Highway 61/151 South Water Main Ext. ProjectTHE CTTY OF Dubuque
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DUB E A'"~'~~~~
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Masterpiece on the Mississippi
2007
TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
SUBJECT: Highway 61/151 South Water Main Extension Project - CIP 740 1399
DATE: July 28, 2009
Water Department Manager Bob Green recommends initiation of the bidding process
for the Highway 61/151 South Water Main Extension Project, and further recommends
that a public hearing be set for August 17, 2009.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
Mic ael C. Van Milligen
MCVM/jh
Attachment
cc: Barry Lindahl, City Attorney
Cindy Steinhauser, Assistant City Manager
Bob Green, Water Department Manager
THE CITY QF Dubuque
DUB E AN-America CAy
Masterpiece on the Mississippi
2007
July 16, 2009
TO: Michael C. Van Milligen, City Manager
FROM: Bob Green, Water Department Manager
SUBJECT: Highway 61/ 151 Water Main Extension Project - CIP 740 1399
INTRODUCTION
The attached Resolutions authorize the bidding procedure for the Highway 61 / 151
South Water Main Extension Project.
BACKGROUND
The Eagle Point Water Plant provides the City with its potable water through the Cities
Water Distribution System. Currently the South Technology Park only has one feeder
main for their water supply. This project will provide a partial second main feeder line to
the current properties in the City limits (Key West Area) & South Technology Park
including County properties that are adjacent to City limits with the opportunity to
connect to City Water service when annexed into the City of Dubuque.
OBJECTIVE
The main objective of this project is to provide a second water main feeder line in the
City limits area of Key West and the South Technology Park with the installation of
approximately 2,300 feet of 8" ductile iron water main with accessories along Highway
151/61 South.
PROJECT SCHEDULE
The schedule for the project is as follows:
Initiate Pubic Bidding Process August 3, 2009
Publish Notice to Bidders, Advertise for Bids August 7, 2009
Publish Public Hearing Notice on Plans & Specifications August 7, 2009
Public Hearing on Plans & Specifications August 17, 2009
Receipt of Bid Proposals (Bid Letting) August 19, 2009
Award Construction Contract September 8, 2009
Project Completion Date October 16, 2009
RECOMMENDATION
It is recommended that the City Council give preliminary approval to the construction
plans and specifications for the Highway 61/151 Water Main Extension Project, and to
establish the date of August 17, 2009 for the public hearing on the plans and
specifications for this project and hereby authorize the City Clerk to advertise for bid
proposals.
BUDGET IMPACT
The estimate of probable cost for the Highway 61/151 Water Main Extension Project is
as follows:
Estimated Construction Cost $ 185,000.00
Engineering Design & Inspection Fees 21,378.00
Contingency 15,000.00
Total Estimated Project Cost $ 221,378
NOTE: This project is funded through the FY2009 Water Department Capital
Improvement Budget.
CIP NO. FUND DESCRIPTION FUND AMOUNT BUDGETED
7401399 Highway 61/151 South Water Main Ext. $227,407
ACTION TO BE TAKEN
The City Council is requested to establish the date of the Public Hearing on the plans
and specifications for this project and to authorize the City Clerk to advertise for
proposal through the adoption of the enclosed Resolutions.
Attachments
cc: Jenny Larson, Budget Director
Jeanne Schneider, City Clerk
Mike Brekke, Water Distribution Supervisor
File
RESOLUTION NO. 274-09
HIGHWAY 61/151 SOUTH WATER MAIN EXTENSION PROJECT
PRELIMINARY APPROVAL OF PLANS, SPECIFICATIONS, FORM OF CONTRACT,
AND ESTIMATED COST; SETTING DATE OF PUBLIC HEARING ON PLANS,
SPECIFICATIONS, FORM OF CONTRACT, AND ESTIMATED COST; AND
ORDERING THE ADVERTISEMENT FOR BIDS
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF DUBUQUE, IOWA:
The proposed plans, specifications, form of contract and estimated cost for the
installation of approximately 2,300 feet of 8 inch ductile iron water main with
accessories along Highway 611151 South in the estimated amount of $200,000 are
hereby preliminarily approved and ordered filed in the office of the City Clerk for public
inspection.
A public hearing will be held on the 17th day of August, at 6:30 p.m. in the
Historic Federal Building Council Chambers at which time interested persons may
appear and be heard for or against the proposed plans and specifications, form of
contract and estimated cost of said Project, and the City Clerk be and is hereby directed
to cause the attached notice of the time and place of such hearing to be published in a
newspaper having general circulation in the City of Dubuque, Iowa, which notice shall
be published not less than four days nor more than twenty days prior to the date of such
hearing. At the hearing, any interested person may appear and file objections to the
proposed plans, specifications, form of contract, or estimated cost of the Project.
The Highway 61/151 South Water Main Extension Project is hereby ordered to
be advertised for bids for construction.
The amount of the security to accompany each bid shall be in an amount which
shall conform to the provisions of the Notice to Bidders hereby approved.
The City Clerk is hereby directed to advertise for bids for the construction of the
improvements herein provided, by publishing the attached Notice to Bidders to be
published in a newspaper having general circulation in the City of Dubuque, Iowa, which
notice shall be published not less than four but not more than forty-five days before the
date for filing bids before 2:00 p.m. on the 19th day of August. Bids shall be opened
and read by the City Clerk at 2:30 p.m. and will be submitted to the City Council for final
action at the public hearing at 6:30 p.m. on the 8t" day of September, in the Historic
Federal Building Council Chambers (Second Floor), 350 West 6t" Street, Dubuque,
Iowa.
Passed, adopted and approved this 3rd day
Attest:
r°`~~
eanne F. Schneider, CMC, City Clerk
RESOLUTION NO.
NOTICE OF PUBLIC HEARING ON PLANS, SPECIFICATIONS, FORM OF
CONTRACT, AND ESTIMATED COST FOR THE HIGHWAY 61/151 SOUTH WATER
MAIN EXTENSION PROJECT
NOTICE IS HEREBY GIVEN: The City Council of the City of Dubuque, Iowa will
hold a public hearing on the proposed plans, specifications, form of contract and
estimated cost for the Highway 61/151 South Water Main Project, in accordance with
the provisions of Chapter 26, Code of Iowa, at 6:30 p.m., on the 17th day of August,
2009, in the Historic Federal Building Council Chambers (Second Floor) 350 West 6tn
Street, Dubuque, Iowa. Said proposed plans, specifications, form of contract and
estimated cost are now on file in the office of the City Clerk. At said hearing any
interested person may appear and file objections thereto.
The scope of the Project is as follows:
• Install approximately 2,300 feet of 8" ductile iron water main in providing a
second main feeder line in the City limits area of Key West and the South
Technology Park.
Any visual or hearing-impaired persons needing special assistance or persons with
special accessibility needs should contact the City Clerk's office at (563) 589-4120 or
TDD at (563) 690-6678 at least 48 hours prior to the meeting.
2009.
Published by order of the City Council given on the day of
Passed, adopted and approved this day of , 2009.
Roy D. Buol, Mayor
Attest:
Jeanne F. Schneider, CMC, City Clerk
NOTICE TO BIDDERS
CITY OF DUBUQUE, IOWA PUBLIC IMPROVEMENT PROJECT
HIGHWAY 61/151 SOUTH WATER MAIN EXTENSION
Time and Place for Filing Sealed Proposals. Sealed bids for the work comprising each improvement
as stated below must be filed before 2:00 p.m. on the 19th day of August, 2009, in the Office of the City
Clerk, City Hall -First Floor, 50 West 13th Street, Dubuque, Iowa.
Time and Placed Sealed Proposals Will be Opened and Considered. Sealed proposals will be
opened and bids tabulated at 2:30 p.m. on August 19t , 2009, at City Hall -Conference Room A, 50 West
13th Street, Dubuque, Iowa, for consideration by the City Council (Council) at its meeting on September 8,
2009. The City of Dubuque, Iowa, reserves the right to reject any and all bids.
Time for Commencement and Completion of Work. Work on each improvement shall be commenced
within 10 days after the Notice to Proceed has been issued and shall be fully completed by October 16,
2009.
Bid Security. Each bidder shall accompany its bid with a bid security as security that the successful
bidder will enter into a contract for the work bid upon and will furnish after the award of contract a
corporate surety bond, acceptable to the governmental entity, for the faithful performance of the contract,
in an amount equal to one hundred percent of the amount of the contract. The bid security shall be in the
amount of ten percent (10%) of the amount of the contract and shall be in the form of a cashier's check or
certified check drawn on astate-chartered or federally chartered bank, or a certified share draft drawn on
astate-chartered or federally chartered credit union, or the governmental entity may provide for a bidder's
bond with corporate surety satisfactory to the governmental entity. The bid bond shall contain no
conditions excepted as provided in this section.
Contract Documents. Copies of the plans and specifications may be obtained at IIW Engineers ~
Surveyors, P.C., 4155 Pennsylvania Avenue, Dubuque, IA 52002. Telephone 563-556-2464; facsimile:
563-556-7811. Plans and specifications may be obtained for a payment of $25.00 per set, which is
nonrefundable.
Preference for Iowa Products and Labor. By virtue of statutory authority, preference will be given to
products and provisions grown and coal produced within the State of Iowa, and to Iowa domestic labor, to
the extent lawfully required under Iowa statutes.
Sales Tax. The bidder should not include sales tax in its bid. A sales tax exemption certificate will be
available for all material purchased for incorporation in the project.
General Nature of Public Improvement.
The Highway 61/151 South Water Main Extension project consists of an extension of 8-inch DIP water
main along Highway 61/151 from current terminus at Gateway Drive to current terminus near 10784
Highway 61 (Air Line Motel).
GIP 740 1399