Dubuque Main Street_Program AgreementTHE CITY OF
DuB E MEMORANDUM
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June 30, 2009
TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
SUBJECT: Dubuque Main Street Ltd. Program Agreement
Dubuque Main Street Ltd. (DMSL) maintains an affiliation with the National Main Street
Center and the State of Iowa Main Street program through the Department of Economic
Development (IDED). In order to maintain this affiliation, IDED requires a Program
Agreement signed by DMSL, the City of Dubuque and IDED.
The Program Agreement provided by IDED includes a paragraph which states that
DMSL will do the following:
"Have a Resolution of Support passed by the city council. This resolution
must stipulate sources of funding for the program, (i.e., the city, downtown
association, development corporation, assessment district, private
donations or any combination thereof, etc.), who will be designated to
supervise the program director, (i.e., the Main Street Board, etc.), a
commitment to appoint a city official to represent the city on the local Main
Street governing board of directors"
Budget Director Jennifer Larson recommends City Council approval of a Program
Agreement between Dubuque Main Street Ltd., the City of Dubuque and the Iowa
Department of Economic Development.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
(i---''
Michael C. Van Milligen
MCVM/jh
Attachment
cc: Barry Lindahl, Corporation Counsel
Cindy Steinhauser, Assistant City Manager
Jenny Larson, Budget Director
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THE CTTY OF
DUB E MEMORANDUM
Masterpiece on the Mississippi
June 30, 2009
TO: Michael C. Van Milligen, City Manager
FROM: Jenny Larson, Budget Director
SUBJECT: Dubuque Main Street Ltd. Program Agreement
Introduction
The purpose of this memorandum is to approve the Program Agreement between
Dubuque Main Street Ltd., the City of Dubuque and the Iowa Department of Economic
Development.
Discussion
Dubuque Main Street Ltd. (DMSL) is a downtown development organization developed
to promote the revitalization of downtown. Specifically the organization coordinates
downtown revitalization aimed at the creation and retention of jobs, prevention and
elimination of slum and blight, enhancement of the local tax base, and capturing of
private investment. Their mission includes the development of ongoing public
awareness and education programs designed to enhance appreciation of the district's
architecture and other assets. DMSL maintains an affiliation with the National Main
Street Center and the State of Iowa Main Street program through the Department of
Economic Development (IDED). In order to maintain this affiliation, IDED requires a
Program Agreement signed by DMSL, the City of Dubuque and IDED.
Attached is the Program Agreement provided by IDED. Included in the Agreement is a
paragraph which states that DMSL will do the following:
"Have a Resolution of Support passed by the City Council. This resolution must
stipulate sources of funding for the program, (i.e., the city, downtown association,
development corporation, assessment district, private donations or any combination
thereof, etc.), who will be designated to supervise the program director, (i. e., the Main
Street Board, etc.), a commitment to appoint a city official to represent the city on the
local Main Street governing board of directors"
This language is consistent with the annual Purchase of Services Agreement between
the City of Dubuque and DMSL. The City is providing $59,276 in Fiscal Year 2010 and
has a city council and staff representative on the board of directors. The Purchase of
Service Agreement was approved by the City Council in June 2009. Both the IDED
Program Agreement and the annual Purchase of Service Agreement expire on June 30,
2010.
Request
The requested action is for City Council to approve the attached Program Agreement
and resolution.
Attachment
cc: Dan LoBianco, DMSL
Barry Lindahl, Corporation Counsel
Cindy Steinhauser, Assistant City Manager
RESOLUTION NO. 218-09
RESOLUTION OF SUPPORT AND FINANCIAL COMMITMENT FOR
THE MAIN STREET PROGRAM IN DUBUQUE
WHEREAS, an Agreement between the Iowa Department of Economic
Development, Dubuque Main Street, Ltd. and the City of Dubuque for the
purpose of continuing the Main Street Iowa program in Dubuque; and
WHEREAS, this Agreement is pursuant to contractual agreements
between the National Trust for Historic Preservation and the Iowa Department of
Economic Development to assist in the revitalization of the designated Main
Street project area of Dubuque Iowa; and
WHEREAS, the City Council of Dubuque endorses the goal of economic
revitalization of the Downtown within the context of preservation and
rehabilitation of its historic buildings and supports the continuation of the Main
Street Four Point Approach as developed by the National Trust for Historic
Preservation and espoused by Main Street Iowa.
NOW THEREFORE BE IT RESOLVED by the City Council of the City of
Dubuque, Iowa, meeting in regular session on July 6, 2009, that the City of
Dubuque hereby agrees to support both financially and philosophically the work
of Dubuque Main Street, Ltd. and designates the Main Street Board to supervise
the Program Director.
Passed, approved and adopted this 6th day of July, 2009.
Roy D. Buol, Mayor
Attest:
Jeanne F. Schneider, CMC
City Clerk
Main Street Iowa PS2009-29
Program Agreement
Agreement between the Iowa Department of Economic Development, the City of Dubuque and Dubuque
Main Street for the purpose of continuing the Main Street Program in Dubuque.
THIS AGREEMENT is entered into and executed by the Iowa Department of Economic Development
herein referred to as the "IDED", the City of Dubuque and Dubuque Main Street, hereinafter referred to as
the "Local Main Street Program or Community".
WHEREAS, Dubuque Main Street has successfully completed a 23 year partnership with the Department
of Economic Development and desires that the program continue; and
WHEREAS, the Department of Economic Development desires to continue the relationship which has
been established with Dubuque Main Street;
NOW THEREFORE, in consideration of the foregoing and mutual covenants and agreements contained
herein, the parties have agreed to do as follows:
SECTION I. The Local Main Street Program agrees to:
Employ afull-time program director for the Local Main Street Program who will be responsible for
the day-to-day administration of the Main Street program in the Community.
2. Develop an employment contract to describe the above administrative activities for which the
program director is responsible, as well as compensation.
Submit monthly performance reports to the IDED. The reports will document the progress of the
Local Main Street Program's activities.
4. Maintain worker's compensation insurance for the program director and staff.
Remain in compliance with the requirements of this program as outlined in this agreement. If the
IDED finds that the Local Main Street Program is not in compliance with the requirements of this
program, the Local Main Street Program will be notified of non-compliance and given a
probationary period in which to return to compliance. Continued non-compliance will result in
termination of this agreement and loss of recognition as a Main Street Program Community.
6. Not assign this agreement without obtaining prior written approval of the IDED.
7. Participate, as required by the State Main Street Coordinator, in training sessions as scheduled
throughout the year. To remain in compliance and to be eligible for National Main Street
Certification, the local Main Street Program must have representation at both days of the four
training sessions indicated as mandatory on the program calendar. In lieu of one Main Street
Iowa training per calendar year; and with the prior approval of the State Main Street Coordinator,
the program director, a board member or committee chair may participate in one of the following
conferences as an acceptable training alternative: the National Main Streets Conference; National
Trust Preservation Conference; Iowa Tourism Conference or the Iowa Conference on Volunteer
Service. Attendance and participation in the conference, with registration verification will be
considered an acceptable alternative. Registration and all related travel expenses for training
will be paid by the Community. In addition, any newly hired program director will be required to
participate in Main Street Orientation, Getting to Know IDED, Main Street University, participate in
a mentoring program arranged by Main Street Iowa staff and attend all trainings indicated as
mandatory as soon after selection as offered.
8. Provide the State Main Street Coordinator with three copies of any materials published that relate
to the local Main Street project.
9. Have a Resolution of Support passed by the city council. This resolution must stipulate sources
of funding for the program, (i.e., the city, downtown association, development corporation,
assessment district, private donations or any combination thereof, etc.), who will be designated to
supervise the program director, (i.e., the Main Street Board, etc.), a commitment to appoint a city
official to represent the city on the local Main Street governing board of directors, and that the
Local Main Street Program will continue to follow the Four-Point Main Street Approach as
developed by the National Trust for Historic Preservation and espoused by Main Street Iowa.
10. Continue to retain a current membership in the National Main Street Center Network.
11. Achieve National Main Street Center certification at a minimum once every three years
SECTION II. The IDED agrees to:
1. Designate a Main Street State Coordinator to handle communication between the Community,
the Main Street Iowa Program, and state government agencies.
2. Conduct four (4) statewide training sessions annually for program directors and local Main Street
volunteers based on the combined needs of all Iowa Main Street Communities.
3. Conduct three to four one-day (1) Main Street orientations for all new program directors, board
members and volunteers. The Orientation will introduce the program director to the Main Street
Program and to their immediate responsibilities. Orientation meetings will be held in a central
Iowa location.
4. Conduct an on-site program visit annually.
5. Provide continuing advice and information to the Local Main Street Program.
6. Conduct on-site technical assistance visits with Main Street Iowa personnel as deemed
appropriate and necessary.
7. Include the Community in the Main Street Iowa network.
8. Provide, as requested and can be scheduled, on-site design assistance visits to the Community.
9. Offer training via the Iowa Communications Network (ICN) no less than three times each year.
SECTION III. The PARTIES hereto otherwise agree as follows:
1. The term of this agreement shall be for a period of two years, beginning July 1, 2009, and ending
June 30, 2010. It may be extended or revised by a written amendment signed by both parties.
2. This agreement shall be binding upon and shall insure to the benefit of the parties and their
successors.
3. Not to discriminate against any employee or applicant for employment because of race, color,
sex, age, disability or national origin. The parties further agree to take affirmative action to assure
that applicants are employed and that employees are treated without regard to their race, color,
region, sex, age, disability or national origin during employment.
4. Either party may terminate this agreement without cause after 30 days written notice to the other
party.
5. This document memorializes all elements of this agreement, and both incorporates and
supersedes any previous agreements or negotiations, whether oral or written.
6. The IDED is limited to furnishing its technical services to the Community and thus nothing
contained herein shall create any employer-employee relationship.
IN WITNESS WHEREOF, the parties have executed this agreement.
BY:
(Mayor)
BY
Dubuque, Iowa
(City)
(President)
Dubuque Main Street
(Local Main Street Program)
BY:
(Date)
(Date)
Michael L. Tramontina, Director (Date)
Iowa Department of
Economic Development