CDBG FY 2010 AgreementTHE CITY QF r-- Dubuque
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Masterpiece an the Mississippi
2007
TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
SUBJECT: FY2010 Community Development Block Grant (CDBG) Agreement
DATE: July 1, 2009
Housing & Community Development Director David Harris is recommending execution
of the Community Development Block Grant Agreement with the U.S. Department of
Housing and Urban Development in the amount of $1,236,260.00 for the program year
beginning July 1, 2009 and ending June 30, 2010.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
Michael C. Van Milligen
MCVM:Iw
Attachment
cc: Barry Lindahl, City Attorney
Cindy Steinhauser, Assistant City Manager
David Harris, Housing & Community Development Director
THE CITY OF Dubuque
DuB E ~~
Masterpiece on the Mississippi
2007
TO: Michae,~ an Milligen, City Manager
~:
FROM: David Har is, Housing and Community Development Department
SUBJECT: FY 2010 Community Development Block Grant (CDBG) Agreement
DATE: June 26, 2009
INTRODUCTION
This memorandum requests City Council adoption of a resolution authorizing the Mayor
to sign a Community Development Block Grant (CDBG) Agreement with the U.S.
Department of Housing and Urban Development (HUD) in the amount of $1,236,260 for
the program year beginning July 1, 2009 and ending June 30, 2010.
DISCUSSION
As a CDBG entitlement community, the City of Dubuque is eligible to receive annual
funding for carrying out housing and community development activities. Before it may
receive these funds it must submit a plan for the use of funds and sign an annual grant
agreement.
On March 9, 2009 the City Council approved a proposed FY 2010 Annual Action Plan
that had been recommended by the Community Development Advisory Commission.
Subsequently, HUD notified the City that the anticipated CDBG allocation has been
increased to $1,236,260. The Community Development Advisory Commission will hold
a public hearing on July 8th to amend the Annual Plan and allocate the additional
funding.
The attached letter from HUD informs the City that its FY 2010 Annual Action Plan has
been reviewed and a grant of $1,236,260 is approved. A Funding Approval/Agreement
is included for execution by the City. To complete the annual application process, the
City Council must now approve execution of the grant agreement as provided by the ,
attached resolution.
RECOMMENDATION
recommend that the City Council approve the attached resolution authorizing
execution of the grant agreement with the U.S. Department of Housing and Urban
Development. This will allow the City to begin expending funds for programs included
in our FY 2010 Annual Plan for the program year, which began July 1st.
Prepared by Aggie Tauke, Community Development Specialist
F:\Users\ATAUKE\CDBG\AnnualPlan\GrantAgree. mem. doc
RESOLUTION NO. 216-2009 (216-09)
RESOLUTION AUTHORIZING EXECUTION OF A COMMUNITY DEVELOPMENT
BLOCK GRANT AGREEMENT WITH THE U.S. DEPARTMENT OF HOUSING AND
URBAN DEVELOPMENT.
Whereas, under provisions of Title I of Housing and Community Development Act of
1974, as amended, the City of Dubuque prepared and submitted an Annual Action Plan for a
Community Development Block Grant; and
Whereas, the submission has been approved by the U.S. Department of Housing and
Urban Development in the amount of $1,236,260 for a twelve month program year commencing
July 1, 2009 and ending June 30, 2010; and
Whereas, a grant agreement covering the activities proposed to be carried out with the
Community Development Block Grant funds has been transmitted to the City of Dubuque by the
U. S. Department of Housing and Urban Development.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
DUBUQUE, IOWA:
Section 1. That the Funding Approval/Agreement, authorized by the U.S. Department of
Housing and Urban Development beginning July 1, 2009 for a Community Development Block
Grant to the City of Dubuque in the amount of $1,236,260 and identified as Grant Number B-09-
MC-19-0004 is hereby accepted.
Section 2. That the Mayor of the City of Dubuque be and he is hereby authorized and
directed to execute said Agreement on behalf of the City of Dubuque, Iowa.
Passed, approved and adopted this
Atte t:
~' ~.
eanne F. Schneider, City Clerk
6 t h day of July ~ 09,.
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tzj (,~4
Roy uol, Mayor
F:\USERS\ATAUKE\CDBGWnnualPlan\HUD CDBG FYIO as ee.res.doc
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9egN DES EV~e
Honorable Roy Buol
Mayor of Dubuque
City Hall
50 West 13~' Street
Dubuque, IA 52001-4864
Dear Mayor Buol:
U.S. Department of Housing and Urban Development
Nebraska State Office
Executive Tower Centre
10909 Mill Valley Road
Omaha, Nebraska 68154-3955
June 25, 2009
This is to inform you that a review of your fiscal year 2009 Consolidated Plan Annual Action Plan
has been completed. The grant assistance you are receiving includes Community Development Block Grant
(CDBG) funds in the amount of $1,236,260. Enclosed are the Grant Agreements and Funding Approvals
(three copies for each program), which constitute the contract between the Department of Housing and
Urban Development and the City of Dubuque.
In order to establish a line of credit for these grant funds, you should execute and return two copies
of the Grant Agreement. Retain one copy of the Grant Agreement for your files. If there is a need to
establish or change the depository account to which these grant funds are to be wired, a Direct Deposit Sign-
Up Form (SF-1199A) must be completed by you and your financial institution and mailed to this office.
You are reminded that certain activities are subject to the provisions of 24 CFR Part 58
(Environmental Review Procedures for the CDBG, HOME and ESG Programs). Funds for such activities
may not be obligated or expended unless the release of funds has been approved in writing by HUD. A
request for the release of funds must be accompanied by an environmental certification.
The special condition in your Grant Agreement and Funding Approval concerning the review
procedures under Executive Order (E.O.) 12372, Intergovernmental Review of Federal Programs, and
HUD's implementing regulations at 24 CFR Part 52 restricts the obligation or expenditure of funds for the
planning or construction of water or sewer facilities until the completion of the review process and receipt
of written notification of release of funds from HUD. Since you have not submitted your final statement for
review under E.O. 12372, we assume you do not propose to use funds for activities subject to review.
However, the condition requires that in the event you amend or otherwise revise your final statement to use
funds for the planning or construction of water or sewer facilities, you must receive written release of funds
from HUD before obligating or expending funds for such activities.
You are encouraged to continue to vigorously promote full partnerships between the City of
Dubuque and its non-profit service providers, neighborhood organizations, the economic community and
private citizens as you implement your Consolidated Plan. In the process of transforming plan elements into
projects, the quality of success will depend in large part on the closeness of cooperation among all the
Consolidated Plan partners. We offer our continued support and technical assistance during the coming
year to help forward the objectives of the Consolidated Plan.
In reviewing activities for Administrative cost, please be advised that the city has exceeded the 20
percent cap allowed for the CDBG program. Costs that are charged to the administrative costs and to
planning and capacity building per §570.205 and 206 are subject to a statutory limitation that not more than
20 percent of grant funds plus program income may be used for planning and administration. Please
remember the city may not obligate more than 20 percent of its entitlement grant plus program income for
planning and administration activities.
If you have any questions regarding the information in this letter, please contact Ms. Kim Radice,
Community Planning and Development Representative, at (402) 492-3190.
Sincerely,
~~
Patricia M. McCauley
Director
Community Planning and
Development Division
Enclosures
Funding Approval/Agreement
Title I of the Housing and Community
Development Act (Public Law 930383)
U.S. Department of Housing and Urban Development
Office of Community Planning and Development
Community Development Block Grant Program
HI-00515R of 20515R
1. Name of Grantee (as shown in item 5 of Standard Form 424)
of Dubuque, Iowa
in item 5 of Standard Form 424)
City Hall
50 West 13a' Street
Dubuque, IA 52001
3. Grantee's 9-digit Tax ID Number
42-6004596
5a. ProjecUGrant No. 1
B-09-MC-19-0004
5b. ProiecUGrant
4. Date use of funds may begin
(mmlddlyyyy) 07/01/2009
6a. Amount Approved
$1,236,260
6b. Amount Approved
No. 3 ~ 6c. Amount Approved
Grant Agreement: This Grant Agreement between the Department of Housing and Urban Development (HUD) and the above named Grantee is made pursuant to the
authority of Title I of the Housing and Community Development Act of 1974, as amended, (42 USC 5301 et seq.). The Grantee's submissions for Title I assistance, the
HUD regulations at 24 CFR Part 570 (as now in effect and as may be amended from time to time), and this Funding Approval, including any special conditions,
constitute part of the Agreement. Subject to the provisions of this Grant Agreement, HUD will make the funding assistance specified here available to the Grantee upon
execution of the Agreement by the parties. The funding assistance specified in the Funding Approval may be used to pay costs incurred after the date specified in item
4 above provided the activities to which such costs are related are carried out in compliance with all applicable requirements. Pre-agreement costs may not be paid with
funding assistance specified here unless they are authorized in HUD regulations or approved by waiver and listed in the special conditions to the Funding Approval.
The Grantee agrees to assume all of the responsibilities for environmental review, decision making, and ac*.ions, as specified and required u: regulations is:aed by the
Secretary pursuant to Section 104(g) of Title 1 and published in 24 CFR Part 58. The Grantee further acknowledges its responsibility for adherence to the Agreement by
sub-recipient entities to which it makes funding assistance hereunder available.
U.S. Department of Housing and Urban Development (By Name) Grantee Name
Patricia M. McCauley City of Dubuque
Title Title
Director, community Planning and Development Division Honorable Roy D. Buol, Mayor of Dubuque
Signature Date (mmldd/yyyy) Signature Date (mmlddlyyyy)
06/25/2009
7. Category of Title I Assistance for this Funding Acti 8. Special Conditions 9a. Date HUD Received Submission 10. check one
(check only one) (check one) (mmldd/yyyy) 03/26/2009 ®a. Org. Funding
® a. Entitlement, Sec 106(b) ^ None 9b. Date Grantee Notified Approval
^ b. State-Administered, Sec 106(d)(1) ®Attached (mm/dd/yyyy) 06/25/2009 ^ b. Amendment
A
nt N
mber
d
^ c. HUD-Administered Small Cities, Sec 106(d)(2)(B) 9c. Date of Start of Program Year men
me
u
^ d. Indian CDBG Programs, Sec 106(a)(1) (mm/dd/yyyy) 07/01/2009
^ e. Surplus Urban Renewal Funds, Sec 112(b) 11. Amount of Community Development
^ f. Special Purpose Grants, Sec 107 Block Grant FY (2009) FY ( ) FY ( )
^ g. Loan Guarantee, Sec 108 a. Funds Reserved for this Grantee
$1,236,260
b. Funds now being Approved $1,236,260
c. Reservation to be Cancelled
11a minus 11b
12a. Amount of Loan Guarantee Commitment now being Approved 12b. Name and complete Add ress of Public Agencv
Loan Guarantee Acceptance Provisions for Designated Agencies:
The public agency hereby accepts the Grant Agreement executed by the
Department of Housing and Urban Development on the above date with
respect to the above grant number(s) as Grantee designated to receive
loan guarantee assistance, and agrees to comply with the terms and
conditions of the Agreement, applicable regulations, and other
requirements of HUD now or hereafter in effect, pertaining to the
assistance provided it.
12c. Name of Authorized Official for Designated Public Agency
title
HUD Accounting use Only
Effective Date
Batch TAC Program Y A Reg Area Document No. Project Number Category Amount (mmlddlyyyy)
176 ~~~~m~
Y Project Number Amount
a
Y Project Number Amount
Date Entered PAS (mmlddlyyyy) Date Entered LOCCS (mmlddlyyyy) Batch Number Transaction Code Entered By Verified By
24 CFR 570 form HUD-7082 (4/93)
E.0.12372 -SPECIAL CONTRACT CONDITION
Notwithstanding any other provision of this agreement, no funds provided under this agreement may be obligated or
expended for the planning or construction of water or sewer facilities until receipt of written notification from HUD of the
release of funds on completion of the review procedures required under Executive Order (E. O.) 12372, Intergovernmental
Review of Federal Programs, and HUD's implementing regulations at 24 CFR Part 52. The recipient shall also complete the
review procedures required under E. O. 12372 and 24 CFR Part 52 and receive written notification from HUD of the release
of funds before obligating or expending any funds provided under this agreement for any new or revised activity for the
planning or construction of water or sewer facilities not previously reviewed under E. O. 12372 and implementing
regulations.