PEG Captial Expenditure Request_DCSDTO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
SUBJECT: PEG Capital Grant Expenditure Request
DATE: July 15, 2009
Cable TV Coordinator Craig Nowack is recommending approval of a request for funding
from the Capital Grant for Access Equipment and Facilities created by the Mediacom
Cable Franchise Agreement to the Dubuque Community School District in the amount
of $4,200 for a portable digital recorder.
concur with the recommendation and respectfully request Mayor and City Council
approval.
--~_.
Mich el C. Van Milligen
MCVM/jh
Attachment
cc: Barry Lindahl, City Attorney
Cindy Steinhauser, Assistant City Manager
Craig Nowak, Cable TV Coordinator
THE CT1Y OF
DUB UE
Masterpiece on the Mississippi
TO:
FROM:
DATE:
RE:
MEMORANDUM
Michael C. Van Milligen, City Manager
Craig Nowack, Cable TV Coordinator ~~~
July 8, 2009
PEG Capital Grant Expenditure Request
Dubuque
All-America City
~~
2007
INTRODUCTION
The purpose of this memorandum is to forward a recommendation from the Cable TV Tele-
Programming Commission to approve a request for funding from the Capital Grant for Access
Equipment and Facilities.
BACKGROUND
The Capital Grant for Access Equipment and Facilities created by the cable franchise
agreement that went into effect on June 5, 2005, began FY10 with a balance of $332,873.
Currently there is a balance to be awarded of $274,567.
At its meeting yesterday, the Commission approved a request for up to $4200 for a portable
digital recorder with which to record school board meetings and other productions. The grant
application for this request is attached.
RECOMMENDED ACTION
I respectfully request that the Commission's recommendation for this request be forwarded to
the City Council to receive, file, and approve. Thank you.
cc: Randy Gehl, Public Information Officer
From: <support@civicplus.com>
To: <cnowack@cityofdubuque.org>
Date: 6/19/2009 2:30 PM
Subject: Online Form Submittal: PEG Fund Grant Application
The following form was submitted via your website: PEG Fund Grant Application
Organization Name:: Dubuque Community School District
Address:: 2300 Chaney Road
City:: Dubuque
State:: IA
Zip Code:: 52001
Organization Contact:: Gary Olsen
Email Address:: golsen@dubuque.k12.ia.us
Telephone Number:: 5635523032
Fax Number::
Total Amount Requested:: $4000
Provide a general description of what you are requesting and why:: The the Panasonic P2 Portable Video
Recorder AG-HPG20
We are upgrading our cablecast signal to wide screen 16x9 high quality definition for all activities in the
Board Room at The Forum, 2300 Chaney Road.
Describe how the community will benefit from your request:: The recorder is necessary to record activities
in the board room that include the school board meetings, classes, distance learning, special
presentations and community activities requiring cablecasting. This necessitates a new recoring device to
handle the new video format now and into the future.
Item #1:: The the Panasonic P2 Portable Video Recorder AG-HPG20
Price:: $4,000
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Additional Items/Comments:: With this new acquistion, we will greatly enhance workflow since the files it
records are on solid state memory; no tape and no problems that plague tape like dropout and the
inherent time limitations on casettes. We will be able to transfer our recorded files instantly to a
workstation for editing in anon-linear editing program.
Please attach all applicable quotations:: <a target="_blank"
href="http://www.cityofdubuque.org/Forms/1029/P2Proposa161909-10-RL.pdf'>P2Proposa161909-10-RL. p
df</a>
Additional Information:
Form submitted on: 6/19/2009 2:29:36 PM
Submitted from IP Address: 209.56.9.40
Form Address: http://www.cityofdubuque.org/forms.aspx?FID=46
ECS, ~N~
ELECTRONIC COMMUNICATION SYSTEMS
5665 Tremont Ave. * Davenport Iowa * 52807
Voice: (563) 322-1525 Fax: (563) 322-5920 www.ecsdav.com
Equipment Quotation
Client Copy
61909-10-RL
Quotation Date: 06/19/2009
Valid Through: 07/19/2009
Page: 1
Mailing Address Shipping Address
Gary Olsen Gary Olsen
Dubuque Community Schools Dubuque Community Schools-Forum
2300 Chaney Rd 2300 Chaney Rd
Dubuque, IA 52001-3095
563-552-3032 563-552-3026 Dubuque, IA 52001-3095
Qty Model No. Mfg Description Sell Ea Sell Ext
1 AG-HPG20 Panasonic P2 Portable, Small 2 Slot P2 record/playback device 4000.00 4000.00
Equipment List
$5,295.00
Shipping
Notes
Equipment Sell
$4,000.00
Terms
30
Submitted By: Lawrence, Rex
Accepted By:
Custom Labor City Tax State Tax
$0.00 $0.00
F.O.B. Customer # Bid Total
Origin 3317 $4,000.00
Extension: 4352
P.O. #:
This Capital Grant for Access Equipment and Facilities Award Agreement
(the Agreement), dated for references purposes the i ~ day of ~ ~ ~ ~,~~i ,
20 V t , is made and entered into by and between the City of Dubuque, Iowa
(City) and Dubuque Community School District (School District).
Whereas, Section 6 (b) of the Cable Franchise Agreement between the
City of Dubuque, Iowa and MCC Iowa, LLC, dated June 5, 2005, provides for a
Capital Grant for Access Equipment and Facilities for capital support for PEG
and I-Net use; and
Whereas, School District has submitted a Grant Application; and
Whereas, City has approved the Grant Application, on the terms and
conditions set forth herein.
NOW, THEREFORE, IT IS AGREED BY AND BETWEEN CITY AND
SCHOOL DISTRICT AS FOLLOWS:
1. City hereby awards a grant to School District in the amount of
$4,200.00 (the Grant) for its facility at The Forum.
2. The Grant shall be used solely for the purpose(s) described in
School District's application for funding, a copy of which is attached hereto and
incorporated herein.
3. All equipment and facilities purchased with the Grant shall remain the
property of City. School District shall name City as a Loss Payee under School
District's property insurance policy covering the equipment and facilities.
4. Any unused portion of the Grant shall be credited to City's Capital
Grant fund.
5. All equipment and facilities purchased with the Grant shall be used
solely for non-commercial purposes.
6. School District shall produce a minimum of 30 minutes of
programming at The Forum per quarter of the calendar year to air on the
educational access channel reserved for School District.
7. All programming produced by School District shall air on the
channel reserved for School District.
8. Failure by School District to abide by the terms and conditions of
this Agreement may result in forfeiture of the equipment and facilities purchased
with the Grant. City shall provide written notice to School District of any such
failure and School District shall have thirty (30) days in which to correct such
failure. In the event School District fails to cure such failure within such thirty (30)
day period, School District shall within ten (10) days thereafter return all
equipment and facilities purchased with the Grant and the balance of any Grant
funds remaining to City.
CITY ~F D~l~C~IJE, I~JA
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By: ~, ___w._~- ~ _
Michael C. Van Milligen
City Manager
Date: ~' `
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Its: President
Date: ~/10/G9