Staffing for Competitive Grant ApplicationsTHE CITY OF Dubuque
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Masterpiece on the Mississippi
2007
TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
SUBJECT: Staffing
DATE: June 30, 2009
The City has the potential to receive millions of dollars in grant money if we are able to
submit competitive grant applications for Federal Stimulus money, State of Iowa I-Jobs
and Power Fund money and other grant opportunities. Once these grants are received,
there will be some reporting requirements that must be coordinated.
Recognizing that most of these opportunities did not exist when the Fiscal Year 2010
budget was recommended, the need for staff assistance in this area was not taken into
consideration. Administrative Intern Cori Burbach, working with other City staff has
been doing this work, but there is insufficient time available to perform all the work.
The two-year agreement with Administrative Intern Cori Burbach has expired. The
arrangement with this position as part of the International City/County Management
Association Fellows Program is that the City will hire the Fellow for one year and can
extend the Fellow for a second year. With that expiration, the City has hired a new
ICMA Fellow, Phyllis Russell, who starts in August, and will be shared with the City of
Lancaster, Wisconsin, as was Cori.
I respectfully recommend Mayor and City Council approval of the creation of a 25 hour
per week position which would be filled by Cori Burbach. The costs of $31,906 would
be funded through June 30, 2010 from savings in several different departmental
operating budgets. After that the position is dependent on there being a continued need
and a funding source being identified. Also, there will be needs and funding
opportunities over the next three months that will take additional assistance and quick
responses to meet short time lines. The City has $102,475 available from the McAleece
Field CIP that I am recommending be made available to allow the City to take
advantage of these opportunities.
Michael C. Van Milligen
MCVM:Iw
Attachment
cc: Barry Lindahl, City Attorney
Cindy Steinhauser, Assistant City Manager
THE CITY OF Dubuque
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Masterpiece on the Mississippi
2007
TO: Michael C. Van Milligen, City Manager
FROM: Cindy Steinhauser, Assistant City Manager
SUBJECT: New Position
DATE: June 17, 2009
Information
The purpose of this memorandum is to recommend the creation of a part-time position.
Discussion
The American Reinvestment Recovery Act (ARRA) has provided city of Dubuque with
an unprecedented opportunity to leverage Federal funding with Local and State dollars
to help fund local projects and create jobs. Already the city of Dubuque has been
successful in receiving funding from the US Department of Justice, Housing and Urban
Development and the Department of Energy through the allocation formula provided in
the ARRA. In addition, we have received funding from the Iowa Department of Natural
Resource State Revolving Loan Fund for our water meter efficiency program.
Since the announcement of funding through the ARRA, city staff including Assistant City
Manager Teri Goodmann, Management Intern Cori Burbach and myself have monitored
the funding opportunities and have worked with city departments to identify projects that
match funding sources. Cori Burbach has been invaluable in this effort and the key
administrative staff person who has helped manage the opportunities and regulations as
well as help write the grant applications. Her position as ICMA management intern with
the city of Dubuque ends effective June 30, 2009.
To date over $6.8 million has been awarded to the city of Dubuque and over $8.2 million
dollars of grant applications have been submitted. This does not include several
significant federal grant applications that we intend to submit in July and again in
October for several city initiatives including water, transportation and sustainability.
In addition, we are preparing to submit multiple grant applications in August for funding
through the I-Jobs funding program. Currently the I-Jobs program provides over $800
million in several categories. We have also identified funding applications that we are
preparing to submit in August and October to the Iowa Power Fund and the State of
Iowa ICAAP program. Lastly, we continue to wait for regulations regarding State and
Federal Energy Efficiency Community Block Grant (EECBG) competitive funds that will
be available later this year. Again, we anticipate that the city of Dubuque will have
numerous, highly competitive projects that will qualify for funding under these programs.
In order to effectively manage the submittal of funding requests and any grants we are
awarded, additional staff support is needed beyond June 30, 2009. The creation of a
part-time position is needed to assist in the preparation of grants and on-going
management of this process. Cori Burbach has agreed to stay on in this capacity with
the city of Dubuque for 25 hours a week through June 30, 2010. Should the city receive
additional grant funds it is anticipated that this position could go full-time or extend
beyond June 30, 2010. The cost for this recommendation is estimated at $31,906. In
addition, there will be funds needed to hire consultants on an as-needed basis to assist
in submittal of these grant applications. I have visited with Budget Director Jenny Larson
and she has indicated that the source of funds will come from the following:
Water 30%:
Sewer 25%:
Refuse 5%:
Parking 25%:
Landfill 10%:
General 5%:
$9,572 (FY09 Overtime Savings)
$7,976 (FY09 Vacancy Savings)
$1,595 (FY09 Vacancy Savings)
$7,976 (FY09 Vacancy Savings)
$3,191 (FY09 Operating Savings)
$1,596 (FY09 Police Vacancy Savings)
Total $31,906
There is $102,475 available in additional funds from the Petrakis Field Pro Grass CIP
that is no longer needed.
Action
The requested action is for you to approve the creation of the part-time position and the
allocation of the $102,475 in available CIP money be allocated as other needs are
identified related to funding opportunities.
Cc: Teri Goodmann, Assistant City Manager
Jenny Larson, Budget Director