Miller Road Water Main Ext. ProjectTHE CITY OF Dubuque
a~a
DuB E
t -
Masterpiece on the Mississippi
2007
TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
SUBJECT: Miller Road Water Main Extension Project - CIP 740 1411
DATE: July 28, 2009
Water Department Manager Bob Green recommends initiation of the bidding process
for the Miller Road Water Main Extension Project, and further recommends that a public
hearing be set for August 17, 2009.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
Mic el C. Van Milligen
MCVM/jh
Attachment
cc: Barry Lindahl, City Attorney
Cindy Steinhauser, Assistant City Manager
Bob Green, Water Department Manager
THE CITY OF
DUB E
Masterpiece on the Mississippi
Dubuque
Aa-Am~icaCih-
2007
July 27, 2009
TO: Michael C. Van Milligen, City Manager
FROM: Bob Green, Water Department Manager
SUBJECT: Miller Road Water Main Extension Project - CIP 740 1411
INTRODUCTION
The attached Resolutions authorize the Public Bidding procedure for the Miller Road
Water Main Extension Project.
BACKGROUND
The Eagle Point Water Plant provides the City with its potable water through the Cities
Water Distribution System. Currently the existing public water main ends at 1301 Miller
Road. Numerous residents of Miller Road have petitioned the City for water availability
along Miller Road in the City limits.
OBJECTIVE
The main objective of this project is to extend approximately 1,675 feet of 8" diameter
ductile iron pipe water main along Miller Road from the current terminus to the end of
pavement at 1869 Miller Road. Providing water service access to the residents of Miller
Road.
PROJECT SCHEDULE
The schedule for the project is as follows:
Initiate Pubic Bidding Process August 3, 2009
Publish Notice to Bidders, Advertise for Bids August 7, 2009
Publish Public Hearing Notice on Plans & Specifications August 7, 2009
Public Hearing on Plans & Specifications August 17, 2009
Receipt of Bid Proposals (Bid Letting) August 19, 2009
Award Construction Contract September 8, 2009
Project Completion Date October 16, 2009
RECOMMENDATION
It is recommended that the City Council give preliminary approval to the construction
plans and specifications for the Miller Road Water Main Extension Project, and to
establish the date of August 17, 2009 for the public hearing on the plans and
specifications of this project and hereby authorize the City Clerk to advertise for bid
proposals.
BUDGET IMPACT
The estimate of probable cost for the Miller Road Water Main Extension Project is as
follows:
Construction Contract $ 139,869.00
Contingency 13,986.90
Construction Engineering & Inspection 17,000.00
Total Estimated Project Cost $ 170,855.90
NOTE: This project is funded through the FY2009 Water Department Capital
Improvement Project budget.
CIP NO. FUND DESCRIPTION FUND BALANCE AMOUNT
7401411 Miller Road Water Main Ext. $225.000.00
ACTION TO BE TAKEN
The City Council is requested to establish the date of the Public Hearing on the plans
and specifications of this project and to authorize the City Clerk to advertise for proposal
through the adoption of the enclosed Resolutions.
Attachments
cc: Jenny Larson, Budget Director
Jeanne Schneider, City Clerk
Mike Brekke, Water Distribution Supervisor
File
RESOLUTION NO. 273-09
CITY OF DUBUQUE, IOWA WATER DEPARTMENT
MILLER ROAD WATER MAIN EXTENSION PROJECT
PRELIMINARY APPROVAL OF PLANS, SPECIFICATIONS, FORM OF CONTRACT,
AND ESTIMATED COST; SETTING DATE OF PUBLIC HEARING ON PLANS,
SPECIFICATIONS, FORM OF CONTRACT, AND ESTIMATED COST; AND
ORDERING THE ADVERTISEMENT FOR BIDS
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF DUBUQUE, IOWA:
The proposed plans, specifications, form of contract and estimated cost for the
installation of approximately 1,675 feet of 8 inch ductile iron water main with
accessories along Miller Road, in the estimated amount of $170,855.90, are hereby
preliminarily approved and ordered filed in the office of the City Clerk for public
inspection.
A public hearing will be held on the 17th day of August, at 6:30 p.m. in the
Historic Federal Building Council Chambers at which time interested persons may
appear and be heard for or against the proposed plans and specifications, form of
contract and estimated cost of said Project, and the City Clerk be and is hereby directed
to cause the attached notice of the time and place of such hearing to be published in a
newspaper having general circulation in the City of Dubuque, Iowa, which notice shall
be published not less than four days nor more than twenty days prior to the date of such
hearing. At the hearing, any interested person may appear and file objections to the
proposed plans,, specifications, form of contract, or estimated cost or'the Project.
The Miller Road Water Main Extension Project is hereby ordered to be advertised
for bids for construction.
The amount of the security to accompany each bid shall be in an amount which
shall conform to the provisions of the Notice to Bidders hereby approved.
The City Clerk is hereby directed to advertise for bids for the construction of the
improvements herein provided, by publishing the attached Notice to Bidders to be
published in a newspaper having general circulation in the City of Dubuque, Iowa, which
notice shall be published not less than four but not more than forty-five days before the
date for filing bids before 2:00 p.m. on the 19th day of August. Bids shall be opened
and read by the City Clerk at 2:30 p.m. and will be submitted to the City Council for final
action at the public hearing at 6:30 p.m. on the 8t" day of September, in the Historic
Federal Building Council Chambers (Second Floor), 350 West 6f" Street, Dubuque,
Iowa.
Passed, adopted and approved this 3rd day of August, 2009.
Roy D. Buol, Mayor
Attest:
Jeanne F. Schneider, CMC, City Clerk
RESOLUTION NO.
CITY OF DUBUQUE, IOWA WATER DEPARTMENT
NOTICE OF PUBLIC HEARING ON PLANS, SPECIFICATIONS, FORM OF
CONTRACT, AND ESTIMATED COST FOR THE MILLER ROAD WATER MAIN
EXTENSION PROJECT
NOTICE IS HEREBY GIVEN: The City Council of the City of Dubuque, Iowa will
hold a public hearing on the proposed plans, specifications, form of contract and
estimated cost for the Miller Road Water Main Project, in accordance with the provisions
of Chapter 26, Code of Iowa, at 6:30 p.m., on the 17th day of August, 2009, in the
Historic Federal Building Council Chambers (Second Floor) 350 West 6th Street,
Dubuque, Iowa. Said proposed plans, specifications, form of contract and estimated
cost are now on file in the office of the City Clerk. At said hearing any interested person
may appear and file objections thereto.
The scope of the Project is as follows:
Install approximately 1,675 feet of 8" diameter ductile iron pipe water main along Miller
Road from the current terminus to the end of pavement at 1869 Miller Road. Providing
water service access to the residents of Miller Road.
Any visual or hearing-impaired persons needing special assistance or persons with
special accessibility needs should contact the City Clerk's office at (563) 589-4120 or
TDD at (563) 690-6678 at least 48 hours prior to the meeting.
Published by order of the City Council given on the day of
2009.
Passed, adopted and approved this day of , 2009.
Roy D. Buol, Mayor
Attest:
Jeanne F. Schneider, CMC, City Clerk
NOTICE TO BIDDERS
CITY OF DUBUQUE, IOWA PUBLIC IMPROVEMENT PROJECT
MILLER ROAD WATER MAIN EXTENSION
Time and Place for Filing Sealed Proposals. Sealed bids for the work comprising each improvement
as stated below must be filed before 2:00 p.m. on the 19th day of August, 2009, in the Office of the City
Clerk, City Hall -First Floor, 50 West 13th Street, Dubuque, Iowa.
Time and Placed Sealed Proposals Will be Opened and Considered. Sealed proposals will be
opened and bids tabulated at 2:30 p.m. on August 19 , 2009, at City Hall -Conference Room A, 50 West
13th Street, Dubuque, Iowa, for consideration by the City Council (Council) at its meeting on September 8,
2009. The City of Dubuque, Iowa, reserves the right to reject any and all bids.
Time for Commencement and Completion of Work. Work on each improvement shall be commenced
within 10 days after the Notice to Proceed has been issued and shall be fully completed by October 16,
2009.
Bid Security. Each bidder shall accompany its bid with a bid security as security that the successful
bidder will enter into a contract for the work bid upon and will furnish after the award of contract a
corporate surety bond, acceptable to the governmental entity, for the faithful performance of the contract,
in an amount equal to one hundred percent of the amount of the contract. The bid security shall be in the
amount of ten percent (10%) of the amount of the contract and shall be in the form of a cashier's check or
certified check drawn on astate-chartered or federally chartered bank, or a certified share draft drawn on
astate-chartered or federally chartered credit union, or the governmental entity may provide for a bidder's
bond with corporate surety satisfactory to the governmental entity. The bid bond shall contain no
conditions excepted as provided in this section.
Contract Documents. Copies of the plans and specifications may be obtained at Schneider Land
Surveying and Planning, Inc., 906 1St Street N.W., Farley, IA 52046. Telephone 563-744-3631; facsimile:
563-744-3629. Plans and specifications may be obtained for a payment of $25.00 per set, which is
nonrefundable.
Preference for Iowa Products and Labor. By virtue of statutory authority, preference will be given to
products and provisions grown and coal produced within the State of Iowa, and to Iowa domestic labor, to
the extent lawfully required under Iowa statutes.
Sales Tax. The bidder should not include sales tax in its bid. A sales tax exemption certificate will be
available for all material purchased for incorporation in the project.
General Nature of Public Improvement.
The Miller Road Water Main Extension project consists of an extension of 8-inch DIP water main along
Miller Road from the current terminus to the end of pavement at 1869 Miller Road. Providing water
service access to the residents of Miller Road.
CIP 740 1411