Pennsylvania Avenue Safety Improvements_Vizaleea Drive to IA 32THE CITY OF Dubuque
DUB E
1
Masterpiece an the Mississippi
2007
TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
SUBJECT: Pennsylvania Avenue from IA32 to Vizaleea Drive Safety Improvements
Project, Phase II CIP 1012077-Hempstead Signal and TSF Improvements
DATE: June 26, 2009
City Engineer Gus Psihoyos has recommended that the City Council adopt the
resolutions approving the plans, specifications, form of contract and the estimated cost
for the Pennsylvania Avenue from IA 32 to Vizaleea Drive Safety Improvements Project,
Phase II which includes:
• Addition of a right-turn lane on the westbound approach at the Hempstead High
School parking lot entrance.
• Upgrading existing traffic signals with ITS control cabinet and interconnect.
• Addition of fencing on the west side of Hempstead High School near the bus
lane.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
Mi hael C. Van Milligen
MCVM:Iw
Attachment
cc: Barry Lindahl, City Attorney
Cindy Steinhauser, Assistant City Manager
Gus Psihoyos, City Engineer
THE CITY OF Dubuque
D~..TB E '~a~'
1 1
Masterpiece on the Mississippi
2007
TO: Michael C. Van Milligen, City Manager
C~
FROM: Gus Psihoyos, City Engineer _~
DATE: June 26, 2009
SUBJECT: Pennsylvania Avenue from IA 32 to Vizaleea Drive Safety Improvements
Project, Phase II
CIP 1012077 -Hempstead Signal and TSF Improvements
INTRODUCTION
The enclosed resolution is in reference to the public hearing for the Pennsylvania
Avenue from IA 32 to Vizaleea Drive Safety Improvements Project, Phase II.
BACKGROUND
Pennsylvania Avenue is a four-lane undivided collector with a 35 mph speed limit from
IA 32 to Vizaleea Drive. The Engineering Department has been working with officials of
the Dubuque Community School District, Legal Services, Police Department, and a
traffic engineering consultant to find ways to enhance this section of roadway.
On June 2, 2008, the City Council authorized (Resolution 175-08) the City to file an
application for Traffic Safety Improvement funding for the Pennsylvania Avenue
Improvements Project from IA 32 (Northwest Arterial) to Vizaleea Drive. Due to the
increasing growth of traffic volumes, along with operational and safety concerns, it has
been determined that Pennsylvania Avenue from IA 32 to Vizaleea Drive could be
improved by roadway, sidewalk, and traffic signal improvements.
On April 20, 2009, the City Council approved (Resolution 122-09) the Iowa Department
of Transportation Agreement for Traffic Safety Improving Funding for the Pennsylvania
Avenue from IA 32 to Vizaleea Drive Safety Improvements Project. This grant provided
$500,000 for the following improvements:
1. Conversion of a three-lane section of Pennsylvania Avenue from 100 feet west of
Vizaleea Drive to Alicia Street.
2. Widening of the offset bus lane exit and addition of vehicle detection.
3. Addition of: 5 school zone flashing beacons; a signalized overhead mast arm
crosswalk with countdown pedestrian signal heads; fencing on the west side of
Hempstead High School near the bus lane; and 3 pedestrian traffic signal heads.
4. Addition of a 300- to 400-foot right-turn lane on the westbound approach at the
Hempstead High School parking lot entrance.
5. Upgrade existing traffic signals with ITS control cabinet and interconnect.
Improvements 1- 3, except the fence installation on the west side of Hempstead High
School and one school zone flashing beacon, have been completed by the City.
DISCUSSION
The second phase of this project, the Pennsylvania Avenue from IA 32 to Vizaleea
Drive Safety Improvements Project, Phase II, involves the following improvements:
- Addition of a right-turn lane on the westbound approach at the Hempstead High
School parking lot entrance.
- Upgrade existing traffic signals with ITS control cabinet and interconnect.
- Addition of fencing on the west side of Hempstead High School near the bus lane.
RECOMMENDATION
I recommend approval of the plans, specifications, form of contract and the estimated
cost for the Pennsylvania Avenue from IA 32 to Vizaleea Drive Safety Improvements
Project, Phase II.
BUDGET IMPACT
The estimate of probable cost for the Pennsylvania Avenue from IA 32 to Vizaleea Drive
Safety Improvements Project, Phase II is as follows:
Estimate
Construction Contract $288,498.60
Contingency 28,849.86
Construction Engineering & Inspection* 47,602.27
Total Project Cost $36450.73
*Not eligible for Traffic Safety Improvement Funding. Reimbursement will be the responsibility of the Dubuque
Community School District.
The funding for the Pennsylvania Avenue from IA 32 to Vizaleea Drive Safety
Improvements Project, Phase II will be as follows:
CIP No. Fund Description Fund Amount
1012077 Traffic Safety Improvement Funds $500,000.00
Less Phase ICosts -163.484.00
Remaining Project Funding $366516.00
ACTION TO BE TAKEN
I respectfully request that the City Council adopt the attached resolution approving the
plans, specifications, form of contract and the estimated cost for the Pennsylvania
Avenue from IA 32 to Vizaleea Drive Safety Improvements Project, Phase II.
Prepared by David Ness, PE
cc: Kent Ellis, PE -Iowa Department of Transportation
Ron Holm, Dubuque Community School District
Kris Hall, Dubuque Community School District
Jenny Larson, Budget Director
Kim Wadding, Police Chief
Don Vogt, Public Works Director
Bob Schiesl, Assistant City Engineer
Bill Schlickman, Traffic Engineering Assistant
RESOLUTION NO. 233-09
APPROVAL OF PLANS, SPECIFICATIONS, FORM OF CONTRACT, AND
ESTIMATED COST FOR THE PENNSYLVANIA AVENUE FROM ia 32 TO VIZALEEA
DRIVE SAFETY IMIPROVEMENTS PROJECT, PHASE II
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF DUBUQUE, IOWA:
That the proposed plans, specifications, form of contract and estimated cost for
the Pennsylvania Avenue from IA 32 to Vizaleea Drive Safety Improvements Project,
Phase II, in the estimated amount $364,950.73, are hereby approved.
Passed, adopted and approved this 6th day of July 2009.
Roy D. Buol, Mayor
Attest:
Jeanne F. Schneider, CMC, City Clerk
THE CTTY OF Dubuque
DT T~ L' AlaAmericaCily
~,J ,G I
Masterpiece on the Mississippi
m
2007
TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
SUBJECT: Pennsylvania Avenue from IA 32 to Vizaleea Drive Safety Improvements
Project, Phase II
CIP 1012077 -Hempstead Signal and TSF Improvements
DATE: June 10, 2009
City Engineer Gus Psihoyos recommends initiation of the bidding process for the
Pennsylvania Avenue from IA 32 to Vizaleea Drive Safety Improvements Project -
Phase II, and further recommends that a public hearing be set for July 6, 2009.
concur with the recommendation and respectfully request Mayor and City Council
approval.
Mic ael C. Van Milligen
MCVM/jh
Attachment
cc: Barry Lindahl, City Attorney
Cindy Steinhauser, Assistant City Manager
Gus Psihoyos, City Engineer
THE CTTY OF DUbUgUe
j~_ ~i
D ~J B .G ~m~i~a~it~
Masterpiece on the Mississippi
2007
TO: Michael C. Van Milligen, City Manager
FROM: Gus Psihoyos, City Engineer
DATE: June 10, 2009
SUBJECT: Pennsylvania Avenue from IA 32 to Vizaleea Drive Safety Improvements
Project, Phase II
CIP 1012077 -Hempstead Signal and TSF Improvements
INTRODUCTION
The enclosed resolutions authorize the public bidding procedure for the Pennsylvania
Avenue from IA 32 to Vizaleea Drive Safety Improvements Project, Phase II.
BACKGROUND
Pennsylvania Avenue is a four-lane undivided collector with a 35 mph speed limit from
IA 32 to Vizaleea Drive. The Engineering Department has been working with officials of
the Dubuque Community School District, Legal Services, Police Department, and a
traffic engineering consultant to find ways to enhance this section of roadway.
On June 2, 2008, the City Council authorized (Resolution 175-08) the City to file an
application for Traffic Safety Improvement funding for the Pennsylvania Avenue
Improvements Project from IA 32 (Northwest Arterial) to Vizaleea Drive. Due to the
increasing growth of traffic volumes, along with operational and safety concerns, it has
been determined that Pennsylvania Avenue from IA 32 to Vizaleea Drive could be
improved by roadway, sidewalk, and traffic signal improvements.
On April 20, 2009, the City Council approved (Resolution 122-09) the Iowa Department
of Transportation Agreement for Traffic Safety Improving Funding for the Pennsylvania
Avenue from IA 32 to Vizaleea Drive Safety Improvements Project. This grant provided
$500,000 for the following improvements:
1. Conversion of a three-lane section of Pennsylvania Avenue from 100 feet west of
Vizaleea Drive to Alicia Street.
2. Widening of the radius of the bus lane exit and addition of vehicle detection.
3. Addition of: 5 school zone flashing beacons; a signalized overhead mast arm
crosswalk with countdown pedestrian signal heads; fencing on the west side of
Hempstead High School near the bus lane; and 3 pedestrian traffic signal heads.
4. Addition of a 300- to 400-foot right-turn lane on the westbound approach at the
Hempstead High School parking lot entrance.
5. Upgrade existing traffic signals with ITS control cabinet and interconnect.
Improvements 1- 3, except the fence installation on the west side of Hempstead High
School and one school zone flashing beacon, have been completed by the City.
DISCUSSION
The second phase of this project, the Pennsylvania Avenue from IA 32 to Vizaleea
Drive Safety Improvements Project, Phase II, involves the following improvements:
- Addition of a right-turn lane on the westbound approach at the Hempstead High
School parking lot entrance.
- Upgrade existing traffic signals with ITS control cabinet and interconnect.
- Addition of fencing on the west side of Hempstead High School near the bus lane.
- Addition of one (1) school zone flashing beacon.
PROJECT SCHEDULE
The schedule for the project is as follows:
Initiate Public Bidding Process June 15, 2009
Publish Notice to Bidders, Advertise for Bids June 26, 2009
Notice of Public Hearing on Plans & Specifications June 26, 2009
Pre-Bid Meeting June 30, 2009
Public Hearing July 6, 2009
Receipt of Bids July 16, 2009
Award Construction Contract July 20, 2009
Project Completion Date September 10, 2009
RECOMMENDATION
recommend that the City Council establish a date for the public hearing and authorize
the City Clerk to advertise for proposals.
BUDGET IMPACT
The estimate of probable cost for the Pennsylvania Avenue from IA 32 to Vizaleea Drive
Safety Improvements Project, Phase II is as follows:
Construction Contract
Contingency
Construction Engineering & Inspection*
Total Project Cost
"Not eligible for Traffic Safety Improvement Funding.
Community School District.
Estimate
$288,498.60
28,849.86
47,602.27
$364.950.73
Reimbursement will be the responsibility of the Dubuque
The funding for the Pennsylvania Avenue from IA 32 to Vizaleea Drive Safety
Improvements Project, Phase II will be as follows:
CIP No. Fund Description Fund Amount
1012077 Traffic Safety Improvement Funds $500,000.00
Less Phase ICosts -163,484.00
Remaining Grant Funding $336,516.00
ACTION TO BE TAKEN
The City Council is requested to establish the date of the public hearing and to
authorize the City Clerk to advertise for proposals through adoption of the enclosed
resolutions for the Pennsylvania Avenue from IA 32 to Vizaleea Drive Safety
Improvements Project, Phase II.
Prepared by Jon Dienst, PE
cc: Kent Ellis, PE -Iowa Department of Transportation
Ron Holm, Dubuque Community School District
Kris Hall, Dubuque Community School District
Jenny Larson, Budget Director
Terry Tobin, Interim Police Chief
Don Vogt, Public Works Director
Bob Schiesl, Assistant City Engineer
Bill Schlickman, Traffic Engineering Assistant
RESOLUTION NO.
PENNSYLVANIA AVENUE FROM IA 32 TO VIZALEEA DRIVE
SAFETY IMPROVEMENTS PROJECT, PHASE II
PRELIMINARY APPROVAL OF PLANS, SPECIFICATIONS, FORM OF
CONTRACT, AND ESTIMATED COST; SETTING DATE OF PUBLIC HEARING
ON PLANS, SPECIFICATIONS, FORM OF CONTRACT, AND ESTIMATED
COST; AND ORDERING THE ADVERTISEMENT FOR BIDS
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF DUBUQUE, IOWA:
the proposed plans, specifications, form of contract and estimated cost for
the Pennsylvania Avenue from IA 32 to Vizaleea Drive Safety Improvements
Project, Phase II, in the estimated amount $364,950.73, are hereby preliminarily
approved and ordered filed in the office of the City Clerk for public inspection.
a public hearing will be held on the 6th day of July, 2009, at 6:30 p.m. in
the Historic Federal Building Council Chambers at which time interested persons
may appear and be heard for or against the proposed plans and specifications,
form of contract and estimated cost of said Project, and the City Clerk be and is
hereby directed to cause the attached notice of the time and place of such
hearing to be published in a newspaper having general circulation in the City of
Dubuque, Iowa, which notice shall be published not less than four days nor more
than twenty days prior to the date of such hearing. At the hearing, any interested
person may appear and file objections to the proposed plans, specifications, form
of contract, or estimated cost of the Project.
The Pennsylvania Avenue from IA 32 to Vizaleea Drive Safety
Improvements Project, Phase II is hereby ordered to be advertised for bids for
construction.
The amount of the security to accompany each bid shall be in an amount
which shall conform to the provisions of the Notice to Bidders hereby approved.
The City Clerk is hereby directed to advertise for bids for the construction
of the improvements herein provided, by publishing the attached Notice to
Bidders to be published in a newspaper having general circulation in the City of
Dubuque, Iowa, which notice shall be published not less than four but not more
than forty-five days before the date for filing bids before 2:00 p.m. on the 16th day
of July, 2009. Bids shall be opened and read by the City Clerk at said time and
will be submitted to the City Council for final action at 6:30 p.m. on the 20th day of
July, 2009, in the Historic Federal Building Council Chambers (second floor), 350
West 6th Street, Dubuque, Iowa.
Passed, adopted and approved this day of , 2009.
Roy D. Buol, Mayor
Attest:
Jeanne F. Schneider, CMC, City Clerk
_~ - --
NOTICE OF PUBLIC HEARING ON PLANS, SPECIFICATIONS, FORM OF
CONTRACT, AND ESTIMATED COST FOR THE PENNSYLVANIA AVENUE
FROM IA 32 TO VIZALEEA DRIVE SAFETY IMPROVEMENTS PROJECT,
PHASE II
NOTICE IS HEREBY GIVEN: The City Council of the City of Dubuque,
Iowa will hold a public hearing on the proposed plans, specifications, form of
contract and estimated cost for the Pennsylvania Avenue from IA 32 to Vizaleea
Drive Safety Improvements Project, Phase II„ in accordance with the provisions
of Chapter 26, Code of Iowa, at 6:30 p.m., on the 6th day of July, 2009, in the
Historic Federal Building Council Chambers (second floor), 350 West 6th Street,
Dubuque, Iowa. Said proposed plans, specifications, form of contract and
estimated cost are now on file in the office of the City Clerk. At said hearing any
interested person may appear and file objections thereto.
The scope of the Project is as follows:
- Addition of a right-turn lane on the westbound approach at the Hempstead
High School parking lot entrance.
- Upgrade existing traffic signals with ITS control cabinet and interconnect.
- Addition of fencing on the west side of Hempstead High School near the bus
lane.
- Addition of one (1) school zone flashing beacon.
Any visual or hearing-impaired persons needing special assistance or persons
with special accessibility needs should contact the City Clerk's office at (563)
589-4120 or TDD at (563) 690-6678 at least 48 hours prior to the meeting.
Published by order of the City Council given on the day of ,
2009.
Jeanne F. Schneider, CMC, City Clerk
NOTICE TO BIDDERS
CITY OF DUBUQUE PUBLIC IMPROVEMENT PROJECT
PENNSYLVANIA AVENUE FROM IA 32 TO VIZALEEA DRIVE SAFETY
IMPROVEMENTS PROJECT, PHASE II
Time and Place for Filing Sealed Proposals. Sealed bids for the work
comprising each improvement as stated below must be filed before 2:00 p.m. on
July 16, 2009, in the Office of the City Clerk, City Hall -First Floor, 50 West 13tH
Street, Dubuque, Iowa.
Time and Placed Sealed Proposals Will be Opened and Considered. Sealed
proposals will be opened and bids tabulated at 2:00 p.m. on July 16, 2009, at
City Hall -Traffic Operations Center, 50 West 13tH Street, Dubuque, Iowa, for
consideration by the City Council (Council) at its meeting on July 20, 2009. The
City of Dubuque, Iowa, reserves the right to reject any and all bids.
Time for Commencement and Completion of Work. Work on each
improvement shall be commenced within 10 days after the Notice to Proceed has
been issued and shall be fully completed by September 10, 2009.
Bid Security. Each bidder shall accompany its bid with a bid security as security
that the successful bidder will enter into a contract for the work bid upon and will
furnish after the award of contract a corporate surety bond, acceptable to the
governmental entity, for the faithful performance of the contract, in an amount
equal to one hundred percent of the amount of the contract. The bid security
shall be in the amount of ten percent (10%) of the amount of the contract and
shall be in the form of a cashier's check or certified check drawn on a state-
chartered or federally chartered bank, or a certified share draft drawn on a state-
chartered or federally chartered credit union, or the governmental entity may
provide for a bidder's bond with corporate surety satisfactory to the governmental
entity. The bid bond shall contain no conditions excepted as provided in this
section.
Contract Documents. Copies of the construction documents may be obtained
at the Engineering Department, City Hall -Second Floor, 50 West 13tH Street,
Dubuque, Iowa 52001. No plan deposit is required.
Preference for Iowa Products and Labor. By virtue of statutory authority,
preference will be given to products and provisions grown and coal produced
within the State of Iowa, and to Iowa domestic labor, to the extent lawfully
required under Iowa statutes.
Sales Tax. The bidder should not include sales tax in its bid. A sales tax
exemption certificate will be available for all material purchased for incorporation
in the project.
General Nature of Public Improvement.
Pennsylvania Avenue from IA 32 to Vizaleea Drive Safety Improvements Project,
Phase II
- Addition of a right-turn lane on the westbound approach at the Hempstead
High School parking lot entrance.
- Upgrade existing traffic signals with ITS control cabinet and interconnect.
- Addition of fencing on the west side of Hempstead High School near the bus
lane.
- Addition of one (1) school zone flashing beacon.
Pre-Bid Construction Conference. Each prospective bidder is encouraged to
attend the Pre-Bid Construction Conference to be held at 2:00 PM on June 30,
2009, at City Hall -Conference Room A, 50 West 13th Street, Dubuque, Iowa.
Attendance by all prospective bidders is not mandatory but highly recommended.
Published in the Telegraph Herald, June 26, 2009.