Iowa League Cities Conf. BidMEMORANDUM
January 3,2003
TO:The Honorable Mayor and City Council Members
FROM:Michael C. Van Milligen, City Manager
SUBJECT:Bid for the Iowa League of Cities 2007 Conference
The City of Dubuque has received bid information from the Dubuque Area Convention
and Visitors Bureau to serve as the host city of the Iowa League of Cities Conference in
September 2007.
I respectfully request that the City Council approve submitting a bid to the Iowa League
of Cities, including a letter of support, to host the annual conference during September
2007; approve budgeting $8,400 for the expenses associated with sponsoring the
conference; and appoint a City Council member to serve as the City of Dubuque's
representative in planning the conference. The Council Member will be assisted by
Public Information Officer Susan Gwiasda.
Michael C. Van Milligen
MCVM/cs
Attachment
cc: Barry Lindahl, Corporation Counsel
Cindy Steinhauser, Assistant City Manager
Susan Gwiasda, Public Information Officer
Platinum Hospitality Group LLC
Memo
To:Amy Link, MA
Convention Marketing, Manager
Dubuque Convention & Visitors Bureau
From Sue Moran
Date: January 2, 2003
Re:Iowa League of Cities
We are happy to submit per your instruction rental charges on the Conference Center for the Iowa
League of Cities September 26-28, 2007. Listed below you will find the rental charges they would
incur:
* Exhibit Hall will be $2,800.00 per day, the move in and move out days will be complimentary
* 8 to 10 breakout moms will be complimentary as long as Iowa League of Cities has a food and
beverage break that does not fall below 60 people per room. If less than 60 people are guaranteed the
rental will be $100.00 each day.
* All meal function space wilt be complimentary with a guarantee of 800 people at each function. If the
guarantee falls below 800 people, the rental charge would be as follows:
800 and above - Complimentary
700 to 799 = $150.00
600 to 699 = $250.00
500 to 599 = $375.00
400 to 499 $500-00
300 to 399 $625.00
200 to 299 $750.00
100 to 199 $875.00
0to99= $1,000.00
If you should have, any questions regarding the above pricing please do not hesitate to call me at 563-
690-3243 or Mr. David Hockenberry, Director of Operations at 563-690-3233.