NMRMA River Centers Project Phase IIDubuque
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2007
TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
®ATE: July 8, 2009
SUBJECT: National Mississippi River Museum and Aquarium
Rivers Center Project -Phase II
Iowa DOT No. EDP-2100 (652)--7Y-31
CIP No. 1001856
Sealed bids were received for the National Mississippi River Museum and Aquarium
Rivers Center Project -Phase I1. City Engineer Gus Psihoyos recommends award of
the selected construction contracts (No. 1, 2, 4, 5, 6, 7) associated with the Rivers
Center Project -Phase II. A list of the selected construction contracts to be awarded are
summarized as follows:
Construction Contract
No. 1 -General Construction
Contractor Contract Amount
JP Cullen & Sons, Inc. $2,209,703
(Including Alternates 1, 2, 4)
No. 2 -Food Service
No. 4 -Plumbing Systems
No. 5 - HVAC Systems
(Including Alternate 1)
No. 6 -Geothermal Well Systems
No. 7 -Electrical Systems
(Including Alternates 1, 2, 4)
Total of Selected Contracts Awarded
Streich Equipment Co. Inc. $ 117,400
B.G. Brecke Inc. $ 299,507
Geisler Brothers Company $ 1,631,550
McClain Excavating Co. Inc. $ 285,838
Giese Sheet Metal Co. Inc. $ 817,320
1 1
I also concur with the recommendation to reject the contract bid proposal, Contract No.
3 -Fire Protection, associated with the Rivers Center Project -Phase II.
With the removal of the Fire Protection contract, the DCHS Board of Directors has
decided to not re-bid this portion of the project using federal funding. The DCHS will
procure the Fire Protection work directly, using private DOHS funding. The remaining
balance of the federal grant ($208,229) will be used as a contingency reserve to cover
any potential change orders that might occur.
The project ~niil! be funded by a federal grant in the amount of $4,289,054 (80%), with
the remaining costs of $1,072,264 (20%) paid directly by the Dubuque County Historical
Society. The City is the sponsor of the grant but will not contribute any funds to the
project.
I concur with the recommendation and respectfully respect Mayor and City Council
approval.
Michael C. Van Milligen -~°~
cc: Barry Lindahl, City Attorney
Cindy Steinhauser, Assistant City Manager
Gus Psihoyos, City Engineer
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TO: Michael C. Van Milligan, City Manager
FROM: Gus Psihoyos, City Engineer
DATE: July 8, 2009
SUBJECT: National Mississippi River Museum and Aquarium
Rivers Center Project -Phase II
Iowa DOT No. EDP-2100 (652)--7Y-31
CIP No. 1001856
INTRODUCTION
Dubuque
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2007
The enclosed resolution authorizes the award of selected construction contracts and the
rejection of one construction contract bid proposal associated with the National
Mississippi River Museum and Aquarium Rivers Center Project -Phase II.
BACKGROUND
The Dubuque County Historical Society (DCHS) and the City, as the local sponsor,
secured a Federal Appropriation through SAFETEA-LU legislation in the amount of $5
million for the Museum -Rivers to the Sea Exhibit project. After federal obligation
limitations are applied, the grant total is approximately $4,530,695. The project will be
funded with 20% Dubuque County Historical Society funds and 80% federal funds up to
the maximum grant amount. The City is the sponsor of the grant but will not contribute
any funds to the project. To date, approximately $33,412 of these grant funds have
been allocated for the National Mississippi River Museum and Aquarium Rivers Center
Phase I -Roof Replacement Project (638) improvements.
DISCUSSION
This project will involve the adaptive reuse of the former Iowa Welcome Center and the
Diamond Jo Portside building at the Port of Dubuque by the National Mississippi River
Museum and Aquarium as part of the Phase II museum expansion and the creation of
the Great Rivers Center and Rivers to the Sea Exhibit facility.
This project consists of the remodeling of the existing building that was previously used
for restaurant and office space for the Diamond Jo Casino. The building exterior will
have minimal work done to it except for the west entrance and the second floor on the
southwest corner of the building where a new theater is being added. Anew roof will be
installed on the south two story section of the building. A salt water tank aquarium is
being added that requires part of the existing floor structure to be removed and a new
reinforced concrete floor system to be installed. Other structural modifications will also
occur within the building. The majority of the building's existing mechanical and
electrical systems will be replaced with new efficient systems. A new food service
kitchen is planned that will serve a new dining area.
Through discussions with museum staff, the museum's design consultant and
construction manager and City staff, it was determined that the project would be more
efficiently managed and would have the potential for more contractor participation if the
project could be separated into multiple work division contracts. To achieve this, the
National Mississippi River Museum and Aquarium Rivers Center Project -Phase II was
separated into seven (7) individual division contracts and four (4) alternate bid
components. A description and brief work scope for each individual contract is
summarized as follows:
Contract No. 1 -General Construction:
The scope of this contract includes demolition of existing structure and finishes,
excavation and auger cast piles, cast-in-place concrete footings, beams, walls, slabs
and topping slabs, precast concrete beams, masonry block and brick infill, structural
steel fabrication and erection of columns, beams, stairs and decking, rough and finish
carpentry, wood casework, hollow metal and wood doors and hardware, metal framing
and gypsum board, waterproofing, TPO roofing, metal flashing, panels and shingles,
glazing, mirrors and louvers, wall, ceiling and flooring finishes, counters, signage, toilet
compartments and specialties, lockers, sun screens and existing elevator finishes.
Contract No. 2 -Food Service:
The scope of this contract encompasses arestaurant/bistro kitchen that will be capable
of providing year round food and beverage service for museum visitors. It includes new
kitchen equipment as well as removing and reinstalling existing equipment.
Contract No. 3 -Fire Protection:
The scope of this contract includes the removal of the existing sprinkler system and fire
protection service and the installation of a new sprinkler system with a combination wet
and dry pipe system (per NFPA 13).
Contract No. 4 -Plumbing Systems:
The scope of this contract includes the removal and replacement of the existing
plumbing system to match the new floor plan, exhibit and life support systems per the
2006 International Plumbing Code
Contract No. 5 - WVAC Systems:
The scope of this contract includes the removal of the existing roof top air handling unit,
furnaces, fans and all interior ductwork. A complete new high efficiency HVAC system
will be installed. The main equipment in the new system will include; 8 water to water
heat pumps; 2 roof top air handling units; 3 indoor air handling units; an enthalpy energy
recovery unit; general exhaust fans and kitchen exhaust fans.
Contract No. 6 -Geothermal Well Systems:
The scope of this contract includes the installation of a new geothermal system that will
service the new mechanical system in the museum facility.
Contract No. ~ -Electrical Systems:
The scope of this contract includes the removal and replacement of the existing
electrical system. The new electrical system will be a 277/480V system with step down
transformers to provide 120/208V service where required.' There will be a generator to
provide backup power to the aquatic life support systems. The emergency lighting will
be served from a central inverter system. There will be a new fire alarm system
throughout the building. Lighting will be florescent with automatic controls. There will
be new security and data/phone systems as well.
Alternate No.1 -Perimeter Theater Build out:
The scope of this alternate contract includes providing basic interior shell finishes for the
theater.
Alternate No. 2 -Theater Build out:
The scope of this alternate contract includes the complete finish build out of the theater
interior with a raised platform, lighting, equipment and sound treatment.
Alternate No. 3 -Roof Top Lookout Enclosure:
The base bid General Construction work does not include improvements to the existing
roof top observation deck which is currently closed to the public. The scope of this
alternate contract includes the renovation of the roof top observation deck by providing
an aluminum glass curtain wall enclosure with metal soffit and stair replacement which
will allow this area to be open for general public access.
Alternate No. 4 -Sprayed-®n Soundproofing:
Provide sprayed-on acoustical soundproofing for the theater build-out.
BI® RESULTS
Sealed bids were received on the project on July 2, 2009. The following is a summary
of the bid proposals received for the multiple construction contract components:
CONTRACT NO. 1 -GENERAL CONSTRUCTION
Bidder Name Base Bid Alternate 1 Alternate 2 Alternate 3 Alternate 4 Bid Total
(Base + Alt)
JP Cullen & Sons, Inc. $2,063,503.00 $41,200.00 $ 57,700.00 $32,746.00 $ 47,300.00 $2,242,449.00
Hillebrand Construction, Inc. $2,529,970.00 $52,650.00 $ 96,120.00 $29,200.00 $135,355.00 $2,843,295.00
Howard Immel Inc. $2,612,000.00 $37,300.00 $ 86,500.00 $30,250.00 $117,100.00 $2,883,150.00
Miron Construction Co. Inc. $2,732,724.00 $36,459.00 $109,819.00 $31,142.00 $104,342.00 $3,014,486.00
CONTRACT NO. 2 -FOOD SERVICE
Bidder Name Base Bid Bid Total
Streich Equipment Co. Inc. $117,400.00 $117,400.00
Kavanaugh Restaurant Supply $120,177.00 $120,177.00
CONTRACT NO. 3 -FIRE PROTECTION
Bidder Name
Base Bid
Alternate 1 Bid Total
(Base + Alt)
Ahern Fire Protection $201,607.00 $4,870.00 $206,477.00
Blackhawk Automatic Sprinkler $208,400.00 $4,800.00 $213,200.00
CONTRACT N0.4 -PLUMBING SYSTEMS
Bidder Name Base Bid Bid Total
B. G. Brecke Inc. $299,507.00 $299,507.00
MMC Mechanical Contractors $326,400.00 $326,400.00
Modern Piping, Inc. $342,500.00 $342,500.00
CONTRACT NO. 5 - HVAC SYSTEMS
Bidder Name Base Bid Alternate 1 Bid Total
(Base + Alt)
Geisler Brothers Company $1,609,800.00 $21,750.00 $1,631,550.00
Giese Sheet Metal Co. Inc. $1,691,600.00 $18,400.00 $1,710,000.00
Advantage Sheet Metal $1,680,500.00 $34,305.00 $1,714,805.00
Mechanicallnc. $1,995,000.00 $27,335.00 $2,022,335.00
CONTRACT NO. 6 -GEOTHERMAL WELL SYSTEMS
Bidder Name Base Bid Bid Total
McClain Excavating Co. Inc. $285,838.00 $285,838.00
Modern Piping, Inc. $362,000.00 $362,000.00
CONTRACT NO. 7 -ELECTRICAL SYSTEMS
Bidder Name Base Bid Alternate 1 Alternate 2 Alternate 3 Bid Total
(Base + Alt)
Giese Sheet Metal Co. Inc. $744,338.00 $46,687.00 $26,295.00 $1,496.00 $818,816.00
Westphal & Company, Inc. $769,206.63 $33,698.02 $22,784.85 $ 352.88 $826,042.38
®ISCUSSI~N
Upon receipt of the bid proposals, City staff reviewed the bid submittals to ensure
compliance with the contract documents and the federal aid requirements for locally
public bid projects., l"he bid results were tabulated and presented before the Dubuque
County Historical Society (DCHS) Board of Directors and executive staff. The DOHS
Board of Directors and staff, with its architectural -engineering design consultant,
Durrant, there construction manager, Conlon Construction Inc., along with City staff
reviewed the multiple construction bid proposals.
The recommendation of the DCHS Board of Directors is to award the selected
construction contracts (No. 1, 2, 4, 5, 6, 7) and to reject one construction contract (No.
3) bid component. The DCHS Board of Directors also approved proceeding with the
Alternate Bids No. 1, 2 and 4 while deferring to proceed with Alternate Bids No. 3.
Since this is a federal-aid funded project, the City was required to submit the bid
documents to the Iowa Department of Transportation (Iowa DOT) for concurrence. The
City contacted the Iowa DOT and have received verbal approval and authorization to
proceed with awarding the selected construction contracts and rejecting one
construction bid component.
RECOMMENDATION
I concur with the recommendation of the Dubuque County Historical Society Board of
Directors and recommend the award of the selected construction contracts with the
National Mississippi River Museum and Aquarium Rivers Center Project -Phase II. A
list of the selected construction contracts to be awarded are summarized as follows:
Construction Contract
No. 1 -General Construction
Contractor Contract Amount
JP Cullen & Sons, Inc. $2,209,703
(Including Alternates 1, 2, 4)
No. 2 -Food Service
No. 4 -Plumbing Systems
No. 5 - HVAC Systems
(Including Alternate 1)
No. 6 -Geothermal Well Systems
No. 7 -Electrical Systems
(Including Alternates 1, 2, 4)
Total of Selected Contracts Awarded
Streich Equipment Co. Inc. $ 117,400
B.G. Brecke Inc. $ 299,507
Geisler Brothers Company $ 1,631,550
McClain Excavating Co. Inc. $ 285,838
Giese Sheet Metal Co. Inc. $ 817,320
1 1
I also concur with the recommendation of the DOHS Board of Directors to reject the
contract bid proposal, Contract No. 3 -Fire Protection, associated with the National
Mississippi River Museum and Aquarium Rivers Center Project -Phase II.
With the removal of the Fire Protection contract, the DCHS Board of Directors has
decided to not re-bid this portion of the project using federal funding. The DCHS will
procure the Fire Protection work directly, using private DCHS funding. The remaining
balance of the federal grant ($208,229) will be used as a contingency reserve to cover
any potential change orders that might occur.
~U®GETIMPACT
The project funding summary is as follows:
CIP No. Fund ®escription Fund Amount
1001856 Rivers to the Sea Exhibit Grant (EDP-2100 (652)--7Y-31) $4,289,054
Dubuque County Historical Society 1,072,264
Total Project Funding ~ 'I 1
To date, approximately X33,412 of these grant funds have been allocated for the
National Mississippi River Museum and Aquarium Rivers Center Phase I -Roof
Replacement Project (638) improvements, leaving a balance of approximately
X4,497,283.
~4C1°ION °f® BE T~4KEN
The City Council is requested to adopt the attached resolutions awarding the selected
construction contracts (No. 1, 2, 4, 5, 6, 7) and rejecting one construction contract (No.
3) bid proposal associated with the National Mississippi River Museum and Aquarium
Rivers Center Project -Phase II, subject to the formal approval of the Iowa Department
of Transportation.
Prepared by Robert Schiesl, P.E., Assistant City Engineer
cc: Gus Psihoyos, City Engineer
Jenny Larson, Budget Director
Craig Markley, Iowa DOT
Troy Siefert, Iowa DOT
Jerry Enzler, Dubuque County Historical Society
Alan Stache, Dubuque County Historical Society
Gary Schulte, Durrant
Paul Kalb, Conlon Construction
National Mississippi River Museum & Aquarium Project Number: EDP-2100 (652)--7Y-31
Rivers Center Project -Phase II Local Letting Date: July 2, 2009
ic9 Tabula4i®rt Stet~ary City /County: City of Dubuque
rnniT®nrT ~ q _l~C~tG!?e1 r'nAICTRI IrtTInAI-
Bid Form 1A (Form 740384 -Bidding Proposal, Schedule of Prices)
Bidder Name
Base Bid
Amount Alternate Bid No. 1
perimeter Theater
Buildout Alternate Bid No. 2
Theater Buildout Alternate Bid No. 3
Roof Top Lookout
Enclosure Alternate Bid No. 4
Sprayed-on
Soundproofing
Bid Total
Base + Alternates
JP Cullen & Sons, Inc. $2,063,503.00 $41,200.00 $57,700.00 $32,746.00 $47,300.00 $2,242,449.00
Hillenbrand Construction, Inc. $2,529,970.00 $52,650.00 $96,120.00 $29,200.00 $135,355.00 $2,843,295.00
Howard Immel Inc. $2,612,000.00 $37,300.00 $86,500,00 $30,250.00 $117,100.00 $2,883,150.00
Miron Construction Co. Inc. $2,732,724.00 $36,459.00 $109,819.00 $31,142.00 $104,342.00 $3,014,486.00
CONTRACT # 2 -FOOD SERVICE
Bid Form 1A (Form 740384 -Bidding Proposal, Schedule of Prices)
Bidder Name Base Bid Bid Total
Amount Base + Alternates
Streich Equpiment Co. Inc. $117,400.00 $117,400.00
Kavanaugh Restaurant Supply, Inc. $120,177.00 $120,177.00
CONTRACT #3 -FIRE PROTECTION
Bid Form 1A (Form 740384 -Bidding Proposal, Schedule of Prices)
Alternate Bid No. 1
Bidder Name Base Bid perimeter Theater Bid Total
Amount Buildout Base + Alternates
Ahern Fire Protection $201,607.00 $4,870.00 $206,477.00
Blackhawk Automatic Sprinker $208,400.00 $4,800.00 $213,200.00
CONTRACT #4 -PLUMBING SYSTEMS
Bid Form 1A (Form 740384 -Bidding Proposal, Schedule of Prices)
Bidder Name Base Bid Bid Total
Amount Base + Alternates
B. G. Brecke Inc. $299,507.00 $299,507.00
MMC Mechanical Contractors, Inc. $326,400.00 $326,400.00
Modern Piping, Inc. $342,500.00 $342,500.00
National Mississippi River Museum & Aquarium Project Number: EDP-2100 (652)--7Y-31
Rivers Center Project -Phase () Local Letting Date: July 2, 2009
id °I°abulati®n Sumarl~f City /County: City of Dubuque
CONTRACT #5 - HVAC SYSTEMS
Bid Form 1A (Form 740384 -Bidding Proposal, Schedule of Prices)
Alternate Bid No. 1
Bidder Name Base Bid perimeter Theater Bid Total
Amount Buildout Base + Alternates
Geisler Brothers Company $1,609,800,00 $21,750.00 $1,631,550.00
Giese Sheet Metal Co. Inc, $1,691,600.00 $18,400.00 $1,710,000.00
Advantage Sheet Metal $1,680,500.00 $34,305.00 $1,714,805.00
Mechanicallnc. $1,995,000.00 $27,335.00 $2,022,335.00
CONTRACT #6 -GEOTHERMAL WELL SYSTEMS
Bid Form 1A (Form 740384 -Bidding Proposal, Schedule of Prices)
Bidder Name Base Bid Bid Total
Amount Base + Alternates
McClain Excavating Co. Inc. $285,838.00 $285,838.00
Modern Piping, Inc. $362,000.00 $362,000.00
CONTRACT #7 -ELECTRICAL SYSTEMS
Bid Form 1A (Form 740384 -Bidding Proposal, Schedule of Prices)
Alternate Bid No. 1 Alternate Bid No. 2 Alternate Bid No. 3
Bidder Name Base Bid perimeter Theater- Theater Buildout Roof Top Lookout Bid Total
Amount Buildout Enclosure Base + Alternates
Giese Sheet Metal Co. Inc. $744,338.00 $46,687.00 $26,295.00 $1,496.00 $818,816.00
Electrical Division
Westphal & Company, Inc. $769,206.63 $33,698.02 $22,784.85 $352.88 $826,042.38
RESOLUTION NO. 237-09
REJECTIN BID PROPOSALS FOR CONTRACT NO. 3 -- FIRE PROTECTION
FOR THE NATIONAL MISSISSIPPI RIVER MUSEUM AND ACQUARIUM RIVERS
CENTER PROJECT -- PHASE II (IOWA DOT NO. EDP-2100 (652)--7Y-31)
Whereas, sealed proposals have been submitted by contractors for the National
Mississippi River Museum and Aquarium Rivers Center Project -Phase II (the Project)
pursuant to Resolution No. and Notice to Bidders published in a newspaper
published in the City of Dubuque, Iowa on the 5t" day of June, 2009; and
Whereas, the sealed proposals were opened and read on the 2"d day of July,
2009.
NOW THEREFORE, BE IT RESOLVED ~Y THE CITY COUNCIL OF THE CITY
OF DUBUQUE, IOWA:
Section 1. All of the bid proposals for Contract No. 3 -Fire Protection received
for the National Mississippi River Museum and Aquarium Rivers Center Project -Phase
II are hereby rejected.
Section 2. The City Treasurer is authorized and instructed to return the bid
deposits of the unsuccessful bidders for Contract No. 3 -Fire Protection.
Passed, adopted and approved this 9th day of July , 2009.
Roy D. Buol, Mayor
Attest: / .
Janne F. Schneider, CMC, City Clerk
RESOLUTION NO. 236-09
AWARDING PUBLIC IMPROVEMENT CONTRAQCTS FOR THE NATIONAL
MISSISSIPPI RIVER MUSEUM AND AQUARIUM RIVERS CENTER PROJECT -
PHASE II (IOWA DOT NO. EDP-2100 (652)--7Y-31)
Whereas, sealed proposals have been submitted by contractors for the National
Mississippi River Museum and Aquarium Rivers Center Project -Phase II (the Project)
pursuant to Resolution No. and Notice to Bidders published in a newspaper
published in the City of Dubuque, Iowa on the 5t" day of June, 2009.
Whereas, said sealed proposals were opened and read on the 2nd day of July,
2009 and it has been determined that the bid of the following contractors in the amounts
specified were the lowest responsive, responsible bids for performing the work as
provided in the plans and specifications.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF DUBUQUE, IOWA:
1. That a Public Improvement Contract for Project Contract No. 1 -General
Construction is hereby awarded to JP Cullen & Sons, Inc. in the amount of $2,209,703
and the City Manager is hereby directed to execute a Public Improvement Contract on
behalf of the City of Dubuque for the Project.
2. That a Public Improvement Contract for Project Contract No. 2 -Food Service is
hereby awarded to Streich Equipment Co. Inc. in the amount of $117,400 and the City
Manager is hereby directed to execute a Public Improvement Contract on behalf of the
City of Dubuque for the Project.
3. That a Public Improvement Contract for Project Contract No. 4 -Plumbing
Systems is hereby awarded to B.G. Brecke Inc. in the amount of $299,507 and the City
Manager is hereby directed to execute a Public Improvement Contract on behalf of the
City of Dubuque for the Project.
4. That a Public Improvement Contract for Project Contract No. 5 - HVAC Systems
is hereby awarded to Geisler Brothers Company in the amount of $1,631,550 and the
City Manager is hereby directed to execute a Public Improvement Contract on behalf of
the City of Dubuque for the Project.
5. That a Public Improvement Contract for Project Contract No. 6 -Geothermal
Well Systems is hereby awarded to McClain Excavating Co. Inc. in the amount of
$285,838 and the City Manager is hereby directed to execute a Public Improvement
Contract on behalf of the City of Dubuque for the Project.
6. That a Public Improvement Contract for Project Contract No. 7 -Electrical
Systems is hereby awarded to Giese Sheet Metal Co. Inc, Electrical Division, in the
amount of $817,320 and the City Manager is hereby directed to execute a Public
Improvement Contract on behalf of the City of Dubuque for the Project.
7. The award of the Public Improvement Contracts for this Project are contingent
upon the formal approval of the Iowa Department of Transportation.
Passed, approved and adopted this Qtn day of July 2009.
~~
Roy D. Buol, Mayor
Attest:
_~<`~`'-
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eanne F. Schneider, CMC, City Clerk