 2100(620)--86-31 with the Iowa Department of Transportation to provide traffic signal interconnect along US 20 and to construct intersection improvements from Devon Drive westerly to Century Drive. Whereas, the Iowa Department of Transportation has prepared an addendum to said pre-construction agroement between the City of Dubuque and the Iowa Department of Transportation to include the construction of a five-lane widening project from the Northwest Arterial to just west of "Old Highway Road"; and Wheroas, the City Council of the City of Dubuque approves of said addendum and funding participation as described in the pre-construction agroement addendum. NOW, THEREFORE, BE IT RESOLVED BY THE CiTY COUNCIL OF THE CITY OF DUBUQUE, IOWA: Section 1. That the addendum to the pre-construction agreement between the City of Dubuque and the Iowa Department of Transportation for the US 20 five-lane widening project from the Northwest Arterial to just west of "Old Highway Road" between the City of Dubuque and the Iowa Department of Transportation be and is hereby approved. Section 2. That the Mayor be authorized and directed to execute two copies of the addendum to the pre-construction agreement between the City of Dubuque and the Iowa Department of Transportation. Passed, adopted and approved this 20th Jeanne F. Schneider, CMC, City Clerk day of January, 2003. Iowa Department of Transportation District 6 Office OFFICE: 319-364-0235 430 Sixteenth Avenue SW FAX: 319-364-96t4 P.O, Box 3150i Cedar Rapids, IA 52406-3150 February 6, 2003 Ref: STP-A-2100(620)--86-31 Dubuque County City of Dubuque Addendum 2003 - 16-019A Michael A. Koch, P.E. Public Works Director/City Engineer 50 West 13th Street Dubuque, IA 520014845 SUBJECT: Intersection Improvements on U.S. 20 (Dodge Street) in Dubuque' Dear Mike: Attached is your original of the fully executed addendum to Preconstruction Agreement 2003-16-019 between the City of Dubuque and the Iowa Department of Transportation for the above referenced project. The addendum reflects the current concept of the intersection improvements on U.S. 20 (Dodge Street) in Dubuque. Thank you fo~ your cooperation in the processing of this agreement. Very truly yours, Roger R. Walton, P.E. District Local Systems Engineer RRW/jh Attachment cc: Carey Lewis, P.E., Residen~ Construction Engineer, Iowa DOT, Manchester, IA 52057 Art Gourley, P.E., District Staff Engineer, Iowa DOT, Dyersville, IA 52040 w/copy of agreement FEB O"6 2OO3 ADDENDUM TO PRECONSTRUCTION AGREEMENT 2003-16-019 County Dubuque CITY Dubuque Project No. STP-A-2100(620)- -86-31 Iowa DOT Addendum No. 2003-16~019A This Addendum, is entered into by and between the Iowa Department of Transportation, hereinafter designated the "DOT", and the City of Dubuque Iowa, hereafter designated the "CITY" in accordance with 761 Iowa Administrative Code Chapter 150 and IOwa Code sections 28E. 12 and 306A.7; WITNESSETH; that WHEREAS, the DOT has let a project to improve an extension of Primary Road No. U.S. 20 as a controlled access facility within Dubuque County, Iowa; and WHEREAS, the DOT and the CITY are willing to jointly participate in said project, in the manner hereinafter provided; and WHEREAS, this Addendum reflects the current concept of this project which is subject to modification by the DOT; and NOW, THEREFORE, IT IS AGREED as follows: The CITY and DOT are currently negotiating Agreement 2003-16-019 for construction of the following project: Intersection improvements will be provided on U.S. 20 (Dodge Street) extending from Devon Drive westerly and southwesterly to the new"Menards' entrance which is located along the south side of U.S. 20 approximately ~ mile southwest of the Iowa 32 intersection. 2 Subsequently the CITY requested that a five-lane, construction project also be accomplished on U.S. 20, within the CITY, from just west of"Old Highway Road" (Sta. 1174+51.30) extending northeasterly to just east of the "Northwest Arterial" (Sta. 1200+26.62). The proposed improvement will provide for 12-foot wide outside lanes, 11-foot wide inside lanes, a 3-foot wide raised median with 2-foot wide curb and gutter units on each side, 12-foot wide left-tm lanes (the 12-foot width includes a 2- foot wide curb and gutter unit on the median side) and 8-foot wide shoulders (4- foot paved, 4-foot granular). Said improvement will be accomplished in accordance with the following terms and conditions: The CITY shall provide project design for the 5-lane improvement, all at no expense to the DOT. The CITY shall submit the final design plans to the DOT no later than 12 weeks prior to the contract letting. The DOT will let this improvement as part of the project described in Section 1 herein: D. The DOT will secure CITY concurrence in the contract award. The current estimated cost for this project is $760,000. The CITY shall be responsible for 50% &the cost of construction up to a maximum contribution of $350,000. The DOT shall be responsible for the remaining 50% of the cost of construction up to a contribution of $350,000 plus 100% of all construction costs above $700,000. The DOT shall provide construction administration. General Provisions If the CITY has completed a Flood Insurance Study (FIS), which may be affected by the proposed Primary Highway project area, the CITY shall provide the DOT with a copy of the FIS findings in a timely manner, so that final highway design decisions can be determined as they relate to the potential for flooding as described in said FIS. The CITY will comply with all provisions of the equal employment oppommity requirements prohibiting discrimination and requiring affirmative action to assure equal employment opportunity as required by Iowa Code Chapter 216. No person will, on the grounds of age, race, creed, sex, color, national origin, religion or disability, be excluded from participation in, be den/ed the benefits of, or be otherwise subjected to discrimination under any program or activity for wh. ich State funds are used. Miscellaneous Provisions It is the intent of both parties that no third party beneficiaries be created by this Agreement. If any section, provision, or part of this Addendum w/Il be found to be invalid or unconstitutional, such judgment will not affect the validity of the Addendum as a whole or any section, provision, or part thereof not fmmd to be invalid or unconstitutional. This Addendum may be executed in two counterparts, each of which so executed will be deemed to be an original. This document; as well as the unaffected provisions of Agreement 2003-16-019, represents the entire Agreement between the CITY and DOT regarding this project. Any subsequent change or modification to the terms of this Addendum will be in the form ora duly executed amendment to this document. IN WITNESS WHEREOF, each of the parties hereto has executed Addendum No. 2003-16-019A as of the date shown opposite its signattm: below. CITY OF DUBUQUE: Title. Mayor / / Date ,200. . I, deanne, F. Schneider , certify that I am the Clerk of*he CITY, and that Terrance M. Duggan duly authorized to execute *he same on the 20thday. of Si d ~ ~ity Clerk of Dubuque, Iowa. , who signed said Addendum for and on behalf of the CITY was January ,200__. IOWA DEPARTMENT OF TRANSPORTATION: Richard Kautz District Engineer District 6. Date /- Z g ,200 $ .