Miss Rvr Dis Wetlands WalkwaysMEMORANDUM
January 15,2003
TO:The Honorable Mayor and City Council Members
FROM:Michael C. Van Milligen, City Manager
SUBJECT:Mississippi River Discovery Center Wetland Site Package II, Interior
Walkways Project
Iowa DOT No. STP-E-2100 (629) -- 81-31
Public Works Director Mike Koch recommends initiation of the bidding process for the
Mississippi River Discovery Center Wetland Site Package II, Interior Walkways Project,
and further recommends that a public hearing be set for February 17, 2003.
The project consists of four (4) individual projects, summarized as follows:
Contract 1 - Wood Piers & Decking:
Installation of (97 each - 10" diameter) wood support posts for interior walkways in cast-
in-place concrete to 4'-0" below grade. Installation of deck boards for interior walkway
surfaces.
Contract 2 - Wood Framing & Railings:
Construction of treated wood structure for interior walkways. Furnish and install all
perimeter wood railings with metal handrails. Contract includes all cedar skirting and
railing material. Finish metal handrails & seal cedar materials as per the specifications.
Contract 3 - Plumbing:
Installation of (2 each) hose bibs and (1 each) drinking fountain. Contract includes
underground cold water supply lines for new fixtures.
Contract 4 - Electrical:
Installation of lighting and convenience receptacles for the interior walkways. Contract
includes rough-in of all power and control wiring.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
Michael C. Van Milligen
MCVM/jh
Attachment
cc: Barry Lindahl, Corporation Counsel
Cindy Steinhauser, Assistant City Manager
Michael A. Koch, Public Works Director
CITY OF DUBUQUE, IOWA
MEMORANDUM
January 15, 2003
TO:Michael C. Van Milligen, City Manager
FROM:Michael A. Koch, Public Works Director
SUBJECT:Mississippi River Discovery Center Wetland
Site Package II, Intedor Walkways Project
Iowa DOT No. STP-E-2100 (629) - - 81- 31
INTRODUCTION
The enclosed resolutions authorize the bidding procedure for multiple construction
contracts associated with the Mississippi River Discovery Center (MRDC) Wetland Site
Package II, Interior Walkways Project.
BACKGROUND
The Dubuque County Historical Society (DCHS) and the City as the local sponsor
secured a Transportation Equity Act (TEA-21) Grant in the amount of $169,300
awarded by the Iowa Department of Transportation (IDOT) for the MRDC Wetland Site
Package II, Interior Walkways Project.
DISCUSSION
Through discussions with the IDOT, DCHS and City staff, it was determined that the
project would be more efficiently managed and would have more local contractor
participation if the project could be bid locally through the City of Dubuque. The Iowa
Department of Transportation will allow local bidding of a TEA-21 project if the project
elements being bid are estimated to cost less than $100,000 each.
The MRDC Wetland Site Package II, Interior Walkways Project consiSts of four (4)
individual projects and are summarized as follows:
Contract 1 - Wood Piers & Decking:
Installation of (97 each - 10" diameter) wood support posts for interior walkways in cast-
in-place concrete to 4'-0" below grade. Installation of deck boards for interior walkway
surfaces.
Contract 2 - Wood Framing & Railings:
Construction of treated wood structure for interior walkways. Furnish and install all
perimeter wood railings with metal handrails. Contract includes all cedar skirting and
railing material. Finish metal handrails & seal cedar materials as per the specifications.
Contract 3 - Plumbing:
Installation of (2 each) hose bibs and (1 each) drinking fountain.
underground cold water supply lines for new fixtures.
Contract includes
Contract 4 - Electrical:
Installation of lighting and convenience receptacles for the interior walkways. Contract
includes rough-in of all power and control wiring.
The attached exhibit shows the Mississippi River Discovery Center Wetland Project
area and the proposed interior walkway locations.
PROJECT SCHEDULE
Since this is a State/Federal funded project, the City is required to submit a request to
the State for concurrence and authorization to proceed with the bidding. The City
already has submitted a final draft of the bid documents, project plans, specifications for
IDOT approval. The City has just recently received this authorization.
The schedule for the project will be as follows:
Iowa DOT Authorization to Proceed January 13,2003
Initiate Public Bidding Process January 20,2003
Advertisement for Bids January 24,2003
Receipt of Bids February 6,2003
Notice of Public Headng on Plans February 7,2003
and Specifications
Public Hearing February 17,2003
Award of Contract February 17,2003
Completion Date May16,2003
RECOMMENDATION
The purpose of the tight construction schedule is so that this work will be completed for
the opening of the Mississippi River Discovery Center. I would recommend that the City
Council establish the date for the public hearing, and authorize the City Clerk to
advertise for proposals.
BUDGET IMPACT
The project estimate for the MRDC Wetland Site Package II, Interior Walkways Project
is $213,840. The Dubuque County Historical Society has an TEA-21 Grant awarded by
the Iowa Department of Transportation in the amount of $169,300 for the MRDC
Wetland Site Package II, Interior Walkways Project. The projects will be funded with
20% Dubuque County Historical Society funds and 80% State/Federal funds up to the
maximum grant amount. The City is the sponsor of the grant but will not have any funds
contributed to the project.
The estimate of probable cost for the MRDC Wetland Site Package II, Interior Walkways
Project is as follows:
Contract No.1 - Wood Piers & Decking
Additive Alternate - Untreated Timber Piles
Contract No.2 - Wood Framing & Railings
Contract No.3 ~ Plumbing
Contract No.4 - Electrical
Additive Alternate - Walkway Lighting
Total Project Cost
The project funding for the MRDC Wetland Site Package II,
as follows:
Dubuque County Historical Society (20%) $ 44,540
TEA-21 Grant (80%) $169,300
Total Project Funding $213,840
ACTION TO BE TAKEN
The City Council is requested to establish the date for the public hearing and to
authorize the City Clerk to advertise for proposals through adoption of the enclosed
resolutions for the Mississippi River Discovery Center Wetland Site Package II, Interior
Walkways Project.
Prepared by Robert Schiesl, P.E., Civil Engineer
cc: Pauline Joyce, Administrative Services Manager
Jerry Enzler, Mississippi River Museum
Mark Hantelmann, Mississippi River Museum
Kevin Eipperle, Durrant Group
Mark Fassbinder, Durrant Group
Jim Urell, Conlon Construction
Keefe Gaherty, Conlon Construction
Roger R. Walton, P.E., Local Systems Engineer, IDOT
Estimated Cost
$ 67,320
$ 4,400
$ 88,825
$ 18,700
$ 26,180
$ 8,415
$213,840
interior Walkways Project is
RESOLUTION NO. 24-03
PRELIMINARY APPROVAL OF PLANS AND SPECIFICATIONS FOR
THE MISSISSIPPI RIVER DISCOVERY CENTER WETLAND - SITE
PACKAGE INTERIOR WALKWAYS PROJECT (CONTRACT 1 - WOOD PIERS
AND DECKING, CONTRACT 2 -WOOD FRAMING AND RAILINGS,
CONTRACT 3 - PLUMBING, CONTRACT 4 - ELECTRICAL)
NOW THEREFORE, BE IT RESOLVED BY THE CiTY COUNCIL OF THE
CITY OF DUBUQUE, IOWA:
That the proposed plans, specifications, form of contract and estimated
cost for the Mississippi River Discovery Center Wetland - Site Package II,
Interior Walkways Project (Contract 1 -Wood Piers and Decking, Contract 2 -
Wood Framing and Railings, Contract 3 - Plumbing, Contract 4 - Electrical), in
the estimated amount $213,840.00 are hereby approved and ordered filed in the
office of the City Clerk for public inspection.
Passed, adopted and approved this
20th day of January 2003.
Terrance M. Duggan, Mayor
Attest:
Jeanne F. Schneider, CMC, City Clerk
RESOLUTION NO. 25-03
FIXING DATE OF HEARING ON PLANS AND SPECIFICATIONS FOR
THE MISSISSIPPI RIVER DISCOVERY CENTER WETLAND - SITE
PACKAGE INTERIOR WALKWAYS PROJECT (CONTRACT 1 - WOOD PIERS
AND DECKING, CONTRACT 2 -WOOD FRAMING AND RAILINGS,
CONTRACT 3 - PLUMBING, CONTRACT 4 - ELECTRICAL)
Whereas, the City Council of the City of Dubuque, Iowa has given its
preliminary approval on the proposed plans, specifications, and form of contract
and placed same on file in the office of the City Clerk for public inspection of the
Mississippi River Discovery Center Wetland - Site Package II, Interior Walkways
Project (Contract 1 -Wood Piers and Decking, Contract 2 -Wood Framing and
Railings, Contract 3 - Plumbing, Contract 4 - Electrical).
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF DUBUQUE, IOWA:
That a Public Hearing will be held on the 17th day of February, 2003, at
6:30 p.m. in the Public Library Auditorium at which time interested persons may
appear and be heard for or against the proposed plans and specifications, form
of contract and cost of said improvement, and the City Clerk be and is hereby
directed to cause a notice of time and place of such hearing to be published in a
newspaper having general circulation in the City of Dubuque, Iowa, which notice
shall be not less than four days nor more than twenty days prior to the day fixed
for its consideration. At the hearing, any interested person may appear and file
objections to the proposed plans, specifications, contract, or estimated cost of
the improvement.
Passed, adopted and approved this
20th day of January ,2003.
Terrance M. Duggan, Mayor
Attest: Jeanne F. Schneider, CMC, City Clerk
RESOLUTION NO. 26-03
ORDERING BIDS FOR THE MISSISSIPPI RIVER DISCOVERY
CENTER WETLAND - SITE PACKAGE INTERIOR WALKVVAYS PROJECT
(CONTRACT I - WOOD PIERS AND DECKING, CONTRACT 2 -WOOD
FRAMING AND RAILINGS, CONTRACT 3 - PLUMBING, CONTRACT 4 -
ELECTRICAL)
NOW THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY
OF DUBUQUE, IOWA:
That the Mississippi River Discovery Center Wetland - Site Package II,
Interior Walkways Project (Contract 1 -Wood Piers and Decking, Contract 2 -
Wood Framing and Railings, Contract 3 - Plumbing, Contract 4 - Electrical), is
hereby ordered to be advertised for bids for construction.
BE IT FURTHER RESOLVED, that the amount of the security to
accompany each bid shall be in an amount which shall conform to the provisions
of the Notice to Bidders hereby approved as a part of the plans and
specifications heretofore adopted.
That the City Clerk is hereby directed to advertise for bids for the
construction of the improvements herein provided, to be published in a
newspaper having general circulation in the City of Dubuque, Iowa, which notice
shall not be less than four days nor more than forty-five days prior to the receipt
of said bids at 2:00 p.m. on the 6th day of February, 2003. Bids shall be opened
and read by the City Clerk at said time and will be submitted to the Council for
final action at 6:30 p.m. on the 17th day of February, 2003.
Passed, adopted and approved this
20th dayof January ,2003.
Terrance M. Duggan, Mayor
Attest:
Jeanne F. Schneider, CMC, City Clerk
NOTICE OF HEARING ON PLANS AND SPECIFICATIONS FOR THE
MISSISSIPPI RIVER DISCOVERY CENTER WETLAND - SITE PACKAGE
INTERIOR WALKWAYS PROJECT (CONTRACT 1 - WOOD PIERS AND
DECKING, CONTRACT 2 -WOOD FRAMING AND RAILINGS, CONTRACT 3 -
PLUMBING, CONTRACT 4 - ELECTRICAL)
Notice of public hearing on proposed plans and specifications, proposed
form of contract and estimate of cost for the Mississippi River Discovery Center
Wetland - Site Package II, Interior Walkways Project (Contract 1 -Wood Piers
and Decking, Contract 2 -Wood Framing and Railings, Contract 3 - Plumbing,
Contract 4 - Electrical).
NOTICE IS HEREBY GIVEN: The City Council of Dubuque, Iowa will hold
a public hearing on the proposed plans, specifications, form of contract and
estimate of cost for the Mississippi River Discovery Center Wetland - Site
Package II, Interior Walkways Project (Contract 1 -Wood Piers and Decking,
Contract 2 -Wood Framing and Railings, Contract 3 - Plumbing, Contract 4 -
Electrical), in accordance with the provisions of Chapter 384, City Code of Iowa,
at 6:30 p.m., on the 17th day of February, 2003, in the Public Library Auditorium,
360 West 11th Street, in Dubuque, Iowa. Said proposed plans, specifications,
form of contract and estimate of cost are now on file in the office of the City
Clerk. At said hearing any interested person may appear and file objections
thereto or to the cost of the improvements.
Any visual or hearing-impaired persons needing special assistance or
persons with special accessibility needs should contact the City Clerk's office at
(563) 589-4120 or TDD at (563) 690-6678 at least 48 hours prior to the meeting.
Published by order of the City Council given on the
,2003.
__ day of
Jeanne F. Schneider, CMC, City Clerk
RESOLUTION NO.
RESOLUTION ADOPTING PLANS AND SPECIFICATIONS FOR THE
MISSISSIPPI RIVER DISCOVERY CENTER WETLAND - SITE PACKAGE
INTERIOR WALKWAYS PROJECT (CONTRACT I - WOOD PIERS AND
DECKING, CONTRACT 2 -WOOD FRAMING AND RAILINGS, CONTRACT 3 -
PLUMBING, CONTRACT 4 - ELECTRICAL)
Whereas, on the 15th day of January, 2003, plans, specifications, form of
contract and estimated cost were filed with the City Clerk of Dubuque, Iowa for
the Mississippi River Discovery Center Wetland - Site Package II, Interior
Walkways Project (Contract 1 -Wood Piers and Decking, Contract 2 -Wood
Framing and Railings, Contract 3 - Plumbing, Contract 4 - Electrical).
Whereas, notice of hearing on plans, specifications, form of contract, and
estimated cost was published as required by law.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF DUBUQUE, IOWA:
That the said plans, specifications, form of contract and estimated cost are
hereby approved as the plans, specifications, form of contract and estimated cost
for said improvements for said project.
Passed, adopted and approved this
day of .,2003.
Terrance M. Duggan, Mayor
Attest:
Jeanne F. Schneider, CMC, City Clerk