Kephart Building Improvement_Selective DemolitionRESOLUTION NO. 265-09
ACCEPTING THE KEPHART BUILDING IMPROVEMENT - SELECTIVE
DEMOLITION AND AUTHORIZING THE PAYMENT OF THE CONTRACT AMOUNT
TO THE CONTRACTOR
Whereas, the Public Improvement Contract for the Kephart Building Improvement
Project -Selective Demolition (the Project) has been completed and the City Engineer
has examined the work and filed a certificate stating that the Project has been
completed according to the terms of the Public Improvement Contract and that the City
Engineer recommends that the Project be accepted; and
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF DUBUQUE, IOWA:
Section 1. The recommendation of the City Engineer is approved and the Project
is hereby accepted.
Section 2. The Finance Director is hereby directed to pay to the Contractor from
the Kephart Building Improvements Capital Improvement Project appropriation for the
contract amount of $20,300.00 less any retained percentage provided for therein as
provided in Iowa Code chapter 573, and to pay such retainage only in accordance with
the provisions of Iowa Code chapter 573.
Passed, approved and adopted this 3rd
day of August , 2009.
v
Roy D. Buol, Mayor
At est:
eanne F. Schneider, CMC, City Clerk
CITY ENGINEER'S CERTIFICATE OF FINAL COMPLETION OF THE KEPHART
BUILDING IMPROVEMENT PROJECT - SELECTIVE DEMOLITION
The undersigned City Engineer of the City of Dubuque, Iowa, hereby certifies that
he has inspected the Kephart Building Improvement Project -Selective Demolition, that
the Project has been performed in compliance with the terms of the Public Improvement
Contract, and that the total cost of the completed work is $20,300.00.
Filed in the office of the City Clerk on the 27th day of July, 2009 .
Gus Psihoyos
City Engineer
Jeanne F. Schneider, CMC, City Clerk
TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
SUBJECT: Kephart Building Improvement Project -Selective Demolition (CIP
3601976)
DATE: July 27, 2009
City Engineer Gus Psihoyos is recommending approval of the proposed improvements
and to authorize the payment of contract amount of $20,300 to Epic Construction for the
Kephart Building Improvement Project -Selective Demolition.
The Kephart Building Improvement Project -Selection Demolition consisted of the
removal of the following from the first floor and basement of the former Kephart
Building, 1157 Central Avenue: interior finishes; flooring; ceilings; casework; grilles;
furniture; grilles; fixtures; electrical devices; light fixtures; and associated debris.
The project was awarded based on a competitive quotation process for public
improvements in accordance with Iowa Code, Section 26.14. Sealed bids were
received on the project on January 19, 2009. Of the three bids received, Epic
Construction of Dubuque, Iowa submitted the low bid in the amount of $20,3000. This
amount was 2.5 % above the engineer's estimate of $19,800.
concur with the recommendation and respectfully request Mayor and City Council
approval.
~-
Michael C. Van Milligen
MCVM:Iw
Attachment
cc: Barry Lindahl, City Attorney
Cindy Steinhauser, Assistant City Manager
Gus Psihoyos, City Engineer
THE CITY OF Dubuque
-~. ~'~
DUB E '~~~~~
Masterpiece on the Mississippi
2007
TO: Michael C. Van Milligen, City Manag
FROM: Gus Psihoyos, City Engineer
DATE: July 27, 2009
SUBJECT: Kephart Building Improvement Project -Selective Demolition
(CIP 3601976)
INTRODUCTION
The enclosed resolution provides for the acceptance of the construction contract for the
Kephart Building Improvement Project -Selective Demolition.
BACKGROUND
The Kephart Building Improvement Project -Selection Demolition consisted of the
removal of the following from the first floor and basement of the former Kephart
Building, 1157 Central Avenue: interior finishes; flooring; ceilings; casework; grilles;
furniture; grilles; fixtures; electrical devices; light fixtures; and associated debris.
The project was awarded based on a competitive quotation process for public
improvements in accordance with Iowa Code, Section 26.14. Sealed bids were
received on the project on January 19, 2009. Of the three bids received, Epic
Construction of Dubuque, Iowa, submitted the low bid in the amount of $20,300. This
amount was 2.5% above the engineer's estimate of $19,800.
DISCUSSION
The Kephart Building Improvement Project -Selective Demolition was completed by
Epic Construction of Dubuque, Iowa, in the final contract amount of $20,300.
Award Final
Construction Contract $20,300.00 $20,300.00
Contingency 0 0
Construction Engineering & Inspection 0 0
Total Project Cost $20.300.00 $~Q~9~p
RECOMMENDATION
I recommend that the City Council accept the improvements and authorize the payment
of the contract amount of $20,300 to Epic Construction for the Kephart Building
Improvement Project -Selective Demolition.
BUDGET IMPACT
The project funding summary is as follows:
CIP No. Fund Description Fund Amount
3601976 Kephart Building Improvements $20,300.00
Total Project Funding $20,300.00
ACTION TO BE TAKEN
The City Council is requested to adopt the attached resolution to accept the
improvements and to authorize the payment of the contract amount of $20,300 to Epic
Construction for the Kephart Building Improvement Project -Selective Demolition.
Prepared by Steve Sampson Brown, Project Manager
cc: Jenny Larson, Budget Director
RESOLUTION NO.
ACCEPTING THE KEPHART BUILDING IMPROVEMENT PROJECT -SELECTIVE
DEMOLITION AND AUTHORIZING THE PAYMENT OF THE CONTRACT AMOUNT
TO THE CONTRACTOR
Whereas, the Public Improvement Contract for the Kephart Building Improvement
Project -Selective Demolition (the Project) has been completed and the City Engineer
has examined the work and filed a certificate stating that the Project has been
completed according to the terms of the Public Improvement Contract and that the City
Engineer recommends that the Project be accepted; and
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF DUBUQUE, IOWA:
Section 1. The recommendation of the City Engineer is approved and the Project
is hereby accepted.
Section 2. The Finance Director is hereby directed to pay to the Contractor from
the Kephart Building Improvements Capital Improvement Project appropriation for the
contract amount of $20,300.00 less any retained percentage provided for therein as
provided in Iowa Code chapter 573, and to pay such retainage only in accordance with
the provisions of Iowa Code chapter 573.
Passed, approved and adopted this day of , 2009.
Roy D. Buol, Mayor
Attest:
Jeanne F. Schneider, CMC, City Clerk
CITY ENGINEER'S CERTIFICATE OF FINAL COMPLETION OF THE KEPHART
BUILDING IMPROVEMENT PROJECT -SELECTIVE DEMOLITION
The undersigned City Engineer of the City of Dubuque, Iowa, hereby certifies that
he has inspected the Kephart Building Improvement Project -Selective Demolition, that
the Project has been performed in compliance with the terms of the Public Improvement
Contract, and that the total cost of the completed work is $20,300.00.
Dated this a7~h day of Spy , 2009.
City ngineer
Filed in the office of the City Clerk on the day of , 2009.
Jeanne F. Schneider, CMC, City Clerk
APPLICATION AND CERTIFICATE FOR PAYMENT
TO OWNER: City of Dubuque
SO W. 13th St.
Dubuque, IA 52001
FROM CONTRACTOR: Epic Construction
G00 Star Brewery Dr., Suite 300
Dubuque,lA S200I
PROJECT:
Kephart Building Improvements
ARCHITECT:
Durrant
APPLICATION N0: 1 Distribution to:
PERIOD TO: 07/10/09 awNER
PROJECT N0: 20209 CONSTRUCTION
ARCHITECT
CONTRACT FOR: Demolition
CONTRACTOR'S APPLICATION FOR PAYlVII1NT
Application is made for payment, as sho~~m below, in connection with the Contract.
Continuation Sheet(s) are attached.
1. ORIGINAL CONTRACT SUM
2. Net Change by Change Orders
CONTRACTOR
CONTRACT BATE:
The undersigned Contractor cert~es that to the best of the Contractor's knowledge,
information and belief t 1Vork covered by this Application for Payment ltas been
completed in ac ~fdan with the Contract Documents, that all amounts have been paid
by the Contract for ork for tivltich previous Certificates for Payment were issued and
20,300.00 payments t~ei ed fr the Owner, and that current payment shown is now due.
3. CONTRACT SUM TO DATE $ 20,300.00 By: ~/~ !/ 1,~ Date: ~~/%y
v ~ \ t ~ ~
4. TOTAL COMPLETED AND STORED TO DATE _ $ 20,300.00 State of: ~ryefcv
{Column G on G702} County of:~,fa~~-
S. RETAINAGE: Subscribed and sworn to before
a. % of Com feted Work $ me this t" w ~~~~ ..
p ~ day oft ZUUq JODI INFIELD
(Columns D + E an G703) v-^0 NOTARIAL 8EAt.-IOWA .
b. % of Stored Material $ Notary Public: f-i~Lk- ~ C~ S 5
(Columns F on G703) My Commission expCy
Total Retainage (Line Sa + Sb or p~y,+q. /V
Total in Column I of G703) $ -
G. TOTAL EARNED LESS RETAINAGE $ 20,300.00
(Line 4 less Line S Total) ARtai1TECT'S CERTIFICATE FOR PAYMENT
In accordance with the Contract Documents, based on on-site observations and the data
7. LESS PREVIOUS CERTIFICATES FOR PAYMENT $ 19,285.00 comprising this application, the Architect certifies to the Owner that to the best of the
-- ..__
(Erne 6 from prior Certificate) Architect s knowledge, information and belief the Work ltas progressed as indicated, the
quality of the Work is in accordance tivittt the Cantract Documents, and the Contractor is
8. CURRENT PAYMENT DUE $ L I,O;15A0 ~ entitled to payment of the AMOUNT CERTIFIED.
9. BALANCE TO FINISH, INCLUDING RETAINAGE _ _ $ - AMOUNT CERiir~D $ ~ I ~-
(Line 3 less Line 6) (Attach explanation if antormt cert~ed dyers from the amornrt applied for. Init nl al!
figures orr the Appllcatlon and on llre Continrratlor: Street IJrat are changed to cori/ornr
to the amornrt cerl~ed.)
CHANGE ORDER SUMMARY ADD1T'IONS DEDUCTIONS
ARCIi1T
Total changes approved in previous l
months by Otvner By. Date:~~' w
Total approved this Month T Certifica is n nego dole. The AMOUNT CER rtr t~D is payable only to th~
TOTALS 0.00 0.00 Contractor named he in. ranee, payment and acceptance of payment are without
prejudic ~ tg e O or Contractor under this Contract. l
NET CHANGES by Change Order 0.00 .~'i'~/.I - •~ V ` y J ~ ~ ~~
CONTINUATION SHEET
APPLICATION AND CER"fiFICATiON FOR PAYMENT, containing Contractor's APPLICATION NO: I
Signed Certification is attached. Use Column I on Contracts where variable retainagc APPLICATION DATE: 07/07/09
for line items may apply. PERIOD TO: 07/10/09
PROJECT NO: 20209
A B C D ~ E ~ F G H I
WORK COMPLETED
FROM
SCI-iEDULED
ITEM THIS APPLICATION TOTALCOVIPLETE
BALANCE TO
PREVIOUS
DESCRIPTION OF ~'VORK
VALUE
NO STORED
WORK ~ & STORED TO COMPLETE RETAINAGE
FiNTSH (C-G)
.
APPLICATION MATERIAL DATE (D + E + Fl (G/C)
PLACE
~ ~ E) (NOT D&E)
1 Demolition 20,300.00 20,300.00 20,300.00 100.00%
20,300.00 20,300.00 - - 20,300.00 100.00% - -
PARTIAL WAIVER OF LIEN
TO WHOM IT MAY CONCERN:
Whereas, we the undersigned Epic Construction have been employed by
THE CITY OF DUBUQUE to furnish material
and/or labor for the work of General Construction for the project known as
KEPHART BUILDING IlVIPROVEMENTS in the
city of DUBUQUE ,State of IA.
Epic Construction hereby waives and releases lien or right of lien on the above
described project, upon receipt of payment in the amount of $1,015.00
to the extent of the value of those goods and services furnished as described above.
Signed this 8TH day of Jj~LY , 2009
Name:
Walsh
r
Title: Project Manager
APPLICATION AND CERTIFICATE FOR PAYMENT
TO ONNER: City of Dubuque PROJECT:
50 W. 13th St. Kephart Building Improvements
Dubuque, IA 52001
FROM CONTRACTOR: Epic Construction
G00 Star Brewery Dr., Suite 300 ARCHITECT:
Dubuque, IA 52001 Durrant
CONTRACT FOR: Dcmotition
CONTRACTOR'S APPLICATION FOR PAYMENT
Application is made for payment, as sho++~n belo+v, in connection +vith the Contract.
Continuation Sheet(s) are attached.
1. ORIGINAL CONTRACT SUM
2. Net Change by Change Orders
3. CONTRACT SUM TO DATE
4. TOTAL COMPLETED AND STORED TO DATE
(Column G on G702}
5. RETAINAGE:
a. % of Completed Nork $
{Colunuts D + E on G703)
b. % of Stored Material $
{Columns F on G703)
Total Rctainage (Line Sa + Sb or
Total in Column I of G703) _
G. TOTAL EARNED LESS RETAINAGE
(Line 4 less Line 5 Total)
7. LESS PREVIOUS CERTII'ICATES FOR PAYMENT
(Line 6 from prior Certificate)
8. CURRENT PAYMENT DUE
9. BALANCE TO FINISH, INCLUDING RETAINAGE
(Line 3 less Line G)
$ 20,300.00
$ -
APPLICATION N0: 1 Distribution to:
PERIOD TO: 07/10/09 o~vxt:R
PROJECT N0: 20209 coxsTRUCrtoN
ARCM i n~, ~
CONTRACTOR
CONTRACT DATE:
The undersigned Contractor certifies that to the best of the Contractor's knowledge,
information and belief t Nork covered by this Application for Payment has been
completed in ac ~-dan with the Contract Documents, that all amotmts have been paid
by the Contract for ork for which previous Certificates for Payment ++•ere issued and
payments t~ei ed fr the Owner, and that current payment shop+m is now due.
_ $ 20,300.00 By: ~~ ~~!/ ~~
r \
.•___ $ 20,300.00 State of ~-ryvcv
County of: f3H,~t~Pi
Subscribed and s+vom to before
me this ~-~" day of ~ G~,, ~,Ut~q
~,•, ~ J
Notary Public: ~ J~7f-~~
My Commission expi s:
o~•c+9• w
$ -
CHANQE ORDER St iMMARY I ADDl1'IONS DEDUCTIONS
Total changes approved in previous
months by O+vner
Total atroroved this Month ~
TOTALS I 0.00 0.00
NET CHATIGES by Change Order 0.00
Date: ~//~~O ~J
r ~ r
JODIINFIELD ~ •
NOTAI;IAL 8EAt: IOWA •
COMMt83101V'N0.717385
MY CQNIMI~IONirieplRES:
r,µ.
$ 20,300.00 ARCHITECT'S CERTIFICATE FOR PAYMENT
In accordance with the Contract Documents, based on on-site observations and the data
$ 19,285.00 comprising this application, the Architect certifies to the Owner that to the best of the
Architect's knowledge, information and belief fire Work has progressed as indicated, the
quality of the Work is in accordance +vith the Contract Documents, and the Contractor is
$ ~~'~~~~>}a~~=~~~,0,>IS:QQ;~ entitled to payment ofthe AMOUNT CERTIFIED.
$ - AD40UNTCERiirtr;D $~ ~ ~-~
(Attach explanation if anrormt cerlrfTed dyers from the muorort applied fon Inif a! al!
Jlgrrres on the Application and on the Contintratlon Sheet Drat are changed to corijornr
• to the mnorntt eert{f~ed.)
ARCfItT
By D
'I'bis Certifie a is no negoii< ale. The AMOUNT CERt 1r1r.D
Contractor name • Dance, payment and acceptance of
prejudice rights wn r Contractor under this Co
v
•
ate:
is payable only to t
payment are without
ntract.
PARTIAL WAIVER OF LIEN
TO WHOM IT MAY CONCERN:
Whereas, we the undersigned Epic Construction have been employed by
THE CITY OF DUBUQUE to furnish material
and/or labor for the work of General Construction for the project known as
KEPHART BUILDING IlVIPROVEMENTS ;U1 the
city of DUBUQUE ,State of IA,
Epic Construction hereby waives and releases lien or right of lien on the above
described project, upon receipt of payment in the amount of $1,015.00
to the extent of the value of those goods and services furnished as described above.
Signed this 8TH
Name:
day of Y , 2009
Walsh
Title: Project Manager