FY 03 Budget Form ConversionMEMORANDUM
January 28, 2003
TO:The Honorable Mayor and City Council Members
FROM:Michael C. Van Milligen, City Manager
SUBJECT:Fiscal Year 2003 Budget Form-Converted to New State Format
The Fiscal Year 2004 budget process differs slightly from previous years due to
changes to the annual budget form and Iowa Administrative Code. Cities are required
to convert the Fiscal Year 2003 budget and Fiscal Year 2002 actual expense and
revenues to the new format before they can publish and adopt a Fiscal Year 2004
budget. The conversion must take place after January 1, 2003, using State Form
653.C1 (attached) to convert the FY 2003 budget as last amended to the new format.
Administrative Services Manager Pauline Joyce recommends the City Council adopt the
adjustment prior to any action on the Fiscal Year 2004 budget.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
Michael C. Van Mdhgen
MCVM/jh
Attachment
cc: Barry Lindahl, Corporation Counsel
Cindy Steinhauser, Assistant City Manager
Pauline Joyce, Administrative Services Manager
Dubuque
MEMORANDUM
January 28,2003
TO:Michael C. Van Milligen, City Manager
FROM:Pauline Joyce, Administrative Services Manager
SUBJECT:Fiscal Year 2003 Budget Form-Converted to New State Format
The purpose of this memorandum is to submit a new State form for City Council
adoption prior to action on the Fiscal Year 2004 budget.
The fiscal year 2004 budget process differs slightly from previous years due to changes
to the annual budget form and Iowa Administrative Code. Cities are required to convert
the FY 2003 budget and FY 2002 actual expense and revenues to the new format
before they can publish and adopt a FY 2004 budget. The conversion must take place
after January 1, 2003, using State Form 653.Cl (attached) to convert the FY 2003
budget as last amended to the new format.
The expenditures and revenues used on the conversion form must not differ from those
on the budget as last certified or amended. If they differ, the whole budget process is
not legal and must be redone.
The required action step is for City Council to adopt the adjustment at a regular or
special meeting prior to any action on the FY 2004 budget. Published notice of the
conversion is not necessary. The process is not an amendment. Two copies of the
adopted Form 653.Cl must be filed with the County Auditor by March 15.
The City Council of DUBUQUE
on this date February 3,
ADJUSTMENT OF CURRENT CITY BUDGET
in DUBUQUE
200~dopted the following resolution converting the current budget for
Count, iowa
FY 2003 Total Budget as certified or last amended Total Budget after Conversion
Revenues & Other Financi.g Sources Revenues & Other Financing Sources
Taxes Levied o~ Property I 14,955,506 Tm(es Levied on Property 14=955,506
Net Current Properly Taxes 3 14.955,506 i Net Current Property Taxes 14,955,506
TIF Revenues 5 2,252,885 TIF Revenues 2,252,885
Other City T~e(es 6 9,261,427 Othe~ City Taxes 9,261,427
[~tergovemme~tal g 52,778,980 Intergovemn-~nta] 52,778,980
Charges ~r Service~ 10 18,709,852 3harges for Services 18,709,852
Miscellaneous 12 5,216,322 Vfiscellaneous 5,216,322
Expenditures & Other Financing Uses
Expenditures & Other Financing Uses ~ublic Safety 15.420,465
3,803,871
total Expenditures 2( 175,357,292 ~ebt Service 2,832,2S7
~apital Projects 5,393,002
~et Operatfng ExpendT~ures 2;. 112,616,684 Non-program
The Expenditures from the od
'
City Clerk
Fiscal Year 2003 to conform with iowa Code 384.16 and Iowa Administrative Rules 545-2.1(384,388)
RESOLUTION No. 34-03 DateBudgetAdopted: March 5,2002
Fiscal Year Ending June 30, 2003
The city budget is being converted to a new format to conform to Government Accounting Standards Board Statement 34 and changes to Iowa Administrative Rules,
545-2.1 (384,388). The adoption of this format does not constitute a legst amendment as spec[fled in Iowa Code 384.19. Total Revenues and Expenditures on this
dccument are unchanged from budget cert[fled March 15, 2002 or as last amended.
Retain a copy for the city's records and mail 2 signed copies to your county auditor.