FY 2003 Annual Act Plan Amend 3MEMORANDUM
TO:The Honorable Mayor and City Council Members
FROM:Michael C. Van Milligen, City Manager
SUBJECT:FY 2003 Annual Action Plan - Amendment 3
January 14,2003
Information Services has informed Housing Services that the network server, scheduled
for replacement in FY 2006, has reached the end of its useful life. The present server
lacks sufficient capacity for installation of new replacement computers and software for
Section 8 and the installation of the Permits Plus software system. The $13,000 cost of
the server will be covered by $6,500 Section 8, $1,625 General Fund and $4,875
CDBG. Since there is no contingency balance, the funds will be transferred from the
First Time Homebuyer program to cover the costs.
Housing and Community Development Department Director David Harris and the
Community Development Advisory Commission recommend City Council approval of
changes in the City's Community Development Block Grant (CDBG) FY 2003 Annual
Action Plan to provide for the transfer of $4,875 from the First Time Homebuyer
Program to Housing Administration.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
Michael C. Van Milligen
MCVM/jh
Attachment
cc: Barry Lindahl, Corporation Counsel
Cindy Steinhauser, Assistant City Manager
David Harris, Housing and Community Development Department Director
TO:Michael Van Milligen, City Manager
FROM:David Harris, Housing and Community Development
SUBJECT: FY 2003 Annual Action Plan - Amendment 3
CITY OF DUBUQUE, IOWA
MEMORANDUM
January 10, 2003
INTRODUCTION
This memorandum presents for City Council consideration proposed changes in the City's
Community Development Block Grant (CDBG) FY 2003 Annual Action Plan. These changes
provide for the transfer of $4875 from the First Time Homebuyer Program to Housing
Administration.
NON-SUBSTANTIAL AMENDMENT
Information Services has informed Housing Services that our network server, scheduled for
replacement in FY 2006, has reached the end of its useful life. Our present server lacks
sufficient capacity for installation of new replacement computers and software for Section 8
and the installation of the Permits Plus software system. The $13,000 cost of the server will
be covered by $6,500 Section 8, $1625 General Fund and $4875 CDBG. Since there is no
contingency balance, the funds will be transferred from the First Time Homebuyer program
to cover the costs.
The Citizen Participation Plan states a substantial amendment is any change in the use of
CDBG funds from one eligible activity to another in excess of $25,000 in one program year.
Since the funds requested are less than $25,000, the proposed amendment is non-
substantial and can be adopted by resolution of the City Council following review and
recommendation of the Community Development Advisory Commission.
The Community Development Advisory Commission reviewed the request at their January
meeting. There were no public comments regarding the amendment. By a vote of 6-0, the
Commission voted to approve the proposed amendment and recommend to the City Council.
RECOMMENDATION
I recommend that the City Council approve the above-described Amendment 3 to the City's
FY 2003 (Program Year 2002) Annual Action Plan for the use of CDBG funds. These
changes will allow the transfer of $4875 from the First Time Homebuyer Program to Housing
Administration.
ACTION STEP
The Action Step is for the City Council to adopt the attached resolution.
Prepared by Aggie Kramer, Community Development Specialist
RESOLUTION NO. 20-03
RESOLUTION APPROVING AMENDMENT 3 TO THE FISCAL YEAR
2003 (PROGRAM YEAR 2002) ANNUAL ACTION PLAN FOR
COMMUNITY DEVELOPMENT BLOCK GRANT FUNDS
Whereas, the City of Dubuque has prepared and filed with the U.S. Department of
Housing and Urban Developmem an Anmlal Action Plan for Fiscal Year 2003 (Program Year
2002); and
Whereas, the City has previously mended the FY 2003 Annual Action Plan on June 17,
2002 and December 2, 2002; and
Whereas, the City now desires to amend said FY 2003 Annual Action Plan to allocate
funds as per the attached Exhibit A; and
Whereas, said amendment is a non-substantial amendment as provided in the City's Citizen
Participation Plan and must therefore be approved by resolution of the City Council after review
by the Community Development Advisory Co.miission; and
Whereas, the Community Development Advisory Commission reviewed the proposed
amendment on January 8, 2003, and has voted to approve said amendment and to recommend
approval by the City Council.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
DUBUQUE, IOWA:
Section 1. That Amendment 3 to the Fiscal Year 2003 (Program Year 2002) Annual
Action Plan for the Community Development Block Grant Program hereto attached as Exhibit A
is hereby approved.
Section 2. That the City Manager is hereby authorized and directed to submit a copy of
this resolution to the U. S. Department of Housing and Urban Development.
Passed, approved and adopted this20th day of January 2003.
Attest:
/Jeanne F. Schneider, City Clerk
Terrance M. Duggan, Mayor
F:~UserslAKRAMER~,CDBG~a, nnualPlanV~aendments~Arnend 3~amd3.res.doc
Amendment No 3
Community Development Block Grant (CDBG)
FY 2003 Annual Action Plan Amendment
Program Year 2002 July 1, 2002 to June 30, 2003
City of Dubuque, Iowa B-02-MC-19-004
Exhibit A
Proposed Activities/Costs
Activity Name
National Implementing Original Amendment Change
Objective Agency Statement
Low/Mod Housing Services $152,000 $147,125 -$4,875
Homing
Housing Services $ 55,797 $ 60,672 +$4,875
First Time Homebuyer
Housing Administration
This amendment w~.ll realloeate $4,875 for the installation of a network server for Housing Services.
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