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Purchase of Services Agreement_Helping Services of NE IowaFR®Ni: Michael C. Van Milligan, City Manager SUJEC1': Purchase of Services Agreement - Helping Services of Northeast Iowa, Inc. During the Fiscal Year 2010 budget process, the Mayor and City Council provided $2,147 for the Purchase of Services Agreement with Helping Services of Northeast Iowa, Inc. Budget Director Jennifer Larson is recommending execution of the attached contract with Helping Services of Northeast Iowa, Inc. to help provide substance abuse prevention services to the residents of Dubuque. These services include consultations, training, presentations and early intervention programming. I concur with the recommendation and respectfully request Mayor and City Council approval. Michael C. Van Milligan MCVM/jml Attachment cc: Barry Lindahl, City Attorney Cindy Steinhauser, Assistant City Manager Jenny Larson, Budget Director FR®nll: Jennifer Larson, Budget Director SUBJECT: Purchase of Services Agreement - Helping Services of Northeast Iowa, Inc. Attached for City Council approval is the Purchase of Services Agreement with Helping Services of Northeast Iowa, Inc. for Fiscal Year 2010. The adopted Fiscal Year 2010 operating budget reflects a payment of $2,147 to Helping Services for Northeast Iowa, Inc., for financial assistance to cover operating expenses of that agency. Helping Services of Northeast Iowa, Inc. utilizes these funds for their Education Services Division, which provides substance abuse prevention services to the residents of Dubuque. These activities include consultations, training, presentations, and early intervention programming. It is my recommendation that the City Council approves the attached Purchase of Services Agreement with Helping Services of Northeast Iowa, Inc., and authorizes the Mayor to execute the contract on behalf of the City. JML Attachment THIS AGREEMENT, dated for reference purposes the 1 st day of July 2009, by and between the City of Dubuque, Iowa (City) and Helping Services for Northeast Iowa, Inc. (Agency). WHEREAS, Agency represents itself as technically and professionally qualified to provide training and consultation in the area of substance abuse prevention to community task forces and schools; and WHEREAS, City has deemed it to be in the public interest to provide financial assistance to be used to cover general operating expenses of Agency's program. NOW THEREFORE, the parties hereto agree as follows: Scope of Service Agency shall provide, within the City of Dubuque, educational services related to a substance abuse prevention program for the purpose of teaching persons to make sensible decisions for themselves concerning the role that substances play in their lives. 2. Time of Performance The term of this Agreement shall be from July 1, 2009 through June 30, 2010. 3. Compensation City shall pay Agency $2,147.00 as compensation for the services provided by Agency, which payment shall constitute full and complete compensation for such services. The compensation shall be paid by City to Agency within ten (10) days after receipt by City of a requisition for such sum from Agency. 4. Discrimination In carrying the services under this Agreement, Agency shall not discriminate against any employee or applicant for employment because of race, creed, color, sex, age, national origin, religion, sexual orientation, or disability. Agency shall take affirmative action to ensure that applicants for employment are employed and that employees are treated during employment without regard to race, creed, color, sex, age, national origin, religion, sexual orientation, or disability. Such action shall include, but not be limited to, the following: employment, upgrading, demotion or transfer; recruitment or recruitment advertising; layoff or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship. Agency assures that all qualified applicants will receive consideration for employment without regard to race, creed, color, sex, age, national origin, religion, sexual orientation, or disability. Agency agrees and will undertake whatever affirmative measures are necessary so that no person shall be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any program or activities funded in whole or in part with any of the funds made available to Agency under the terms of this Agreement because of race, color, creed, religion, sex, national origin, age, sexual orientation, or disability. 5. Termination of Agreement This agreement may be terminated by either party by giving the other party a written, ninety (90) day notice of such termination or upon such other terms as may be mutually agreeable. If, through any cause, Agency shall fail to fulfill in a timely and proper manner its obligations under this Agreement or if Agency shall violate any of the covenants, agreements, or stipulations of this Agreement, City shall have the right to terminate this Agreement by giving written notice to Agency of such termination not less than five (5) days before the effective date of such termination. 6. Assignability Agency shall not assign any interest in this Agreement without the prior written approval from of City. 7. Insurance At the time of execution of this Agreement by Agency, Agency shall provide the City copies of Agency's insurance certificates showing general liability, automobile liability, and workers compensation insurance coverage to the satisfaction of City for the term of this Agreement. 2 WITNESS: ~~~ heanne F. Schneider, City Clerk CITY O DUBUQUE, IOWA Roy Buol, Mayo HELPING SERVICES FOR NORTHEAST IOWA, INC. ~._ Da`~fi.~,6 i~3._i~cy~Ei !' E~e~wEn~i~~e Dlie~.~~or I ' I ~ DATE (MM/DD/YYYY) T^~ 7/31/2009 PRODUCER THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION Molyneaux Risk Solutions ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AMEND, EXTEND OR 100 Kirkwood Blvd. ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. P.O. Box 939 Davenport, IA 52805 INSURERS AFFORDING COVERAGE NAIC # INSURED INSURER A: Philadelphia Indemnity Ins Co Helping Services for Northeast Iowa Inc INSURER B: Accident Fund Insurance Co P. O. Box 372 INSURER C: Decorah, IA 52101 INSURER D: INSURER E: rnveenr_ee THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAYBE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. AGGREGATE LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. N R LTR DD' NSR TYPE OF INSURANCE POLICY NUMBER POLICY EFFECTIVE DATE MM/DD POLICY EXPIRATION DATE MM/DD/YY LIMITS A GENERAL LIABILITY PHPK401039 05/01/09 05/01/10 EACH OCCURRENCE $1,000,000 X COMMERCIAL GENERAL LIABILITY DAMAGE TO RENTED PRE ISES Ea occurrence $3OO OOO CLAIMS MADE ®OCCUR MED EXP (Any one person) $15 OOO PERSONAL & ADV INJURY $1 OOO OOO GENERAL AGGREGATE $2 OOO OOO GEN'LAGGREGATELIMITAPPLIESPER: PRODUCTS-COMP/OPAGG $2000000 X POLICY PRO LOC JECT A AUT OMOBILE LIABILITY PHPK401039 05/01/09 05/01/10 COMBINED SINGLE LIMIT $1 OOO OOO ANY AUTO (Ea accident) e ~ ALL OWNED AUTOS BODILY INJURY $ SCHEDULED AUTOS (Per person) X HIRED AUTOS BODILY INJURY $ X NON-OWNED AUTOS (Per accident) PROPERTY DAMAGE (Per accident) $ GARAGE LIABILITY AUTO ONLY - EA ACCIDENT $ ANY AUTO OTHER THAN EA ACC $ AUTO ONLY: AGG $ A EXCESS/UMBRELLA LIABILITY PHUB266993 05/01/09 05/01/10 EACH OCCURRENCE $2 OOO,OOO X OCCUR ~ CLAIMS MADE AGGREGATE $2 OOO OOO DEDUCTIBLE $ X RETENTION $ 1 OOOO $ B WORKERS COMPENSATION AND WCV6029687 O5/O2/O9 05/02/10 X WC STATU- OTH- EMPLOYERS' LIABILITY E.L. EACH ACCIDENT $1 OO,000 ANY PROPRIETOR/PARTNER/EXECUTIVE OFFICER/MEMBER EXCLUDED? E.L. DISEASE - EA EMPLOYEE "' $1 OO,000 If yes, describe under SPECIAL PROVISIONS below E.L. DISEASE-POLICY LIMIT $SOO,000 OTHER DESCRIPTION OF OPERATIONS /LOCATIONS /VEHICLES /EXCLUSIONS ADDED BY ENDORSEMENT 1 SPECIAL PROVISIONS litK I IFIIiH I t M V LUtK lrM1V V GLLIY I I V IY SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION City of Dubuque DATE THEREOF, THE ISSUING INSURER WILL ENDEAVOR TO MAIL ~O_ DAYS WRITTEN 5O W. 13th St. NOTICE TO THE CERTIFICATE HOLDER NAMED TO THE LEFT, BUT FAILURE TO DO SO SHALL Dubuque, IA 52001 IMPOSE NO OBLIGATION OR LIABILITY OF ANY KIND UPON THE INSURER, ITS AGENTS OR REPRESENTATIVES. AUTHORIZED REPRESENTATIVE ACORD 25 (2001108) 1 of 2 #S41014/M41012 K,qY ©AcoRD coRPOwau~N Tars i~ ~ If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must be endorsed. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). ®ISCI~AIMFR The Certificate of Insurance on the reverse side of this form does not constitute a contract between the issuing insurer(s), authorized representative or producer, and the certificate holder, nor does it affirmatively or negatively amend, extend or alter the coverage afforded by the policies listed thereon. ACORD 25-5 (2001/08) 2 of 2 #S41014/N141012