Housing Permits Plus & SoftwareMEMORANDUM
January 14,2003
TO:The Honorable Mayor and City Council Members
FROM:Michael C. Van Milligen, City Manager
SUBJECT:Purchase of Permits Plus System and Network Server for Housing
Department
Housing and Community Development Department Director David Harris requests City
Council Approval of expenditures of $30,405 for the Permits Plus tracking system; and
$13,000 for a replacement network server for the Housing and Community
Development Department. This will enable Housing to link with the data base now in
use at City Hall, sharing information efficiently among several departments.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
Michael C. Van Milligen
MCVM/jh
Attachment
cc: Barry Lindahl, Corporation Counsel
Cindy Steinhauser, Assistant City Manager
David Harris, Housing and Community Development Department Director
CITY OF DUBUQUE, IOWA
MEMORANDUM
9 January 03
To: Mike Van Milligen, City Manager
From: David Harris, Housing and Community Development Department
Re: Purchase of Permits Plus system and network server for Housing
Department
Introduction
The purpose of this memorandum is to request approval of expenditures of
$30 405 for the Permits Plus tracking system; and $13 000 for a replacement
network server, for the Housing and Community Development Department.
Discussion
After two years of planning and discussion, we are now ready to purchase and
install the Permits Plus software system at the Housing Department. This will
enable us to link with this data base now in use at City Hall, sharing information
efficiently among several departments.
An unscheduled purchase, however, is requested for the Department's network
server. This unit wes scheduled for replacement in Fiscal Year 2006. However,
it has reached the end of its useful life and must be replaced at this time.
Actions of the Community Development Commission, at its December and
January meetings, have approved amendment of the CDBG Annual Plan for use
of Block Grant funds to make these purchases, in the combined amount of
$17 030. Section 8 Program reserve funds in the amount of $21 705; and
General Funds totaling $4670 are proposed for the balance of purchase costs.
The General Funds will be transferred from the Housing Department's account
for maintenance of vacant and abandoned buildings, which currently has an
unspent balance available for that purpose.
Action Step
The action requested of the City Council is to approve these expenditures as
proposed.