Purchase of Services Agreement_RSVP ProgramF®fVl: Michael C. Van Milligen, City Manager
SUBJECI°: Purchase of Service Agreement -
Retired and Senior Volunteer Program
During the Fiscal Year 2010 budget process, the Mayor and City Council provided
$7,341 for a Purchase of Service Agreement with the Retired and Senior Volunteer
Program.
Budget Director Jennifer Larson is recommending execution of the attached contract
with RSVP to assist in funding the operation of a program that places retired persons or
persons over 55 years of age and older as volunteer help in nonprofit and public and
private agencies.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
' !~
Michael C. Van Milligen
MCVM/jml
Attachment
cc: Barry Lindahl, City Attorney
Cindy Steinhauser, Assistant City Manager
Jenny Larson, Budget Director
FR®M: Jennifer Larson, Budget Director
Sl16JECT: Purchase of Service Agreement -
Retired and Senior Volunteer Program
Attached for City Council approval is the Purchase of Services Agreement with the
Retired and Senior Volunteer Program for the City's financial support for Fiscal Year
2010.
The adopted Fiscal Year 2010 operating budget provides for the payment of $7,341 for
the Retired and Senior Volunteer Program to enable that agency to continue to retain
part-time staff to help place retired persons or persons 55 years of age and older as
volunteers in nonprofit public and private agencies.
The volunteers help in a variety of ways which include commodity distribution, providing
services to the Department of Human Services, providing help at senior citizen meal
sites, schools, hospitals, and nursing homes, and providing clerical support in offices of
nonprofit agencies and City departments.
It is my recommendation that the City Council approves the attached Purchase of
Services Agreement with RSVP and authorizes the Mayor to execute the contract on
behalf of the City.
JML
Attachment
AGREEMENT
BETWEEN
CITY OF DUBUQUE, IOWA
AND
RETIRED SENIOR VOLUNTEER PROGRAM
THIS AGREEMENT, dated for reference purposes the 1 st day of July 2009, is made
and entered into by and between the City of Dubuque, Iowa (City) and the Retired and
Senior Volunteer Program (Agency).
WHEREAS, Agency represents itself as technically and professionally qualified to
provide meaningful volunteer work for retired persons and/or persons age 55 and over in
nonprofit public or private agencies; and
WHEREAS, City has deemed it to be in the public interest to provide Agency with
financial assistance to enhance its services to the elderly.
NOW THEREFORE, the parties hereto agree as follows:
Scope of Service
Agency shall employ apart-time assistant for its office to assist the director in
administering a volunteer program to place retired persons or persons age 55 and
over in nonprofit public or private agencies. Agency shall ensure that the part-time
assistant is under appropriate supervision.
2. Time of Performance
The term of this Agreement shall be from July 1, 2009 through June 30, 2010.
3. Compensation
City shall pay Agency $7,341.00 as compensation for these services provided by
Agency, which payment shall constitute full and complete compensation for such
services. Compensation shall be paid by City to Agency within ten (10) days after
receipt of a requisition by City of a requisition for such sum from Agency.
4. Discrimination
In carrying out the services under this Agreement, Agency shall not discriminate
against any employee or applicant for employment because of race, creed, color,
sex, age, national origin, religion, sexual orientation, or disability. Agency shall take
affirmative action to ensure that applicants for employment are employed and that
employees are treated during employment without regard to race, creed, color, sex,
age, national origin, religion, sexual orientation, or disability. Such action shall
include, but not be limited to, the following: employment, upgrading, demotion or
transfer; recruitment or recruitment advertising; layoff or termination; rates of pay or
other forms of compensation; and selection for training, including apprenticeship.
RSVP assures that all qualified applicants will receive consideration for employment
without regard to race, creed, color, sex, age, national origin, religion, sexual
orientation, or disability.
5.
RSVP shall undertake whatever affirmative measures are necessary so that no
person shall be excluded from participation in, be denied the benefits of, or be
subjected to discrimination under any program or activities funded in whole or in
part with any of the funds made available to RSVP under the terms of this
Agreement because of race, creed, color, religion, national origin, sex, age, sexual
orientation, or disability.
Termination of Agreement
This Agreement may be terminated by either party by giving the other party a
written, ninety (90) day notice of such termination or upon such other terms as may
be mutually agreeable.
If, through any cause, Agency shall fail to fulfill in a timely and proper manner its
obligations under this Agreement or if Agency shall violate any of the covenants,
agreements, or stipulations of this Agreement, City shall have the right to terminate
this Agreement by giving written notice to Agency of such termination not less than
five (5) days before the effective date of such termination.
6. Assignability
RSVP shall not assign or transfer this Agreement or any interest in this Agreement
without prior written approval of City.
7. Insurance
At the time of execution of this Agreement by Agency, Agency shall provide City
copies of Agency's insurance certificates showing general liability, automobile
liability, and workers compensation insurance coverage to the satisfaction of City for
the term of this Agreement.
WITNESS:
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y,
~~ Jeanne F. Schneider, City Clerk
CITY O~~DU,BU.QUE
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Roy D.,Buol, Mayor
RETIRED AND SENIOR VOLUNTEER
PROGRAM
Deb Bell, Director
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C TIFICAI° FIN ll ANC
Insurer: Life Insurance Company of North America
1601 Chestnut Street
Philadelphia, PA 19192
A Stock Insurance Company, herein
Called The Company
Agent: The CIMA Companies, Inc.
1800 N. Beauregard Street, Suite 100
Alexandria, VA 2231 1-1 726
Association Member:
RSVP
350 N. Grandview Avenue
Dubuque, IA 52001
Toll Free: 1-800-468-4200
Certificate of Insurance
Master Policy No.: SPS900302
This certificate is not a contract of insurance. It contains only the principal provisions relating to the coverage and
payment of loss under the policy described herein. This certificate replaces any and all certificates previously issued
to the Insured with respects to the policy described herein.
Effective Date of Coverage: 07/01 /2009
Policyholder: Volunteers Insurance Service Association, Inc.
THE COMPANY HEREBY CERTIFIES that the registered volunteers of the Association Member named above are
insureds under the policy against loss resulting directly and independently of all other causes from accidental bodily
injuries caused by an accident occurring while the policy is in force as to the Insured, provided such injuries arise out
of or in the course of the hazards described.
The amount of Insurance applicable per Insured with respect to the Indemnities described below is:
PRINCIPAL SUM CAPITAL SUM MEDICAL INDEMNITY
$2,500.00 $2,500.00 $50,000.00
INSURING AGREEMENT
Persons Insured: All registered volunteers of the Association Member.
®escription ®f Hazards: This policy covers injuries arising out of or in the course of the following: while on
volunteer assignment for the Association Member within the United States of America, its territories, possessions,
Canada; or anywhere in the world, with respect to traveling, while on assignment or any traveling directly to and from
the assignment or any incidental travel while on the assignment sponsored by the Association Member.
Authorized Signature:
TL-004672
Ha.Y'Y'~T F a CUSt1S
Date: May 15, 2009
(IADUBU 1}
The CIMA Companies, Inc. Employers Insurance of Wausau, A Mutual Company
1800 N. Beauregard Street, Suite 100 P.O. Box 105067
Alexandria, Virginia 22311-1726 Atlanta. Georeia 30348-5067
Named Organization and Mailing Address
RSVP
350 N. Grandview Avenue
Dubuque, IA 52001
Master Policy No.: CNS THCZ915286129019
Certificate No.: IADUBU1
Named Organization's Business: Social Services
Certificate Period 07/01/2009 to 07/01/2010
(12:01A.M.)
Certificate is: New
VLUNT IIVSU (VC S !/IC
Excess Volunteer Liability
Certificate of Insurance
This certificate, subject to all its terms, conditions, and limitations, shall expire on 07/01/2010 , 12:01 a.m.,
Standard Time at the Named Organization Mailing Address.
Limits of Insurance
Each Occurrence Limit
Annual Aggregate Limit
$ 1,000,000
$ 3,000,000
This Certificate and the attached coverage form and endorsements, if any, complete this policy.
~oTlce
By applying for this insurance, the applicant also is applying for membership in Volunteers Insurance Service Association, Inc., a risk
purchasing group formed and operating pursuant to the Liability Risk Retention Act of 1986 (15USC 3901 et seq.).
Authorized Signature:
~Iar'z'~T CUs t 1 S
Date: May 15, 2009
(IADUBU 1)
The CIMA Companies, Inc.
1800 N. Beauregard Street, Suite 100
Alexandria, Virginia 22311-1726
Named Organization and Mailing Address
RSVP
350 N. Grandview Avenue
Dubuque, IA 52001
Named Organization's Business: Social Services
Employers Insurance of Wausau, A Mutual Company
P.O. Box 105067
Atlanta, Georgia 30348-5067
Master Policy No.: CNS THCZ915286129019
Certificate No.: IADUBU1
Certificate Period 07/01 /2009 to 07/01 /2010
(12:01A.M.)
Certificate is: New
\/LR~T S IRISU RICE S V9C s
Excess Aut® Liability
Certificate of Insurance
This certificate, subject to all its terms, conditions, and limitations, shall expire on 07/01/2010 , 12:01 a.m.,
Standard Time at the Named Organization Mailing Address.
Limits of Insurance
Each Automobile Accident Limit
$ 590,000
This Certificate and the attached coverage form and endorsements, if any, complete this policy.
NOTICE
By applying for this insurance, the applicant also is applying for membership in Volunteers Insurance Service Association, Inc., a risk
purchasing group formed and operating pursuant to the Liability Risk Retention Act of 1886 (15USC 3901 et seq.).
Authorized Signature:
Ha.r'Y'~T ~' o CUS~1S
Date: May 15, 2009
(IADUDU 1)
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July 15, 2009
_:_i _ .~- - 3~0 North Grandview Avenue
a Dubuque, Iowa ~"?OO1-639
563.549.655
sponsored by The Finlel% Hospital
Q _-.. __. __.-_ _...-_ ___.__..
City Manager's Office
City Hall
Jennifer Larson
50 W. 13th St.
Dubuque, IA 52001
Dear Ms. Larson,
Enclosed are the insurance information forms, the signed Purchase of Services
Agreement between the Retired and Senior Volunteer Program and the City of Dubuque,
and invoice requesting payment for fiscal year 2009-2010.
The insurance information shows general liability as a supplement to the volunteer's
existing automobile, life and medical insurances. We do not provide workers
compensation insurance coverage as these are volunteer positions.
We are very grateful for the continued support of our program. This funding enables us
to employ apart-time coordinator who assists in placing people age 55 and older in
volunteer service with local non-profit organizations and public agencies. As of January
1St of this year we have nearly 400 active volunteers who have provided over 22,000
hours of service to Dubuque County-a true reflection of the need for volunteers and
their dedication to our community.
Please feel free to contact me at 563.589.2622 if you have any questions.
Sincerely,
. ~,Z ~ .,; '- ti ;L
Deb Bell
RSVP Director
The Finley Hospital
Encl.
"RSVP is a natiomvide volunteer program that im~ites adults age 55 and older to
use their life experiences and skills to answer the call of their neighbors in need"