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Budget 04 Policy Hsg CD Purch o FISCAL YEAR 2004 RECOMMENDED POLICY AND NARRATIVE BUDGET TABLE OF CONTENTS February 26, 2003 Library Auditorium DEPARTMENT/DIVISION OPERATING BUDGET CIP PAGE PAGE Housing & Community Development 3 4O6 Purchase of Services 63 --- Housing And Community Development PROGRAM: Facilities And Environment DEPARTMENT/DIVISION: Housing and Community Development RESPONSIBILITY: David Harris, Housing and Community Development Director HIGHLIGHTS OF PRIOR YEAR'S ACCOMPLISHMENTS: Community Development Activity Administered grants through the Community Partnership Program (cp2) for the following projects: Central High School assisted 20 students with on-site day care Hillcrest Family Services assisted 15 youth with vocational training through the Building Community program Dubuque County Historical Society constructed an accessibility ramp for Woodward Riverboat Museum and towboat Logsdon 404 persons attended educational and social programs at Boys and Girls Club Administered CDBG grants to nonprofit organizations for public service activities and improvements to public facilities for the following projects: Project Concern assisted 40 Iow-income families with subsidies for transportation to childcare and school Project Concern assisted 264 Iow-income persons with completing applications for rent reimbursement assistance Scenic Valley Area Agency on Aging assisted 84 Iow-income seniors with assistive living devices Northeast Iowa School of Music provided 38 youth with music and guitar lessons Visiting Nurse Association established a free dental clinic, which served 34 iow-income persons Maria House hired part-time staff to provide follow up assistance to 2'i residents Grand Opera House created an ADA compliant accessible restroom Awning purchased for the Dubuque Community Food Pantry Four Mounds educated 21 at-risk youth regarding building renovation skills through the Youth Empowerment Services program Handled 137 referrals for childcare and 935 applications for financial counseling, education services and health care services through a contract with Project Concem's Information and Referral Service and Child Care Resource and Referral Service. Loaned free tools to more than 2095 residents interested in improving and maintaining their homes and property through a contract with the Washington Tool Library. Assisted senior center with operating costs~ -3- Helped 87 Iow and moderate-income homeowners to replace deteriorated public sidewalks by providing grants to off set 75 percent of the costs. Reconstructed a wall in Rocca Budda Park Funded 103 handicap curb ramps to improve handicap accessibility in public right-of way. Funded landscaping and renovation of public property at 2® and Bluff Street. General Housin,q Inspections Systematic licensing and inspection of approximately 7,500 residential rental properties annually. Approximately one-fifth of all rental properties are inspected each year. General Housing staff maintains a "vacant and abandoned buildings" (VAB) inventory and regularly monitors these dwellings to insure they are kept secure from illegal entry. In a continuing effort to reduce this inventory - typically about 20 buildings - a number of enforcement approaches are employed. Citations are issued, buildings are referred to the Building Department for demolition and in some cases, repairs are performed with contracted labor and costs are assessed to the property. Response to over 850 citizen complaints within 48 hours with 746 re-inspections conducted dudng the year. Complete re-organization of General Housing and Assisted Housing property record files. Annual training of all Dubuque Fire Department personnel for the uniform and systematic inspection of rental housing stock assigned to DFD during the summer months. Staff provided support to the Housing Appeals Board, generating agendas and minutes for the board, setting up property viewings and calling the Board to meet as needed. Inspecting and assisting with the emergency inspection of rental properties damaged during ground water flooding - twice during the fiscal year. Continued activities of the HUD Lead Hazard Reduction grant, including the lead hazard inspection of 621 properties, lead hazard reduction activities in over 425 units, with 45 units with contracts pending. Over 400 contractors, workers, landlords and property owners have been trained and certified to safely perform lead paint hazard reduction work. Over $1 million in lead hazard reduction work was completed this year. Established a lead-safe housing unit registry, allowing parents of young children to systematically locate lead-safe housing. Each unit made lead-safe through the lead hazard reduction program is marked with a decal for easy identification. Established a professional lead certification program, offering lead certification training in all levels - contractors, workers, inspectors and visual risk assessors. The Dubuque Lead Hazard Reduction program trains approximately 95% of all lead professionals in the State of Iowa. HUD's new lead paint regulations have successfully been implemented in both the Section 8 and rehabilitation programs, conducting lead dust clearance prior to occupancy. Submitted four grant applications for the continuation of the Lead Hazard Reduction program. The Lead Program received one Best Practices award from the US Conference of Mayors, in tieu of a monetary award. In partnership with the Housing Rehabilitation activity, the lead program inspected and has offered funding to property owners $5,000 grants to property owners to make a whole neighborhood lead-safe in the Five Points area. Lead is only one aspect of the renovation of these neighborhood homes, including historic preservation of the properties facades and porches. Housing Rehabilitation Programs We were busy rehabbing single family and rental unit housing completing 225 units using $1.2 million of city funds. This was matched by more than $3.9 million in pdvate investment. We were able to see the completion of the YMCA into the newly remodeled Henry Stout Apartments, a 33-unit seniors complex. This project began in 1994 and finally resulted this year into a beautifully restored histodc landmark. We've been making loans to Dubuque homeowners and landlords since 1978, through a variety of state- and federally-funded programs. The total loan portfolio now exceeds $7.5 million, earning more than $782,300 last year in program income. The loan repayments are used as a revolving loan program and new loans are generated yearly. Grant writing efforts were successful, including an award of $250,000 from the Iowa Department of Economic Development (IDED), from its Local Housing Assistance Program. This was in turn awarded by the housing Trust Fund Committee to Scott and Dawn Potter, for construction of another rooming facility on Garfield Avenue. This will provide affordable housing for Iow- moderate income men in another new building, similar to the Davis Place SRO completed last year on an adjacent lot. Both properties will be owned and managed by the Potters in two beautifully constructed facilities containing 38 single rooming units. IDED also awarded us a HOME Program grant in the amount of $202,000 for a comprehensive rehabilitation project in the "Five Points" area. Our goal is to renovate 30 homes and rental units throughout a square-block area, with emphasis on exterior improvements to restore the historic character of this turn-of-the-century neighborhood. A variety of other funding sources will push the total reinvestment in this area to nearly $1 million when completed in two years. We worked with the Planning Department and Historic Preservation Commission in awarding $20,000 in grants to Iow-moderate income homeowners to preserve the original character- defining features of their homes. Planning and Housing Rehabilitation staff along with the Historic Preservation Commission were also successful in awarding a total of $200,000 in Historic Preservation Revolving Loans. These funds were available on a competitive basis to property owners in four primarily residential historic districts for exterior rehabilitation projects that meet the Secretary of the Interior's Standards. Loan payments will be made to a revolving loan fund and new loans will be made as revenues are generated. Rehabilitation staff with the Section 8 staff were successful in placing two Section 8 families into their first homes. We were the first and second Housing Authority in the State of Iowa to accomplish this task. HUD regulations now allow us to use the rental assistance as mortgage payments, paid directly to the lender. Two staff members attended a training session in Chicago sponsored by ICF Consulting, a firm hired by HUD to implement changes in how CDBG funds are spent on rehabilitation projects, called "Implementing the Lead Safe Housing Rule in CPD-funded programs". We learned that were we one of the top performers in implementing the rule and expending CDBG in rehabilitation projects. One staff member serves on the State Iowa-NAHRO board of directors. Section 8 Housing Programs The City provides approximately $3.5 million annually, with funds received from HUD, directly to area landlords, to subsidize rents for 1080 tenant households. Turnover of program participants has increased. We are performing group briefing sessions at Five Flags because of space limitations at the housing office. The group briefing sessions prepare approximately 25 - 30 participants for the issuance of the housing choice voucher and program participation. There are another 300 households on the waiting list. We are processing as many as 150 new applications each month. HUD and Congress now require 97% lease-up to remain eligible for additional funding. By fiscal year end, we were running at 100% occupancy. That qualifies us, according to HUD's ranking system, as a High Performing housing authority. We submitted an application for 20 additional vouchers under the Mainstream Program, for disabled persons. The Family Self-Sufficiency Program is operating at maximum capacity - 45 families are receiving supportive services. We applied fora 10th year extension ofthis program, and additional funds for a homeownership program for FSS families. We have formed a par[nership with Dubuque County Extension Services, to use their staff for financial and homebuyer counseling. We became the first housing authority in Iowa to complete the process for a Section 8 family to utilize their Housing Choice Voucher for the Section 8 Homeownership Program. New HUD regulations now allow us to use the rental assistance as mortgage payments, paid directly to the lender. And by year-end, a second Section 8 participant had entered the homeownership program. We created a "municipal housing agency governing board" for the Section 8 Program. This consists of the City Council plus the designated Section 8 participant on the Housing Commission. This board meets whenever actions of the Housing Commission and budgetary issues require Council approval. It gives the Section 8 Commissioner an opportunity to participate in decisions that create policy for our program. -6- FUTURE INITIATIVES FOR FISCAL YEARS 2003 AND 2004: Community Development Activity Provide ongoing review with the Community Development Advisory Commission on implementation of the consolidated plan to achieve the goals and objectives. Enhance public awareness of the Community Development Block Grant program through improved communication and simplification of the participation process. Continued recruitment for Commission members from designated areas to reduce vacancies. Work with the Neighborhood Development Specialist to design and implement initiatives to address neighborhood concerns. To continue to provide leadership to the Affordable Housing Committee in an effort to promote development of single family housing that is affordable to moderate-income households; and to the Downtown Planning Committee as a comprehensive plan for the revitalization of the downtown is developed. General Housing Inspections Conversion of the Housing and Community Development code enforcement inspection software to the citywide Accela program. This will enable Building, Health, Zoning and Housing to share a common database and end duplication of effort by multiple departments. Annual rental license billing will also be accomplished through this program. This will result in the reduction of three different software programs to one common program. Introduction of handheld computer devices to inspection staff, allowing them to enter inspection results in the field, instead of taking hand written notes, and then having them entered, printed and mailed by clerical staff. This should result in inspection results being sent out to property owners more quickly and cut down on staff time in the generation of reports. Property addresses and phone numbers will be easily accessed by the inspectors in the field, as well as code and other reference materials. These hand held devices will atso be able to be used as stand alone computers when inspectors are in the office. This should also cut down on inspectors' need for clerical staff to generate correspondence. Housinq Rehabilitation Programs To hold a Homebuyer Seminar with area lenders and the Human Rights Department in October to encourage homeownership. To continue to work with area lenders in placing first-time homebuyere into their first homes. To continue our partnership with the Dubuque County Extension Office, established in 1992. -7- Apply to the Federal Home Lo,,an Bank for $250,000 to continue the PATH Program, "Pathways Affordable to Homeownership. Funds are made available to first-time homebuyers as five-year forgivable loans. Apply to Iowa Department of Economic Development (IDED) for HOME funds to continue the rental rehabilitation program. To expend the HOME funds targeted for the "Five Points~ area. To work with the Economic Development Department, State Historic Preservation Office, a private architect and property owners to accomplish the goal of creating a neighborhood where everyone knows their neighbor. Section 8 Housing Programs The City continues to focus on utilization rates to maintain maximum voucher usage. · Additionally the Section 8 Homeownership Program and the Family Self-Sufficiency Program will continue to be utilized by all interested and eligible participants. The City will continue to seek appropriate funding enabling us to expand and assist the growing numbers of program participants. The City will continue to work jointly with Dubuque Community Policing efforts and other taw enforcement agencies to assure taw-abiding participants are being assisted. The City continues to support and develop relationships with non-profit agencies and government agencies to assure that community wide housing needs are met. -8- HOUSING AND COMMUNITY DEVELOPMENT DEPARTMENT Budget Highlights FY 2003 FY 2004 Adopted ~ Section 8 Funding Summary Administrative Activity Charges Section 8 Certificates Moderate Rehab Programs Section 8 Voucher Program Total $ 45,312 $ 52,359 3,967 - 338,814 294,200 3.819.856 ~ $ 4,207,949 $ 4,643,024 Operating Revenue 4,221,274 4,653,010 Annual Surplus(Deficit) $ 13,325 $ 9,986 Dollar Change $ 7,047 (3,967) (44,614) 476,609 $ 435,075 431,736 $ (3,339) Budget Highlights General Housing Funding Summary Employee Expense Supplies and Services Capital Outlay Total Rental Housing Revenues CDBG Charges Property Tax Support Total Resources FY 2003 FY 2004 Adopted Recommended Dollar Change $ 173,496 $ 193,744 $ 20,248 24,385 31,440 7,055 566 566 $ 197,881 $ 225,750 $ 27,869 $ 100,008 $ 94,526 86,688 97,935 11,185 ~ $ 197,881 $ 225,750 $ (5,482) 11,247 $ 27,869 --9--. Budget Highlights FY 2003 Adopted Housing Rehab Funding Summary Employee Expense $ 219,112 Supplies and Services 25,008 Capital Outlay 18.800 Total $ 262,920 CDBG Charges $ 243,410 RRP Repayments/HOME Grant 19.510 Total Resources $ 262,920 FY 2004 Dollar R ommend d Change $ 234,598 $ 15,486 28,901 3,893 7.116 (11.684) $ 270,615 $ 7,695 $ 249,364 $ 5,954 __~ 1,741 $ 270,615 $ 7,695 Budget Highlights FY 2003 Adopted Administration & CDBG Monitoring (Beginning in FY03) Employee Expense Supplies and Services Transfer for Audit/Insurance & Equipment Total FY 2004 Dollar Recommended Change $ 157,717 $ 170,085 $ 12,368 20,533 23,224 2,691 CDBG Charges Section 8 Housing Charges Total Resources 11.725 13.394 1.669 $ 189,975 $ 206,703 $ 16,728 $ 144,664 $ 154,344 $ 9,680 45.312 __52.359 7,047 $ 189,976 $ 206,703 $ 16,727 Significant Line Items 1. The Lead Grant Program staff positions (two inspectors and an assistant) was included in FY 2003 for a nine-month period, which extended the program through the existing grant funds plus three months until the new Lead Paint Grant Program funding is available. The City was not successful in obtaining additional grant funds and these positions. Housing Services has developed an interim plan to maintain the program until the next round of funding opportunity exists. The source of funding will be training charges, Section 8 reimbursable expenses and IDED technical assistance grant funds. 2. Equipment replacement items include desk/chairs ($650), camera ($500), fax ($1,132), and four microcomputers ($10,800). 3. General Housing is 41.9% self-supporting including a vehicle depreciation factor) versus the guideline of 47%. Housing Assistance Payments continue to ~ncrease, reflecting 1012 voucher program units. -11- PROGRAM/DEPT City of Dubuque Recommended Capital Improvement Program Summary Fiscal Year 2004-2008 PROJECT DESCRIPTION SOURCE OF FUNDS FY 2004 FY 2005 FY 2006 FY 2007 FY 2008 TOTAL PAGE Housing and Community Development Purchase/Rehab/Resale Rental Dwelling Rehabilitation First-Time Home Buyer Program Homeowner Rehabilitation Program Histodc Preserva0on Homeowner Problem Propedies Management Communily Partnership Program HOME Program - Rental Property Rehabilllation Housing Trust Fund 18th Street Office Expansion HUD SpeciaI Purpose/ $ 15,000 $ 15,000 $ 15,000 $ Loan Repayments CDBG Loan Repayments/ $ 60,000 $ 60,000 $ 60,000 $ CDBG Grant CDBG Grant/Loan Repay $ 100,000 $ 100,000 $ 100,000 $ CDBG Grant/Interest $ 420,000 $ 440,000 $ 440,000 $ Income/RRP Loan Repay~ Loan Repayments CDBGGrant $ 10,000 $ 20,000 $ 20,000 $ General Fund $ 10,000 $ 10,000 $ 10,000 $ CDBG Grant $ 86,000 $ 100,000 $ 25,000 $ HOME Grant-Fund 271/ $ 200,000 $ - $ 200,000 $ City Match/RRP Fund CDBG Grant $ - $ 50,000 $ DRA Dist/Section 8 $ - $ 500,000 $ 15,000 $ 15,000 $ 75,000 406 60,000 $ 60,000 $ 300,000 407 100,000 $ 100,000 $ 500,000 409 440,000 $ 440,000 $ 2,180,000 410 20,000 $ 20,000 $ 90,000 412 10,000 $ 10,000 $ 50,000 413 100,000 $ 25,000 $ 336,000 414 $ 200,000 $ 600,000 415 - $ 50,000 $ - $ 100,000 - $ - $ - $ 500,000 416 417 CITY OF DUBUQUE, IOWA MEMORANDUM December 5, 2002 To: Mi~l Van Milligen, City Manager . From: David Harris, Housing and Commumty and Development Subject: FY 2004 .Anmlal Action Plan Introduction The Community Development Advisory Commission is submitting the attached Fiscal Yea~ 2004 Annual Action Plan to you for inclusion in the annual City budget. The Commission reviewed and approved the plan at a public hearing on December 4, 2002. Discussion The attached FY 2004 Annual Action Plan provides for use of Commtlllity Development Block Grant (CDBG) funds for the anticipated entitlement of $1,482,000 and anticipated revenues of $561,907, for a total of $2,043,907. A public hearing must be held following a 30 day public comment period. Last year the public hearing was scheduled in February for the joint department budget work session for Housing and Community Development, Economic Development, and Planning Services. The Commission re;dewed all the vmfious depa_~mental requests that were included in t~ year's budget submission. The proposed budget was $74, 996 over the available funds so the Commission voted to reduce funding for the following projects: Historic Preservation Rehab Grants from $20,000 to $10,000 Homeowner Rehab Program from $440,000 to $420,000 Co.,,,ercial/Industrial Building Rehab Loans from $100,000 to $93,000 Economic Development Financial Assistance Program from $100,000 to $93,000 Economic Development Services and Staff from $122,996 to $120,000 Handicap Curb Ramps from $55,000 to $40,000 Neighborhood Infrastructure Improvements from $50,000 to $40,000 Zoning Inspection/Enforcement from $13,000 to $10,000 The reductions in funding balanced the FY 04 .Anmlal Action Plan with the available $2,043,907 CDBG funds and created a $2,553 contingency. Recommended Action I recommend that the attached FY 2004 Annual Action Plan be included in the City budget and a public hearing he scheduled for the joint department budget work session. Please notify my office as to the scheduled date so proper public notification can be prepared. Prepared by Ague Kramer, Comml!rdty Development Specialist Cc: Bill Baum, Economic Development Director Laura Carstens, Planning Services Director Ivlike Koch, Public Works Director Pauline Joyce, Admini~qtrative Services Manager F:~Userska~RAMER\CDBGkAnnualPIankFY 04~JEMOmvm04.doc -13- COMMUNITY DEVELOPMENT BLOCK GRANT Proposed FY 2004 ANNUAL ACTION PLAN Funding Sources Estimated Entitlement Program Income Total Sources CDAC Approved 'i2/4/02 Housing Development Programs: First Time Homebuyer Program Historic Preservation Rehab Grant Homeowner Rehab Program Housing Administration Housing Code Enforcement Housing Rehabilitation Services and Staff Purchase/Rehab/Resale (DR~,MS) Rental Unit Rehabilitation Housing Totals Economic Development Programs: Commercial/Industrial Building Rehab Loans E.D. Financial Assistance Program Economic DeveloPment Services and Staff Economic Development Totals Neighborhood and Community Development Programs ;hi!d Care Resource.~eferra! - Pr~ect Concern Community Partnership Program (CP2)* Deer Management Food Prc~ram Downtown Resource Guide Dubuque Dispute Resolution Center Handicap Curb Ramps Information & Referral - Project Concem Leadership Training Neighborhood Development Staff Neighborhood Infrastructure improvements Neighborhood Recreation Program Neighborhood Support Grants ienior Center Washington Tool Library- Oper New View Zoning Inspection/Enforcem ent Neighborhood & Comm. Develop. Totals Planning & Administration Programs: CDBG Admin. Services and Staff CDBG Admin/Monitoring Finance City Planning Services and Staff Planning Administration Planning City Planning Planning and Administration Totals Contingency TOTAL CDBG F:\Users~AKP, AMER\CDBG~.nnualPIan~[FY 04 Plan.,~ds]ODAC 04 $ 1,482,000 $ 561,907 $ 2,043,907 Program Income (Revenue) Park and Rec 2,845 ED Leans 54,062 Housing 495,006 Total Rev 561,907 Approved FY 04 Plan 100,000 10,000 420,000 59¢522 97,258 247,559 15,000 60,000 !,009,339 Approved FY 04 Plan 93,000 93,000 120,000 306,000 Approved FY 04 Plan 8.576 100,000 1,000 3,500 1,000 40,000 24,339 5,000 76,754 40,000 129,947 30,000 20,000 15,500 10,000 505,616 Approved FY 04 Plan 83,419 10,694 13,555 112,731 Recommended by the City Hanager ..... 2,530 .. 500,000 .. 567,a92 ............. 59, 80 97,935 i ............ 249,364 ............. 100,000 ......... 100,000 ' : .:..:.. 123,704 ............. 86,000 ............. 25,000 ............. 13,000 ............. 83,870 ............. 13,614 ............. 113,182 · ] ............ 2,333 ........ 2,049,092 CITY OF DUBUQUE, IOWA FY 2004 ANNUAL ACTION PLAN FOR THE USE OF PROGRAM YEAR 2003 COMMUNITY DEVELOPMENT BLOCK GRANT FUNDS INI~ODUCTION The FY 2004 Annual Action Plan for the use of Program Year 2003 Community Development Block Grant Funds has resulted from a two month process of public involvement and decision-making regarding the needs, pn'orities and proposed uses of CDBG funds in the City of Dubuque, Iowa. The following action plan represents the efforts of citizens, conmfissioners, public officials and staff to craft a document responsive to identified opportunities and needs in the community. RESOURCES Federal resources expected to be available to address the priority needs identified in this plan include CDBG funds. The City anticipates $2,043,907 in CDBG assistance in Fiscal Year 2004 (July 1, 2003 - June 30, 2004), which includes the annual entitlement, program income and prior year carry- over funds. Thc City of Dubuque will util/ze other federal assistance programs as appropriate to meet community needs. Sources of funds include $3.5 million in Section 8 rental assistance payments, EDA Public Works Grant Program and SBA 504 loan program The City continues to work w/th developers to access Low Income Housing Tax Credits and Historic Preservation Tax Credits in order to develop feas~le housing projects. DESCRIPTION OF ACTIVITIES The City of Dubuque distinguishes between four different but complementary areas of program development in its overall CDBG progranr Housing Development, Economic Development, Neighborhood and Community Development and Planning & Administration. T).e following description of activities summarizes the projects to be completed in the FY 2004 Annual Action Plan with the use of CDBG funds: As recommended by the Community Development Commission -15- HOUSING DEVELOPMENT PROGRAMS First Time Home Buyer Program $100,000 This program provides for loans of up to $5000 to assist low and moderate income families to purchase their first homes. These funds are used to cover the "entry costs" ofhomeownership - down payments and closing costs. National Objective: Low and Moderate Income Benefit Location: City-Wide Proposed Accomplishments: 20 families assisted lqi~toinlc Preservation Rehabilitation Grants $ 10,000 This program provides grants to low and moderate income homeowners to help them meet requ/red historic preservation rehabilitation standards. National Objective: Low and Moderate Income Benefit Location: City-Wide Proposed Accomplishments: 2 housing unit assisted Homeowner Rehabilitation $420,000 1) Operation: Paintbrush An on-going grant program which provides low and moderate income homeowners with exterior house paint free of charge. Homeowners arc required to arrange for the actual painting of their homes. 2) Operation: Upkeep Grant or deferred payment loan for minor exterior repairs up to $2,000 to income-eligible homeowners. 3) Residential Rehabilitation Loan Program An on-go/ng program to provide low-interest loans to qualified low and moderate-income homeowners for the rehabilitation of substandard housing units. 4) Sewer Connection Loan A program provides loans to low/ncome homeowners to pay for sanitary sewer connection charges. National Objective: Location: Proposed Accomplishments: Low and Moderate Income Benefit City-Wide 65 housing units assisted Housing Planning/Administration Services and Staff $ 59,522 On-going staff support for general housing planning activities, including Consolidated Plan, and department administration. -16- Housing Code Enforcement $ 97,258 This activity provides an intensive program of inspection of rental units within low and moderate- income neighborhoods. The program is intended to ensure the provision of safe and sanitary housing. National Objective: Location: Proposed Accomplishments: Low and Moderate Income Benefit Low/Moderate Income Areas 1140 housing unit inspections Housing Rehabilitation Services and Staff $247,259 On-going staff support, including program management, technical assistance, loan packaging and inspection, for the City's rehabilitation loan program Purchase/Rehabilitation/Resale (DREAMS) $15,000 This program provides funding to address the redevelopment of derelict properties. Properties acquired are resold to low/mod income homebuyers as part of the DREAMS program or to landlords who will provide affordable rents. National Objective: Location: Proposed Accomplishments: Low and Moderate Income Benefit City Wide 1 housing unit rehabilitated or purchased Rental Unit Rehabilitation $ 60,000 1) Emergency Code Enforcement Loan Program This program provides for rehab loans to correct code deficiencies and, in particular, emergency or health and safety corrections, for rental properties. The program aims at preventing the displacement of economically disadvantaged tenants as a result of code enforcement actions. Loans are fully amortized, no deferred payment tenm. 2) Moderate Income Rental Rehab Loan Program This program provides loans to rehabilitate rental units throughout the col~anunity and is not tied to the Section 8 rental assistance program The program is intended for renters at the 50-80 % of median income and loans are made fully amortizing with no deferred payment periods. 3) Accessibility Rehab This program provides grams to disabled temants to make rental units accessible to the physically disabler[ 4) Single Room Occnpancy Rehab This loan program targets the rehabilitation of single room occupancy units. National Objective: Location: Proposed Accomplishments: Low and Moderate Income Benefit City Wide - 10 housing units rehabilitate Total Housing Programs $1,009,339 -17- ECONOMIC DEVELOPMENT PROGRAMS Commercial/Industrial Building Rehab Loans $93,000 This program provides low interest loans for rehabilitation coi,m~ercial and industrial buildings in the City's older neighborhoods and downtown. Rehabilitation assistance is limited to improvements to the exterior of the building and to the correction of code violations. National Objective: Removal of Slum and Blight Location: Slum and Blight Area Proposed Accomplishments: 1 building Economic Development Financial Assistance Program $93,000 This program provides both large and small businesses with attractive low-interest loan packages to support local economic development efforts, including projects to create or retain jobs, enhance the tax base and strengthen the local economy. To the greatest extent poss~le, these investment capital funds are used to benefit low and moderate income citizens, address slum and blight problems, leverage additional fund'mg from state, federal and private sources and to assist in the retention and expansion of ex/sting local businesses. National Objective: Low and Moderate Income Benefit Location: City Wide Proposed Accomplishments: 20 jobs Economic Development Program Services & Staff $120,000 Staffis responsible for the formulation, coordination and/mplementation of local economic development strategies. Staff acquires, develops and manages land for industrial development. Technical and financial assistance to local businesses in support of increased eraployment opportunities for low/mod income population is also provided. Total Economic Development Programs $306,000 NEIGHBORHOOD and COMMUNITY DEVELOPMENT PROGRAMS Child Care Resource and Referral $ 8,576 This purchase of services project provides chitdcare information and assistance to both those needing child care and to providers. National Objective: Low and Moderate Income Benefit Location: Low/Moderate Income Areas Proposed Accomplishments: 200 children served Community Partnership Program (CP2) $100,000 An on-going grant program to provide support for activities developed and implemented by private agencies designed to benefit the community's low and moderate income residents or special needs populations. Funds are awarded on a competitive basis and are limited to $50,000 per recipient per 4 -18- year. The program is designed to support new and/nnovative projects, including capital expenditures and pilot programs and the removal of architectural barriers for aecess~ility. National Objective: Location: Low and Moderate Income Benefit City Wide Deer Management Food Program $1,000 The program assists in processing donated deer from the urban deer management program to be distr~uted to low/moderate income persons through the St. Stephen's Food Bank, National Objective: Low and Moderate Income Benefit Location: City Wide Proposed Accomplishments: 200 persons assisted Downtown Resource Guide $ 3,500 The purchase of services from Project Concern to prepare, publish and distribute a downtown resource guide to inform low and moderate income persons on services available in the downtown community.. National Objective: Low and Moderate Income Benefit Location: City wide Proposed Accomplishments: 4575 resource gnides Dubuque Dispute Resolution Center $ 1,000 Training, marketing and promotion of the Dubuque Dispute and Resolution Center. Handicap Curb Ramps $ 40,000 Replace curbs at intersections through-out the City with handicap ramps to make public sidewalks access~le to disabled persons. National Objective: Low and Moderate Income Benefit Location: City Wide Proposed Accomplishments: 55 handicap ramps installed Information & Referral Services $ 24,339 The purchase of services from Project ConcernfPhone A Friend, Inc. Services include a twenty-four hour information network for community residents and a resource and counseling center for con~x~unity services. National Objective: Location: Proposed Accomplishments: Low and Moderate Income Benefit City Wide 1,200 inquiries answered Leadership Training $ 5,000 This provides leadership training opportunities to neighborhood organization members or residents of low/mod income neighborhoods working to revitalize their neighborhoods. 5 -19- Neighborhood Development Services & Staff $ 76,754 The Neighborhood Development Specialist coordinates the City's neighborhood reinvestment programs and provides technical assistance to organizations and residents to improve Dubuque's neighborhoods. Neighborhood Infrastructure Improvements $40,000 1) Neighborhood Street Overlays Provides for pavement overlays in low/moderate income neighborhoods. 2) Neighborhood Sidewalk Program An on-going program prov/des grants to low and moderate-income homeowners, on a case-by- case basis, to pay 75% of thc cost to repair public sidewalks in front of their homes. 3) Neighborhood Step/Wall Repair An on-going program to renovate or remove steps and walls that are public safety problems in Iow income areas. National Objective: Low and Moderate Income Benefit Location: Low/Moderate Income Areas Proposed Accomplishments: 45 people Neighborhood Recreation Programs $129,947 An enhanced recreation program is offered in the City's older low and moderate-income neighborhoods to meet the needs of at-risk youth, promote self-esteem and build community. Activities include an expanded after school programs, open gym, basketball league and summer day camp. National Objective: Low and Moderate Income Benefit Location: Low/Moderate Income Areas Proposed Accomplishments: 1175 k/ds; 4500 open gym users Neighborhood Support Grants $ 30,000 This grant program provides resources for organized neighborhoods in low/mod income areas to encourage self-initiated revitalization efforts including physical inqJl ovements, clean-ups, conmamication efforts or other special projects. National Objective: Location: Proposed Accomplishments: Low and Moderate Income Benefit Low/Moderate Income Areas 9 neighborhood-based projects assisted Senior Center $ 20,000 Education and recreation services provided to senior citizens at the Dubuque Area Lifetime Center. National Objective: Low and Moderate Income Benefit Location: City Wide Proposed Accomplishments: 2805 elderly 6 -20- Wasltington Tool Ia'brary $ 15,500 An on-going free tool loan program operated by the Washington Ne/ghborhood Tool L~rary, a non-profit corporation. Volunteers provide staffing, with program a&~finistration by Operation New View. A minimum of $10,500 is allocated to the Tool Library for tool purchase and repair and operating costs. National Objective: Low and Moderate Income Benefit Location: Low/Moderate Income Persons Proposed Accomplishments: 2000 Persons Zonln g InspectionfEnforcement $ 10,000 This project provides funding for inspection/enforcement staff services to low/mod income areas for zoning ordinance infractions and to provide support for neighborhood clean up efforts. National Objective: Low and Moderate Income Benefit Location: Low/Moderate Income Areas Proposed Accomplishments: 223 inspections Total Neighborhood and Community Development Programs $505,616 PLANNING AND ADMINISTRATION CDBG Adininistmtion Services and Staff $ 83,419 General management, oversight and coordination of the Community Development Block Gram program. Assures compliance with federal regulations and reporting requirements. Finance Services and Staff $10,694 Additional fmancial reporting support is provided to the CDBG program from the City's Finance Department. This position also coordinates loan portfolio management with a local bank. City Plaianlng $112,731 On-going staff support to assist in the formulation and implementation of policies, plans and programs for guiding the physical, economic and social development, redevelopment and conservation of the con~aunity and its resources. Planning Admini~xation On-going staff support for planning activities and depm tmem administration. $13,555 Total Planning and Administration $220,399 Contingency 2,553 Grand Total CDBG Commitment: $2,043,907 F:\UsersLtuKRAMER\CD BOL~aualPIanL~'Y 04\04 Action Plan.do~ -21- CITY OF DUBUQUE, IOWA MEMORANDUM 12 December 02 To: Mike Va[~itligen, City Manager ,~1 From: David Fl'arris, Housing and Community Development Department Re: Continuation of lead paint hazard abatement and childhood lead paint poisoning prevention programs in Fiscal Year 2004 Our 1997 HUD grant for lead paint hazard abatement activities will terminate as of 17 January 2003. Projects under contract as of that date may proceed, using the grant funds, but must be completed by 17 April 03. Funds not expended by that date will be recaptured by HUD. No additional personnel or administrative costs will be paid through the HUD grant after January 17th. In the current year (FY03) budget, we have a CDBG allocation of $37 900 to pay for administrative costs to close out the grant activities. This was calculated to pay for the costs of the two lead inspectors and the administrative assistant, through Mamh 03. One of those inspectors has since taken other employment. Our objective at this time is to continue these programs through a combination of funding sources, both existing and projected. As of this writing, a business plan for this activity has been developed. It is our expectation to be able to assemble this funding and provide a scaled-down lead paint public education, testing and training program, through FY04, until we can obtain another HUD hazard abatement grant. Current activities What we currently call our "lead paint program" is actually a combination of activities. The activities funded under the HUD grant provided loans to property owners to remove lead paint, i.e. actual rehabilitation costs. This is the program which will cease with loss of the current HUD grant. Our Childhood Lead Paint Poisoning Prevention Program has been funded through the Iowa Department of Public Health (IDPH), since 1994. These funds are primarily used for public education and for medical case management services - for lead-poisoned children - provided by the VNA. We receive a small ($21 000) annual allocation from the State to subsidize these costs. -22- By the requirements of our housing code, we respond to cases of lead poisoning in children, as of the 2000 adoption of new HUD regulations. This means that, in addition to medical case management, i.e., medical interventions, we also perform environmental investigations. This means we test units occupied by poisoned children for the presence of lead paint. This may also include testing of day care premises, or the residences of other care givers. According to the terms of our contract with the IDPH, we also perform these investigations throughout a northeast Iowa area. We offer a HEPA tool lending service, to homeowners, landlords and contractors, for safe removal of lead paint and proper cleaning after completion of the work. We perform lead dust wipe testing in all units, after completion of lead remediation work. We perform these same tests in. all Section 8 units identified with deteriorated paint, again, in conformance with the 2000 HUD regulations, as a condition of Section 8 occupancies. This testing is also performed in all units receiving funds through our rehabilitation activities, including both initial XRF testing and post-work lead dust testing, in conformance with federal regulations. Since 1998 we have conducted a variety of trainings, state-wide, for contractors, workers, apartment owners and municipal lead inspectors, under a contract with IDPH. We are the only State-certified provider of these training services. Finally, according to the terms of our 1997 HUD grant, we are required to perform annual testing of all completed units, for one year from date of final clearance. What this means is that, although the 1997 grant is terminating, we do have obligations to perform a number of these activities on a continuing basis. These include the environmental investigations in units with lead-poisoned children, Section 8 Program dust wipe testing, initial XRF and post-completion dust wipe testing in all units receiving our CDBG and HOME Program rehab-loan funds and follow-up monitoring and testing of all units completed under the 1997 grant. Program continuation By Apdt 03, we will have completed more than 450 "lead-safe' units since commencing program activities in 1998. While this is a substantive number, it likely represents only about 5% of the total of housing units in Dubuque assumed to have an incidence of lead-based paint. We know we have a long way to go before we can claim a significant reduction in this childhood health hazard. Without the continuing HUD subsidy for grants to property owners to reduce lead paint hazards, we know that our progress will slow. This is why continuation of our public education and training efforts assumes more importance. We have built a substantial "infrastructure' for lead paint initiatives during the past five years, including the training of hundreds of contractors, workers and landlords. We have established a Lead Coalition of area medical, educational and civic leaders to monitor and guide our efforts. The HUD grant allowed us to purchase two $t8 000 state-of-the-art x-ray fluorescence analyzers (XRF), to perform initial lead paint testing. We have built up a HEPA tool inventory which we use as a tool lending program for contractors, landlords and homeowners to safely clean lead dust after completion of remediation activities. And our lead program staff are among the most highly-trained and knowledgeable personnel in the State. For these reasons, we want to make every effort to continue our public education, testing and training activities. In particular, because of our relationship with the State Department of Public Health, we have every expectation of continuing to conduct a state-wide training program. We have spoken to personnel at the IDPH, the Iowa Department of Economic Development (IDED) and the Iowa Finance Authority about the loss of our HUD funding. Each has indicated a willingness to support us; in the case of IDED and the Authority, we have even been encouraged to apply for technical assistance funds as needed, depending on our ability to generate sufficient matching revenues. FY04 Pre.qram proposal Proposed is a program which will combine resources from several funding sources, enabling us to maintain activities with a staff complement of one inspector and one administrative assistant. We have developed a preliminary business plan, working with assistance from the Small Business Development Center. We have also developed an 18-month budget, detailing expenses and revenues. Our primary revenue source is funds generated by our state-wide training program. The schedule of those trainings has also been developed as part of this program proposal. As mentioned, our primary funding source for continuation of this program is revenues derived from trainings. The attached FY04 schedule lists 25 trainings, projecting about $70 000 in income. These classes are figured at minimum size of ten persons; classes registering fewer than ten wilt be cancelled. Conversely, classes with more students will yield greater revenue. Additional funding sources include the following: 1. Section 8 Program Due to recent HUD requirements for increased utilization of housing vouchers, we have experienced a need for over-time inspection hours in the past two years. For the past year, we booked 500 inspection hours, all paid at time-and-a-half. A funding source proposed for continuation of the lead program in FY04 includes allocation of the lead inspector's time for the additional Section 8 inspections. As these will be paid at straight time, this will -24- result in savings to the Section 8 program. With benefits costs, this is projected at $13 000. A second Section 8 revenue source proposed is the use of the lead inspector's time for dust wipe sampling. According to the HUD regulations implemented in 2000, we are required to perform this testing in Section 8 units where deteriorated paint is observed. Our experience indicates we will perform this testing in 100 Section 8 units annually, using 300 hours of inspection time. With the HUD grant, these services have been provided at no cost. Proposed is allocation of the lead inspector's time, at a cost of $8000. tDED grant As mentioned, our program is currently the only certified provider of lead paint related training activities in Iowa. As such, the Department of Economic Development has indicated support for continuation of our training program, in the interest of building local capacity for lead paint programs throughout the State. IDED's Division of Community Development has invited us to submit an application for technical assistance funds to meet the needs of our budget. We intend to do so, in the amount of $33 000. Fees Another benefit of the HUD-funded lead program over the past five years has been our ability to perform all required testing at no charge to participants. This has included soil sampling, dust wipe testing and blood testing of lead-poisoned children. Proposed is a charge for alt this testing. We estimate 120 blood tests, at a cost of $2160, to be performed during the fiscal year. These will be billed to participants and are expected to be paid through private insurer or Title X medical coverage. Approximately 40 soil tests and 1000 dust wipe tests will be performed during the year, at a cost of $10 400. Of these, about $1200 will be performed in Section 8 units and can be reimbursed from Section 8 funds. The balance of testing will occur in units previously made lead-safe through the activities of the HUD grant. A requirement of this program is one-year follow-up testing; participants are advised of this cost in their loan commitment letter. This revenue is projected at $9200 for the fiscal year. -25- Future funding The proposed program will be fully funded through Fiscal Year 2004. Our intention is to continue to develop applications for additional funding sources, in order to reinstate a comprehensive lead hazard abatement program, as was funded through the 1997 HUD grant. The applications for the HUD hazard abatement and Healthy Homes programs wilt be submitted in May 03, with notification of award in October. This proposal assumes no continuation of the program beyond FY04 without renewed HUD funding. If successful, we would expect to become operational in Mamh 2004 with the new funds. CC; Pauline Joyce -26- PROGRAM: DEPARTMENT/DIVISION: ACTIVITY: Facilities and Environment Housing and Community Development Administration GOAL Provide effective and meaningful coordination to the Housing & Community Development Department programs of the City of Dubuque. DESCRIPTION This Activity coordinates the efforts of the Housing Code inspection, rental housing licensing, federally assisted housing, housing rehabilitation, Community DevelopmentJCDBG and home purchase programs. This Activity is staffed by the Housing & Community Development Director and is located at 1805 Central Avenue. SERVICE OBJECTIVES To assure the effective use of staff and financial resources assigned to the various housing activities and programs by: a) b) allocating administrative time to the Housing Code inspection program to: i) oversee the programs for inspection of all rental housing and other housing units requiring inspection due to complaints and pro-sale requests, and roinspection of units referred by the Fire Department; ii) monitor the collection of all rental unit licensure fees and manage citizen complaints and concerns regarding this program; iii) meet with the Housing Code inspection staff as required to monitor progress and programs and interpret requirements of the Code; iv) convene the Housing Code Appeals Board monthly to process inspection complaints or code variance requests; and v) monitor the Fire Department rental unit inspection program to track progress. utilizing administrative time on federally assisted housing and housing rehab programs to: i) seek new programs and evaluate the department's rental assistance and housing rehab programs; ii) meet with assisted housing and rohab staff as required to monitor pmgross and programs; iii) monitor contracts and emergency loan allocations; iv) review and approve loan applications for rehabilitation projects and be responsible for review of materials referred to the Housing Commission or Housing Code Appeals Board to assure reasonable accuracy; Housing and Community Development Administration -27- d) v) provide staff support to the Housing Commission, Housing Code Appeals Board, Housing Trust Fund Committee, Community Development Advisory Commission and the Section 504 Advisory Committee; and vi) interpret federal rules and regulations and local guidelines for these programs and prepare modifications of it. allocating administrative time to the Community Development program to: i) conduct an annual citizen participation process to establish and prioritize goals and activities for the CDBG Annual Action Plan; ii) oversee the CDBG program to insure compliance with federal directives, timety expenditures of Community Development Btock Grant funds and coordination of partnership with city departments, service agencies and neighborhood groups to address needs; and conducting periodic staff meetings with alt Housing and Community Development Department personnel and supervisors assigned to each Activity. To ensure proper maintenance of the City Hall Annex building located at 1805 Central Avenue. BUDGET SUMMARY Personnel Summary Full-Time Equivalents Expenditure Summary Employee Expense Supplies and Services Capital Outlay TOTAL BUDGET Funding Summary Section 8 Housing General Fund Community Development Block Grant Fund TOTAL BUDGET Revenue Generated FY 2001 FY 2002 FY 2003 FY 2003 FY 2004 ACTUAL ACTUAL BUDGET REVISED RECOM'D 1.00 1.00 1.00 1.00 $78,986 $83,759 $89,674 $ 98,596 6,844 9,166 9,415 10,843 2,700 $85,830 $92,925 $99,08~ $112,139 $40,126 $42,087 $45,312 $ 52,391 129 78 45,575 50,760 53,777 59,748 $85,830 $92,925 $99,089 $112,139 $ 25 Housing and Community Development Administration -28- PROGRAM: DEPARTMENT/DIVISION: ACTIVITY: Facilities and Environment Housing and Community Development CDBG Administration/Monitoring GOAL Advance a widely shared and sustainable quality of life for Dubuque through actions designed to foster beneficial public/private partnerships, enhance the local economy, revitalize neighbbrhoods and other special areas and respond to the needs of Iow and moderate income citizens. DESCRIPTION This Activity provides leadership and support to the City's community development efforts. It includes program development and administration activities. This Activity supports the Community Development Advisory Commission. It is located at 1805 Central and is staffed by the Housing and Community Development Director and Community Development Specialist. SERVICE OBJECTIVES To provide effective management of the Housing and Community Development Department by: a) planning, coordinating and directing activities; b) meeting regularly with staff; c) conducting performance evaluations; and d) supporting and participating in a supervisory training program. To identify community development issues facing the City, formulate responses and communicate them to the City Manager. To obtain and administer funds from the Community Development Block Grant program and others by: a) preparing appropriate applications for the Community Development Block Grant program, including the Consolidated Ptan and Annual Action Plans; b) preparing the annual Consolidated Annual Performance and Evaluation Report: c) coordinating interdepartmental and interagency responsibilities; d) preparing and conducting environmental assessment; e) monitoring contractor compliance with Davis-Bacon wage regulations on Block Grant and other federally funded contracts; f) monitoring contractor compliance with affirmative action and equal opportunity requirements on Block Grant contracts; g) maintaining and making available all records pertaining to administration and operation of department programs; h) preparing all sub recipient contracts and monitoring compliance; and Housing and Community Development Community Development -29- maintain local procedures and disburse Block Grant funds through the Integrated Disbursement and Information System (IDIS), the computerized HUD system for grant management and disbursement. To maintain citizen confidence by initiating response to citizen inquiries and complaints in a timely manner consistent with the adopted Citizen Participation Plan. To seek public participation in the formulation of strategies, plans and budgets in partnership with Community Development Advisory Commission by maintaining an ongoing public notice and information program consistent with the adopted Citizen Participation Plan. 6. To monitor and promote effective legislation concerning community development. To maintain the quality of public facilities in neighborhoods by administering a financial assistance program for Iow and moderate income persons in conjunction with the City's sidewalk repair program. To implement the Housing and Community Development portion of the City's Comprehensive Plan and any of the City Council pdodty goals and objectives. To encourage private property improvements in neighborhoods by continuing and expanding an urban revitalization program which provides partial tax exemptions and targeting of state housing funds in areas designated by the City Council in accordance with state law. 10. To assist the Engineering Division with relocation of households and businesses displaced by planned north end stormwater management construction improvements BUDGET SUMMARY FY 2001 FY 2002 FY 2003 FY 2003 FY 2004 ACTUAL ACTUAL BUDGET REVISED RECOM'D Personnel Summary Full-Time Equivalents 1.00 1,00 1.00 Expenditure Summary Employee Expense Supplies and Services TOTAL BUDGET $ 61,657 $68,050 $71,489 152,802 11,268 12,381 $214,459 $79,318 $83,870 Funding Summary Community Development Block Grant Fund General Fund TOTAL BUDGET $205,211 $79,161 $83,870 9,248 157 $214,459 $79,318 $83,870 Housing and Community Development Community Development -30- FY 2001 FY 2002 FY 2003 FY 2003 PERFORMANCE MEASURES ACTUAL ACTUAL BUDGET REVISED Commission Public hearings 5 5 5 5 Environmental Assessment reviews 7 6 7 7 CDBG Sub-recipient contracts administered 9 17 10 10 Labor contracts monitored 5 9 6 6 On-site inspections (Davis Bacon compliance) 5 15 8 8 Sidewalk program assistance to Iow income families 28 87 30 30 Community Development Corn mission Meetings 13 15 12 12 Urban Revitalization applications 14 19 20 20 New Urban Revitalization areas 0 I 0 0 FY 2004 RECOM'D Housing and Community Development Community Development -31- PROGRAM: DEPARTMENT/DIVISION: ACTIVITY: Facilities and Environment Housing and Community Development General Housing Inspections GOAL Assure a~l residents of rental properties in the city of Dubuque decent, safe and sanitary living conditions by requiring ail dwelling units to meet minimum livability standards through a Housing Code inspection program designed to reduce housing and environmental conditions detrimental to the hea~th, safety, and welfare of the community. DESCRIPTION The General Housing Inspection Activity provides for flexible enforcement of the Housing Code through a program of licensing and regular inspection of rental dwellings and through encouragement of owners to comply with housing quality standards. Chapter 364, Code of iowa, mandates inspection of all rental units. This Activity also handles complaints and other miscellaneous problems regarding adverse housing conditions in owner-occupied as well as rental units. In addition, vacant and dilapidated housing is monitored on a regutar basis. This Activity is staffed by one Senior Housing Inspector, 1.20 inspector I's and a Permit Clerk and is located at 1805 Central Avenue. SERVICE OBJECTIVES To assure that rental dwelling units, the buildings in which they are located, and the building sites meets housing quality standards by: a) Licensing approximately 7,490 rental units in 2,483 rental dwellings annually; b) Providing for systematic inspection of approximately 7,496 rental units on a five- year cycle; c) Furnishing support to Fire Department personnel assigned to rental inspection activities; d) Providing training materials and reinspecting units as required by the Fire Department; and e) Conducting an annual training program of Fire Department personnel. Assuring that other dwellings and units are safe and sanitary by responding to complaints relevant to alleged deficient housing conditions within 48 hours. Monitoring vacant and/or dangerous residential buildings on a regular and complaint basis to assure such buildings are secure, the exterior is maintained in accordance with the Dubuque Residential Housing Code and continuing to work with rehab staff, local interested persons and lenders to return all suitable vacated buildings to the housing market for occupancy. Housing and Community Development General Housing Inspections -32- Educating the citizens of Dubuque on minimum housing standards and informing them of how together we can improve the quality of housing in Dubuque. Continuing promotion of the Childhood Lead Poisoning Prevention Program, including environmental assessments in residential occupancies where a child has been identified as having an elevated blood level of lead. Continuing activities of the Lead Paint Hazard Reduction Program, including making forgivable loans to income-qualifying homeowner and rental households. BUDGET SUMMARY Personnel Summary Full-Time Equivalents Lead Pain Grants Expenditure Summary Employee Expense Supplies and Services Capital Outlay TOTAL BUDGET FY 2001 FY 2002 FY 2003 FY 2003 FY 2004 ACTUAL ACTUAL BUDGET REVISED RECOM'D Revenue Generated 3.35 3.20 3.20 3.20 3.00 3.00 2.25 $164,779 $161,628 $172,356 $193,744 21,908 22,895 28,547 31,440 2,193 13,477 450 568 $188,880 $198,000 $201,353 $225,750 Funding Summary General Fund $110,886 $111,564 $114,655 Community Development Block Grant Fund 77,994 86,436 86,688 TOTAL BUDGET $188,880 $198,000 $201,353 $ 94,670 $ 89,864 $ 93,008 $127,815 97,935 $225,750 $ 93,7O8 FY 2001 FY 2002 FY 2003 FY 2003 FY 2004 PERFORMANCE MEASURES ACTUAL ACTUAL BUDGET REVISED RECOM'D Total rental units licensed 7382 7490 7750 7500 7500 Total rental rooming units licensed 1687 1688 1700 1788 1788 Total rental units inspected annually 1580 11285 1600 1500 1500 Cumulative total units 7500(plus inspected in rental cycle (cycle 398 on began FY99) 3613 4898 5013 6398 new cycle) Housing and Community Development -33- General Housing Inspections FY 200'1 FY 2002 FY 2003 FY 2003 FY 2004 PERFORMANCE MEASURES ACTUAL ACTUAL BUDGET REVISED RECOM'D General housing violation notices sent 2737 1714 3000 2000 2000 General housing violation notices satisfied 2215 1795 3000 2500 2500 Total housing violation notices issued 8093 7882 7000 8000 8000 Total housing violation notices satisfied 8571 6509 9000 7000 7000 Fire Department participation in housing inspection program Inspections 139 111 100 125 125 Re-inspections 40 54 50 50 50 Referrals to Housing 5 104 10 50 50 Deficiency notices issued 315 419 300 400 400 Deficiency notices satisfied 268 285 200 200 200 Housing Services Dept. Follow up to Fire Dept. program Referral inspections 95 104 100 50 50 Referral reinsertions 67 80 75 50 50 Deficiency notices issued 100 204 100 100 100 Deficiency notices satisfied 150 257 150 150 150 Housing Services Dept. rental inspection program Inspections 1580 1181 1600 1500 1500 Re-inspections 1077 1232 2000 1300 1300 Deficiency orders issued 2737 1714 2500 2000 2000 Deficiency corrected 2215 1795 2500 2250 2250 Housing Services Dept. misc. activities Housing and Community Development General Housing Inspections -34- PERFORMANCE MEASURES Complaints Number Inspections Re-inspections Quality control of Section 8 inspections Vacant buildings monitored (avg. number) Vacant buildings - extedor violations contracted for repair Relocation of displaced households 11th Street Neighborhood Survey - number of buildings monitored FY 2001 FY 2002 FY 2003 FY 2003 FY 2004 ACTUAL ACTUAL BUDGET REVISED RECOM'D 750 885 750 750 750 704 830 725 725 700 564 746 575 575 600 30 29 30 30 30 20 20 20 20 20 6 15 6 15 15 6 6 6 6 6 25 20 25 20 20 Housing and Community Development General Housing Inspections -35- PROGRAM: DEPARTMENT/DIVISION: ACTIVITY: Facilities and Environment Housing and Community Development Housing Rehabilitation GOAL Provide the opportunity for decent, safe and sanitary housing for Iow and moderate income families and owners of rental properties made available to Iow income tenants by administering a program of financial and technical assistance to property owners for property rehabilitation using Community Development Block Grant funds, federal and state rental rehab funds and other federal and private resources; and to provide a program of assistance to Iow and moderate income families to purchase affordable homes. DESCRIPTION The Housing Rehabilitation Activity assists rental property owners and owner-occupants in making necessary repairs to bdng properties into compliance with the Dubuque Residential Housing Code and department rehabilitation standards. This Activity also assists low income owner-occupants and landlords to repair conditions which pose an immediate threat to the health or safety of the occupant or the public and enables them to make general property improvements~ The Housing Rehabilitation Activity also administers funds for other programs in regard to housing rehabilitation and for home purchase. This Activity is staffed by a Rehabilitation Supervisor, Housing Inspector I, Rehabilitation Assistant and a Secretary and is located at 1805 Central Avenue. SERVICE OBJECTIVES To improve residential neighborhoods by preventing or removing blight in residential structures by: a) providing housing inspections and preparing work write-ups listing code deficiencies; b) assisting owners in bid selection and inspecting work performed under contract; c) providing financial assistance and working with local lenders to provide private financing; d) underwriting loans for code improvements and other property improvements through the Community Development Block Grant program to property owners in the form of deferred payment loans and monthly payment loans; e) soliciting and maintaining contact and cooperation with owners, landlords, contractors, lenders and realtors; f) promoting awareness of the housing rehabilitation program and supporting self- help rehabilitation efforts through local media, talks with neighborhood groups, public service announcements and other outreach efforts; g) promoting minority and female business enterprise participation in program activities; Housinc ~nd Community Development -36- ~g Rehabilitation h) i) J) k) ~) m) n) o) P) q) r) managing seventeen different housing rehab programs which include SRO, accessibility, HOME, moderate rehabilitation, rental and homeowner programs; working with General Housing Inspection staff to aggressively pursue a variety of measures to convert problem properties to re-use; applying for new federal and state programs as they become available; working with General Housing Inspection staff in relocating tenants that are displaced due to code enforcement; purchasing, selling and rehabilitating dilapidated buildings throughout the city; training and supporting Iow income families to become homeowner in a partnership with the ISU/County Extension Office; helping homeowners and landlords in making their properties lead safe; and working with first-time homeowners providing down-payment assistance loans for purchase. pen~orm annual certifications on all HOME Projects during the term of affordability. working with Section 8 staff in promoting homeownership with their clients. Training, interpreting and implementing HUD Lead Based Paint Regulations in all CDBG, SPG, and State funded rehabilitation projects. 4. To maintain record keeping on an automated microcomputer system for timely and accurate information retrieval, required federal loan underwriting analysis and assistance to owners and contractors in preparation for job specifications. To work with neighborhoods and nonprofit groups in devising and implementing strategies to address housing needs and research and promote means of providing additional housing opportunities for Iow income families, both ¢enters and first-time homebuyers. To work cooperatively with area lending institutions in developing programs and securing funds to promote partnership-housing initiatives. To work with the Planning Services Department and Historic Preservation Commission to provide loans to qualifying property owners in historic districts to enhance the exterior appearance of their properties. Housing and Community Development -37- Housing Rehabilitation BUDGET SUMMARY Personnel Summary Full-time Equivalents Seasonal Equivalents Expenditure Summary Employee Expense Supplies and Services Capital Outlay TOTAL BUDGET Funding Summary State Rental Rehab General Fund Community Development Block Grant Fund TOTAL BUDGET Revenue Generated FY 200'1 FY 2002 Fy 2003 FY 2003 FY 2004 ACTUAL ACTUAL BUDGET REVISED RECOM'D 4.00 4.00 4.00 .34 .34 .34 $194,115 $209,170 $220,441 444,451 53,035 25,008 6,461 16,857 18,800 $645,027 $279,062 $264,249 $ 44,592 398,000 202,435 $645,027 $679,585 $ 19,510 $ 20,839 40,O76 219,476 243,410 $279,062 $264,249 $ 9,484 $174,000 4.00 .34 $243,598 28,901 7,116 $270,615 $21,251 249,364 $270,615 $ 38,963 PERFORMANCE MEASURES CDBG projects funded (units) Homeowner rehab loan program Moderate income load program Emergency code enforcement rehab loan program First time homebuyer program Operation Upkeep Operation Paintbrush Sewer program Lead Based Paint Program Housing Trust Fund Single room rehab Histodc Preservation Program FY 200'1 FY 2002 FY 2003 ACTUAL ACTUAL BUDGET 168 157 164 54 36 . 4O FY 2003 REVISED 102 FY 2004 RECOM'D 100 31 30 10 17 6 6 6 17 37 9 3 10 15 26 33 31 20 5 0 10 5 5 8 I 9 5 5 12 18 9 9 9 I 2 0 33 3 24 5 10 9 0 18 0 0 4 4 4 Housing and Community Development -38- Housing Rehabilitation PERFORMANCE MEASURES Accessibility rehab Painted Brick Non-CDBG projects funded (units) Purchase/Rehab/Resale (*) HOME Program (**) SPG-Homeowners (*) DREAMS Program (*) SPG-Rental "Iowa Inn~ (*) Acquisition (*) Local Housing Program (**) Federal Home Loan Bank (***) Rehabilitation inspections Units Initial inspections Re-inspections Cost estimates/work write-ups Other inspections Section 8 Tax abatement FY 200'1 ACTUAL FY 2002 FY 2003 FY 2003 ACTUAL BUDGET REVISED I I 2 1 14 0 FY 2004 RECOM'D 1 0 85 55 48 43 35 0 0 1 0 0 24 17 20 10 10 0 5 10 0 0 1 0 0 33 0 0 I 0 0 36 5 0 18 0 25 0 23 10 15 2970/3190 2370 1985 1922 1522 270/290 225 225 160 170 2700~900 1908 1500 1287 1215 270 213 220 143 135 12 10 10 10 10 12 2 10 2 2 14 22 20 20 20 *SPG - HUD Special Purpose Grant **IDED - Iowa Department of Economic Development; HOME - Federal Housing Investment Partnership Program ***PATH - Pathways Affordable to Homeownership Program Housing and Community Development -39- Housing Rehabilitation PERFORMANCE MEASURES Moderate Rehab 001 Lease-up of rehabilitated units, based on actual unit months occupancy (unit/months/ utilization) 72 unit months possible for 6 units Participant Activity: Annual re-examination Interim re-determination Occupant turnover requests processed Housing quality inspection: Annual lease-up inspections Initial inspections Compliance re-inspections Quality control inspections Damage/rent loss/vacancy loss claims: Received Approved/paid Repayment agreements Move out inspections Moderate Rehab 002 Lease-up of rehabilitated units, 48 unit months for 4 units FY 2001 ACTUAL FY 2002 ACTUAL FY 2003 BUDGET FY 2003 REVISED FY 2004 RECOM'D 63 64 70 71 71 88% 89% 97% 98% 98% 3 4 4 2 2 6 4 4 4 4 18 6 6 6 6 4 4 4 15 16 6 10 10 1 I I 1 1 0 0 1 1 0 0 0 0 0 1 0 0 0 0 2 4 4 4 4 45 43 47 47 47 94% 90% 98% 98% 98% Housing and Community Development Moderate Rehabilitation Program -41- PERFORMANCE MEASURES Participant Activity: Annual re-examination Interim re-determination Occupant turnover requests processed Housing quality inspections: Annual inspections Initial inspections Compliance re-inspections Quality control inspections Damage/rent loss/vacancy loss claims Approved/paid Reimbursed Repayment Agreements Move out inspections Moderate Rehab 005 Lease-up of rehabilitated units, 624 unit months possible for 152 units Participant Activity: Annual re-examination Interim re-determination Occupant turnover requests processed Housing quality inspections: Annual inspections Initial inspections FY 2001 ACTUAL FY 2002 ACTUAL 2 2 3 FY 2003 FY 2003 FY 2004 BUDGET REVISED RECOM'D 3 34 2 2 1 1 1 6 4 4 4 4 2 2 2 6 2 4 4 2 0 1 I 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 2 3 I 1 2 590 572 615 615 612 95% 92% 99% 99% 98% 31 9 25 20 6 8 25 28 25 25 25 65 61 65 60 60 23 20 23 Housing and Community Development -42- Moderate Rehabilitation Program PERFORMANCE MEASURES Compliance re-inspections Quality control inspections Damage/rent loss/vacancy loss claims Received Approved/paid Reimbursed Repayment Agreements Move out inspections Moderate Rehab 007 Single-Room Occupancy Lease- up of rehabilitated rooming units, 132 unit months possible for 11 rooms Participant Activity: Annual re-examination Intedm re-determination Occupant turnover requests processed Housing quality inspections: Annual inspections Initial inspections Compliance re-inspections Quality control inspections Damage/rent loss/vacancy loss claims Received Approved/paid FY 2001 ACTUAL 49 FY 2002 ACTUAL 49 FY 2003 BUDGET 5O FY 2003 REVISED 5O FY 2004 RECOM'D 5O 6 2 5 4 4 8 6 3 3 4 4 16 3 5 5 2 12 2 8 6 2 25 2 15 15 8 28 10 20 20 112 83 130 35 85% 63% 98% 50% NA 5 9 0 NA 0 NA 1 0 5 NA 6 5 18 12 5 NA 6 6 NA 5 23 12 12 NA 0 2 0 0 NA 0 2 0 NA 0 NA 0 0 Housing and Community Development -43- Moderate Rehabilitation Program PROGRAM: DEPARTMENT/DIVISION: ACTIVITY: Facilities and Environment Housing and Community Development Moderate Rehabilitation Program GOAL Provide decent, safe, and sanitary housing to Iow- and moderate-income families and rehabilitated properties by administering housing assistance payments in compliance with the Section 8 Moderate Rehabilitation Annual Contributions Contract, DESCRIPTION This Activity provides incentives to owners of rental housing to improve their properties by providing housing assistance payments through the Section 8 Moderate Rehabilitation Programs (currently 73 units) in accordance with federal regulations. Administrative services for this Activity are provided by staff assigned to the section 8 Housing Activity. As the initial fifteen year HUD funding for these programs terminate, the number of moderate rehab units is reduced and replaced with housing vouchers. Included are eleven units under contract at the Garfield House facility for homeless men. SERVICE OBJECTIVES To provide 98 percent occupancy of Projects 001,002, 005 and 007 by: a) b) c) d) e) f) g) maintaining an active updated waiting list; assuring prompt correction of deficiencies noted through inspections; maintaining apartment vacancy listings for qualified Section 8 tenants; filling program vacancies in a timely manner; processing lease renewals as required; preparing payments in a timely manner; and updating the Section 8 Administrative Plan to comply with revised regulations and procedures. BUDGET SUMMARY Expenditure Summary Supplies and Services Funding Summary Section 8 Housing Fund Revenue Generated FY 2001 FY 2002 FY 2003 FY 2003 FY 2004 ACTUAL ACTUAL BUDGET REVISED RECOM'D $318,718 $318,157 $338,814 $302,250 $318,718 $318,157 $338,814 $302,250 $384,039 $331,349 $376,098 $329,949 Housing and Community Development Moderate Rehabilitation Program -40- FY 2001 FY 2002 FY 2003 FY 2003 FY 2004 PERFORMANCE MEASURES ACTUAL ACTUAL BUDGET REVISED RECOM'D Move out inspections 0 6 1 1 NA Total Moderate Rehab Program families in new housing Total Moderate Rehab QualitY Controt Inspections Section 8 Violation notices issued Violation notices satisfied 38 43 35 35 35 7 4 6 4 4 5,356 7,882 5,500 7,900 7,900 5,842 6,509 5,500 7,900 ,7900 Housing and Community Development -44- Moderate Rehabilitation Program PROGRAM: Facilities and Environment DEPARTMENT/DIVISION: Housing and Community Development ACTIVITY: Section 8 Housing Voucher Program GOAL Provide decent, safe, and sanitary housing to Iow- and moderate-income families and rehabilitated properties by administering housing assistance payments in compliance with the Section 8 Housing Program Annual Contributions Contract. DESCRIPTION This Activity provides housing assistance payments through the Section 8 Housing Choice Voucher Program (currently 1007 units) in accordance with federal regulations, maintains a central monitoring index of community housing assistance needs and assumes a major role in the development of publicly or privately assisted rental programs. The Section 8 Housing Activity is located at 1805 Central Avenue and is staffed by 1.80 Inspector I's, one Assisted Housing Supervisor, four Assisted Housing Specialists, and two full-time secretaries. This staff also administers the Section 8 Moderate Rehabilitation Activity, Family Self-Sufficiency Program Activity, and Section 8 Homeownership Program. A ten member Housing Commission provides policy guidance in administering this program. Administrative expenses are paid by revenues from the Annual Contributions Contract with the U.S. Department of Housing and Urban Development. SERVICE OBJECTIVES To provide 95 pement occupancy of 1007 allocated units by: a) b) c) d) e) f) g) h) maintaining an active updated waiting list; assuring prompt correction of deficiencies noted through inspections; maintaining apartment vacancy listings for qualified Section 8 padicipants; filling program vacancies in a timely manner; processing lease renewals as required; preparing payment vouchers in a timely manner; coordinating the Family Self-Sufficiency Program with the task force responsible for the program; and continuing to update the Section 8 Administrative Plan to comply with revised regulations and procedures. To service the Housing Commission by preparing meeting agendas, minutes and communications as required. 3. To assist the Housing Commission by processing client appeals. Housing and Community Development Section 8 Housing Voucher Program -45- 7. 8. 9. To evaluate all Dubuque rental assistance programs by completing annual demographic, statistical and financial reports as required. To assure an adequate supply of housing for Iow and moderate income families and individuals by pursuing private developer interest in developing, owning and managing subsidized housing in accordance with housing needs (especially rehabilitation of existing housing) and by coordinating efforts with the housing rehab and code enforcement activities. To provide outreach services to inform targeted groupS and the general public of available programs. To maintain record keeping on an automated multi-user accounting and tenant file management system for timely and accurate information retrieval and reporting. To periodically complete an update of the Fair Market Rental Survey and maintain a statistically sound sample by area in order to determine rent reasonableness guidelines. To help staff stay current on federal regulations and reporting requirements by attending available HUD training sessions and conferences. To utilize college students, summer youth interns, JTPA and Promise Jobs' participants to provide assistance to clerical staff. BUDGET SUMMARY Personnel Summary Full-Time Equivalents Part-Time Equivalents FY 2001 FY 2002 FY 2003 FY 2003 FY 2004 ACTUAL ACTUAL BUDGET REVISED RECOM'D 6.65 8.80 8.80 8.80 .50 Expenditure Summary Employee Expense $ 338,735 Supplies and Services 2,290,426 Capital Outlay 11,691 TOTAL BUDGET $3,290,852 Funding Summary Section 8 Housing Revenue Generated $ 393,869 $ 432,656 $ 463,545 3,479,173 3,376,416 3,828,269 22,508 14,750 3,831 $3,895,550 $3,823,822 $4,295,645 $3,290,852 $3,895,550 $3,823,822 $4,295,645 $3,434,767 $3,541,781 $3,845,176 $4,323,061 Housing and Community Development Section 8 Housing Voucher Program -46- PERFORMANCE MEASURES Lease-up of housing units, based on actual unit months occupancy, (unit months/ utilization percentage) 12,084 unit-months possible for 1,007 units Participant Activity: Annual re-examination Interim re-determination New families placed in housing Unit changes Housing quality inspections Annual & Initial inspections Compliance re-inspections Quality control inspections Units accepted Other activities: Average number of families on waiting list per month Service to Housing Commission: Number of appeals to Commission Regular Meetings Special/committee meetings Consolidated Plan/CD Commission Damage/rent loss/vacancy loss clams FY 2001 FY 2002 FY 2003 FY 2003 FY 2004 ACTUAL ACTUAL BUDGET REVISED RECOM'D 10,409 11,664 11,537 12,084 12,216 91% 97% 95% 100% 100% 406 121 639 700 720 375 300 300 541 203 400 400 167 100 175 180 1077 1406 1050 1050 1200 773 959 800 800 800 30 25 36 30 30 1090 1100 1100 129 300 130 400 400 4 1 3 3 2 12 6 12 12 12 2 I 2 2 2 Housing and Community Development Section 8 Housing Voucher Program -47- PERFORMANCE MEASURES Received Approved/paid Reimbursed Repayment Agreements Move out inspections Participation in groups supportive of Housing program objectives - number of meetings State Chapter of NAHRO Dubuque Friends of the Community Family Self-Sufficiency Task Force Housing Trust Fund Community Policing Internal Work Group Homeless Advisory Committee Cornerstone Advisory Board (CAB) FY 2001 FY 2002 FY 2003 FY 2003 FY 2004 ACTUAL ACTUAL BUDGET REVISED RECOM'D 2 1 0 0 0 3 1 0 0 0 3 16 3 10 6 8 31 5 15 10 2 0 0 0 0 6 6 5 6 6 6 48 6 35 35 I 4 4 4 4 6 6 6 12 12 12 4 5 4 10 12 7 10 10 Housing and Community Development Section 8 Housing Voucher Program -48- PROGRAM - 3 - HOME & COMMUNITY ENVIRON. CITY OF DUBUQUE DEPARTMENT OPERATING BUDGET - RECOMMENDED DEPARTMENT - 61 - HOUSING & COMM. DEV. DEPT FUND ACCOUNT 010 61010 210 61010 215 61010 230 61010 270 61010 230 61020 210 61030 215 61030 010 61050 210 61050 215 61050 230 61050 230 61092 010 61310 210 61310 215 61310 230 61310 270 61310 010 61320 210 61320 215 61320 230 61320 270 61320 010 61410 210 61410 215 61410 230 61410 270 61410 010 61430 210 61430 215 61430 230 61430 270 61430 010 61450 210 61450 215 61450 ......... TITLE ......... FY 2001 ACTUAL FULL-TIME EMPLOYEES FULL-TIME EMPLOYEES FULL-TIME EMPLOYEES FULL-TIME EMPLOYEES FULL-TIME EMPLOYEES PART~TIME EMPLOYEES SEASONAL EMPLOYEES SEASONAL EMPLOYEES OVERTIME PAY OVERTIME PAY OVERTIME PAY OVERTIME PAY VACATION PAYOFF IPERS IPERS IPERS IPERS IPERS SOCIAL SECURITY SOCIAL SECURITY SOCIAL SECURITY SOCIAL SECURITY SOCIAL SECURITY HEALTH INSURANCE HEALTH INSURANCE HEALTH INSURANCE HEALTH INSURANCE HEALTH INSURANCE WORKMENS' COMPENSATION WORKMENS' COMPENSATION WORKMENS' COMPENSATION WORKMENS' COMPENSATION WORKMENS' COMPENSATION LIFE INSURANCE LIFE INSURANCE LIFE INSURANCE 76,034 207,936 96,284 282,402 16,649 910 623 15,757 593 1,667 9,425 13,450 4,406 12,655 6,078 17,064 957 5,820 16,701 8,819 22,973 1,265 11,359 33,656 18,730 40,336 3,074 1,242 3,272 2,000 328 113 331 194 FY 2002 ACTUAL FY 2003 BUDGET FY 2004 RECOMMENDED 1,149 3,028 288 119 385 194 10,179 7,873 8,281 1,701 506 997 4,997 19,698 10,000 4,360 825 4,611 4,406 4,817 15,619 17,052 18,007 6,177 4,813 4,531 19,874 20,460 22,576 989 ],045 1,076 6,068 5,862 6,409 20,561 22,676 23,956 7,836 6,404 6,028 26,152 27,219 30,036 ].,296 1,39]. 1,431 11,498 11,505 14,648 39,958 47,378 60,317 17,749 15,496 16,292 46,323 62,944 80,137 812 804 ].,228 1,183 120 346 349 189 153 168 593 627 168 158 79,690 76,625 83,779 260,456 288,682 304,882 102,425 83,704 78,782 321,938 355,812 374,636 17,192 18,178 18,707 CITY OF DUBUQUE DEPARTMENT OPERATING BUDGET - RECOMMENDED PROGRAM - 3 - HOME & COMMUNITY ENVIRON. DEPARTMENT - 61 - HOUSING & COMM. DEV. DEPT FUND ACCOUNT 230 61450 270 61450 215 61650 230 61650 TOTAL Wages 010 62010 2].0 62010 215 62010 230 62010 010 62030 210 62030 215 62030 230 62030 010 62050 210 62050 215 62050 230 62050 010 62060 210 62060 215 62060 230 62060 010 62061 210 62061 215 62061 230 62061 010 62090 210 62090 215 62090 230 62090 010 62110 210 62110 230 62110 010 62130 210 '62130 2~5 62130 ......... TITLE ......... FY 2001'ACTUAL LIFE INSURANCE LIFE INSURANCE EMPLOYEE PHYSICALS EMPLOYEE PHYSICALS and Benefits FY 2002 ACTUAL OFFICE SUPPLIES OFFICE SUPPLIES OFFICE SUPPLIES OFFICE SUPPLIES POSTAGE AND SHIPPING POSTAGE AND SHIPPING POSTAGE AND SHIPPING POSTAGE AND SHIPPING OFFICE EQUIPMENT MAINT OFFICE EQUIPMENT MAINT OFFICE EQUIPMENT MAINT OFFICE EQUIPMENT MAINT O/E MAINT CONTRACTS O/E MAINT CONTRACTS O/E MAINT CONTRACTS O/E MAINT CONTRACTS DP EQUIP. MAINT CONTRACTS DP EQUIP. MAINT CONTRACTS DP EQUIP. MAINT CONTRACTS DP EQUIP. MAINT CONTRACTS PRINTING & BINDIN~ PRINTING & BINDING PRINTING & BINDING PRINTING & BINDING COPYING/REPRODUCTION COPYING/REPRODUCTION COPYING/REPRODUCTION LEGAL NOTICES & ADS LEGAL NOTICES & ADS LEGAL NOTICES & ADS 469 551 33 33 281 124 297 99 934,184 1,051.286 FY 2003 BUDGET 712 36 FY 2004 RECOMMENDED 749 37 100 100 52 2,792 2,850 3,000 2,768 264 950 1,804 1,403 1~ 800 1,800 4,697 4,267 4,950 5,260 2,603 2,319 300 1,076 6,617 6,360 6,500 6,500 3,917 2,689 3,900 4,200 3,964 3,005 4,150 4,165 3,854 2,044 600 4,630 10,883 8,536 10,800 1].,665 47 30 100 100 140 89 200 200 94 60 50 187 286 150 275 682 504 680 680 1,536 1,903 1,525 1,645 1,686 1,234 500 2,680 5,167 3,155 5,000 4,000 17 2,305 2,081 2,418 1,280 4,134 3,926 4,563 3,174 2,767 3,735 3,807 3,807 56 528 305 400 163 1,143 800 1,250 864 922 1,146 2,384 ],100 1,800 77 151 91 347 1,300 1,300 91 2 1,093,882 1,167,763 PROGRAN - 3 - HONE & COMNUNITY ENVIRON. CITY OF DUBUQUE DEPARTMENT OPERATING BUDGET - RECOMMENDED DEPARTMENT '- 61 - HOUSING & COMM. DEV. DEPT FUND ACCOUNT ......... TITLE ......... FY 2001 ACTUAL FY 2002 ACTUAL 230 62130 LEGAL NOTICES & ADS 468 443 210 62150 COURT COSTS 5,261 5,448 010 62170 SUBSCRIPTIONS-BOOKS-MAPS 20 53 210 62].70 SUBSCRIPTIONS-BOOKS-MAPS 90 811 215 62170 SUBSCRIPTIONS-BOOKS-MAPS 40 50 230 62170 SUBSCRIPTIONS-BOOKS-MAPS 1,375 738 010 62190 DUES & MEMBERSHIPS 28 31 210 62190 DUES & MEMBERSHIPS 160 1,292 215 62190 DUES & MEMBERSHIPS 10 10 230 62].90 DUES & MEMBERSHIPS 1,053 1,329 010 62220 PROPERTY TAX 268 286 010 62240 REFUNDS 25 230 62290 MISCELLANEOUS 134 133 210 623]0 TRAVEL-CONFERENCES 1,808 230 62310 TRAVEL-CONFERENCES 165 13 210 62320 T]LAVEL-CITY BUSINESS 15 230 62320 TRAVEL-CITY BUSINESS 19 46 010 62340 MILEAGE/LOCAL TRANSP 187 180 210 62340 MILEAGE/LOCAL TRANSP 419 381 215 62340 MILEAGE/LOCAL TRANSP 334 238 230 62340 MILEAGE/LOCAL TRANSP 391 1,187 010 62360 EDUCATION & TRAINING 664 ].16 210 62360 EDUCATION & TRAINING 3,585 3,921 2]5 62360 EDUCATION & TRAINING 20,046 9,923 230 62360 EDUCATION & TRAINING 5,707 6,675 010 62411 UTILITY EXP-ELECTRICITY 493 505 210 62411 UTILITY EXP-ELECTRICITY 1,347 1,503 230 62411 UTILITY EXP-ELECTRICITY 2,375 2,017 010 62412 UTILITY EXP-GAS 147 103 210 62412 UTILITY EXP-GAS 542 30'7 230 62412 UTILITY EXP-GAS 775 411 210 62415 UTILITY EXPENSE STORMWATR 230 62415 UTILITY EXPENSE STORMWATR 0].0 62421 TELEPHONE 922 855 210 62421 TELEPHONE 2,890 1,622 215 62421 TELEPHONE 1,339 648 FY 2003 BUDGET 600 5,000 50 1,000 1,200 50 1,245 1,000 286 200 2,500 75 60O 200 425 376 400 725 3,967 500 5,700 505 1,380 2,350 145 53O 755 45O 2,204 500 FY 2004 RECOMMENDED 450 5,500 50 900 1, 200 50 1, 305 1,300 282 200 2,900 300 600 200 425 1,190 725 4,985 14,120 6,060 580 1,730 2,180 120 355 475 32 47 750 2,71.8 PROGRAM - 3 - HOME & COMMUNITY ENVIRON. CITY OF DUBUQUE DEPARTMENT OPERATING BUDGET - RECOMMENDED DEPARTMENT - 61 - HOUSING & COMM. DEV. DEPT FUND ACCOUNT ......... TITLE ......... FY 2001 ACTUAL 23O 010 210 230 010 210 230 0!0 210 230 010 210 230 ~1 010 ~'~ 210 215 230 010 21.0 230 010 210 215 230 010 210 230 230 230 010 210 230 010 210 215 230 62421 6243]. 62431 62431 62433 62433 62433 62434 62434 62434 62441 62441 62441 62443 62443 62443 62443 62511 62511 62511 6252i 6252]. 62521 62521 62528 62528 62528 62660 62661 62663 62663 62663 62671 62671 62671 62671 TELEPHONE PROPERTY MAINTENANCE PROPERTY MAINTENANCE PROPERTY MAINTENANCE CUSTODIAL SERVICES CUSTODIAL SERVICES CUSTODIAL SERVICES HVAC MAINTENANCE HVAC MAINTENANCE HVAC MAINTENANCE INSURANCE, PROPERTY INSURANCE, PROPERTY INSURANCE, PROPERTY GENERAL LIABILITY INS GENERAL LIABILITY INS GENERAL LIABILITY INS GENERAL LIABILITY INS FUEL, MOTOR VEHICLE FUEL, MOTOR VEHICLE FUEL, MOTOR VEHICLE MOTOR VEHICLE MAINT. MOTOR VEHICLE MAINT. MOTOR VEHICLE MAINT. MOTOR VEHICLE MAINT. MOTOR VEH. MAINT. OUTSOUR MOTOR VEH. MAINT. OUTSOUR MOTOR VEH. MAINT. OUTSOUR DATA PROCESSING MISC, OPER. EXPENS SOFTWARE LICENSE EXP SOFTWARE LICENSE EXP SOFTWARE LICENSE EXP MISC. OPERATING SUPPLIES MISC. OPERATING SUPPLIES MISC. OPERATING SUPPLIES MISC. OPERATING SUPPLIES 3,464 4,035 956 1,449 586 1,759 2, 345 578 96 290 3O5 1,813 34,065 3,045 126 350 1,135 577 1,486 808 356 2,670 535 1,520 1,746 178 369 6,298 353 FY 2002 ACTUAL 2,437 4,513 988 1,619 630 1,890 2,520 64 153 209 630 157 212 281 1~ 691 2,801 274 940 1,041 164 1,166 107 2,058 799 96 2,621 616 3,05] 13 388 -742 FY 2003 BUDGET FY 2004 1, 900 3,575 1,195 2,000 610 1,795 2,370 75 200 150 683 257 350 450 2,000 3,000 300 1,080 1,200 600 1,300 50 1,000 159 1,790 1,300 2,500 1,956 150 1,150 1,23~ 550 RECOMMENDED 2,200 3,575 1,195 2,000 640 1,925 2,570 75 200 150 790 300 400 794 4,159 6,000 1,111 300 1,010 1,115 600 1,300 250 200 6O0 750 1,300 2,500 2,115 150 1,025 1,328 300 PROGRAM - 3 - HOME COMMUNITY ENVIRON CITY OF DUBUQUE DEPARTMENT OPERATING BUDGET - RECOMMENDED DEPARTMENT - 61 HOUSING & COMM. DEV. DEPT FUND ACCOUNT ......... TITLE ...... ~-- FY 2001 ACTUAL 215 62692 230 62694 215 62713 210 62716 230 62717 230 62726 230 62727 230 62729 010 62731 210 62731 215 62731 230 62731 210 62732 230 62732 210 6276] 215 62761 230 62761 010 62764 270 62764 215 62765 230 62774 210 62777 TOTAL LANDFILL FEES HOUSING ASST. PAYMENT LEGAL SERVICES CONSULTANT SERVICES CRIMINAL BACKGROUND CHECK AUDIT SERVICES FINANCIAL SERVICE FEES DUST WIPE TESTING MISCELLANEOUS SERVICES MISCELLANEOUS SERVICES MISCELLANEOUS SERVICES MISCELLANEOUS SERVICES TEMP BELP~EONTRACT SERV. TEMP HELP\CONTRACT SERV. PAY TO OTHER AGENCY PAY TO OTHER AGENCY PAY TO OTHER AGENCY LOANS LOANS GRANTS FSS, PARTICIPATE PAYMENTS SERVICES FROM REHAB Supplies and Services 230 71110 010 71112 210 71112 230 -71113 010 71116 210 71116 230 71116 210 71118 010 71119 2].0 71119 230 7].119 010 71120 MISC. OFFICE EQUIPMENT TYPEWRITERS ~YPEWRITERS CALCULATORS COPIER MACHINE COPIER MACHINE COPIER MACHINE PROJECTOR/CAMERA FAX MACHINE FAX MACHINE FAX MACHINE PERIPHEPuALS, COMPUTER 14,624 3,131,292 663 3,281 3,845 1,378 129 5,524 24,074 701 150 ].0,748 22,482 398,000 22,615 402,130 26,889 4,253,492 28O 280 165 717 FY 2002 ACTUAL FY 2003 BUDGET FY 2004 RECOMMENDED 1,173 500 3,709,538 3,649,933 4,032,296 980 100 150 5,244 3,500 4,500 4,450 2,500 2,700 1,299 1,500 1,850 1,024 1,000 78 7,694 8,500 8,500 23,433 15,000 12,560 1,831 2,500 2,500 10,417 144,316 35,155 6].4,049 7,101 -9,090 4,691,941 3,829 11,486 20,115 1,500 1, 500 16, 667 21, 824 163,000 3,978,806 2,000 4,269,067 500 283 849 1,131 PROGRAM- 3 - HOME & COMMUNITY ENVIRON. CITY OF DUBUQUE DEPARTMENT OPERATING BUDGET - RECOMMENDED DEPARTMENT - 61 - HOUSING & COMM. DEV. DEPT FUND ACCOUNT ......... TITLE ......... FY 2001 ACTUAL 210 71120 PERIPHERALS, COMPUTER 1,435 215 71120 PERIPHERALS, COMPUTER 187 230 71120 PERIPHERALS, COMPUTER 2,890 010 71122 PRINTER 210 71122 PRINTER 215 71122 PRINTER 797 230 71122 PRINTER 2,781 010 71123 SOFTWARE 635 210 71123 SOFTWARE 1,295 230 71123 SOFTWARE 2,539 010 71124 MICRO-COMPUTER 271 210 71124 MICRO-COMPUTER 4,943 215 71124 MICRO-COMPUTER 230 71124 MICRO-COMPUTER 1,381 230 71129 SCANNER 498 010 71211 DESKS/CHAIRS 210 71211 DESKS/CHAIRS 215 7121]. DESKS/CHAIRS 180 230 71214 FILES 124 230 71224 PARTITIONS 200 230 71225 SHELVING 010 71310 AUTO/JEEP REPLACEMENT -2,12] 210 71310 AUTO/JEEP REPLACEMENT 0].0 71610 CUSTODIAL EQUIPMENT 12 210 71610 CUSTODIAL EQUIPMENT 39 230 71610 CUSTODIAL EQUIPMENT 51 TOTAL Machinery and Equ±pmen5 19,578 215 72114 CONFINED SPACE EQUIMENT -25 010 72420 BURGLAR ALARM 290 210 72420 BURGLAR ALARM 579 230 72420 BURGLAR ALARM 1~062 215 72514 PAINT DETECTION EQUIPMENT 4~850 TOTAL Machinery and Equ±pmen~ 6,756 FY 2002 ACTUAL 199 ].99 2,394 12,757 775 775 4,600 157 157 57,442 2,680 2,680 FY 2003 BUDGET FY 2004 225 225 950 13,800 5,800 720 18,800 42,520 RECOMMENDED 6,750 4,050 650 14,213 210 91010 TO GENERAL 11,725 10,694 PROGRAM - 3 - HOME & COMMUNITY ENVIRON~ CITY OF DUBUQUE DEPARTMENT O~ERATING BUDGET - RECOMMENDED DEPARTMENT - 61 - HOUSING & COMM. DEV. DEPT FUND ACCOUNT ......... TITLE ......... FY 2001 ACTUAL 230 91010 TO GENERAL 271 91270 TO RRP REPAYMENT FUND TOTAL TRANSFERS OUT TOTAL DEP/DIV: HOUSING & COMM. DEV. DEPT FY 2002 ACTUAL 820 820 820 82O 5,214,830 5,804,169 FY 2003 BUDGET FY 2004 RECOMMENDED 820 820 160,000 22,463 172.545 33,977 5,287,753 5,485,020 FUND - 010 GENERAL FUND PROGRAM--FACILITIES AND ENVIRONMENT CITY OF DUBUQUE RECOMMENDED REVENUE BUDGET BY FUND AND DEPARTMENT HOUSING AND COMMUNITY DEVELOPMENT DEPARTMENT ACT. ACCT ......... TITLE ......... FY 2001 ACTUAL FY 2002 ACTUAL FY 2003 BUDGET FY 2003 REVISED FY 2004 RECOM. 61102 54303 61310 43408 61350 52319 61350 54508 61700 42311 61700 42313 61700 42315 61700 42317 61700 42323 61700 44734 61700 54303 ~161905 52601 ~61905 52603 61905 54510 010663 54303 REIMBURSEMENTS -GENERAL LHAP GRANT HOUSE RENT TENNANT DEPOSITS MULTI DWELLING-LICENSES ROOMING UNIT LICENSES PRESALE INSPECTION FEES SINGLE FAMILY-LICENSES DUPLEX DWELLNG-LICENSES APPEALS BOARD APPL FEE REIMBURSEMENTS-GENERAL HOMEOWNER LOAN REPAYMENT INFILL-LOAN REPAYMENTS REHAB REVOLVING FUND REIMBURSEMENTS-GENERAL 25 400,000 316,844 2,414 3,376 3,000 3,150 4,420 2,264 1,689 2,000 2,000 615 54,809 54,091 56,065 51,630 5,061 5,064 15,022 24,184 125 530 96 526 85 12,160 23,467 25 36 352 626 8,384 3,616 13,395 12}709 25,488 24,305 192 57 192 492 626 626 4,841 TOTAL HOUSING & COMM. DEVELOPMENT 499,995 107,906 105,693 327,518 99,561 FUND - 210 COMMUNITY DEVELOPMENT FUND PRGRAM 2--LEISURE SERVICES ACT. ACCT 34301 44552 ......... TITLE ......... VARIOUS PROGRAM FEES CITY OF DUBUQUE RECOMMENDED REVENUE BUDGET BY FUND AND DEPARTMENT RECREATION DIVISION FY 2001 ACTUAL FY 2002 ACTUAL FY 2003 BUDGET FY 2003 REVISED FY 2004 RECOM. 2,305 2,224 2,975 2,530 2,530 PRGRAM 2--FACILITIES AND ENVIRONMENT ACT. ACCT 60101 54303 60008 43107 60705 43107 60705 52100 60705 52200 60705 54303 60705 59330 ......... TITLE ......... REIMBURSEMENTS-GENERAL CD BLOCK GRANT CD BLOCK GRANT INTEREST, LOANS PRINCIPAL, LOANS REIMBURSEMENTS -GENERAL FR PARKING CONSTRUCTION TOTAL ECONOMIC DEVELOPMENT DEPT PRGRAM 2--FACILITIES AND ENVIRONMENT ACT. ACCT 61300 54303 61900 52601 61900 52602 61900 52603 61900 52606 61900 52607 21033 3 52110 21066 3 54303 ......... TITLE ......... REIMBURSEMENTS-GENERAL HOMEOWNER LOAN REPAYMENT RENTAL LOAN REPAYMENTS INFILL-LOAN REPAYMENTS 1 ST TIME HOMEOWNER LOAN PATH REPAYMENTS INVESTMENT EARNINGS REIMBURSEMENTS-GENERAL TOTAL HOUSING AND COMM. DEV. DEPT 72800 54303 62701 43507 REIMBURSEMENTS-GENERAL GRANT, HRDP ECONOMIC DEVELOPMENT DEPARTMENT FY 2001 ACTUAL FY 2002 ACTUAL 1,134 FY 2003 BUDGET FY 2003 REVISED FY 2004 RECOM. -599,894 1,608,135 2,273,207 1,487,000 3,110,154 1,482,000 22,026 9,860 9,493 9,493 11,033 472,638 69,931 38,602 38,602 53,029 674 150,000 1,503,579 2,504,133 1,535,095 3,158,249 1,546,062 HOUSING AND COMMUNITY DEVELOPMENT DEPARTMENT FY 2001 ACTUAL 330,316 312,357 42,802 86,601 23,837 3,722 1,771 FY 2002 ACTUAL 52 363,792 87,883 15,522 113,264 7,611 FY 2003 BUDGET FY 2003 REVISED FY 2004 RECOM. 290,000 500,000 350,000 60,000 60,000 65,000 15,000 15,500 15,500 60,000 60,000 65,000 4,466 5,000 2,030 801,407 588,126 425,000 641,996 500,500 722 7,600 TOTAL COMMUNITY DEVELOPMENT FUND 2,315,782 3,095,817 1,963,070 3,802,775 2,049,092 FUND 212 COMMUNITY DEVELOPMENT FUND PRGRAM 3--FACILITIES AND ENVIRONMENT ACT. ACCT ......... TITLE ......... CITY OF DUBUQUE RECOMMENDED REVENUE BUDGET BY FUND AND DEPARTMENT HOUSING AND COMMUNITY DEVELOPMENT DEPARTMENT FY 2001 ACTUAL FY 2002 ACTUAL FY 2003 BUDGET FY 2003 REVISED FY 2004 RECOM. 61901 43268 HUD PAYMENTS 145,500 184,723 21270 4 43268 HUD PAYMENTS 19,977 21282 7 43268 HUD PAYMENTS 10,000 21289 9 43268 HUD PAYMENTS 34,500 TOTAL COMMUNITY DEV. DISCRETIONARY GRANT 145,500 249,200 FUND 215 LEAD PAINT GRANT PRGRAM 3--FACILITIES AND ENVIRONMENT ACT. ACCT ......... TITLE ......... 61200 43268 61200 43400 61200 45311 61200 53202 6]200 54201 61200 54303 '61200 54304 61200 59210 HUD PAYMENTS STATE GRANTS SPECIALIZED SERVICES PRIVATE PARTICIPANT REFUNDS REIMBURSEMENTSwGENERAL REIMBURSEMENTS -TRAINING FR COMMUNITY DEVELOPMENT CITY OF DUBUQUE RECOMMENDED REVENUE BUDGET BY FUND AND DEPARTMENT HOUSING AND COMMUNITY DEVELOPMENT DEPARTMENT FY 2001 ACTUAL FY 2002 ACTUAL FY 2003 BUDGET FY 2003 REVISED FY 2004 RECOM. 592,973 923,636 256,881 1,929,259 1,909 33,335 5,067 10,133 17,578 4,200 30,500 86,006 6,352 582 5,160 21,824 2,750 12,050 37,900 37,900 TOTAL LEAD PAINT GRANT 613,884 939,886 294,781 2,009,795 157,650 FUND - 230 SECTION 8 HOUSING GRANT PRGRAM 3--FACILITIES AND ENVIRONMENT ACT. ACCT ......... TITLE ......... 61400 43201 61400 44760 61400 52110 61400 54302 61400 54303 61500 43202 61500 54302 61510 43202 61510 54302 61520 54303 61530 43268 61530 54302 61530 54303 Ion61540 43268 ~61600 43204 61600 43268 61600 44760 61600 52110 61600 53302 61600 54302 61600 54303 61640 52110 61640 53302 23098 6 52601 SECTION 8 CERTIFICATE COPY FEES INVESTMENT EARNINGS DAMAGE CLAIMS REIMBURSEMENTS-GENERAL MODERATE REHAB DAMAGE CLAIMS MODERATE REHAB DAMAGE CLAIMS REIMBURSEMENTS-GENERAL HUD PAYMENTS DAMAGE CLAIMS REIMBURSEMENTS-GENERAL HUD PAYMENTS FSS COORDINATOR GRANT HUD PAYMENTS COPY FEES INVESTMENT EARNINGS MISCELLANEOUS REVENUE DAMAGE CLA1MS REIMBURSEMENTS-GENERAL INVESTMENT EARNINGS MISCELLANEOUS REVENUE HOMEOWNER LOAN REPAYMENT CITY OF DUBUQUE RECOMMENDED REVENUE BUDGET BY FUND AND DEPARTMENT HOUSING AND COMMUNITY DEVELOPMENT DEPARTMENT FY 2001 ACTUAL FY 2002 ACTUAL FY 2003 BUDGET FY 2003 REVISED FY 2004 RECOM. 291,815 70 1,418 2,639 240 19,197 133 15,757 120 32,838 276,720 6,796 32,478 3,123,133 994 1,122 1,003 1,344 10,988 1,418 7,078 319 330 2,308 60 29,517 16,810 256,924 4,979 1,040 22,079 3,520,442 536 2,877 3,848 744 3,237 5,282 31,063 31,278 17,191 18,944 287,835 275,727 4,O0O 40,009 36,319 3,803,357 1,500 3,000 1,000 1,270 39,659 4,272,402 3OO 7OO 5,000 5,000 TOTAL SECTION 8 HOUSING 3,820,223 3,878,412 4,221,274 1,270 4,653,010 FUND - 270 STATE RENTAL REHAB PRGRAM 3-~FACILITIES AND ENVIRONMENT ACT. ACCT ......... TITLE ......... 61303 43408 61303 59271 61304 43408 61304 52100 61903 52604 61903 52605 LHAP GRANT FR HOME GRANT FUND LHAP GRANT INTEREST, LOANS RRP-LOAN REPAYMENTS HOME-LOAN REPAYMENTS TOTAL STATE RENTAL REHAB CITY OF DUBUQUE RECOMMENDED REVENUE BUDGET BY FUND AND DEPARTMENT HOUSING AND COMMUNITY DEVELOPMENT DEPARTMENT FY 2001 ACTUAL FY 2002 ACTUAL FY 2003 BUDGET FY 2003 REVISED FY 2004 RECOM. 7,500 182,031 160,000 74,500 15,554 9,431 14,000 31,025 52,657 36,000 41,434 9,976 7,509 7,500 22,463 22,463 46,000 12,000 9,000 52,000 352,043 72,064 210,000 87,963 90,963 FUND 271 STATE HOME PROGRAM PRGRAM 3--FACILITIES AND ENVIRONMENT ACT. ACCT ......... TITLE ......... 61904 43400 STATE GRANTS 27197 3 43400 STATE GRANTS TOTAL STATE HOME PROGRAM CITY OF DUEUQUE RECOMMENDED REVENUE BUDGET BY FUND AND DEPARTMENT HOUSING AND COMMUNITY DEVELOPMENT DEPARTMENT FY 2001 ACTUAL FY 2002 ACTUAL FY 2003 BUDGET FY 2003 REVISED FY 2004 REcoM. 20,000 95,986 160,000 173,709 185,000 20,000 95,986 160,000 173,709 185,000 CITY OF DUBUQUE, IOWA DEPARTMENT' DETAIL - PERSONNEL COMPLEMENT 61 HOUSING AND COMMUNITY DEV. DEPT. FD JC WP~GR JOB CLASS 61010 Full Time Employee Expense 210 7625 GE-40 HOUSING SERVICES MANAGER 230 7625 GE-40 010 5750 GE-35 210 9200 GE~34 210 5200 GE-32 230 8775 GE-32 210 0450 GE-27 270 0450 GE-27 230 8750 GE-27 010 8875 GE-26 210 8875 GE-26 210 0225 GE-24 230 0225 GE-24 215 GE-26 215 5400 GE-30 010 5400 OE-17 210 5400 OE-17 230 5400 HOUSING SERVICES MANAGER SENIOR HOUSING INSPECTOR COMMUNITY DEVELOP SPECIALIST REHABILITATION SPECIALIST ASSISTED HOUSING SUPERVISOR REHABILITATION ASSISTANT REHABILITATION ASSISTANT ASSISTED HOUSING SPECIALIST PERMIT CLERK PERMIT CLERK SECRETARY SECRETARY LEAD PAINT ASSISTANT LEAD PAINT INSPECTOR INSPECTOR I INSPECTOR I OE-17 INSPECTORI TOTAL FULL TIME EMPLOYEES 61030 Seasonal Employee Expense 215 NA-36 LEAD PAINT INTERN 210 5375 NA-09 OPERATION PAINTBRUSH REP TOTAL SEASONAL EMPLOYEES FY 2002 FY 2003 FY 2004 FTE BUDGET FTE BUDGET FTE BUDGET 0.50 32,651 0.50 36,461 0.50 39,573 0.50 32,651 0.50 36,461 0.50 39,573 1.00 51,130 1.00 52,861 1.00 57,382 1.00 53,897 1.00 55,300 1.00 45,081 1.00 48,891 1.00 50,310 1.00 44,214 1.00 47,494 1.00 48,873 0.50 17,153 0.50 18,178 0.50 18,707 0.50 17,153 0.50 18,178 0.50 18,707 4.00 130,714 4.00 137,807 4.00 145,292 0.50 13,724 0.50 14,905 0.50 17,075 0.50 13,724 0.50 14,905 0.50 17,075 1.00 29,642 1.00 30,642 1.00 31,522 2.00 53,491 2.00 54,313 2.00 57,007 1.00 33,271 0.75 26,097 1.00 35,794 2.00 69,260 1.50 57,394 1.00 42,988 0.20 8,351 0.20 8,860 0.20 9,321 2.00 79,167 2.00 85,709 2.00 92,395 1.80 75,154 1.80 79,738 1.80 83,892 20.00 746,531 20.25 822,791 20.00 860,786 0.96 16,300 0.34 7,416 0.34 1.30 23,716 0.34 ~873 0.34 8,281 7,873 0.34 8,281 TOTAL HOUSING SERVICES DEPT. 21.30 770,247 20.59 830,664 20.34 869,067 Purchase of Services PROGRAM: Administration DEPARTMENT/DIVISION: Purchase Of Services RESPONSIBILITY: Pauline Joyce, Administrative Service Manager Dubuque Area Chamber of Commerce Convention and Visitors Bureau FY 2003 Approved: $475,756 FY 2004 Requested $478,770 Hotel/Motel Tax (50%) FY 2004 Recommended: $478,770 Dubuque Area Labor Management Council FY 2003 Approved: $15,768 FY 2004 Requested: $8,080 UDAG $8,080 Tax Funds FY 2004 Recommended: $15,768 Dubuque Main Street, Ltd, FY 2003 Approved: FY 2004 Requested FY 2004 Recommended: $43,966 $45,285 UDAG $43,966 ArTS Dubuque Dubuque Museum of Art, Grand Opera House, Dubuque Symphony Orchestra FY 2004 Requested: $150,000 FY 2004 Recommended: -0- Greater Dubuque Development Corp. FY 2003 Approved: $127,500 FY 2004 Requested: $127,500 UDAG FY 2004 Recommended: _ $127,500 Helping Service of Northeast Iowa FY 2003 Approved: $1,964 FY 2004 Requested: $3,000 Tax Funds FY 2004 Recommended: $1,964 Lifetime Center FY 2003 Approved: FY 2004 Requested: FY 2004 Recommended: $20,000 $20,000 CDBG $2O,000 Operation: New View FY 2003 Approved: FY 2004 Requested: FY 2004 Recommended: $16,708 $19,036 Tax Funds $16,708 Project Concern: Child Care Referral FY 2003 Approved: $8,576 FY 2004 Requested: $8,550 CDBG FY 2004 Recommended: $8,576 Project Concern: Foster Grandparent Program FY 2003 Approved: $5,435 FY 2004 Requested: $5,638 Tax Funds FY 2004 Recommended: $5,435 Project Concern: Information and Referral FY 2003 Approved: $27,839 FY 2004 Requested: $24,908 CDBG $3,500 - Downtown Resource Guide $5,000 - 2-1-1 Related Services FY 2004 Recommended: $27,839 CDBG $3,500 Downtown Resource Guide Retired Senior Volunteer Program FY 2003 Approved: $7,341 FY 2004 Requested: $7,341 Tax Funds FY 2004 Recommended: $7,341 Substance Abuse Services Center FY 2003 Approved: $12,390 FY 2004 Requested: $13,000 Tax Funds · FY 2004 Recommended: $12,390 Washington Tool Library FY 2003 Approved FY 2004 Requested: FY 2004 Recommended: $10,500 + $5,000 Amendment $18,000 CDBG $15,500 -63- PROGRAM - 4 - POLICY & ADMINISTRATION ~ITY OF DDBUQUE DEPARTMENT OPERATING BUDGET - RECOMMENDED DEPARTMENT - 79 - Purchase of Services FUND ACCOUNT ......... TITLE ......... FY 200] ACTUAL 210 61010 FULL-TIME EMPLOYEES TOTAL Wages and BenefiEs 010 62761 PAY TO OTHER AGENCY 536,921 210 62761 PAY TO OTHER AGENCY 77,591 220 62761 PAY TO OTHER AGENCY 146,658 TOTAL Supplies and Services 761,170 810 73210 CONST CONTRACT-BLDG 13,829 TOTAL CIP Expenditures 13,829 TOTAL DEP/DIV: Purchase of Services FY 20O2 ACTUAL 4,000 4,000 FY 2003 BUDGET FY 2004 RECOMMENDED 541,713 527,478 530,492 57,501 66,915 71,915 147,234 179,350 179,350 746,448 773,743 78],757 26,293 26,293 774,999 776,740 773,743 781,757