Chavenelle Dr Extrension finalMEMORANDUM
January 15,2003
TO:The Honorable Mayor and City Council Members
FROM:Michael C. Van Milligen, City Manager
SUBJECT:Chavenelle Drive Extension -Acceptance
Public Works Director Mike Koch is recommending acceptance of the Chavenelle Drive
Extension Project, as completed by Portzen Construction, Inc, in the final contract
amount of $583,148.07.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
MichaelC. Van Milligen
MCVM/jh
Attachment
cc: Barry Lindahl, Corporation Counsel
Cindy Steinhauser, Assistant City Manager
Michael A. Koch, Public Works Director
CITY OF DUBUQUE, IOWA
MEMORANDUM
December 14, 2003
TO:Michael C. Van Milligen, City Manager
FROM:Michael A. Koch, Public Works Director
SUBJECT:Chavenelle Drive Extension - Acceptance
INTRODUCTION
The enclosed resolutions provide for the acceptance of the construction contract
for the Chavenelle Drive Extension Project.
DISCUSSION
Work has been completed on the project by Portzen Construction, Inc. of
Dubuque, Iowa, in the final contract amount of $583,148.07.
The project consisted of extending Chavenelle Drive 1,125 feet to the west of
Radford Road. The extension of the roadway was in conjunction with the
construction of Alliant Energy's building in the Dubuque Industrial Center West.
The road consisted of a 37-foot wide back-of-curb to back-of-curb, with storm
sewer and full utilities. As an extra work order during the project, installation of
street lighting was added for the existing Chavenelle Road east of Seippel Road
to match the street lighting on the new project, at a cost of $82,104.
RECOMMENDATION
I recommend that the City Council accept the improvements and the final
contract be established at $583,148.07.
BUDGET IMPACT
A summary of the budget costs is as follows:
Award Final
Construction Contract $538,208.43 $583,148.07
Contingency 58,706.37 0
Engineering/Inspection 88,059.55 42,097.25
Total Project Cost $684,974.35 $625,245.32
The project is funded as follows:
City Portion (Road Use Tax)
IDOT Rise Grant (Maximum Grant)
Total Funding
Award Final
$500,622.12 $446,695.27
184,352.23 178,550.05
$684,974.35 $625,245.32
The Fiscal Year 2002 City share appropriation for this project consists of
$632,000 in Road Use Tax Funds. The project, as outlined, will require
$446,695.27 in City funds.
ACTION TO BE TAKEN
The City Council is requested to adopt the attached resolutions accepting the
improvements and establishing the final construction cost.
Prepared by Michael Felderman, Civil Engineer
cc: Pauline Joyce, Administrative Services Manager
Bill Baum, Economic Development Manager
Bob Green, Water Department Manager
Gus Psihoyos, Assistant City Engineer
RESOLUTION NO. 15-03
ACCEPTING IMPROVEMENT
Whereas, the contract for the Chavenelle Drive Extension Project has
been completed and the City Manager has examined the work and filed his
certificate stating that the same has been completed according to the terms of
the contract, plans and specifications and recommends its acceptance.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF DUBUQUE, IOWA:
Section 1. That the recommendation of the City Manager be approved
and that said improvement be and the same is hereby accepted.
BE IT FURTHER RESOLVED that the City Treasurer be and he is hereby
directed to pay to the contractor from the Road Use Tax Funds in amount equal
to the amount of his contract, less any retained percentage provided for therein.
Passed, approved and adopted this 20th day of January, 2003.
Terrance M. Duggan, Mayor
Attest:
Jeanne F. Schneider, City Clerk
RESOLUTION NO. 16-03
FINAL ESTIMATE
Whereas, the contract for the Chavenelle Drive Extension Project has
been completed and the City Engineer has submitted his final estimate showing
the cost thereof including the cost of estimates, notices and inspection and all
miscellaneous costs.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF DUBUQUE, IOWA:
Section 1. That the cost of said improvement is hereby determined to
be $625,245.32 and the said amount shall be paid from the Road Use Tax Funds
of the City of Dubuque, Iowa.
Passed, approved and adopted this __
20th day of January ,2003.
Terrance M. Duggan, Mayor
Jeanne F. Schneider, CMC, City Clerk
IIW ENGINEERS AND SURVEYORS, P.C. CONTRACT COST SUMMARY
PROJECT COMPLETION DATE
Revised: SEPTEMBER 30. 2002
Original: AUGUST 30. 2002
CONTRACTOR: PORTZEN CONSTRUCTION. INC.
ADDRESS: P,O, BOX I425
DUBUQUE, IA 52004-1426
[!MOUNT OF CONTRACT ] DATES OF PAYMENT
Original: $535,208.43 From: 10/1/2002
evised: $503,148.07 TO: 10/25/2002
I DETAILED ESTIMATE OF COFD'RACT WORK COMPLETED TO DATE
CONTRACT ITEM
I ITEM ICONTRACT iTEM DESCRiPTiON I QUANTITY, UNiT , UNiT COST I PREVIOUS TOTAL
QUANTITY I AMOUNT PERCENT
NO.
Different
ROADWAY
I Mobiliza[~on and Miscellaneous I LS $5.000.00 I $5,000.00 100ff~
2 Cleadng & Gr~bbing 2,5 AC $900.00 2.5 $2.250.00 100ff~
3 Excavation 4500 CY $2.50 5621 $14,052.50 125~
4 Base Stabilization (ExC., Disposal & Macadam Stone) 1075 TON $11.80 733.96 $8,660.73 689~
5 4" Longitudinal Drain Tile 1200 LF $4.00 1050 $4,200.00 88o~
6 Subdrain Outlet (Connect to Inlet) 5 EA $75 00 5 $375.00 1
7 18" RCP 283.9 LF $34.50 322,4 $7,898.80 114~
8 30' RCP 714.7 LF $44.00 729,83 $32.112.52 102~
9 36" RCP 233.4 LF $57.00 247.5 $14.107.50 105~
10 42" RCP 94 L? $80.00 113.5 $9,080.00 121~
11 42' FES 1 EA $1,675.00 1 $1,675.00 100~
12 Stomq Manhole (complete) 3 EA $3,280.00 2 $5,560.00 67~
13 Riprap OuUet ProtecSon 100 TON $15.00 87.01 $1,305.15 97o,~
14 Type 101B Catch Basin 4 EA $1,450.00 4 $5,800.00 100~
15 Type 101B Catch E~asin. Special 6 EA $2,050.00 6 $12,300.00 100~
15 Trench Bol:[om Stabilization Stone 100 TON $12.00 0 $0.00 0~
17 Select Bacl<fill Storm Sewer 1214 LF $9.50 1097.1 $10,422.45 90o~
18 Silt Fence Inlet Protection 10 EA $40.00 0 $0.00 0~
19 SiIt Fence 500 LF $1.80 0 $0.00 0~
20 Erosion Stone 100 TON $14.00 0 $0.00
21 12" Modified Subbase 5385 TQN $10,05 4023.59 $40,437.08 755~
22 8" PCC Pav~ng 5095 SY $33.00 5067,3 $115,547.90 99°/~
23 4" ACC Pav~ng {Temporary Cul de Sac) 150 TON $48.70 156.11 $7,602.56 104o~
STREET LIGHTING
50 Street Light - Pole and Fixture 12 EA $3,197.00 18 $57,546.00 150°/
59 Sen~icePedestal 2 [ EA I $2,420,00 2 $4,840.00 100o/~
TOTAL WORK COMPLETED
$541,199.45 ]
I DETAILED EST]MATE OF CHANGE ORDER WORK COMPLETED TO DATE I
ORDERCHANGE NO. DATE CHANGE ORDER DESCRIPTION AMOUNT PERIOD THISTOTAL DATE TO
TOTAL CHANGE ORDER WORK ~ $41,948.62
TOTAL DUE CONTRACT [ $553,148.07 J
The undersigned,
II hereby ceri~y that the above s~.~ement s~h ows th detail the correct amount of all work ~equired [o complete the above improvemenL
APPROVED: ~ ,~
APPROVED: