EDA Contract Agreement_Historic Millwork DistrictDubuque
THE CITY OF
All•Am
Dv~ E
~ -
Masterpiece on the Mississippi
2007
TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
SUBJECT: Approval of an Amendment to the Financial Assistance Award from the
Economic Development Administration (EDA) for a Warehouse District
Master Plan
DATE: June 29, 2009
Economic Director Dave Heiar is recommending approval of the Amendment to the
Financial Assistance Award from the Economic Development Administration (EDA) for
the added scope of studying the potential for district energy in the Historic Millwork
District.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
Mi hael C. Van Milligen
MCVM:Iw
Attachment
cc: Barry Lindahl, City Attorney
Cindy Steinhauser, Assistant City Manager
Dave Heiar, Economic Development Director
THE CITY OF Dubuque
-~.
~T TE E All-AmedcaCitY
~„J ~ ~~
Masterpiece on the Mississippi
~~
2007
TO: Michael Van Milligen, City Manager
FROM: David J. Heiar, Economic Development Directo
~~
SUBJECT: Approval of an Amendment to the Financial Assistance Award from the
Economic Development Administration (EDA) for a Warehouse District
Master Plan.
DATE: June 23, 2009
INTRODUCTION
This memorandum presents for City Council approval an Amendment to the Financial
Assistance Award from the Economic Development Administration (EDA) for the
Historic Millwork District.
BACKGROUND
The City received a Planning Assistance Grant from the EDA in the amount of $75,000
in May, 2008 to prepare the Historic Millwork District Master Plan. This plan was
completed in January 2009 and approved by the City Council in February 2009.
DISCUSSION
The Master Plan identified the possibility of developing a district energy system in the
Millwork District. Staff contacted the EDA representative to inquire about possible
funding sources for a district energy study. The EDA representative encouraged the
City to request an amendment to the Planning Grant Scope of Services to add the
district energy study to the project.
The Amendment to the Award will make an additional $7,727 available to help fund the
district energy consultants, FVB Energy and Kandiyohi Development Partners, for their
work.
RECOMMENDATION
I recommend approval of the attached resolution approving the Amendment to the
Financial Assistance Award from the Economic Development Administration (EDA) for
the added scope of studying the potential for district energy in the Historic Millwork
District.
ACTION STEP
The City Council is requested to approve the attached resolution.
RESOLUTION NO. 215-09
A RESOLUTION APPROVING A FINANCIAL ASSISTANCE AWARD FROM THE
ECONOMIC DEVELOPMENT ADMINISTRATION (EDA).
Whereas, the Envision 2010 process chose the Historic Millwork District as one of the
top 10 community projects for the City of Dubuque, and
Whereas, the Dubuque Historic Millwork District has been characterized as an important
area of the community for its historical and architectural significance, and
Whereas, property owners of the district and citizens of Dubuque wish to see the
Millwork District revitalized, and
Whereas, it is in the best interests of the City of Dubuque to encourage the revitalization
of the area, and
Whereas, the City has received a additional funds from the Economic Development
Administration to assist in studying the feasibility of a district energy system for the area.
NOW THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF DUBUQUE,
IOWA, AS FOLLOWS:
Section 1. The attached Amended Financial Assistance Award is hereby approved.
Section 2. The Mayor is hereby allowed to sign the award on behalf of the City.
Passed, approved and adopted this 6t" day of July 2009.
Roy D. Buol, Mayor
ATTEST:
anne F. Schneider, City Clerk
F:\USERS\Adejong\Warehouse District\EDA Planning Grant\20090706 Reso Approval Amended EDA Award.doc
~,;~~
June 15, 2009
The Honorable Roy D. Buol
Mayor, City of Dubuque
50 West 13th Street
Dubuque, IA 52001-4805
RE: EDA Investment No. OS-87-04598-01
Dear Mayor Buol:
U.S. DEPARTMENT OF COMMERCE
Economic Development Administration
DENVER REGIONAL OFFICE
410 17t" Street, Suite 250
Denver, Colorado 80202-4454
(303) 844-4715 FAX (303) 844-3968, -6012
The Economic Development Administration has amended the City of Dubuque Section 203
Short Term Planning Assistance Award in the amount of $7,727 in response to your SF-424
Application for Assistance.
Enclosed are three signed Amendments to the Financial Assistance Award. The Amendment to
the Financial Assistance Award provides additional funds, an additional four months and a
revised scope of work and budget. Acceptance of the Amendment to the Financial Assistance
Award should be indicated by your signature on the signed copies of the Amendment. Two
original signed copies should be returned to Jodi Duncan and the other is for your files.
You are cautioned not to make any commitments in reliance on this Offer to Amend the
Financial Assistance Award, nor to enter into negotiations relative hereto, until you have
carefully reviewed the terms and conditions and have determined that you are in compliance or
that you can comply therewith. Any commitment or undertakings entered into prior to obtaining
the approval of the Government in accordance with its terms and conditions of the Award, as
amended, will be at your own risk.
The approval of this Amendment to the Financial Assistance Award constitutes an obligation to
make this award, which is subject to the Special Terms and Conditions and Standard Terms and
Conditions. This Award may be declared null and void if not signed and returned by the
Recipient within 30 days of receipt.
Sincere ,
C.
R bert E. Olson
Regional Director
Enclosures
FORM CD-451 U.S. DEPARTMENT OF COMMERCE
(REV 10-03)
®GRANT ~ COOPERATIVE AGREEMENT
DAO 203-26
CFDA N0. AND PROJECT TITLE
AMENDMENT TO
11.302,Supportfor Planning Organizations
FINANCIAL ASSISTANCE AWARD
AWARD NUMBER
05-87.04598
RECIPIENT NAME AMENDMENT NUMBER
City of Dubuque 05-87-04598-01
STREET ADDRESS EFFECTIVE DATE
50 West 13th Street May 1, 2008
CITY, STATE, ZIP CODE EXTEND WORK COMPLETION TO
Dubuque, IA 52001-4805 December 31, 2009
BUREAU FUND FCFY PROJECT-TASK ORGANIZATION OBJECT CLASS
20 40 09 001 05 41-10-16-00
COSTS ARE REVISED FY 2008 FY 2009 TOTAL
AS FOLLOWS: APPROVED COST APPROVED COST ESTIMATED COST
FEDERAL SHARE OF COST $75,000 $7,727 $82,727
RECIPIENT SHARE OF COST $75,000 $7,727
$82,727
TOTAL ESTIMATED COST $150,000 $15,454 $165,454
REASON(S) FOR AMENDMENT
The City of Dubuque's investment award is amended to include $7,727 in federal funds and $7,727 in match. The scope of work and budget is also
amended. This amendment will also add an additional 4 months to the project.
This Amendment approved by the Grants Officer is issued in triplicate and constitutes an obligation of Federal funding. By signing the three
documents, the Recipient agrees to comply with the Amendment provisions checked below and attached, as well as previous provisions
incorporated into the Award. Upon acceptance by the Recipient, two signed Amendment documents shall be retumed to the Grants Officer and
the third document shall be retained by the Recipient. If not signed and returned without modification by the Recipient within 30 days of receipt,
the Grants Officer may unilaterally terminate this Amendment.
® Special Award Conditions
® Line Item Budget
® Other(s) Add" ' nal S ecial Terms and Conditions
SIGNATURE 0 DEPARTMENT 0 COMMERCE G OFFICER DATE
Robert E. Olson, Regional Director June 15, 2009
TYPED NAME, TYPED TITLE, AND SIGNATURE OF AUTHORIZED RECIPIENT OFFICIAL DATE
Ro D. Buol, Ma or
OFFER TO AMEND FINANCIAL ASSISTANCE AWARD
(AMENDMENT NO. 1)
Project Number: OS-87-04598-01
TO: City of Dubuque
WHEREAS, the United States of America Department of Commerce, Economic
Development Administration, (the "Government") entered into a Financial Assistance Award
(the "Agreement") with the City of Dubuque (the "Recipient") on or about May 1, 2008, and
WHEREAS, it is in the best interest of the Government and the Recipient to amend the
Agreement to provide for such changes and revisions as are deemed necessary;
NOW THEREFORE, for and in consideration of the mutual benefits flowing to the
Government and the Recipient, the Government hereby offers to amend the Agreement as
follows:
FINANCIAL ASSISTANCE AWARD
Award Period From:
To:
SPECIAL TERMS AND CONDITIONS
This award will extend from
APPROVED AMENDED
5/01/08 5101/08 (Unchanged)
8/31 /09 12/31 /09 (4 months)
August 31, 2009 to December 31, 2009
EDA will make an award payment by the Automated Standard Application Payment
(ASAP) system when the recipient submits the SF-270 Request for Advance or
Reimbursement. Disbursements will be on a reimbursement basis. In addition to sending
EDA a SF-270 the recipient should also draws down funds using the ASAP system.
II. The following reports are due on the dates indicated:
A. Draft Final Report November 30, 2009
B. Final Progress Report December 31, 2009
C. Financial Reports:
Semi-annual report shall include the Federal Financial Report (SF-425) according
to schedule below:
Period Due Date
September 1, 2009 through December 31, 2009 January 31, 2010
OMB required all agencies to transition all financial reporting to the FFR (Forms SF-425 and SF-
425A). EDA has selected a transition date of June 30, 2009. After this date, EDA will no longer
accept Forms SF 269, SF-269A (Financial Status Report, Short Form), SF-272, or SF-272A
(Federal Cash Transactions Report, Continuation) and will only accept the FFR (Forms SF-425
and SF-425A). Until June 30, 2009 the SF-272 and SF-269A will still be accepted by EDA but
after that date only the SF-425 will be accepted. The SF-425 and instructions can be located at
the following link: http://www.whitehouse.gov/omb/ rg ants/grants forms.html The Tillable form
can be located at the following link:
www.whitehouse.gov/omb/~7rants/standard forms/ff report.xls
IV. Budget:
A. Under the terms of the award the approved budget is:
APPROVED AMENDED TOTAL
OS-87-04598 OS-87-04598-01
Federal Cash Contribution $ 75,000 $ 7,727 $ 82,727
Recipient Contribution $ 75,000 $ 7,727 $ 82,727
Total $150,000 $15,454 $165,454
B. Budget Categories
Direct Charges:
1. Personnel $ 0 $ 0 $ 0
2. Fringe Benefits $ 0 $ 0 $ 0
3. Travel $ 0 $ 0 $ 0
4. Equipment $ 0 $ 0 $ 0
5. Supplies $ 0 $ 0 $ 0
6. Contractual $150,000 $ 15,454 $165,454
7. Other $ 0 $ 0 $ 0
To tal Direct Charges $150,000 $ 15,454 $165,454
8. Indirect Charges $ 0 $ 0 $ 0
Grand Total $150,000 $ 15,454 $165,454
AMENDED - ATTACHMENT A -SCOPE OF WORK
Grantee: City of Dubuque
Project Number: OS-87-04598-01
The original scope of work remains the same. The Recipient will perform the following
additional activities:
1. Requests for ProposaUqualification process:
a. The City of Dubuque will competitively solicit an RFP/RFQ from consultants to
complete the scope of work.
b. The City of Dubuque will negotiate with, and contract a consultant to perform the duties
associated with each task in the scope.
c. The City of Dubuque will provide EDA a copy of the RFP/RFQ and the top qualified
consultant(s) for consideration and approval prior to signing the contract.
2. Technical Assessment of District Energy Solutions:
a. Provide a Demand Load Forecast for District Energy
b. Provide aBusiness-As-Usual (BAU) analysis to provide baseline energy usage in the
District
c. Analyze potential fuel sources of the District Energy solution
d. Analyze potential energy distribution options for the District
e. Assess options for metering energy sources in the District
3. Business and Economic Analysis of District Energy
a. Assess different ownership structures for the District Energy solution
b. Discuss financing options to construct the District Energy solution
c. Assess legal and regulatory issues of District Energy
d. Analyze pricing options for the District Energy system
e. Develop financial projections for the District Energy System
£ Analysis of Risk Management
g. Provide a work plan for the first phase of the Energy system
h. Assessment of Sustainability Benefits
//*
rip' Economic Development Administration
* `* * U.S. Department of Commerce
EDA's Mission: To lead the.federal economic development agenda by promoting innovation and competitiveness,
preparing American regions, for growth and szrccess in the worldwide economy.
EDA targets its investment assistance on attracting private capital investment and creating higher-skill, higher-wage
jobs in those communities and regions that are suffering from economic distress as described in 13 C.F.R. § 301.3.
EDA investments are focused on locally-developed, regionally-based economic development initiatives that
achieve the highest return on the taxpayers' investment and that directly contribute to economic growth. EDA is
authorized to partner with non-profit organizations and units of local government.
EDA Investment Programs:
Public Works: Empowers distressed communities to revitalize, expand, and upgrade their physical infrastructure to
attract new industry, encourage business expansion, diversify local economies, and generate or retain long-term,
private sector jobs and investment.
Economic Adjustment: Assists state and local interests in designing and implementing strategies to adjust or bring
about change to an economy. The program focuses on areas that have experienced or are under threat of serious
structural damage to the underlying economic base.
Research and National Technica/Assistance: Supports research of leading edge, world class economic
development practices and information dissemination efforts.
Local Technical Assistance: Helps fill the knowledge and information gaps that may prevent Icaders in the public
and nonprofit sectors in distressed areas from making optimal decisions on local economic development issues.
Partnership Plazznirzg: Supports local organizations (Economic Development Districts, Indian Tribes, and other
eligible areas) with long-term planning efforts.
University Centers: A partnership of the federal government and academia that makes the varied and vast resources
of universities available to the economic development community.
Trade Adjustment Assistance: A national network of eleven Trade Adjustment Assistance Centers to help
manufacturers and producers affected by increased imports prepare and implement strategies to guide their
economic recovery.
Investment Policy Guidelines: Investment applications are competitively evaluated on their ability to meet
or exceed the following investment policy guidelines:
Be market-based and results-driven: Capitalize on a region's competitive strengths and positively move a regional
economic indicator measured on EDA's Balanced Scorecard, such as: an increased number ofhigher-skill, higher-
wage jobs; increased tax revenue; or increased private sector investment.
Have strong organisational leadership: Strong leadership, relevant project management experience, and a
significant commitment of human resources talent to ensure a project's successful execution.
Advance productivity, innovation, and entrepreneurship: Embrace the principles of entrepreneurship, enhance
regional clusters, and leverage and link technology innovators and local universities to the private sector to create
the conditions for greater productivity, innovation, and job creation.
Look beyond the immediate economic horizon, anticipate economic changes, and diversify the local and regional
economy: Be part of an overarching, long-term comprehensive economic development strategy that enhances a
region's success in achieving a rising standard of living by supporting existing industry clusters, developing
emerging new clusters, or attracting new regional economic drivers.
Demonstrate a high degree of commitment by exhibiting:
• High levels of local government or non-profit matching funds and private sector leverage.
• Clear and unified leadership and support by local elected officials.
• Strong cooperation between the business sector, relevant regional partners and local, state and federal
governments.
Funding Priorities: Priority will be given to proposals that support:
- Long-term, coordinated and collaborative regional economic development approaches:
• Establish comprehensive regional economic development strategies that identify promising opportunities
for long-term economic growth.
• Exhibit demonstrable, committed multijurisdictional support from leaders across all sectors:
- Public (e.g., mayors, city councils, county executives, senior state leadership);
- Institutional (e.g., institutions of higher learning);
-Non-profit (e.g., chambers of commerce, development organizations); and
-Private (e.g., leading regional businesses, significant regional industry associations).
• Generate quantifiable positive economic outcomes.
- Innovation and competitiveness:
• Develop and enhance the functioning and competitiveness of leading and emerging industry clusters in an
economic region.
• Advance technology transfer from research institutions to the commercial marketplace.
• Bolster critical infrastructure (e.g., transportation, communications, specialized training) to prepare
economic regions to compete in the worldwide marketplace.
- Entrepreneurship:
• Cultivate a favorable entrepreneurial environment consistent with regional strategies.
• Enable economic regions to identify innovative opportunities among growth-oriented small- and medium-
size enterprises.
• Promote community and faith-based entrepreneurship programs aimed at improving economic performance
in an economic region.
- Strategies and investments that connect regional economies with the worldwide marketplace:
• Build strategies to help regional economies boost exports.
• Promote foreign direct investment.
- Additional consideration will be given to investment proposals that:
• Respond to sudden and severe economic dislocations (e.g., major layoffs and/or plant closures, disasters).
• Enable BRAG-impacted communities to transition from a military to civilian economy.
• Advance the goals of linking historic preservation and economic development.
• Promote the revitalization of brownfields.
Economic Development Administration
1401 Constitution Avenue, NW
Washington, D.C. 20230
www.eda.gov