FY 2004 Annual Action PlanMEMORANDUM
January 14,2003
TO:The Honorable Mayor and City Council Members
FROM:Michael C. Van Milligen, City Manager
SUBJECT:FY 2004 Annual Action Plan
Housing and Community Development Department Director David Harris is
recommending that a public hearing be set on February 26, 2003, to consider the
Community Development Block Grant Fiscal Year 2004 Annual Action Plan.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
Michael C. Van Milligen
MCVM/jh
Attachment
cc: Barry Lindahl, Corporation Counsel
Cindy Steinhauser, Assistant City Manager
David Harris, Hosuing and Community Development Department Director
CITY OF DUBUQUE, IOWA
MEMORANDUM
January 6, 2003
To: Michael Van Milligen, City Manager
From: David Harris, Housing and Community and Development
Subject: FY 2004 Annual Action Plan
Introduction
The Community Development Advisory Commission is submitting the attached Fiscal Year
2004 Annual Action Plan to the City Council for public headng and approval as part of the
FY 2004 budget. This memorandum requests that the City Council set a public hearing on
the proposed plan for February 26, 2003.
Discussion
The Annual Action Plan as shown on Exhibit A presents a plan for the use of Community
Development Block Grant (CDBG) funds for Fiscal Year 2004 as approved by the
Community Development Advisory Commission. The proposed Annual Action Plan was
developed following a series of public meetings in October and November based on an
anticipated entitlement of $1,482,000 and program income of $561,907. A public hearing
was held on December 4th.
A 30-day comment period as require,d by the Citizen Participation Plan wilt begin on
January 21st with publication of a notice in the Telegraph Herald and Dubuque Advertiser.
A public hearing with the City Council should occur at the conclusion of the 30 day
comment pedod to discuss the Annual Action Plan.
The final adoption of the plan would take place at the final public headng and adoption of
the City's annual budget. Adoption by resolution of the City Council is required prior to
submission to HUD.
Although the public hearing should be held on the Action Plan as approved by the Commission
(Exhibit A), a change is being proposed. Additional program income is anticipated for a total of
$567,092, thereby increasing the total funding for FY 2004 to $2,049,092.
After further analysis of the proposed allocation of CDBG funds, it is staff's
recommendation to request the Council to approve the FY2004 Annual Plan with the
changes as shown on Exhibit B Revisions. The changes reflect reduction in the Community
Partnership (cp2) program by $14,000 and Neighborhood Support Grants by $5,000 with
funding added for other activities. Exhibit C identifies the final recommendation.
Recommended Action
I recommend that the City Council adopt the attached resolution setting a public hearing on
February 26, 2003 on the FY 2004 Annual Action Plan as shown on Exhibit A. This is the
date of the budget work session for the Housing and Community Development Department
and Purchase of Services.
Final adoption of the Annual Action Plan as recommended on Exhibit C with the proposed
changes can occur at the final public hearing and adoption of the City's overall annual
budget on February 27 2003.
Prepared by Aggie Kramer, Community Development Specialist
F:~USE RS~AKRAMER~,CDBG~a, nnualPlan~EMOmvmCouncil.doc
COMMUNITY DEVELOPMENT BLOCK GRANT
PROPOSED ANNUAL ACTION PLAN - FY 2004
Exhibit A
Approved by CDAC 12/4/02
I Funding Sources
~Estimated Entitlement I $ 1,482~000
IProgram Income ] $ 561,907
! I oral sources $ 2,043,907
Housing Development Programs: Approved
FY 04 Plan
First Time Homebuyer Program 100,000
Histodc Preservation Rehab Grant 10~000
Homeowner Rehab Program 420~000
Housing Administration 59~522
Housing Code Enforcement 97~258
Housing Rehabilitation Services and Staff 247~559
Pumhase/Rehab/Resale (DREAMS) 15~000
Rental Unit Rehabilitation 60,000
Houalng Totals t,009,339:
Economic Development Program~: ' Approved
FY 04 Plan
Commercial/Industrial Building Rehab Loan~ 93,000
E.D. Financial Assistance Program 93,000
Economic Development Services and Staff 120,000
Economic Development Totals 306,0001
F:\Users~KRAMER\CDBG~AnnualPIan\FY 04\[FY 04 Plan.xlslCDAC 2004
Neighborhood and Community Approved
Development Programs FY 04 Plan
Child Care Resource/Referral - Project Concern 8,576
Community Partnership Program (CP2)* 100,000
Deer Management Food Pro~lram 1,000
Downtown Resource Guide 3,500
Dubuque Dispute Resolution Center 1,000
Hand!cap Curb Ramps 40,000
Information & Referral - ProJect concern 24,339
Leadership Training 5~000
Neighborhood Development Staff 76r754
Neighborhood Infrastructure Improvements 40,000
Neighborhood Recreation Program 129,947
Neighborhood Support Grants 30~000
Senior Center 20~000
Washington Tool Libra~- Oper New View 15,500
Zoning Inspection/Enforcement 10,000i
Neighborhood & Comm. Develop. Totals $05,61~
Planning & Administration Programs: Approved
FY 04 Plan
CDBG Admin. Services and Staff
CDBG Admin/Monitoring 83,41~
Finance 10.~69zl
City P!annin~' services and Siaff'
Planning Administration 13 55.~
Planning City Planning 112~731
Planning and Administration Totals 220,39~
Contingency 2,553
TOTAL CDBG 2,043,907
COMMUNITY DEVELOPMENT BLOCK GRANT
ANNUAL PLAN 2004 - Proposed Revisions
E ibit B Revisions
Fundulg ~Otlrces Commission City Manager Changn
Estimated Entit lc'merit 1,482,000 1,482,000
Program Income 561,907 567,092 5,185
Total Sources 2,043,907 2,049,'092 5,185
Housing Development Programs: Approved Or7 Manager
FY 04 Plan FY 2004 Action Plar Change
First Time Homebuyer Program 100,000 100,000
Historic Preservation Rehab Grant 10,000 10,000
Homeowner Rehab Program 420,000 420,000
Housing Administration 59,522 59,780 258
Housing Code Enforcement 97,258 97,935 677
Housing Rehabilitation Services and Staff 247,559 249,364 1,805
P urchaseJRehab/Resale (DREAMS) 15,00(] 15,000
Rental Unit Rehabilitation 60,000 60,000
Housing Totals 1,009,339 1,012,079 2,740
Economic Development Programs: Approved City Manager
FY 04 Plan FY 2004 Action Plat Change
Commercial/Industrial Building Rehab Loan., 93,00(] 100,000 7,000
E.D. Financial Assistance Program 93,00(} 100,000 7,000
Economic Development Services and Staff 120,00(] 123,704 ' 3,704
Economic Development Totals 306,00~ 323,704 17,704
Neighborhood and Community Approved City iV'tanager
Development Programs FY 04 Plan FY 2004 Action Plat Change
Child Care Resource/Referral - Project Cone 8,57G 8,576
Community Partnership Program (CP2)* 100,00~ 86,000 (14,0001
Dee[ Man,agement Food Program . I 1,00~ 1,000
Downtown Resource Guide 3,50(] 3,500
Dubuque Dispute Resolution Center 1,00~ 1,000
Handicap Curb Ramps 40,00~ 40,000
Information & Referral - Project Concern 24,33~ 24,339
Leadership Training 5,00(] 5,000
Neighborhood Development Staff 76,754 76,754
Neighborhood Infrastructure Improvements 40,00~ 40,000
Neighborhood Recreation Program 129,947 129,947
Neighborhood Support Grants 30,00(} .25,000 (5,00C
Senior Center 20,00~ 20,000
Washington Tool Library- Oper New View 15,50(] 15,500
Zoning Inspection/Enforcement 10,00(~ 13,000 3,000
Neighborhood & Comm. Develop. Totals 505,616 489,616 (16,000]
Planning & A~minis;s-r. Uon Programs: Approved Cit~ Manager
FY 04 Plan FY 2004 Action Pla~ Change
CDBG ^drain. Services and Sta~
CDBG Admin/Monitodng 83,41~ 83,870 4'51
Finance ~ 0,694 10,694
City Planning Services and Staff
Planning Administration 13,555 13,614 59
Planning City Planning 112,731 113,182 451
Planning and Administration Totals 220,3~ 221,360 961
Contingency 2,553 2,333 (220]
TOT com Z,o4=,907
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F:\Users~AKRAMER\CDBG~AnnualPIan\FY 04~[FY 04 Plan.x~s]FY Rev~ions
RESOLUTION NO. 27-03
A RESOLUTION SETTING A PUBLIC HEARING ON THE PROGRAM YEAR
2003 (FISCAL YEAR 2004) COMMUNITY DEVELOPMENT BLOCK GRANT
(CDBG) ANNUAL PLAN.
Whereas, the City of Dubuque has, through a series of public meetings and
hearings, finalized a Program Year 2003 (Fiscal Year 2004) Community Development
Block Grant Annual Plan addressing both housing and non-housing needs in the
community; and
Whereas, copies of the draft Program Year 2003(Fiscal Year 2004) CDBG
Annual PIan have been available for public comment 30 days prior to City Council
action; and
Whereas, the City's Community Development Advisory Commission has
reviewed and recommended adoption of the Annual Action Plan.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF DUBUQUE, IOWA:
Section 1. That the City Council will meet in the Carnegie Stout Public Library
Auditorium, 360 West 11t~ Street, Dubuque, Iowa at 6:15 p.m. on February 26, 2003 for
the purpose of holding a public hearing and taking final action on the Program Year
2003 (Fiscal Year 2004) Community Development Block Grant Annual Plan.
Section 2. That the City Clerk be and she is hereby authorized and directed to
publish a notice of such public hearing and the City Council's intent to review and take
action on the Program Year 2003 (Fiscal Year 2004) Community Development Block
Grant Annual Plan.
Passed, approved and adopted this 20th day of January 2003.
Terrance M. Duggan, Mayor
Attest: Jeanne F. Schneider, City Clerk
F:\U sers~.KRAMER\C DBG~,~nnualPlan'~FY 04~"Y.PUbhrgRES.dOC
COMMUNITY DEVELOPMENT BLOCK GRANT
PROPOSED ANNUAL ACTION PLAN - FY 2004
Exhibit C
Housing Development Programs:
FY 04 Plan
First. Time Homebuyer Program 100 000
Historic Preservation Rahab Grant 10,000
Homeowner Rehab Program 420,000
Housing Administration 59,780
Housing Code Enforcement 97,935
Housing Rehabilitation Services and Staff 249,364
Purchase/Rehab/Resale (DREAMS) 15,000
Rental Unit Rehabilitation 60,000
Housing Totals 1,0t 2,079
Economic Development Programs:
FY 04 Plan
Commercial/industrial Building Rehab Loans 100,000
E.D. Financial Assistance Program 100,000
Economic Development Services and Staff 123,704
Economic Development Totals 323,?04
Neighborhood and Community
Development Programs FY 04 Plan
Child Care Resource/Referral - Project Concern 8,576
Community Partnership Program (CP2) 86,000
Deer Management Food Program 1,000
Downtown Resource Guide 3,500
Dubuque Dispute Resolution Center 1,000
Handicap Curb Ramps 40,000
Information & Referral - Project Concern 24,339
Leadership Training 5,000
Neighborhood Development Staff 76~754
Neighborhood Infrastructure Improvements 40~000
Neighborhood Recreation Program 129,947
Neighborhood Support Grants 25,000
Senior Center 20,00(3
Washington Tool Library- Oper New View 15,50(3
[onin~ In~pection/Enforcem ant 13,00(3
Nelghbo~ood & Comm. Develop. Totals 489,616
Planning & Administration Programs:
FY 04 Plan
CDBG Admin. Services and Staff
CDBG Admin/Monitoring 83187(3
Finance 10,694
City Planning Services and Staff
Planning Administration 13,614
Planning City Planning 113,182
Plannin~ and Administration Totals 221,36(~
Contingency 2,333
TOTAL CDBG 2~049,09~
FINAL RECOMMENDATION
I Funding Sources i
Estimated Entitlement $ 1.482,000
Program Income ~ 567,092
Total ~ources 2,049,092
F:\Users\AKRAMER\CDBG~AnnualPlan\FY 04\[FY 04 Plan.xls]Final Plan