Dbq County Extension Memo of UMEMORANDUM
January 30,2003
TO:The Honorable Mayor and City Council Members
FROM:Michael C. Van Milligen, City Manager
SUBJECT:Memorandum of Understanding with Dubuque County Agricultural
Extension District
Housing and Community Development Department Director David Harris is
recommending execution of a Memorandum of Understanding with Dubuque County
Agricultural Extension District to provide counseling services for home purchase
education to HUD Family Self-Sufficiency Program families.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
Michael C. Van Milligen
MCVM/jh
Attachment
cc: Barry Lindahl, Corporation Counsel
Cindy Steinhauser, Assistant City Manager
David Harris, Housing and Community Development Department Director
CITY OF DUBUQUE, IOWA
MEMORANDUM
4 December 02
To: Mike Van Milligen, City Manager
From: David Harris, Housing and Community Development Department
Re: Memorandum of Understanding with Dubuque County Agricultural Extension
District
You'll recall that we received a HUD Family Self-Sufficiency Program award of
$25 200 to promote homeownership for our Section 8 Program families.
Specifically, we will offer a program of financial counseling, including budgeting,
credit counseling and home purchase education to all FSS Program families,
throughout the year.
We have developed a Memorandum of Understanding with Extension Services,
to perform this counseling program. The Extension has been our partner in
homeownership counseling since 1992, beginning with the DREAMS Program.
They have continued to work with us over the years, counseling all of our PATH
Program homebuyer families, assisted through grants received from the Federal
Home Loan Bank. The MOA is attached for your review.
My request is to authorize my signature on the Agreement. Alternatively, if you
prefer your own signature or if it's your decision that this requires Council
approval, please advise.
MEMORANDUM OF UNDERSTANDING
between
City of Dubuque Housing Services
1805 Central Ave
Dubuque, IA 52001
and
Dubuque County Agricultural Extension District
14742 Hwy. 20 W. Suite 2
Federal ID # 42-6021420
THIS AGREEMENT is made and entered into by and between the City of Dubuque Housing
Services, hereinafter called Agency, and the Dubuque County Agricultural Extension District,
hereinafter called County Extension.
PURPOSE: It is the mutual desire of the Agency and County Extension to support this project for
the purpose of providing financial management education to individuals who are receiving Section 8
Housing assistance. The activity covered by this agreement is part of a grant, project number FM-
IA087-5402, received by the Agency from HUD, hereinafter referred to as Prime Award. It is the
belief of the cooperating parties that the project will be to their mutual benefit and to the benefit of
the people of the City of Dubuque, Iowa.
AGREEMENT: The contracting parties agree as follows:
I. Agency agrees:
A. That David Harris, Director of Housing and Community Development for the City of
Dubuque , shall serve as coordinator of the project for the Agency.
To reimburse the Treasurer of County Extension up to a total of $25,200 for personnel
and operating expenses associated with the Family Self-Sufficiency and Homeowership
Program. Payment shall be made in monthly increments of $2,100 and payable by the
fifteenth (15th) day of each month. The approved budget is attached to and made a part of
this agreement as Exhibit A.
To recruit participants, refer participants to County Extension, follow-up with all
referrals, consult regularly with staff providing services, and coordinate joint project
efforts.
D. That the Agency will be responsible for all reporting required by the Prime Award.
County Extension agrees:
A. That the County Extension Education Director or his/her designee, shall act for County
Extension in administering this Agreement.
B. That key personnel shall include Ellen Spurlock, Extension Field Specialist, who will
give leadership to the project. Pat Thies, Iowa State University Financial Program
Assistant, and Char Eddy, Dubuque County Housing and Financial Counselor.
C. To provide individualized assessments for all participants, one-on-one financial
counseling and educational services including basic money management, credit education
and credit repair, pre-homeownership education, home purchase counseling, and remedial
counseling to prevent default for forty-five low-income families.
D. To submit progress reports as requested describing services delivered and summarizing
impact data.
E. To keep detailed financial records documenting actual costs incurred in delivering the
services. A final financial report shall be made within 30 days of the project's end date,
and any unspent funds shall be returned to the Agency with the final financial report..
F. To make available such physical facilities and services as County Extension possesses
and as may be required to carry out the terms of this Agreement.
III. It is mutually understood and agreed that:
A. Funds made available to County Extension under terms of this Agreement shall be
expended in accordance with the fiscal regulations governing County Extension.
County Extension agrees to maintain adequate accounting records and allow authorized
officials of the Agency to examine the financial records pertaining to this Agreement at
reasonable times and for a period of three years after completion of the project. Nothing
herein shall be construed as obligating the Agency for future payment of money in excess
of that stated in Section I of this Agreement.
B. This Agreement may be canceled prior to the termination date by either party to the
Agreement upon thirty (30) days written notice.
C. The effective period for this Agreement shall be October 1, 2002 through September 30,
2003. It may be extended in its present form, or in a modified form by mutual written
agreement.
IN WITNESS whereof the parties have agreed and signed their names effective on or before the date
last signed below.
City of Dubuque Housing
Services
Dubuque County Agricultural Extension
District
Date
Director of Housing & Community Development
Date
County Extension Education Director
Date
Chair, County Extension
Council