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Purchase of Services Agreement_RSVP ProgramF®fVl: Michael C. Van Milligen, City Manager SUBJECI°: Purchase of Service Agreement - Retired and Senior Volunteer Program During the Fiscal Year 2010 budget process, the Mayor and City Council provided $7,341 for a Purchase of Service Agreement with the Retired and Senior Volunteer Program. Budget Director Jennifer Larson is recommending execution of the attached contract with RSVP to assist in funding the operation of a program that places retired persons or persons over 55 years of age and older as volunteer help in nonprofit and public and private agencies. I concur with the recommendation and respectfully request Mayor and City Council approval. ' !~ Michael C. Van Milligen MCVM/jml Attachment cc: Barry Lindahl, City Attorney Cindy Steinhauser, Assistant City Manager Jenny Larson, Budget Director FR®M: Jennifer Larson, Budget Director Sl16JECT: Purchase of Service Agreement - Retired and Senior Volunteer Program Attached for City Council approval is the Purchase of Services Agreement with the Retired and Senior Volunteer Program for the City's financial support for Fiscal Year 2010. The adopted Fiscal Year 2010 operating budget provides for the payment of $7,341 for the Retired and Senior Volunteer Program to enable that agency to continue to retain part-time staff to help place retired persons or persons 55 years of age and older as volunteers in nonprofit public and private agencies. The volunteers help in a variety of ways which include commodity distribution, providing services to the Department of Human Services, providing help at senior citizen meal sites, schools, hospitals, and nursing homes, and providing clerical support in offices of nonprofit agencies and City departments. It is my recommendation that the City Council approves the attached Purchase of Services Agreement with RSVP and authorizes the Mayor to execute the contract on behalf of the City. JML Attachment AGREEMENT BETWEEN CITY OF DUBUQUE, IOWA AND RETIRED SENIOR VOLUNTEER PROGRAM THIS AGREEMENT, dated for reference purposes the 1 st day of July 2009, is made and entered into by and between the City of Dubuque, Iowa (City) and the Retired and Senior Volunteer Program (Agency). WHEREAS, Agency represents itself as technically and professionally qualified to provide meaningful volunteer work for retired persons and/or persons age 55 and over in nonprofit public or private agencies; and WHEREAS, City has deemed it to be in the public interest to provide Agency with financial assistance to enhance its services to the elderly. NOW THEREFORE, the parties hereto agree as follows: Scope of Service Agency shall employ apart-time assistant for its office to assist the director in administering a volunteer program to place retired persons or persons age 55 and over in nonprofit public or private agencies. Agency shall ensure that the part-time assistant is under appropriate supervision. 2. Time of Performance The term of this Agreement shall be from July 1, 2009 through June 30, 2010. 3. Compensation City shall pay Agency $7,341.00 as compensation for these services provided by Agency, which payment shall constitute full and complete compensation for such services. Compensation shall be paid by City to Agency within ten (10) days after receipt of a requisition by City of a requisition for such sum from Agency. 4. Discrimination In carrying out the services under this Agreement, Agency shall not discriminate against any employee or applicant for employment because of race, creed, color, sex, age, national origin, religion, sexual orientation, or disability. Agency shall take affirmative action to ensure that applicants for employment are employed and that employees are treated during employment without regard to race, creed, color, sex, age, national origin, religion, sexual orientation, or disability. Such action shall include, but not be limited to, the following: employment, upgrading, demotion or transfer; recruitment or recruitment advertising; layoff or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship. RSVP assures that all qualified applicants will receive consideration for employment without regard to race, creed, color, sex, age, national origin, religion, sexual orientation, or disability. 5. RSVP shall undertake whatever affirmative measures are necessary so that no person shall be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any program or activities funded in whole or in part with any of the funds made available to RSVP under the terms of this Agreement because of race, creed, color, religion, national origin, sex, age, sexual orientation, or disability. Termination of Agreement This Agreement may be terminated by either party by giving the other party a written, ninety (90) day notice of such termination or upon such other terms as may be mutually agreeable. If, through any cause, Agency shall fail to fulfill in a timely and proper manner its obligations under this Agreement or if Agency shall violate any of the covenants, agreements, or stipulations of this Agreement, City shall have the right to terminate this Agreement by giving written notice to Agency of such termination not less than five (5) days before the effective date of such termination. 6. Assignability RSVP shall not assign or transfer this Agreement or any interest in this Agreement without prior written approval of City. 7. Insurance At the time of execution of this Agreement by Agency, Agency shall provide City copies of Agency's insurance certificates showing general liability, automobile liability, and workers compensation insurance coverage to the satisfaction of City for the term of this Agreement. WITNESS: ~- ~~ ,.~`~ ~ ~' y, ~~ Jeanne F. Schneider, City Clerk CITY O~~DU,BU.QUE ,~ .~ ~ °~ ``~ s,~~ Roy D.,Buol, Mayor RETIRED AND SENIOR VOLUNTEER PROGRAM Deb Bell, Director ~ i C TIFICAI° FIN ll ANC Insurer: Life Insurance Company of North America 1601 Chestnut Street Philadelphia, PA 19192 A Stock Insurance Company, herein Called The Company Agent: The CIMA Companies, Inc. 1800 N. Beauregard Street, Suite 100 Alexandria, VA 2231 1-1 726 Association Member: RSVP 350 N. Grandview Avenue Dubuque, IA 52001 Toll Free: 1-800-468-4200 Certificate of Insurance Master Policy No.: SPS900302 This certificate is not a contract of insurance. It contains only the principal provisions relating to the coverage and payment of loss under the policy described herein. This certificate replaces any and all certificates previously issued to the Insured with respects to the policy described herein. Effective Date of Coverage: 07/01 /2009 Policyholder: Volunteers Insurance Service Association, Inc. THE COMPANY HEREBY CERTIFIES that the registered volunteers of the Association Member named above are insureds under the policy against loss resulting directly and independently of all other causes from accidental bodily injuries caused by an accident occurring while the policy is in force as to the Insured, provided such injuries arise out of or in the course of the hazards described. The amount of Insurance applicable per Insured with respect to the Indemnities described below is: PRINCIPAL SUM CAPITAL SUM MEDICAL INDEMNITY $2,500.00 $2,500.00 $50,000.00 INSURING AGREEMENT Persons Insured: All registered volunteers of the Association Member. ®escription ®f Hazards: This policy covers injuries arising out of or in the course of the following: while on volunteer assignment for the Association Member within the United States of America, its territories, possessions, Canada; or anywhere in the world, with respect to traveling, while on assignment or any traveling directly to and from the assignment or any incidental travel while on the assignment sponsored by the Association Member. Authorized Signature: TL-004672 Ha.Y'Y'~T F a CUSt1S Date: May 15, 2009 (IADUBU 1} The CIMA Companies, Inc. Employers Insurance of Wausau, A Mutual Company 1800 N. Beauregard Street, Suite 100 P.O. Box 105067 Alexandria, Virginia 22311-1726 Atlanta. Georeia 30348-5067 Named Organization and Mailing Address RSVP 350 N. Grandview Avenue Dubuque, IA 52001 Master Policy No.: CNS THCZ915286129019 Certificate No.: IADUBU1 Named Organization's Business: Social Services Certificate Period 07/01/2009 to 07/01/2010 (12:01A.M.) Certificate is: New VLUNT IIVSU (VC S !/IC Excess Volunteer Liability Certificate of Insurance This certificate, subject to all its terms, conditions, and limitations, shall expire on 07/01/2010 , 12:01 a.m., Standard Time at the Named Organization Mailing Address. Limits of Insurance Each Occurrence Limit Annual Aggregate Limit $ 1,000,000 $ 3,000,000 This Certificate and the attached coverage form and endorsements, if any, complete this policy. ~oTlce By applying for this insurance, the applicant also is applying for membership in Volunteers Insurance Service Association, Inc., a risk purchasing group formed and operating pursuant to the Liability Risk Retention Act of 1986 (15USC 3901 et seq.). Authorized Signature: ~Iar'z'~T CUs t 1 S Date: May 15, 2009 (IADUBU 1) The CIMA Companies, Inc. 1800 N. Beauregard Street, Suite 100 Alexandria, Virginia 22311-1726 Named Organization and Mailing Address RSVP 350 N. Grandview Avenue Dubuque, IA 52001 Named Organization's Business: Social Services Employers Insurance of Wausau, A Mutual Company P.O. Box 105067 Atlanta, Georgia 30348-5067 Master Policy No.: CNS THCZ915286129019 Certificate No.: IADUBU1 Certificate Period 07/01 /2009 to 07/01 /2010 (12:01A.M.) Certificate is: New \/LR~T S IRISU RICE S V9C s Excess Aut® Liability Certificate of Insurance This certificate, subject to all its terms, conditions, and limitations, shall expire on 07/01/2010 , 12:01 a.m., Standard Time at the Named Organization Mailing Address. Limits of Insurance Each Automobile Accident Limit $ 590,000 This Certificate and the attached coverage form and endorsements, if any, complete this policy. NOTICE By applying for this insurance, the applicant also is applying for membership in Volunteers Insurance Service Association, Inc., a risk purchasing group formed and operating pursuant to the Liability Risk Retention Act of 1886 (15USC 3901 et seq.). Authorized Signature: Ha.r'Y'~T ~' o CUS~1S Date: May 15, 2009 (IADUDU 1) a ~ r,' ~~~.~~ •~' , <, ~~ ~~:~ 1 }: 7Qa f Lt 1~{ " wW-`Y ti ~ ~J July 15, 2009 _:_i _ .~- - 3~0 North Grandview Avenue a Dubuque, Iowa ~"?OO1-639 563.549.655 sponsored by The Finlel% Hospital Q _-.. __. __.-_ _...-_ ___.__.. City Manager's Office City Hall Jennifer Larson 50 W. 13th St. Dubuque, IA 52001 Dear Ms. Larson, Enclosed are the insurance information forms, the signed Purchase of Services Agreement between the Retired and Senior Volunteer Program and the City of Dubuque, and invoice requesting payment for fiscal year 2009-2010. The insurance information shows general liability as a supplement to the volunteer's existing automobile, life and medical insurances. We do not provide workers compensation insurance coverage as these are volunteer positions. We are very grateful for the continued support of our program. This funding enables us to employ apart-time coordinator who assists in placing people age 55 and older in volunteer service with local non-profit organizations and public agencies. As of January 1St of this year we have nearly 400 active volunteers who have provided over 22,000 hours of service to Dubuque County-a true reflection of the need for volunteers and their dedication to our community. Please feel free to contact me at 563.589.2622 if you have any questions. Sincerely, . ~,Z ~ .,; '- ti ;L Deb Bell RSVP Director The Finley Hospital Encl. "RSVP is a natiomvide volunteer program that im~ites adults age 55 and older to use their life experiences and skills to answer the call of their neighbors in need"