Loading...
CDBG FY 2010 AgreementTHE CITY QF r-- Dubuque -_"`~. ~T TR ~ All-Amr.~icaCifp ~.J LJ Masterpiece an the Mississippi 2007 TO: The Honorable Mayor and City Council Members FROM: Michael C. Van Milligen, City Manager SUBJECT: FY2010 Community Development Block Grant (CDBG) Agreement DATE: July 1, 2009 Housing & Community Development Director David Harris is recommending execution of the Community Development Block Grant Agreement with the U.S. Department of Housing and Urban Development in the amount of $1,236,260.00 for the program year beginning July 1, 2009 and ending June 30, 2010. I concur with the recommendation and respectfully request Mayor and City Council approval. Michael C. Van Milligen MCVM:Iw Attachment cc: Barry Lindahl, City Attorney Cindy Steinhauser, Assistant City Manager David Harris, Housing & Community Development Director THE CITY OF Dubuque DuB E ~~ Masterpiece on the Mississippi 2007 TO: Michae,~ an Milligen, City Manager ~: FROM: David Har is, Housing and Community Development Department SUBJECT: FY 2010 Community Development Block Grant (CDBG) Agreement DATE: June 26, 2009 INTRODUCTION This memorandum requests City Council adoption of a resolution authorizing the Mayor to sign a Community Development Block Grant (CDBG) Agreement with the U.S. Department of Housing and Urban Development (HUD) in the amount of $1,236,260 for the program year beginning July 1, 2009 and ending June 30, 2010. DISCUSSION As a CDBG entitlement community, the City of Dubuque is eligible to receive annual funding for carrying out housing and community development activities. Before it may receive these funds it must submit a plan for the use of funds and sign an annual grant agreement. On March 9, 2009 the City Council approved a proposed FY 2010 Annual Action Plan that had been recommended by the Community Development Advisory Commission. Subsequently, HUD notified the City that the anticipated CDBG allocation has been increased to $1,236,260. The Community Development Advisory Commission will hold a public hearing on July 8th to amend the Annual Plan and allocate the additional funding. The attached letter from HUD informs the City that its FY 2010 Annual Action Plan has been reviewed and a grant of $1,236,260 is approved. A Funding Approval/Agreement is included for execution by the City. To complete the annual application process, the City Council must now approve execution of the grant agreement as provided by the , attached resolution. RECOMMENDATION recommend that the City Council approve the attached resolution authorizing execution of the grant agreement with the U.S. Department of Housing and Urban Development. This will allow the City to begin expending funds for programs included in our FY 2010 Annual Plan for the program year, which began July 1st. Prepared by Aggie Tauke, Community Development Specialist F:\Users\ATAUKE\CDBG\AnnualPlan\GrantAgree. mem. doc RESOLUTION NO. 216-2009 (216-09) RESOLUTION AUTHORIZING EXECUTION OF A COMMUNITY DEVELOPMENT BLOCK GRANT AGREEMENT WITH THE U.S. DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT. Whereas, under provisions of Title I of Housing and Community Development Act of 1974, as amended, the City of Dubuque prepared and submitted an Annual Action Plan for a Community Development Block Grant; and Whereas, the submission has been approved by the U.S. Department of Housing and Urban Development in the amount of $1,236,260 for a twelve month program year commencing July 1, 2009 and ending June 30, 2010; and Whereas, a grant agreement covering the activities proposed to be carried out with the Community Development Block Grant funds has been transmitted to the City of Dubuque by the U. S. Department of Housing and Urban Development. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF DUBUQUE, IOWA: Section 1. That the Funding Approval/Agreement, authorized by the U.S. Department of Housing and Urban Development beginning July 1, 2009 for a Community Development Block Grant to the City of Dubuque in the amount of $1,236,260 and identified as Grant Number B-09- MC-19-0004 is hereby accepted. Section 2. That the Mayor of the City of Dubuque be and he is hereby authorized and directed to execute said Agreement on behalf of the City of Dubuque, Iowa. Passed, approved and adopted this Atte t: ~' ~. eanne F. Schneider, City Clerk 6 t h day of July ~ 09,. ~~ =~,_ , l tzj (,~4 Roy uol, Mayor F:\USERS\ATAUKE\CDBGWnnualPlan\HUD CDBG FYIO as ee.res.doc P.~ppE N t D~ ~e* 0~~~~~~ * N~ zG Il~il~ll ~~ 9egN DES EV~e Honorable Roy Buol Mayor of Dubuque City Hall 50 West 13~' Street Dubuque, IA 52001-4864 Dear Mayor Buol: U.S. Department of Housing and Urban Development Nebraska State Office Executive Tower Centre 10909 Mill Valley Road Omaha, Nebraska 68154-3955 June 25, 2009 This is to inform you that a review of your fiscal year 2009 Consolidated Plan Annual Action Plan has been completed. The grant assistance you are receiving includes Community Development Block Grant (CDBG) funds in the amount of $1,236,260. Enclosed are the Grant Agreements and Funding Approvals (three copies for each program), which constitute the contract between the Department of Housing and Urban Development and the City of Dubuque. In order to establish a line of credit for these grant funds, you should execute and return two copies of the Grant Agreement. Retain one copy of the Grant Agreement for your files. If there is a need to establish or change the depository account to which these grant funds are to be wired, a Direct Deposit Sign- Up Form (SF-1199A) must be completed by you and your financial institution and mailed to this office. You are reminded that certain activities are subject to the provisions of 24 CFR Part 58 (Environmental Review Procedures for the CDBG, HOME and ESG Programs). Funds for such activities may not be obligated or expended unless the release of funds has been approved in writing by HUD. A request for the release of funds must be accompanied by an environmental certification. The special condition in your Grant Agreement and Funding Approval concerning the review procedures under Executive Order (E.O.) 12372, Intergovernmental Review of Federal Programs, and HUD's implementing regulations at 24 CFR Part 52 restricts the obligation or expenditure of funds for the planning or construction of water or sewer facilities until the completion of the review process and receipt of written notification of release of funds from HUD. Since you have not submitted your final statement for review under E.O. 12372, we assume you do not propose to use funds for activities subject to review. However, the condition requires that in the event you amend or otherwise revise your final statement to use funds for the planning or construction of water or sewer facilities, you must receive written release of funds from HUD before obligating or expending funds for such activities. You are encouraged to continue to vigorously promote full partnerships between the City of Dubuque and its non-profit service providers, neighborhood organizations, the economic community and private citizens as you implement your Consolidated Plan. In the process of transforming plan elements into projects, the quality of success will depend in large part on the closeness of cooperation among all the Consolidated Plan partners. We offer our continued support and technical assistance during the coming year to help forward the objectives of the Consolidated Plan. In reviewing activities for Administrative cost, please be advised that the city has exceeded the 20 percent cap allowed for the CDBG program. Costs that are charged to the administrative costs and to planning and capacity building per §570.205 and 206 are subject to a statutory limitation that not more than 20 percent of grant funds plus program income may be used for planning and administration. Please remember the city may not obligate more than 20 percent of its entitlement grant plus program income for planning and administration activities. If you have any questions regarding the information in this letter, please contact Ms. Kim Radice, Community Planning and Development Representative, at (402) 492-3190. Sincerely, ~~ Patricia M. McCauley Director Community Planning and Development Division Enclosures Funding Approval/Agreement Title I of the Housing and Community Development Act (Public Law 930383) U.S. Department of Housing and Urban Development Office of Community Planning and Development Community Development Block Grant Program HI-00515R of 20515R 1. Name of Grantee (as shown in item 5 of Standard Form 424) of Dubuque, Iowa in item 5 of Standard Form 424) City Hall 50 West 13a' Street Dubuque, IA 52001 3. Grantee's 9-digit Tax ID Number 42-6004596 5a. ProjecUGrant No. 1 B-09-MC-19-0004 5b. ProiecUGrant 4. Date use of funds may begin (mmlddlyyyy) 07/01/2009 6a. Amount Approved $1,236,260 6b. Amount Approved No. 3 ~ 6c. Amount Approved Grant Agreement: This Grant Agreement between the Department of Housing and Urban Development (HUD) and the above named Grantee is made pursuant to the authority of Title I of the Housing and Community Development Act of 1974, as amended, (42 USC 5301 et seq.). The Grantee's submissions for Title I assistance, the HUD regulations at 24 CFR Part 570 (as now in effect and as may be amended from time to time), and this Funding Approval, including any special conditions, constitute part of the Agreement. Subject to the provisions of this Grant Agreement, HUD will make the funding assistance specified here available to the Grantee upon execution of the Agreement by the parties. The funding assistance specified in the Funding Approval may be used to pay costs incurred after the date specified in item 4 above provided the activities to which such costs are related are carried out in compliance with all applicable requirements. Pre-agreement costs may not be paid with funding assistance specified here unless they are authorized in HUD regulations or approved by waiver and listed in the special conditions to the Funding Approval. The Grantee agrees to assume all of the responsibilities for environmental review, decision making, and ac*.ions, as specified and required u: regulations is:aed by the Secretary pursuant to Section 104(g) of Title 1 and published in 24 CFR Part 58. The Grantee further acknowledges its responsibility for adherence to the Agreement by sub-recipient entities to which it makes funding assistance hereunder available. U.S. Department of Housing and Urban Development (By Name) Grantee Name Patricia M. McCauley City of Dubuque Title Title Director, community Planning and Development Division Honorable Roy D. Buol, Mayor of Dubuque Signature Date (mmldd/yyyy) Signature Date (mmlddlyyyy) 06/25/2009 7. Category of Title I Assistance for this Funding Acti 8. Special Conditions 9a. Date HUD Received Submission 10. check one (check only one) (check one) (mmldd/yyyy) 03/26/2009 ®a. Org. Funding ® a. Entitlement, Sec 106(b) ^ None 9b. Date Grantee Notified Approval ^ b. State-Administered, Sec 106(d)(1) ®Attached (mm/dd/yyyy) 06/25/2009 ^ b. Amendment A nt N mber d ^ c. HUD-Administered Small Cities, Sec 106(d)(2)(B) 9c. Date of Start of Program Year men me u ^ d. Indian CDBG Programs, Sec 106(a)(1) (mm/dd/yyyy) 07/01/2009 ^ e. Surplus Urban Renewal Funds, Sec 112(b) 11. Amount of Community Development ^ f. Special Purpose Grants, Sec 107 Block Grant FY (2009) FY ( ) FY ( ) ^ g. Loan Guarantee, Sec 108 a. Funds Reserved for this Grantee $1,236,260 b. Funds now being Approved $1,236,260 c. Reservation to be Cancelled 11a minus 11b 12a. Amount of Loan Guarantee Commitment now being Approved 12b. Name and complete Add ress of Public Agencv Loan Guarantee Acceptance Provisions for Designated Agencies: The public agency hereby accepts the Grant Agreement executed by the Department of Housing and Urban Development on the above date with respect to the above grant number(s) as Grantee designated to receive loan guarantee assistance, and agrees to comply with the terms and conditions of the Agreement, applicable regulations, and other requirements of HUD now or hereafter in effect, pertaining to the assistance provided it. 12c. Name of Authorized Official for Designated Public Agency title HUD Accounting use Only Effective Date Batch TAC Program Y A Reg Area Document No. Project Number Category Amount (mmlddlyyyy) 176 ~~~~m~ Y Project Number Amount a Y Project Number Amount Date Entered PAS (mmlddlyyyy) Date Entered LOCCS (mmlddlyyyy) Batch Number Transaction Code Entered By Verified By 24 CFR 570 form HUD-7082 (4/93) E.0.12372 -SPECIAL CONTRACT CONDITION Notwithstanding any other provision of this agreement, no funds provided under this agreement may be obligated or expended for the planning or construction of water or sewer facilities until receipt of written notification from HUD of the release of funds on completion of the review procedures required under Executive Order (E. O.) 12372, Intergovernmental Review of Federal Programs, and HUD's implementing regulations at 24 CFR Part 52. The recipient shall also complete the review procedures required under E. O. 12372 and 24 CFR Part 52 and receive written notification from HUD of the release of funds before obligating or expending any funds provided under this agreement for any new or revised activity for the planning or construction of water or sewer facilities not previously reviewed under E. O. 12372 and implementing regulations.