North Fork Catfish Creek Sanitary Sewer Project Phase IITHE CITY OF Dubuque
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Masterpiece on the Mississippi
2007
TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
SUBJECT: North Fork Catfish Creek Stormwater and Sanitary Sewer Improvements
Project -Phase II
DATE: June 26, 2009
City Engineer Gus Psihoyos has recommended the approval to award Portzen
Constructions, Inc the contract in the amount of $997,168.00 for the North Fork Catfish
Creek Stormwater and Sanitary Sewer Improvements Project -Phase II. This is 20.4%
under the engineer's estimate.
The North Fork Catfish Creek Stormwater and Sanitary Sewer Improvements Project -
Phase II involves the reconstruction of the sanitary sewer from just north of Kensington
Drive to Keystone Drive. This work is eligible for the FEMA Hazard Mitigation Grant
Program Funds. Per the award agreement, 85% of the construction and engineering
service costs associated with the project are eligible for the grant funding.
The funding from the project comes from the following sources:
Federal $700,044.75
State of Iowa $160, 858.30
City of Dubuque $384,777.02
I concur with the recommendation and respectfully request Mayor and City Council
approval
Mich el C. Van i ligen
MCVM/Iw
Attachment
cc: Barry Lindahl, City Attorney
Cindy Steinhauser, Assistant City Manager
Gus Psihoyos, City Engineer
THE CITY QF ~,~.. Dubuque
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Masterpiece an the Mzssrsstppt 200
TO: Michael C. Van Milligen, City Manager
FROM: Gus Psihoyos, City Engineer
DATE: June 26, 2009
SUBJECT: North Fork Catfish Creek Stormwater and Sanitary Sewer Improvements
Project -Phase II
INTRODUCTION
The enclosed resolution authorizes the award of the construction contract for the North
Fork Catfish Creek Stormwater and Sanitary Sewer Improvements Project -Phase II.
BACKGROUND
The North Fork Catfish Creek Stormwater and Sanitary Sewer Improvements Project -
Phase II involves the replacement of 1,595 feet of 12-inch diameter clay sanitary sewer
with 24-inch diameter ductile iron sewer from Kensington Place, through the
Pennsylvania/John F. Kennedy intersection, north to Keystone Drive.
Phase II includes an intermediate completion date of August 28, 2009; the work through
the Pennsylvania/John F. Kennedy intersection must be complete so that the
intersection is completely open for traffic when school starts in the fall.
BID RESULTS
Sealed bids were received on the project on June 23, 2009. Portzen Construction, Inc.
of Dubuque, Iowa submitted the low bid in the amount of $997,168.00. This amount is
20.4% under the estimate of probable cost. A summary of the bid proposals received is
as follows:
Contractor Name Total Bid
Portzen Construction, Inc. $ 997,168.00
Top Grade Excavating $1,332,757.13
Tschiggfrie Excavating $1,334,690.10
Connolly Construction $1,544,747.20
RECOMMENDATION
recommend that the contract be awarded to Portzen Construction, Inc. in the amount
of $997,168.00.
BUDGET IMPACT
The estimate of probable costs for the North Fork Catfish Creek Stormwater and
Sanitary Sewer Improvements Project -Phase II is as follows:
Construction Contract
Construction Contract Environmental
CONSTRUCTION SUB-TOTAL
Contingency
Engineering
Environmental Costs (Engineering)
Environmental Costs (Contingency)
Total Project Cost
Cost Estimate Bid Award
$1,071,005.00 $ 985,168.00
181,440.00
$1,252,445.00
91, 901.46
101, 091.61
25, 000.00
45,019.00
12,000.00
$ 997,168.00
91,901.46
101,091.61
10,500.00
45,019.00
$1,515,457.07 $1,245,680.07
The sanitary sewer portion of the project will be funded from the Fiscal Year 2007,
2008, and 2009 appropriations for the North Fork Catfish Creek Interceptor Upgrade -
University Avenue to the Northwest Arterial (CIP#7101802) in the amount of
$1,904,250.
The stormwater improvements will be funded from the Fiscal Year 2005 appropriation
for the Pennsylvania/John F. Kennedy Culvert Improvement (CIP#7201658) in the
amount of $169,125.
The North Fork Catfish Creek Stormwater and Sanitary Sewer Improvements Project -
Phase II involves the reconstruction of the sanitary sewer from just north of Kensington
Drive to Keystone Drive. This work is eligible for the FEMA Hazard Mitigation Grant
Program funds. Per the award agreement, 85% of the construction and engineering
services costs associated with the project are eligible for the grant funding. Project
expenses prior to April 16, 2009, such as the design engineering, are ineligible.
Moreover, construction contingencies are ineligible. The approximate federal, state, and
City share of the Phase II cost is $700,044.75, $160,858.30, and $384,777.02
respectively as outlined in Table 1. The state share reflects the reimbursement the city
will receive for the estimated $67,519.00 associated with the contaminated soil and
groundwater. The City intends to borrow $384,777.02 through the SRF program with
approximately $70,737.08 of the loan to be forgivable through the ARRA stimulus
package.
Table 1. Phase II Funding Source Breakdown
Federal Share State Share City Share
Design Engineering $ 31,091.61 $ - $ - $ 31,091.61
Construction (Sanitary) (FEMA) $ 933,393.00 $ 700,044.75 $ 93,339.30 $ 140,008.95
Construction (Stormwater) $ 51,775.00 $ - $ - $ 51,775.00
Contingency $ 91,901.46 $ - $ - $ 91,901.46
Construction Engineering $ 70,000.00 $ - $ - $ 70,000.00
Environmental $ 67,519.00 $ - $ 67,519.00 $ -
TOTAL $ 1,245,680.07 $ 700,044.75 $ 160,858.30 $ 384,777.02
SRF Design Loan Amount $ 31,091.61
SRF Construction Loan Amount $ 353,685.41
LESS SRF Constructio n Loan Amount -Forgivable Loan Portion (Stimulus) $ (70,737.08)
TOTAL CITY PROJECT COST $ 314,039.94
RECOMMENDATION
I recommend that the contract be awarded to Portzen Construction, Inc. in the amount
of $997,168.00.
ACTION TO BE TAKEN
I respectfully request adoption of the attached resolution awarding the North Fork
Catfish Creek Stormwater and Sanitary Sewer Improvements Project -Phase II to
Portzen Construction, Inc. in the amount of $997,168.00.
Prepared by Deron Muehring
cc: Barry Lindahl, City Attorney
Jenny Larson, Budget Director
Ken TeKippe, Finance Director
Don Vogt, Public Works Director
John Klostermann, Street & Sewer Maintenance Manager
Deron Muehring, Civil Engineer II
RESOLUTION NO. 234-09
AWARDING PUBLIC IMPROVEMENT CONTRACT FOR THE NROTH FORK
CATFISH CREEK STORMWATER AND SANITARY SEWER IMPROVEMENTS
PROJECT -- PHASE II
Whereas, sealed proposals have been submitted by contractors for the North
Fork Catfish Creek Stormwater and Sanitary Sewer Improvements Project -Phase II
(the Project) pursuant to Resolution No. 185-09 and Notice to Bidders published in a
newspaper published in the City of Dubuque, Iowa on the 5t" day of June, 2009.
Whereas, said sealed proposals were opened and read on the 23~d day of June,
2009 and it has been determined that Portzen Construction, Inc. of Dubuque, Iowa, with
a bid in the amount of $997,168.00, is the lowest responsive, responsible bidder for the
Project.
.NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF DUBUQUE, IOWA:
That a Public Improvement Contract for the Project is hereby awarded to Portzen
Construction, Inc. and the City Manager is hereby directed to execute a Public
Improvement Contract on behalf of the City of Dubuque for the Project.
Passed, approved and adopted this 6tn day of July , 2009.
Roy D. Buol, Mayor
Attest:
Jeanne F. Schneider, CMC, City Clerk
NoRh Fork CatFsh Creek Stormwatar and Sanitary Sewer Improvements -Phase II
BID RESULT TABULATION
23Jun-09
BIDDER BIDDER BIDDER BIDDER
Engineer' s Estimate Porizen Construction Top Grade Fxcevating Tschiggfrie Fxcevating Connolly Construction
UNIT TOTAL UNIT TOTAL UNIT TOTAL UNIT TOTAL UNIT TOTAL
NO. DESCRIPTION QUANTITY PRICE PRICE PRICE PRICE PRICE PRICE PRICE PRICE PRICE PRICE
Ductile Iron Sanitary Sewer (24-Inch)
1 Mobilization 1 LS $ 29,000.00 $ 29,000.00 $ 15.000.00 $ 15.000.00 E 103.448.00 $ 103,448.00 $166.615.65 $ 166.615.65 $ 1 27,706.00 $ 127.706.00
2 Clearing and Grubbing 1 LS $ 14,650.00 $ 14,650.00 $ 5.000.00 $ 5,000.00 $ 19.300.00 $ 19,300.00 $ 12.950.00 $ 12.950.00 $ 36.435.00 $ 36.435.00
3 24" DIP Class 51 Sanitary Sewer, Depth less than 14' 1365 LF $ 153.50 $ 209.527.50 $ 98.00 $ 133,770.00 $ 152.55 $ 208,230.75 $ 93.75 $ 127,968.75 $ 249.40 $ 340,431.00
4 24" DIP Class 51 Sanitary Sewer, Depth greater than 14' 935 LF $ 308.00 $ 287,980.00 $ 235.00 $219.725.00 $ 323.05 $ 302,051.75 _$ 299.55 $ 280,079.25 $ 429.80 $ 401,863.00
5 6" PVC SDR 26 Sanitary Sewer Lateral 10 LF $ 25.00 $ 250.00 $ 75.00 $ 750.00 $ 35.00 $ 350.00 $ 78.60 S 786.00 $ 160.00 $ 1.600.00
6 24" x 12" Reducer and Connection to Existing Sewer 1 FA $ 1.200.00 $ 1.200.00 E 2.500.00 $ 2.500.00 $ 1,000.00 $ 1.000.00 $ 1.451.25 $ 1.451.25 S 1,632.00 $ 1.632.00
7 Select Sanitary Sewer Trench Ball 855 LF $ 170.00 $ 145,350.00 $ 175.00 $ 149,625.00 $ 172.80 $ 147,744.00 _$ 176.35 $ 150.779.25 $ 133.30 $ 113,971.50
8 Tapping Saddle 1 FA $ 500.00 $ 500.00 $ 300.00 $ 300.00 $ 775.00 $ 775.00 $ 304.00 $ 304.00 $ 490.00 $ 490.00
9 Rock Excavation 500 CY $ 50.00 $ 25.000.00 $ 150.00 $ 75,000.00 $ 10.00 $ 5,000.00 $ 50.00 $ 25.000.00 $ 36.30 $ 18.150.00
10 PCC Pipe Encasement - 24" DIP 96 LF $ 120.00 $ 11,520.00 E 120.00 E 11,520.00 $ 164.30 $ 15,772.80 $ 141.55 S 13,588.80 $ 84.00 $ 8.064.00
11 By-Pass Pumping 1 LS $ 14,000.00 $ 14,000.00 $ 11.200.00 $ 11,200.00 $ 48.500.00 $ 48.500.00 $ 24,850.00 $ 24.850.00 $ 27.445.00 $ 27,445.00
12 Remove and replace stone sewer 80 LF $ 50.00 $ 4,000.00 $ 70.00 E 5,600.00 $ 20.00 $ 1.600.00 $ 23.60 $ 1,904.00 $ 43.00 $ 3.440.00
13 Remove and Replace Water Main 60 LF $ 45.00 $ 2,700.00 $ 120.00 $ 7.200.00 $ 45.25 $ 2.715.00 $ 159.70 $ 9,582.00 $ 94.95 $ 5.697.00
14 Erosion Control (SWPPP -inspections, maintainence, misc. 1 LS $ 2.200.00 $ 2.200.00 $ 2.000.00 $ 2.000.00 $ 2.975.00 E 2.975.00 $ 2,055.00 E 2.055.00 $ 3.022.60 $ 3,022.60
15 Sin Fence or Filter Sock -install and remove 550 LF $ 3.00 $ 1,650.00 $ 2.50 $ 1,375.00 $ 2.25 $ 1.237.50 $ 2.00 S 1.100.00 $ 3.25 $ 1,787.50
16 Inlet Protection -install, maintain and remove 6 FA $ 100.00 $ 600.00 $ 100.00 $ 600.00 $ 70.00 $ 420.00 $ 442.00 E 2.652.00 E 148.50 S 891.00
17 Temporary Construction Entrance -install and remove 2 EP. $ 1.500.00 $ 3,000.00 $ 1,000.00 $ 2.000.00 $ 1.500.00 $ 3.000.00 $ 1.445.70 $ 2.891.40 $ 950.00 $ 1,900.00
18 Temporary Stream Crossing -install and remove 3 FA $ 1.500.00 $ 4,500.00 $ 1.500.00 $ 4.500.00 $ 3.050.00 $ 9,150.00 $ 2,260.70 S 6,782.10 $ 1.085.00 $ 3,255.00
19 Traffic Control t LS $ 30.000.00 $ 30,000.00 $ 35.000.00 $ 35.000.00 $ 35.000.00 $ 35.000.00 $ 34.850.00 E 34.850.00 E 42.800.00 S 42.800.00
20 OHsite Disposal of Soil (non-contaminated) 4800 CY $ 5.00 $ 24,000.00 $ 5.50 $ 26,400.00 $ 7.50 $ 36,000.00 $ 4.90 $ 23.520.00 $ 8.45 S 40,560.00
Ductile Iron Sanitary Seaver(26-Inch)SUBTOTAL $ 811,627.50 $709,065.00 $ 944,269.80 $ 889,709.45 $ 1 ,181,140.60
Santary Sewer Manhoes (48, 60, and 72~nch)
21 Manhole Base for 60" Diameter Manhole 12 FA $ 1.050.00 $ 12,600.00 $ 1.200.00 E 14,400.00 $ 3.920.00 $ 47,040.00 $ 944.00 $ 11.328.00 $ 1.195.00 $ 14,340.00
22 Manhole Base for 108" Diameter Manhole 1 EA $ 2.645.00 $ 2.645.00 E 2.500.00 $ 2.500.00 $ 4.140.00 $ 4.140.00 $ 2.982.80 $ 2.982.80 $ 2.780.00 $ 2,780.00
23 48" ID Manhole Sidewall 9 LF $ 145.00 $ 1.305.00 $ 110.00 $ 990.00 $ 85.37 $ 768.33 $ 166.50 $ 1,498.50 $ 92.90 $ 836.10
24 60" ID Manhole Sidewall 208 LF $ 270.00 $ 56.160.00 $ 185.00 $ 38.480.00 $ 224.00 E 46.592.00 $ 317.90 $ 66.123.20 $ 162.00 $ 33.696.00
25 108" ID Manhole Sidewall 6 LF $ 635.00 $ 3.810.00 $ 550.00 $ 3,300.00 $ 372.00 $ 2,232.00 $ 980.15 $ 5,880.90 $ 495.00 $ 2,970.00
26 Keyed Top Slab for 108" Manhole w/24" Opening 1 FA $ 2.500.00 $ 2.500.00 $ 1.900.00 $ 1.900.00 E 2.500.00 $ 2,500.00 $ 2.862.40 $ 2.862.40 _ $ 3.120.00 $ 3.120.00
27 Manhole Cover and Frame 13 EA $ 450.00 $ 5,850.00 $ 450.00 $ 5,850.00 $ 285.00 $ 3.705.00 $ 310.30 $ 4,033.90 E 400.00 $ 5,200.00
28 Internal Manhole Chimney Seal 13 FA $ 450.00 $ 5.850.00 $ 400.00 $ 5,200.00 $ 300.00 E 3.900.00 $ 286.90 $ 3.729.70 $ 370.00 $ 4.810.00
29 Outside Manhole Drop 2 FA E 2,600.00 $ 5,200.00 $ 3.000.00 $ 6,000.00 $ 2.500.00 $ 5.000.00 S 3.021.35 $ 6.042.70 E 1.980.00 E 3,960.00
30 Temporary Conaete Washout -install and remove 1 F1~ $ 665.00 $ 665.00 $ 1,000.00 $ 1.000.00 $ 466.00 $ 466.00 $ 616.00 $ 616.00 $ 595.00 $ 595.00
Sanitary Sewer Manholes (48, 60, and 72-inch) SUBTOTAL $ 96,585.00 $ 79,620.00 $ 116,343.33 $ 105,098.10 $ 72,307.10
Restoration of ROW
31 Riprep 300 TONS $ 20.00 S 6.000.00 $ 20.20 $ 6.060.00 $ 26.00 $ 7.800.00 $ 28.15 $ 8.445.00 $ 20.30 $ 6.090.00
32 HMA Pavement 700 TON $ 65.50 $ 59.850.00 $ 80.00 $ 56.000.00 E 80.85 $ 56.595.00 $ 65.85 $ 46,095.00 $ 74.35 $ 52.045.00
33 PCC Curb and Gutter, 30" Width 300 LF $ 14.50 $ 4.350.00 $ 22.00 $ 6.600.00 $ 15.00 $ 4,500.00 $ 18.55 $ 5.565.00 $ 11.20 $ 3,360.00
34 Engineering Fabric 300 SY $ 5.50 $ 1,650.00 $ 3.00 $ 900.00 $ 1.60 $ 480.00 _ $ 2.50 $ 750.00 $ 1.90 $ 570.00
35 Pavement Markings 1 LS $ 2.500.00 $ 2.500.00 $ 2.648.00 $ 2.648.00 $ 2.500.00 $ 2.500.00 _ $ 2.648.00 $ 2.648.00 $ 2.648.00 $ 2.648.00
36 PCC Pavement, Class C, T = 8" w/ Intergral Curb 910 SY $ 42.00 $ 38.220.00 $ 44.00 $ 40.040.00 E 44.00 $ 40.040.00 _ $ 40.20 $ 36.582.00 $ 37.10 $ 33 761.00
37 Stone Base for Pavement 1200 TONS $ 12.50 $ 15.000.00 $ 14.40 $ 17.280.00 $ 13.75 $ 16,500.00 _ $ 13.45 $ 16.140.00 $ 13.60 $ 16.320.00
38 PCC Sidwalk, T = 4" 360 SV $ 35.00 $ 12.600.00 $ 50.00 $ 18.000.00 $ 28.00 $ 10,080.00 $ 32.20 $ 11,592.00 $ 19.45 $ 7.002.00
39 PCC Pavement, Class C. T = 6" (Driveway) 60 SV $ 40.00 $ 2.400.00 $ 54.00 $ 3,240.00 $ 35.00 E 2.100.00 , $ 41.80 E 2.508.00 $ 26.10 E 1.566.00
Restoration of ROW SUBTOTAL $ 142,570.00 S 150,768.00 $ 140,595.00 S 130,325.00 $ 123,362.00
OTHER
40 Seeding (Turf Grass) 2 AC $ 1,500.00 $ 3,000.00 _S 1.500.00 _E 3,000.00 $ 1.500.00 $ 3,000.00 $ 1.500.00 $ 3.000.00 $ 1.500.00 $ 3,000.00
41 Structural Concrete (Headwall Collar) 15 CV $ 400.00 $ 6,000.00 $ 500.00 $ 7.500.00 $ 250.00 $ 3.750.00 $ 654.85 E 9.822.75 $ 280.00 $ 4.200.00
42 Offsite Disposal of Soil (petroleum contaminated) 4800 CY $ 37.80 $ 181.440.00 $ 8.00 $ 38.400.00 $ 23.83 $ 114.384.00 $ 38.50 $ 184,800.00 $ 32.00 $ 153.600.00
43 Catch Basin, Type 104-8 2 FA $ 3,000.00 $ 6.000.00 $ 2.500.00 $ 5.000.00 $ 2.550.00 $ 5.100.00 $ 3,016.80 $ 6,033.60 _$ 1.950.00 $ 3,900.00
44 Catch Basin, Type 105-8 1 FA $ 4,000.00 $ 4.000.00 $ 3,000.00 $ 3.000.00 $ 4.500.00 $ 4,500.00 $ 4.841.70 E 4,841.70 S 2.830.00 $ 2,830.00
45 Reinforcing Steel 815 LBS S 1.50 $ 1,222.50 $ 1.00 $ 815.00 E 1.00 $ 815.00 $ 1.30 $ 1,059.50 . $ 0.50 $ 407.50
OTHER SUBTOTAL $ 201,662.50 $ 57,715.00 $ 131,549.00 $ 209,557.55 $ 167,937.50
TOTAL BID ) $ 1,252,445.00, ) $997,168.00' ! $ 1,332,757.13 ( ) $ 1,334,690.101 ~ $ 1,544,747.20'
% OVERIUNDER (+l-) ESTIMATE -20.4% 6.4% 6.6% 23.3
ALTERNATE BID
A7 Structural Concrete 97 CY $ 300.00 $ 29,100.00 $ 400.00 $ 38.800.00 $ 160.00 $ 15,520.00 $ 300.60 $ 29,158.20 $ 213.00 $ 20,661.00
A2 Reinforcing Steel 6425 LBS E 0.75 $ 4,818.75 $ 0.75 $ 4.818.75 $ 0.60 $ 3.855.00 $ 0.75 $ 4.818.75 $ 0.48 $ 3,084.00
A3 Excavation 300 CV $ 10.00 $ 3,000.00 $ 10.00 $ 3,000.00 $ 15.00 $ 4,500.00 $ 11.45 $ 3.435.00 $ 5.20 $ 1.560.00
1 $ 36,918.751 1 $ 46.618.75 ) $ 23.875.001 ) $ 37.411.951 ~ $ 25.305.00'