CLG Grant Application_Architectural Historic Survey Phase VIFY2010 State of Iowa
Certified Local Government Grant Application
A. Applicant Information Please type or print clearly-all information is required
Federal Congressional District Number: O1 State Senatorial District Number (s): 14
State Representative District Number: 27
1. City/County (CLG) Applicant Name:
CITY OF DUBUQUE
Mayor/Chair of Board of Supervisors/ACLUD President:
ROY BUOL, MAYOR
City/County Mailing Address:
PLANNING SERVICES DEPARTMENT, 50 W. 13TH STREET, DUBUQUE, IA 52001
2. Name of Person ~vho Prepared Application:
DAVID JOHNSON, ASSISTANT PLANNER
Preparer's Mailing Address:
PLANNING SERVICES DEPARTMENT, 50 W. 13TH STREET, DUBUQUE, IA 52001
Preparer's Daytime Phone:
(563) 589-4210
Preparer's E-mail address:
djohnson@ofdubuque.org
3. Local Grant Director's (LGD) Name (who will direct the project once awarded):
LAURA CARSTENS, PLANNING SERVICES MANAGER
LGD's Mailing Address (, State, & Zip):
PLANNING SERVICES DEPARTMENT, 50 W. 13TH STREET, DUBUQUE, IA 52001
LGD's Daytime Phone:
(563)589-4210
LGD's E-mail address:
Icarsten@ofdubuque.org
Signature of the Mayor, Chairman of County Board of Supervisors, President ACLUD Trustees
1 ;' Mayor
Dame ~ Title Date
(This signature legally obligates the applicant)
B. PROJECT INFORMATION
1. Project Title:
Phase VI Intensive Architectural/Historic Survey/Evaluation
2. Type of project: (Check appropriate category. See the manual for descriptions of project
categories)
^ Planning for Preservation
® Reconnaissance or Intensive Survey and Evaluation
^ Registration
^ Public Education
^ Predevelopment
^ Planning
C. SCOPE OF WORK:
Describe the following four (4) items, use additional pages if necessary:
Goal
The project goal is to complete an intensive architectural survey and evaluation of
neighborhoods adjacent to the downtown. This project represents Phase VI in an ongoing
architectural survey and evaluation of the community, as shown on the enclosed map.
Dubuque is a community well known for its historic beauty and, in particular, the
Victorian architecture that makes up much of the existing five historic districts. This
architectural theme was documented in the 1977 Kriviskey survey of the community.
However, there are a great many other influences in Dubuque that are recorded in
Craftsman, Colonial Revival and Classical building styles, among others.
Dubuque's many architectural themes and historic contexts are recorded in the 2000
community assessment described in a multiple property document entitled "Dubuque -
The Key City; The Architectural and Historical Resources of Dubuque, Iowa, 1837-
1955".
Following this assessment, the City began a phased architectural/historic
survey/evaluation of areas of the community. Completed in 2000, Phase I encompassed
the Washington/Jaclcson/Elm neighborhood. Completed in 2002, Phase II encompassed
the Lincoln/Rhomberg/Garfield neighborhood. Completed in 2002, Phase III
encompassed the downtown commercial and residential neighborhoods, including re-
evaluation of the Old Main Historic District. Completed in 2004, Phase IV encompassed
the Langworthy and West l lth Street Historic Districts and re-evaluated the Jackson Park
and Cathedral Historic Districts. Completed in 2005, Phase V encompassed the North
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Main, Fenelon Place and Broadway neighborhoods. The Phase VI project area will
encompass the north end White, Central, Jackson, Elm and Pinard Neighborhood; the W.
17th, W. Locust, and Montrose Terrace Neighborhood; and the Bissell, Bluff and Locust
Neighborhood. The Phase VI survey will include three areas totaling 950 structures and
271 acres in several older neighborhoods adjacent to the downtown. The survey area
represents a mix of uses and architectural styles. The following are maps of the proposed
survey areas:
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The Phase VI area was selected based on a number of factors:
1) The 1977 Kriviskey survey and the 2000 community assessment both
identified potentially significant properties in the survey area.
2) Section 106 reviews often are required for properties in this area for the City's
programs for residential rehabilitation and lead-based paint abatement.
3) The City Council reviews demolition requests in portions of the survey area,
based largely in part on the property's historical or architectural significance.
A historic property inventory would evaluate the level of significance, and
help the City Council make more informed decisions.
Project Objectives are:
1) Identification of historically and architecturally significant properties is
undertaken to the degree to make decisions about eligibility.
2) Results of identification activities are integrated into the preservation planning
process. Identification activities include explicit procedures for record keeping
and distribution of information.
3) Architectural themes and historic contexts are identified.
4) Evaluation of the significance of historic properties is accomplished using
established criteria.
5) Evaluation of significance applies the criteria within identified historic
contexts and architectural themes.
6) Evaluation results in an inventory of historic properties that is consulted when
assigning registration and treatment priorities.
7) Evaluation results are made available to the public, to enhance and increase
knowledge of and appreciation for the community's historical, architectural
and cultural resources.
The types of buildings in the Phase VI area reflect a variety of architectural styles and
materials. Structures range from small single family homes to large multifamily
structures and commercial buildings. Brick, native stone, and clapboard are the
predominant building materials. Many of the buildings are in good or fair condition.
The Phase VI architectural/historic survey evaluation will include an inventory,
evaluation and data entry on the properties within the project area. The project consultant
will use previous studies, archives at the Dubuque County Historical Society and the
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Center for Dubuque History at Loras College, and County records to gather data on the
approximate 950 structures contained in the three survey areas.
Started in April 2009, the City's historic preservation intern has begun collecting data on
the Phase VI area. The data collected consist of property ownership, building permits,
and the cities water tap records. All information found is pre-1960.
Data will be collected and analyzed on property ownership, dates of construction,
architects or contractors used; physical integrity and other relevant items that relate to the
properties' significance as a National Register eligible property or district. Particular
emphasis will be placed on the pre-1960 structures. This data will then be used for the
evaluation portion of the project.
Coordination
This project will require a professional with expertise in the field of archival survey and
documentation. The consultant to be hired will meet the professional qualification
standards established by the Secretary of the Interior for history and architectural history.
The consultant will have either a master's degree in American History, American Studies
or a closely related field, or a bachelor's degree plus either two years full-time experience
in research and writing, or teaching or substantial contribution to the field.
In addition, the City's project director and historic preservation intern will be involved in
the Phase VI project by assisting the consultant with project management, data collection,
research, photography, date entry and map making.
Work Products
The State Historic Preservation Office will furnish the following:
1) Project Director's Manual
2) Sample Request for Proposals (RFP)
3) Sample and fill-in Consultant Subcontract
4) Monthly progress reporting forms
5) "How to Complete the Iowa Site Inventory Form"
6) Iowa Site Inventory Forms
7) Print File preservers for 35 mm black and white negatives and prints
8) Print File preservers fir 35 mm color slides
9) Photograph/Catalogue Field Sheets
10) Historic-Architectural database (HADB) encoding form
11) National Archaeological Database (HADB) encoding form.
12) Archaeological Guidelines
13) Request for Reimbursement forms
14) Forms for documentation of match
The City and consultant will produce:
1) Two draft copies of the Request for Proposals and a list of consultants to whom it
will be sent;
2) A minimum of five copies of the final Request for Proposals for distribution to
consultants;
3) Three copies of the draft subcontract agreement with the consultant;
4) Three copies of the fully executed subcontract agreement with the consultant;
5) Two copies of a one-page report, summarizing the project results, required for all
CLG grant-funded projects;
6) Monthly reports
7) Two (2) copies of a research design outlining the project activities and schedule;
8) Two (2) finished sets of typed Iowa Site Inventory forms for each building,
structure, object or site (other than archaeological) recorded or updated during the
project, each form with at least one black and white photographic print enclosed in a
Print-File type plastic sleeve;
9) At least one black and white photograph will be taken of each surveyed property; for
each roll of black and white film used, develop two contact sheets and one set of
negatives, to be filed in Print file type plastic sleeves;
10) Two (2) copies of any color slides on 35 mm, Kodachrome film taken for the survey;
11) Two (2) typed copies of "PhotographlCatalog Field Sheet" for each roll of black and
white or color slide film;
12) Three (3) draft copies of survey report; the report will follow the format of a
Multiple Property Cover Document;
13) Five (5) to ten (10) typed sample Iowa Site Inventory forms, each with at least one
black and white photographic print enclosed in a Print-File type plastic sleeve, will
accompany the draft survey report.
14) A minimum of eleven (11) copies of the final project report, to include 10 bound
copies and one unbound, print-ready master copy;
15) A completed, typed Historic-Architectural Database (HADB) encoding form for
summarizing report information.
Schedule
February 15.2010
CITY will submit three (3) fully signed copies of the CLG-Grant-In-Aid Agreement to the
STATE.
February 26, 2010
The STATE will return one Agreement with original signatures and one copy of the Agreement,
the Notice to Proceed, and the Local Project Director's Manual to the CITY. The Agreement with
original signatures and the Notice to Proceed will be filed by the CITY. The Local Project
Director will keep the copy of the Agreement and the Local Project Director's Manual.
March 8, 2010
CITY will submit draft Request for Proposal (RFP) and consultant subcontract to STATE for
review and comment.
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March 15, 2010
STATE will return draft RFP and consultant subcontract with recommended revisions, if needed.
April 5, 2010 (and every month thereafter)
CITY submits Monthly Progress Report to State.
Anri16.2010
CITY will send final RFP to a minimum of three consultants.
Mav 3, 2010
CITY will select consultant. If consultant is not on the STATE's Consultant list, CITY will
submit the Consultant's vita to the STATE for review. RECEPIENT will notify unsuccessful
bidders that another consultant has been selected for the project.
Mav 7, 2010
CITY and consultant will sign subcontract and submit signed a copy of the fully signed
subcontract to STATE.
CITY and Consultant begin work on project.
Mav 17.2010
Consultant and CITY meet with STATE project manager to discuss project and schedule for
work.
Mav 24, 2010
CITY submits project research design and schedule for work for STATE review, comment and
approval.
Mav 31, 2010
STATE provides CITY with comment on research design, if needed.
June 1, 2010
Fieldwork and research begins.
January 3, 2011
Consultant submits draft report and 5 to 10 sample inventory sheets and photographs to the
Historic Preservation Commission for review and comment.
January 20, 2011
Historic Preservation Commission meets to review draft report
January 28, 2011
CITY sends consultant HPC's review comments.
February 11.2011
Consultant revises report based on comments provided by Historic Preservation Commission.
Consultant submits draft report and sample inventory sheets and photographs to the STATE for
review and comment. CITY provides the public with a copy of the draft report for review and
comment.
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March 7.2011
STATE sends the CITY review comments on draft products and indicates whether another draft
will be required.
March 21, 2011
If requested, CITY submits additional draft report(s) incorporating STATE comments for review
and comment.
April 11, 2011
If necessary, STATE sends the CITY review comments on any additional draft reports.
Comments must be incorporated into the final report.
Mav 2.2011
CITY submits final products including report, inventory forms, HADB form, contact sheets,
photographs, color slides, Photograph & Catalogue sheets, one page summary report, and CD to
the STATE. The CITY retains copies of the final report, contact sheets, color slides, Photograph
& Catalogue sheets, and one page summary report for its files.
June 30, 2011
CLG Grant Deadline.
D. Explain how the proposed project will help to fulfill the goals and objectives of your
local preservation plan and/or the state preservation plan. If this is part of a multi-
phase project, describe the completed project segments and/or future ones that are linked
to this project application. Each year's project must be able to stand alone. Funding of
one year does not guarantee funding of future phases.
The 2008 Dubuque Comprehensive Plan is the community's guide to future development,
public policies and decision malting. The Comprehensive Plan includes a number of
long-range goals and objectives that relate to historic preservation in general and this
project in particular. The Phase VI Architectural/Historical Survey/Evaluation "will
support the following long-range preservation goals and objectives of the community:
• Preserve historic and aesthetic character and function of established
neighborhoods.
• Protect and preserve the City's historic buildings, urban pattern and natural
environment.
• Expand the City's use of housing preservation programs whenever appropriate
and possible.
• Encourage neighborhood identity, planning and pride of place.
• Safeguard the cultural and historical resources of the community as critical to the
quality of life and the attractiveness of Dubuque.
• Promote the preservation of historic buildings and architectural resources in the
community.
• Educate the community about the benefits of historic preservation to the
community's quality of life, economic development efforts, tourism and tax base
enhancement.
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• Explore, preserve and interpret for present and future generations, the history of
Dubuque and the Mississippi River.
• Increase appreciation, education, technical assistance and funding for the
community's historical and architectural heritage.
E. PAST GRANT CONTRACT PERFORMANCE
Specifically address the success or challenges faced in carrying out the requirements of
your past CLG grant projects. DO NOT LEAVE THIS SECTION BLANK.
This section gives the applicant an opportunity to dispel any fears on the part of the
review panel or Board that past problems will hinder this new effort. Simply explain
what steps have been taken to insure project success. If a past project was cancelled,
please address the specific circumstances of that cancellation. If all previous CLG
grants have been successfilly completed, please state this and discuss the factors that
have contributed to yoZCr success.
If you have never received a CLG grant, assess your commission's performance since
being certified, using specific instances and accomplishments to make your points.
Describe how undertaking this project will strengthen and enhance commission
pet formance.
The City of Dubuque has successfully completed numerous historic preservation projects
with funding from the SHPO in the last few years and additional projects are underway
and on schedule. The City has established an administrative policy for soliciting
proposals from consultants that uses an interdisciplinary team of City Staff, and where
appropriate, persons from key groups involved in the project. The City also invites input
from community resource agencies, stakeholders groups, the Historic Preservation
Commission and the SHPO in producing the best possible work products.
The City has utilized CLG funds to complete the 2000 community assessment of
Dubuque's architectural themes and historical contexts, "Dubuque -The Key City; The
Architectural and Historical Resources of Dubuque, Iowa, 1937-1955".
Following this assessment, the City began a phased architectural/historic
survey/evaluation of areas of the community using CLG funds. Completed in 2000,
Phase I encompassed the Washington/JacksonBlm neighborhood.
Begun in 2000, and completed in 2001, Phase II involved an architectural/historic
survey/evaluation of the Lincoln/Rhomberg/Garfield neighborhoods. This project was
funded with a Historical Resource Development Program (HRDP) grant.
Begun in 2002, and completed in 2003, Phase III involved an architectural/historic
survey/evaluation of Dubuque's oldest commercial, residential and industrial
neighborhoods in and around the central brtsiness district. The City received a CLG grant
to fund this project.
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Begun in 2003, completed in 2004, Phase IV involved preparing and amending the
National Register Nominations for Dubuque's four primarily residential historic districts
and finalizes the Multiple Property Document. The City received a CLG grant to fund
this project.
Begun in 2004, completed in 2005, Phase V involved an architectural/historic
survey/evaluation of Dubuque's North Main, Fenelon Place and Broadway
neighborhoods. The City received a CLG grant to fund this project.
Begun and completed in 2002, the City of Dubuque Historic Preservation Commission
developed and held design review training sessions on the Iowa Communications
Network (ICN) and locally that were available to the public and other CLG communities.
The City received a CLG grant to fund this project.
The City selected a consultant to assist the Historic Preservation Commission and various
departments with development of a design guidelines manual and a comprehensive
streetscape plan for the City's five historic districts. This project, funded with a CLG
grant and a Preservation Services Fund grant, was completed in 2002.
The grant was successfully completed on time and under budget, the research, design and
installation of five interpretive signs of historic resources in May 2001, with a second
HRDP grant. The City also completed the development of five more interpretive signs
with a third HRDP grant in 2002.
With the assistance of a HRDP Grant awarded in 2005, the City of Dubuque successfully
completed the Shot Tower Archeological Investigation. The archeological investigation
uncovered several previously unknown aspects of the shot tower and provided a number
of interpretive opportunities as part of the rehabilitation project.
In 2007, the City of Dubuque was awarded a CLG Grant to conduct an archeological
investigation of the cultured grounds of the National Register listed Four Mounds Estate.
The investigation is to allow Four Mounds to plan for future improvements to the estate.
The project has been successfully completed and the grant closed.
In February, 2008 the City of Dubuque received a Certified Local Government (CLG)
grant from the State Historic Preservation Office to develop the Downtown Design
Guidelines manual. The Downtown Design Guidelines provide guidance for property
planning exterior alterations, additions, or the rehabilitation of existing buildings as well
as new structures and parking lots. On June 15, 2009 City Council adopted the
Downtown Design Guidelines. The project was completed on time.
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F. Budget:
PROJECTED COSTS
Consultant (580 hours x
$50/hour)
Historic Preservation Intern
200 Hours ~a, $9.00/hour
Project Director
40 Hours na, $28/hour
CLG APPLICANT'S MATCH ROW TOTALS
GRANT
REQUEST
Cash In Kifacl
$19,000 $10,000 $29,000
$1,800 $1,800
$1,120 $1,120
~ ~ ~
~ ~
- ~ ':
Subtotals ~„
TOTALS CLG Cash In-Kind j
GRANT* a
$19,(100 $10,000 $2,920
APPLICANT MATCH*~ TOTAL PROJECT
COST
X12, 920 $31, 920
* CLG Grant =the total amount must trot exceed 60% OF TOTAL PROJECT COSTS
*'` Applicmrt Matclr (cash + irr-kind) must equal a rrrirtirurrn: of 40% OF TOTAL PROJECT COSTS
CERTIFICATION: I certify that the rrtatc/ring stare proposed for this project does not /nclzrde f[nrdirtg from
other Federal sources, and that these funds are not being used as match against any other Federa! grant
application.
AUTHORIZED SIGNATURE, CHIEF ELECTED OFFICIAL
DATE
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PHOTOGRAPHS (OPTIONAL):
if you feel it would be beneficial for the grant reviewers to see photographs illustrating your project, you may insert up to 4 digital images here. Loose
photographs will not be accepted. For images to be considered they must be inserted into the application on this page.
Hilltop View of Area 1
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North side of Pickett Street - Area 2
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West side of Locust Street - Area 3
Minority Impact Statement
Pursuant to 2008 Iowa Acts, HF 2393, Iowa Code Section 8.11, all grant applications submitted
to the State of Iowa which are due beginning January 1, 2009 shall include a Minority Impact
Statement. This is the state's mechanism to require grant applicants to consider the potential
impact of the grant project's proposed programs or policies on minority groups.
® The proposed grant project programs or policies are not expected to have a disproportionate
or unique impact on minority persons.
Present the rationale for determining no impact: The project is an in-depth architectural
intensive survey and evaluation. There is no direct economic or social benefit anticipated for
minorities. Information from the survey will directly benefit historic preservation efforts in the
area. The information gathered from the survey and evaluation may have an indirect economic
and health benefit for those property owners in the survey area by helping facilitate the Section
106 process for the allocation of HUD funds for the Lead Hazard Reduction Program.
I hereby certify that the information on this form is complete and accurate, to the best of my
knowledge:
Name: ~ 1``'~L~~'C`~'d"`: ~,~,
Title: Planning Services Manager
19
THE CITY OF Dubuque
~T T~ ~ All•AmericaCily
M~iStE'Y~IeCC ~Yl tj1C ,MIS51SS1~~1
2007
TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
SUBJECT: CLG Grant Application -Phase VI Intensive Architectural/Historic Survey
& Evaluation
DATE: August 10, 2009
Planning Services Manager Laura Carstens recommends City Council approval to
submit the 2010 Certified Local Government (CLG) Grant application in the amount of
$19,000 for the Phase VI Intensive Architectural/Historic Survey and Evaluation. The
City would contribute a $10,000 cash match, with the remainder of funds ($2,920) being
in-kind contributions.
The project goal of this CLG grant application is to complete an in-depth
architectural/historic survey and evaluation of neighborhoods adjacent to the downtown.
The project represents Phase VI in an ongoing architectural survey and evaluation of
the community.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
~~. ..-
Michael C. Van Milligen
MCVM:jh
Attachment
cc: Barry Lindahl, City Attorney
Cindy Steinhauser, Assistant City Manager
Laura Carstens, Planning Services Manager
THE CITY OF Dubuque
~~~ ~ AII•AmericaCiiy
1
Master piece on tl~te Mississippi ~.
2007
TO: Michael C. Van Milligen, City Manager
FROM: Laura Carstens, Planning Services Manager ~~
SUBJECT: CLG Grant Application -Phase VI Intensive Architectural/Historic Survey &
Evaluation
DATE: August 10, 2009
Introduction
This memorandum transmits a Certified Local Government (CLG) grant application for
the Phase VI Intensive Architectural/Historic Survey & Evaluation, for City Council
review and approval. The application is enclosed.
Background
Jointly administered by National Park Service (NPS) and the State Historic Preservation
Office (SHPO), the Certified Local Government (CLG) Program promotes historic
preservation at the grassroots level. CLG grant funds amount to over 10% of Iowa's
annual Historic Preservation Fund grant allocation from the NPS. The current round of
CLG funding will award $84,000 in grants to participating cities and counties.
Discussion
As a CLG, the City of Dubuque is required to complete periodic architectural/historic
surveys and evaluations of the community's cultural resources. To date, the City of
Dubuque has completed Phases I - V of these surveys for nearly 5,000 structures in the
North End, Washington Neighborhood, Downtown, local Historic Districts, and
Conservation Districts using CLG funds and other SHPO grants.
The project goal of this CLG grant application is to complete an in-depth
architectural/historic survey and evaluation of neighborhoods adjacent to the downtown.
The project represents Phase VI in an ongoing architectural survey and evaluation of
the community. The Phase VI survey and evaluation will include an inventory,
evaluation and data entry on the properties within the project area. The survey will
include three areas totaling 950 structures and 271 acres. Maps of the survey areas
are included in the enclosed CLG application.
CLG Grant Application -Phase VI Intensive Architectural/Historic Survey & Evaluation
Page 2
The Phase VI area was selected based on a number of factors:
1. The 1977 Kriviskey survey and the 2000 community assessment both identified
potentially significant properties in the survey area.
2. Section 106 reviews often are required for properties in this area for the City's
HUD-funded programs for residential rehabilitation and lead-based paint
abatement. Section 106 is the federal review process for potential impacts to
historic structures receiving federal funds. As a CLG, the City of Dubuque is able
to complete in-house Section 106 reviews for the City's HUD-funded programs.
Budget Impact
The estimated project cost to conduct the survey is $31,920. The City is requesting
$19,000 in CLG funding and contributing a $10,000 cash match. The remainder of funds
will be in kind contributions. Budget Director Jenny Larson has verified that the City has
budgeted $10,000 in the General Fund for consulting services for this project contingent
upon the City receiving the grant. A project budget is included in the enclosed CLG
application.
Requested Action
I request that the City Council authorize the Mayor to sign the application and Planning
Services Staff to submit the enclosed 2010 CLG Grant application for the Phase VI
Intensive Architectural/Historic Survey and Evaluation.
Enclosure
cc Jennifer Larson, Budget Director
~Y2010 State of Iowa
Certified Focal Government Grant Application
A. Applicant Information Please type or print clearly-all information is required
Federal Congressional District Number: Ol State Senatorial District Number (s): 14
State Representative District Number: 27
1. City/County (CLG) Applicant Name:
CITY OF DUBUQUE
Mayor/Chair of Board of Supervisors/ACLUD President:
ROY BUOL, MAYOR
City/County Mailing Address:
PLANNING SERVICES DEPARTMENT, 50 W. 13TH STREET, DUBUQUE, IA 52001
2. Name of Person who Prepared Application:
DAVID JOHNSON, ASSISTANT PLANNER
Preparer's Mailing Address:
PLANNING SERVICES DEPARTMENT, 50 W. 13TH STREET, DUBUQUE, IA 52001
Preparer's Daytime Phone:
(563) 589-4210
Preparer's E-mail address:
djohnson@ofdubuque.org
3. Local Grant Director's (LGD) Name (who will direct the project once awarded):
LAURA CARSTENS, PLANNING SERVICES MANAGER
LGD's Mailing Address (, State, & Zip):
PLANNING SERVICE5 DEPARTMENT, 50 W. 13TH STREET, DUBUQUE, IA 52001
LGD's Daytime Phone:
(563)589-4210
LGD's E-mail address:
lcarsten@ofdubuque.org
Signature of the Mayor, Chairman of County Board of Supervisors, President ACLUD Trustees
Mayor
Name Title Date
(This signature legally obligates the applicant)
P. PROJECT II`tFORll~IATIOI~T
1. Project Title:
Phase VI Intensive Architectural/Historic Survey/Evaluation
2. Type of project: (Check appropriate category. See the manual for descriptions of project
categories)
^ Planning for Preservation
® Reconnaissance or Intensive Survey and Evaluation
^ Registration
^ Public Education
^ Predevelopment
^ Planning
C. SCOPE OF WORK:
Describe the following four (4) items, use additional pages if necessary:
Goal
The project goal is to complete an intensive architectural survey and evaluation of
neighborhoods adjacent to the downtown. This project represents Phase VI in an ongoing
architectural survey and evaluation of the community, as shown on the enclosed map.
Dubuque is a community well known for its historic beauty and, in particular, the
Victorian architecture that makes up much of the existing five historic districts. This
architectural theme was documented in the 1977 Kriviskey survey of the community.
However, there are a great many other influences in Dubuque that are recorded in
Craftsman, Colonial Revival and Classical building styles, among others.
Dubuque's many architectural themes and historic contexts are recorded in the 2000
community assessment described in a multiple property document entitled "Dubuque -
The Key City; The Architectural and Historical Resources of Dubuque, Iowa, 1837-
1955".
Following this assessment, the City began a phased architectural/historic
survey/evaluation of areas of the community. Completed in 2000, Phase I encompassed
the Washington/Jackson/Elm neighborhood. Completed in 2002, Phase II encompassed
the Lincoln/Rhomberg/Garfield neighborhood. Completed in 2002, Phase III
encompassed the downtown commercial and residential neighborhoods, including re-
evaluation of the Old Main Historic District. Completed in 2004, Phase IV encompassed
the Langworthy and West l lth Street Historic Districts and re-evaluated the Jackson Park
and Cathedral Historic Districts. Completed in 2005, Phase V encompassed the North
2
Main, Fenelon Place and Broadway neighborhoods. The Phase VI project area will
encompass the north end White, Central, Jackson, Elm and Pinard Neighborhood; the W.
17th, W. Locust, and Montrose Terrace Neighborhood; and the Bissell, Bluff and Locust
Neighborhood. The Phase VI survey will include three areas totaling 950 structures and
271 acres in several older neighborhoods adjacent to the downtown. The survey area
represents a mix of uses and architectural styles. The following are maps of the proposed
survey areas:
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The Phase VI area was selected based on a number of factors:
1) The 1977 Kriviskey survey and the 2000 community assessment both
identified potentially significant properties in the survey area.
2) Section 106 reviews often are required for properties in this area for the City's
programs for residential rehabilitation and lead-based paint abatement.
3) The City Council reviews demolition requests in portions of the survey area,
based largely in part on the property's historical or architectural significance.
A historic property inventory would evaluate the level of significance, and
help the City Council make more informed decisions.
Project Objectives are:
1) Identification of historically and architecturally significant properties is
undertaken to the degree to make decisions about eligibility.
2) Results of identification activities are integrated into the preservation planning
process. Identification activities include explicit procedures for record keeping
and distribution of information.
3) Architectural themes and historic contexts are identified.
4) Evaluation of the significance of historic properties is accomplished using
established criteria.
5) Evaluation of significance applies the criteria within identified historic
contexts and architectural themes.
6) Evaluation results in an inventory of historic properties that is consulted when
assigning registration and treatment priorities.
7) Evaluation results are made available to the public, to enhance and increase
knowledge of and appreciation for the community's historical, architectural
and cultural resources.
The types of buildings in the Phase VI area reflect a variety of architectural styles and
materials. Structures range from small single family homes to large multifamily
structures and commercial buildings. Brick, native stone, and clapboard are the
predominant building materials. Many of the buildings are in good or fair condition.
The Phase VI architectural/historic survey evaluation will include an inventory,
evaluation and data entry on the properties within the project area. The project consultant
will use previous studies, archives at the Dubuque County Historical Society and the
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Center for Dubuque History at Loras College, and County records to gather data on the
approximate 950 structures contained in the three survey areas.
Started in Apri12009, the City's historic preservation intern has begun collecting data on
the Phase VI area. The data collected consist of property ownership, building permits,
and the cities water tap records. All information found is pre-1960.
Data will be collected and analyzed on property ownership, dates of construction,
architects or contractors used; physical integrity and other relevant items that relate to the
properties' significance as a National Register eligible property or district. Particular
emphasis will be placed on the pre-1960 structures. This data will then be used for the
evaluation portion of the project.
Coordination
This project will require a professional with expertise in the field of archival survey and
documentation. The consultant to be hired will meet the professional qualification
standards established by the Secretary of the Interior for history and architectural history.
The consultant will have either a master's degree in American History, American Studies
or a closely related field, or a bachelor's degree plus either two years full-time experience
in research and writing, or teaching or substantial contribution to the field.
In addition, the City's project director and historic preservation intern will be involved in
the Phase VI project by assisting the consultant with project management, data collection,
research, photography, date entry and map making.
Work Products
The State I~istoric Preservation ®ftice will furnish the following:
1) Project Director's Manual
2) Sample Request for Proposals (RFP)
3) Sample and fill-in Consultant Subcontract
4) Monthly progress reporting forms
5) "How to Complete the Iowa Site Inventory Form"
6) Iowa Site Inventory Forms
7) Print File preservers for 35 mm black and white negatives and prints
8) Print File preservers fir 35 mm color slides
9) Photograph/Catalogue Field Sheets
10) Historic-Architectural database (HADB) encoding form
11) National Archaeological Database (HADB) encoding form.
12) Archaeological Guidelines
13) Request for Reimbursement forms
14) Forms for documentation of match
T'he City and consultant will produce:
1) Two draft copies of the Request for Proposals and a list of consultants to whom it
will be sent;
2) A minimum of five copies of the final Request for Proposals for distribution to
consultants;
3) Three copies of the draft subcontract agreement with the consultant;
4) Three copies of the fully executed subcontract agreement with the consultant;
5) Two copies of a one-page report, summarizing the project results, required for all
CLG grant-funded projects;
6) Monthly reports
7) Two (2) copies of a research design outlining the project activities and schedule;
8) Two (2) finished sets of typed Iowa Site Inventory forms for each building,
structure, object or site (other than archaeological) recorded or updated during the
project, each form with at least one black and white photographic print enclosed in a
Print-File type plastic sleeve;
9) At least one black and white photograph will be taken of each surveyed property; for
each roll of black and white film used, develop two contact sheets and one set of
negatives, to be filed in Print file type plastic sleeves;
10) Two (2) copies of any color slides on 35 mm, Kodachrome film taken for the survey;
11) Two (2) typed copies of "Photograph/Catalog Field Sheet" for each roll of black and
white or color slide film;
12) Three (3) draft copies of survey report; the report will follow the format of a
Multiple Property Cover Document;
13) Five (5) to ten (10) typed sample Iowa Site Inventory forms, each with at least one
black and white photographic print enclosed in a Print-File type plastic sleeve, will
accompany the draft survey report.
14) A minimum of eleven (11) copies of the final project report, to include 10 bound
copies and one unbound, print-ready master copy;
15) A completed, typed Historic-Architectural Database (HADB) encoding form for
summarizing report information.
Schedule
February 15, 2010
CITY will submit three (3) frilly signed copies of the CLG-Grant-In-Aid Agreement to the
STATE.
February 26, 2010
The STATE will return one Agreement with original signatures and one copy of the Agreement,
the Notice to Proceed, and the Local Project Director's Manual to the CITY. The Agreement with
original signatures and the Notice to Proceed will be filed by the CITY. The Local Project
Director will keep the copy of the Agreement and the Local Project Director's Manual.
March 8, 2010
CITY will submit draft Request for Proposal (RFP) and consultant subcontract to STATE for
review and comment.
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March 15, 2010
STATE will return draft RFP and consultant subcontract with recommended revisions, if needed.
Anri15.2010 (and every month thereafter)
CITY submits Monthly Progress Report to State.
Anri16, 2010
CITY will send final RFP to a minimum of three consultants.
Mav 3, 2010
CITY will select consultant. If consultant is not on the STATE's Consultant list, CITY will
submit the Consultant's vita to the STATE for review. RECEPIENT will notify unsuccessful
bidders that another consultant has been selected for the project.
Mav 7.2010
CITY and consultant will sign subcontract and submit signed a copy of the fully signed
subcontract to STATE.
CITY and Consultant begin work on project.
Mav 17.2010
Consultant and CITY.meet with STATE project manager to discuss project and schedule for
work.
Mav 24, 2010
CITY submits project research design and schedule for work for STATE review, comment and
approval.
Mav 31, 2010
STATE provides CITY with comment on research design, if needed.
June 1, 2010
Fieldwork and research begins.
January 3. 2011
Consultant submits draft report and 5 to 10 sample inventory sheets and photographs to the
Historic Preservation Commission for review and comment.
Jamiarv 20, 2011
Historic Preservation Commission meets to review draft report
January 28, 2011
CITY sends consultant HPC's review comments.
February 11.2011
Consultant revises report based on comments provided by Historic Preservation Commission.
Consultant submits draft report and sample inventory sheets and photographs to the STATE for
review and comment. CITY provides the public with a copy of the draft report for review and
comment.
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March 7, 2011
STATE sends the CITY review comments on draft products and indicates whether another draft
will be required.
March 21, 2011
If requested, CITY submits additional draft report(s) incorporating STATE comments for review
and comment.
April 11, 2011
If necessary, STATE sends the CITY review comments on any additional draft reports.
Comments must be incorporated into the fmal report.
Mav 2, 2011
CITY submits final products including report, inventory forms, HADB form, contact sheets,
photographs, color slides, Photograph & Catalogue sheets, one page summary report, and CD to
the STATE. The CITY retains copies of the final report, contact sheets, color slides, Photograph
& Catalogue sheets, and one page summary report for its files.
June 30, 2011
CLG Grant Deadline.
D. Explain how the proposed project will help to fulfill the goals and objectives of your
local preservation plan and/or the state preservation plan. If this is part of a multi-
phase project, describe the completed project segments and/or future ones that are linked
to this project application. Each year's project must be able to stand alone. Funding of
one year does not guarantee funding of future phases.
The 2008 Dubuque Comprehensive Plan is the community's guide to future development,
public policies and decision making. The Comprehensive Plan includes a number of
long-range goals and objectives that relate to historic preservation in general and this
project in particular. The Phase VI Architectural/Historical Survey/Evaluation "will
support the following long-range preservation goals and objectives of the community:
® Preserve historic and aesthetic character and function of established
neighborhoods.
® Protect and preserve the City's historic buildings, urban pattern and natural
environment.
® Expand the City's use of housing preservation programs whenever appropriate
and possible.
® Encourage neighborhood identity, planning and pride of place.
® Safeguard the cultural and historical resources of the community as critical to the
quality of life and the attractiveness of Dubuque.
® Promote the preservation of historic buildings and architectural resources in the
community.
® Educate the community about the benefits of historic preservation to the
community's quality of life, economic development efforts, tourism and tax base
enhancement.
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® Explore, preserve and interpret for present and future generations, the history of
Dubuque and the Mississippi River.
® Increase appreciation, education, technical assistance and funding for the
community's historical and architectural heritage.
E. PAST GRANT CONTRACT PERFORMANCE
Specifically address the success or challenges faced in carrying out the requirements of
your past CLG grant projects. I)O NOT LEAVE TIIIS SECTION BLANK.
This section gives the applicant an opportunity to dispel any fears on the part of the
review panel or Board that past problems will hinder this new effort. Simply explain
what steps have been taken to insure project success. If a past project was cancelled,
please address the specific circumstances of that cancellation. If all previous CLG
grants have been szcccessficlly completed, please state this and discuss the factors that
have contributed to your success.
If yoic have never received a CLG grant, assess your commission's performance since
being certified, using specific instances and accomplishments to make your points.
Describe how undertaking this project will strengthen and enhance commission
performance.
The City of Dubuque has successfully completed numerous historic preservation projects
with funding from the SHPO in the last few years and additional projects are underway
and on schedule. The City has established an administrative policy for soliciting
proposals from consultants that uses an interdisciplinary team of City Staff, and where
appropriate, persons from key groups involved in the project. The City also invites input
from community resource agencies, stakeholders groups, the Historic Preservation
Commission and the SHPO in producing the best possible work products.
The City has utilized CLG funds to complete the 2000 community assessment of
Dubuque's architectural themes and historical contexts, "Dubuque -The Key City; The
Architectural and Historical Resources of Dubuque, Iowa, 1937-1955".
Following this assessment, the City began a phased architectural/historic
survey/evaluation of areas of the community using CLG funds. Completed in 2000,
Phase I encompassed the Washington/Jackson/Elm neighborhood.
Begun in 2000, and completed in 2001, Phase II involved an architectural/historic
survey/evaluation of the Lincoln/Rhomberg/Garfield neighborhoods. This project was
funded with a Historical Resource Development Program (HRDP) grant.
Begun in 2002, and completed in 2003, Phase III involved an architectural/historic
survey/evaluation of Dubuque's oldest commercial, residential and industrial
neighborhoods in and around the central business district. The City received a CLG grant
to fund this project.
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Begun in 2003, completed in 2004, Phase IV involved preparing and amending the
National Register Nominations for Dubuque's four primarily residential historic districts
and finalizes the Multiple Property Document. The City received a CLG grant to fund
this project.
Begun in 2004, completed in 2005, Phase V involved an architectural/historic
survey/evaluation of Dubuque's North Main, Fenelon Place and Broadway
neighborhoods. The City received a CLG grant to fund this project.
Begun and completed in 2002, the City of Dubuque Historic Preservation Commission
developed and held design review training sessions on the Iowa Communications
Network (ICN) and locally that were available to the public and other CLG communities.
The City received a CLG grant to fund this project.
The City selected a consultant to assist the Historic Preservation Commission and various
departments with development of a design guidelines manual and a comprehensive
streetscape plan for the City's five historic districts. This project, funded with a CLG
grant and a Preservation Services Fund grant, was completed in 2002.
The grant was successfully completed on time and under budget, the research, design and
installation of five interpretive signs of historic resources in May 2001, with a second
HRDP grant. The City also completed the development of five more interpretive signs
with a third HRDP grant in 2002.
With the assistance of a HRDP Grant awarded in 2005, the City of Dubuque successfully
completed the Shot Tower Archeological Investigation. The archeological investigation
uncovered several previously unknown aspects of the shot tower and provided a number
of interpretive opportunities as part of the rehabilitation project.
In 2007, the City of Dubuque was awarded a CLG Grant to conduct an archeological
investigation of the cultured grounds of the National Register listed Four Mounds Estate.
The investigation is to allow Four Mounds to plan for future improvements to the estate.
The project has been successfully completed and the grant closed.
In February, 2008 the City of Dubuque received a Certified Local Government (CLG)
grant from the State Historic Preservation Office to develop the Downtown Design
Guidelines manual. The Downtown Design Guidelines provide guidance for property
planning exterior alterations, additions, or the rehabilitation of existing buildings as well
as new structures and parking lots. On June 15, 2009 City Council adopted the
Downtown Design Guidelines. The project was completed on time.
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F. budget:
PROJECTED COSTS CLG
GRANT
REQUEST
Consultant (580 hours x $19,000
$50/hour)
Historic Preservation Intern
200 Hours na, $9.00/hour
Project Director
40 Hours na, $28/hour
APPLICANT'S MATCH ROW TOTALS
Cash In Ifintl
$10,000 $29,000
$1,800 $1,800
$1,120 $1,120
Subtotals
_ ~~~~
TOTALS CLG Cash In-Kind... _'
GRANT* _:..
$19,000 $10,000 $2,920 ~ .
APPLICANT MATCH*~ TOTAL PROJECT
COST
$12,920 $31,920
* CLG Grant =the total amount rnrrst not exceed 60% OF TOTAL PROJECT COSTS
Applicant Match (cash + in-kind) nnrst equal a nuirrimum of 40% OF TOTAL PROJECT COSTS
CERTIFICATION: I certify that the matching share proposed for this project does not include funding from
other Federal sources, and that these funds are not being used as match against any other Federal grant
application.
AUTHORIZED SIGNATURE, CHIEF ELECTED OFFICIAL
DATE
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PHOTOGRAPHS (OPTIONAL):
If you feel it would be beneficial for the grant reviewers to see photographs illustrating your project, you may insert up to 4 digital images here. Loose
photographs will not be accepted. For images to be considered they must be inserted into the application on this page.
Hilltop View of Area 1
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North side of Pickett Street - Area 2
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West side of Locust Street -Area 3
Minority Impact Statement
Pursuant to 2008 Iowa Acts, HF 2393, Iowa Code Section 8.11, all grant applications submitted
to the State of Iowa which are due beginning January 1, 2009 shall include a Minority Impact
Statement. This is the state's mechanism to require grant applicants to consider the potential
impact of the grant project's proposed programs or policies on minority groups.
® The proposed grant project programs or policies are not exuected to have a disproportionate
or unique impact on minority persons.
Present the rationale for determining no impact: The project is an in-depth architectural
intensive survey and evaluation. There is no direct economic or social benefit anticipated for
minorities. Information from the survey will directly benefit historic preservation efforts in the
area. The information gathered from the survey and evaluation may have an indirect economic
and health benefit for those property owners in the survey area by helping facilitate the Section
106 process for the allocation of HUD funds for the Lead Hazard Reduction Program.
I hereby certify that the information on this form is complete and accurate, to the best of my
knowledge:
Name: ~.~t'~~~~~~
Title: Planning Services Manager
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