Historic Shot Tower Rehabilitation Project Phase ITHE CITY OF Dubuque
as
DUB E
1
Masterpiece on the Mississippi
2007
TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
SUBJECT: Historic Shot Tower Rehabilitation Project -Phase I
CIPs1001854 & 7001854
DATE: July 14, 2009
City Engineer Gus Psihoyos recommends initiation of the bidding process for the
Historic Shot Tower Rehabilitation Project, and further recommends that a public
hearing be set for August 3, 2009.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
Michael C. Van Milligen
MCVM/jh
Attachment
cc: Barry Lindahl, City Attorney
Cindy Steinhauser, Assistant City Manager
Gus Psihoyos, City Engineer
THE CTTY OF ....
DuB E
Masterpiece on the Mississippi
TO: Michael C. Van Milligen, City Manager
FROM: Gus Psihoyos, City Engineer ~'~
~J
DATE: July 9, 2009
SUBJECT: Historic Shot Tower Rehabilitation Project -Phase I
CIPs 1001854 & 7001854
INTRODUCTION
Dubuque
A~-AmericaCity
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2007
The enclosed resolutions authorize the public bidding procedure for the Historic Shot
Tower Rehabilitation Project.
BACKGROUND
Constructed in 1856 to manufacture lead shot ammunition, the Shot Tower is one of
only a few remaining shot towers in the United States, and the only one west of the
Mississippi River. As a unique structure of national significance (National Register of
Historic Places), it has been recommended that the City stabilize and rehabilitate the
Shot Tower.
The City has committed $320,000 for the rehabilitation and interpretation of the Shot
Tower as part of the America's River project at the Port of Dubuque. The City
commitment has been used to leverage a $295,000 Save America's Treasures grant
from the National Park Service (NPS) and a $100,000 Historic Sites Preservation Grant
from the State Historical Society of Iowa (SHSI) for the stabilization and rehabilitation of
the Shot Tower.
DISCUSSION
The Historic Shot Tower Rehabilitation Project will be handled as a two-phase project:
Phase I -stabilization and rehabilitation; and Phase II -observation deck enclosure
and interpretation of the tower.
Phase I is designed to meet all of the City's grant requirements and involves the: repair
and restoration of the interior and exterior limestone and brick masonry surfaces; the
removal and replacement of the existing concrete cap with a new concrete cap and roof
hatch; installation of afull-height, spiral, concrete-filled steel pan interior stair and
handrails; and the installation of new wood window, louver, and door construction.
The architectural firm of Hasbrouck Peterson Zimoch Sirirattumrong (Chicago, Illinois)
has developed the plans and specifications for this work and will provide assistance
during the bid-letting and construction phases of the project.
The Phase II project will be deferred until such future date when additional funding can
be secured to develop the roof top observation deck enclosure.
PROJECT SCHEDULE
The schedule for the project is as follows:
Initiate Public Bidding Process
Publish Notice to Bidders, Advertise for Bids
Notice of Public Hearing on Plans & Specs
Public Hearing
Pre-Bid Meeting
Receipt of Bids
Award Construction Contract
Project Completion Date
RECOMMENDATION
July 20, 2009
July 24, 2009
July 24, 2009
August 3, 2009
August 5, 2009
August 11, 2009
August 17, 2009
November 20, 2009
recommend that the City Council establish a date for the public hearing and authorize
the City Clerk to advertise for proposals.
BUDGET IMPACT
The estimate of probable cost for the Historic Shot Tower Rehabilitation Project is as
follows:
Project Cost Estimate
Construction Contract $627,300
Consultant Fees (Architectural & Engineering) $ 57,400
Grant Administrative Fees $ 15,000
Contingency (10%) $ 69,970
Total Project Cost ~~7
The funding for the Historic Shot Tower Rehabilitation Project will be as follows:
CIP No. Fund Description Fund Amount
7001854 Save America's Treasures Grant $295,000
1001854 Historic Sites Preservation Grant $100,000
1001854 Historic District Public Improvement Project $100,000
7001854 General Fund $259,670
1001854 General Fund $ 15,000
Total Project Funding 7 7
ACTION TO BE TAKEN
The City Council is requested to establish the date of the public hearing and to
authorize the City Clerk to advertise for proposals through adoption of the enclosed
resolutions for the Historic Shot Tower Rehabilitation Project.
Prepared by Robert Schiesl, Assistant City Engineer
cc: Jenny Larson, Budget Director
Laura Carstens, Planning Services Manager
Dave Johnson, Planning Services
RESOLUTION NO. 252-09
HISTORIC SHOT TOWER REHABILITATION PROJECT - PHASE I
PRELIMINARY APPROVAL OF PLANS, SPECIFICATIONS, FORM OF CONTRACT,
AND ESTIMATED COST; SETTING DATE OF PUBLIC HEARING ON PLANS,
SPECIFICATIONS, FORM OF CONTRACT, AND ESTIMATED COST, AND ORDERING
THE ADVERTISEMENT FOR BIDS
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
DUBUQUE, IOWA:
the proposed plans, specifications, form of contract and estimated cost for the
Historic Shot Tower Rehabilitation Project -Phase I, in the estimated amount $769,670 are
hereby preliminarily approved and ordered filed in the office of the City Clerk for public
inspection.
a public hearing will be held on the 3rd day of August, 2009, at 6:30 p.m. in the
Historic Federal Building Council Chambers at which time interested persons may appear
and be heard for or against the proposed plans and specifications, form of contract and
estimated cost of said Project, and the City Clerk be and is hereby directed to cause the
attached notice of the time and place of such hearing to be published in a newspaper
having general circulation in the City of Dubuque, Iowa, which notice shall be published not
less than four days nor more than twenty days prior to the date of such hearing. At the
hearing, any interested person may appear and file objections to the proposed plans,
specifications, form of contract, or estimated cost of the Project.
The Historic Shot Tower Rehabilitation Project - Phase I is hereby ordered to be
advertised for bids for construction.
The amount of the security to accompany each bid shall be in an amount which shall
conform to the provisions of the Notice to Bidders hereby approved.
The City Clerk is hereby directed to advertise for bids for the construction of the
improvements herein provided, by publishing the attached Notice to Bidders to be
published in a newspaper having general circulation in the City of Dubuque, Iowa, which
notice shall be published not less than four but not more than forty-five days before the
date for filing bids before 2:00 p.m. on the 11t" day of August, 2009. Bids shall be opened
and read by the City Clerk at said time and will be submitted to the City Council for final
action at 6:30 p.m. on the 17t" day of August, 2009, in the Historic Federal Building Council
Chambers (second floor), 350 West 6t" Street, Dubuque, Iowa.
Passed, adopted and approved this loth
day of July , 20~` 9
yr ~~= x a~~ ~.,
`~'` Roy D. Buol, Mayor
Attest:
,,P~~
eanne F. Schneider, CMC, City Clerk
NOTICE OF PUBLIC HEARING ON PLANS, SPECIFICATIONS, FORM OF
CONTRACT, AND ESTIMATED COST FOR THE HISTORIC SHOT TOWER
REHABILITATION PROJECT -PHASE I
NOTICE IS HEREBY GIVEN: The City Council of the City of Dubuque, Iowa will
hold a public hearing on the proposed plans, specifications, form of contract and estimated
cost for the Historic Shot Tower Rehabilitation Project -Phase I, in accordance with the
provisions of Chapter 26, Code of Iowa, at 6:30 p.m., on the 3`d day of August, 2009, in the
Historic Federal Building Council Chambers (second floor), 350 West 6th Street, Dubuque,
Iowa. Said proposed plans, specifications, form of contract and estimated cost are now on
file in the office of the City Clerk. At said hearing any interested person may appear and
file objections thereto.
The scope of the Project is as follows:
Repair and restoration of the interior and exterior limestone and brick masonry
surfaces; the removal and replacement of the existing concrete cap with a new concrete
cap and roof hatch; installation of afull-height, concrete-filled steel pan interior stair and
handrails; and the installation of new wood window, louver, and door construction.
Any visual or hearing-impaired persons needing special assistance or persons with
special accessibility needs should contact the City Clerk's office at (563) 589-4120 or TDD
at (563) 690-6678 at least 48 hours prior to the meeting.
Published by order of the City Council given on the day of , 2009.
Jeanne F. Schneider, CMC, City Clerk
NOTICE TO BIDDERS
CITY OF DUBUQUE PUBLIC IMPROVEMENT PROJECT
HISTORIC SHOT TOWER REHABILITATION PROJECT -PHASE I
Time and Place for Filing Sealed Proposals. Sealed bids for the work comprising each
improvement as stated below must be filed before 2:00 p.m. on August 11, 2009, in the
Office of the City Clerk, City Hall -First Floor, 50 West 13th Street, Dubuque, Iowa.
Time and Placed Sealed Proposals Will be Opened and Considered. Sealed proposals
will be opened and bids tabulated at 2:00 p.m. on August 11, 2009, at City Hall -
Conference Room B, 50 West 13th Street, Dubuque, Iowa, for consideration by the City
Council (Council) at its meeting on August 17, 2009. The City of Dubuque, Iowa, reserves
the right to reject any and all bids.
Time for Commencement and Completion of Work. Work on each improvement shall
be commenced within 10 days after the Notice to Proceed has been issued and shall be
fully completed by November 20, 2009.
Bid Security. Each bidder shall accompany its bid with a bid security as security that the
successful bidder will enter into a contract for the work bid upon and will furnish after the
award of contract a corporate surety bond, acceptable to the governmental entity, for the
faithful performance of the contract, in an amount equal to one hundred percent of the
amount of the contract. The bid security shall be in the amount of ten percent (10%) of the
amount of the contract and shall be in the form of a cashier's check or certified check
drawn on astate-chartered or federally chartered bank, or a certified share draft drawn on a
state-chartered or federally chartered credit union, or the governmental entity may provide
for a bidder's bond with corporate surety satisfactory to the governmental entity. The bid
bond shall contain no conditions excepted as provided in this section.
Contract Documents. Copies of the construction documents may be obtained at the City
of Dubuque Engineering Department, City Hall -Second Floor, 50 West 13th Street,
Dubuque, IA 52001. No plan deposit is required.
Statement of Federal Participation. This project will be partially funded with federal funds
from the U.S. Department of Commerce and from the National Park Service, U.S.
Department of the Interior, and therefore is subject to the federal laws and regulations
associated with those programs.
Federal Prevailing Wage Rate. This project will be partially funded with federal funds
from the U.S, Department of Commerce and from the National Park Service, U.S.
Department of the Interior, and therefore is required to comply with all provisions of the
Davis-Bacon Federal Prevailing Wage Act and related labor requirements and regulations.
Preference for Iowa Products and Labor. By virtue of statutory authority, preference will
be given to products .and provisions grown and coal produced within the State of Iowa, and
to Iowa domestic labor, to the extent lawfully required under Iowa statutes. Equipment or
products authorized to be purchased with federal funding awarded for this contract must be
American-made to the maximum extent feasible, in accordance with Public Law 103-121,
Sections 606 (a) and (b).
Sales Tax. The bidder should not include sales tax in its bid. A sales tax exemption
certificate will be available for all material purchased for incorporation in the project.
General Nature of Public Improvement.
Insert Project Name: Historic Shot Tower Rehabilitation Project
CIPs: 1001854 & 7001854
Repair and restoration of the interior and exterior limestone and brick masonry surfaces of
the existing Shot Tower; the removal and replacement of the existing concrete cap with a
new concrete cap and roof hatch; installation of afull-height, concrete-filled steel pan
interior stair and handrails; removal of existing louvers and infill panels in existing window
and door openings; and installation of new wood window, louver, and door construction.
Pre-Bid Construction Conference. Each prospective bidder is encouraged to attend the
Pre-Bid Construction Conference to be held at 2:00 PM on August 5, 2009, at the City Hall
- Conference Room A, 50 West 13th Street, Dubuque, Iowa. Attendance by all prospective
bidders is not mandatory but highly recommended.
Published in the Telegraph Herald, July 24, 2009.