CLG Grant Application_Four Mounds Illustrative Site PlanFY2010 State of Iowa
Certified Local Government Grant Application
A. Applicant Information Please type or print clearly-all information is required
Federal Congressional District Number: O1 State Senatorial District Number (s): 14
State Representative District Number: 27
1. City/County (CLG) Applicant Name:
CITY OF DUBUQUE
Mayor/Chair of Board of Supervisors/ACLUD President:
ROY BUOL, MAYOR
City/County Mailing Address:
PLANNING SERVICES DEPARTMENT, 50 W 13TH STREET, DUBUQUE, IA 52001
2. Name of Pe-•son who Prepared Application:
DAVID JOHNSON, ASSISTANT PLANNER
Preparer's Mailing Address:
PLANNING SERVICES DEPARTMENT, 50 W 13TH STREET, DUBUQUE, IA 52001
Preparer's Daytime Phone:
(563) 589-4210
Preparer's E-mail address:
djohnson@cityofdubuque.org
3. Local Grant Director's (LGD) Name (who will direct the project once awarded):
LAURA CARSTENS, PLANNING SERVICES MANAGER
LGD's Mailing Address (City, State, & Zip):
PLANNING SERVICES DEPARTMENT, 50 W 13TH STREET, DUBUQUE, IA 52001
LGD's Daytime Phone:
(563)589-4210
LGD's E-mail address:
lcarsten@cityofdubuque.org
Signature of the Mayor, Chairman of County Board of Supervisors, President ACLUD Trustees
~~„
Name ~ Title Date
(This signature legally obligates the applicant)
B. PROJECT INFORMATION
1. Project Title:
Develop an Illustrated Site Plan for the Four Mounds Historic Estate, incorporating restoration
and improvement goals throughout the cultured grounds at Four Mounds.
2. Type of project:
^ Planning for Preservation
^ Reconnaissance or Intensive Survey and Evaluation
^ Registration
^ Public Education
® Predevelopment
^ Planning
C. SCOPE OF WORK:
Goal
The Four Mounds Estate is owned by the City of Dubuque and managed by the Four Mounds
Foundation. The Four Mounds Foundation is partnering with the City of Dubuque and the
Dubuque Soil and Water Conservation District to develop an Illustrated Site Plan for the Four
Mounds Historic Estate. This project will incorporate historic feature and landscape restoration
plans with improvement goals throughout the cultured grounds at Four Mounds. This project will
require a Landscape Architect who has expertise in the area of historic preservation and Best
Management Practices for the design of ecologically sustainable features.
The first phase of the grant project will include the development of an RFP to submit to qualified
Landscape Architects who can demonstrate relevant experience working on historic sites and
incorporating BMPs on historic sites. The second phase will include the simultaneous
development of the illustrated landscape plan and the development of building plans for a new
visitor station incorporated into the landscape. [The visitor station's (accommodating an outdoor
restroom and interpretive area) is being funded with matching funds from the City's Historic
District Public Improvement Plan and the approved architect is Jeff Morton.] The third phase
will be approval of the plans by the City, Four Mounds, the HPC and the State. Grant funding
would assist us with the Landscape Architect fee, travel accommodations, the intern fee, and
supply and postage costs associated with the project.
Four Mounds undertook a Phase I Archeology Survey utilizing CLG funding in 2007. This
project allowed us to thoroughly survey all the cultured grounds in order to demark all
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archeologically sensitive areas. With this, we are prepared to avoid any sensitive area disruption
when undertaking site improvements or restoration. It was a conscious decision to delineate the
survey area up to the burial mound locations, but not disturb the mounds as we were already
confident they were a sensitive area. Project consultants will be provided a copy of the report and
informed of the sensitive areas in order to plan accordingly.
The Landscape Architect will be required to accommodate diverse needs and interests of the
Four Mounds Estate, and will include working with: Architect Jeff Morton to best locate the new
visitor station and trails into the landscape; the City of Dubuque and their engineers on a new
septic system placement that minimizes impact on the historic grounds; and the Dubuque Soil &
Water Conservation District and Four Mounds' energy consultant to provide locations and
descriptions of BMPs to mitigate stormwater runoff. The project also includes the improvement
and extension of parking areas through use of pervious pavement and invisible parking solutions
serving to accommodate less-frequently used "overflow parking". This protects the grounds from
extensive wear and tear, thus visually protecting the historic integrity of the estate by minimizing
paved parking areas. The project also includes the incorporation of a combined geothermal
system, water source for fire protection and underground water retention bunker for stonnwater
collection.
Historic Site needs: The Landscape Architect will utilize our historic archives including original
landscape plans, correspondence & photographs of the site throughout the 20th Century to
determine lost features and make recommendations for restoration and re-creation. In addition,
the consultant will utilize our National Register nominations for the estate and the burial
mounds, as well as the CLG funded Phase I Archeological Study to protect sensitive areas.
Erosion needs: The landscaping and roads at Four Mounds have caused erosion issues over the
past 100 years that have resulted in drastic changes to our historic landscape, including the
development of a deep and dangerous ditch (8 feet deep) along the side of our winding lane. In
an effort to reduce runoff we are working to develop ecologically sustainable features (BMPs).
This will reverse negative effects our historic site and the health of the Mississippi River where
the site eventually drains. We'll maximize the impact of the collection point by installing an
underground collection system to provide fire protection and irrigation (as a water source) and an
energy source for geothermal heating and cooling for the Grey & White Houses. The collection
cells will be hidden under our pervious/permeable paved parking area near the Grey House.
Fire Protection needs: Four Mounds' historic resources are greatly at-risk because of 1) the lack
of a pressurized water source on-site and the inability for fire trucks to easily navigate our
winding lane. Currently, a fire truck arriving to Four Mounds has four minutes of fighting power
and then the fire department must turn to shuttling tanks up our narrow lane. The incorporation
of a plan for a water source (underground multi-purpose water retention bunker) which a pump
truck can utilize on either end of the cultured grounds will greatly improve our ability to fight a
fire at a large, historic structures like the Grey House or Barn.
Coordination
The hired professional will be a landscape architect with a demonstrated expertise and
experience in the area of historic preservation and Best Management Practices (mitigating
stormwater runoff). As a National Register Historic District and a Dubuque Landmark Site, all
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work products will need to comply with Secretary of the Interior's Standards and Guidelines for
Archeology and Historic Preservation. Although construction projects will not be implemented
during the planning phase, the work products will be reviewed by the City of Dubuque through
the Historic Preservation Commission, as well as by Four Mounds and the State.
Grant Administration: The City of Dubuque as the Applicant will provide Laura Carstens,
Planning Director, as the Local Grant Director and David Johnson, Assistant Planner, as the local
Grant Administrator (corresponding with the state on reporting, contracts, compliance, and
payment requests). Chris Olson, Executive Director of Four Mounds Foundation, will act as the
Project Manager overseeing the work of the Landscape Architect, Architect and Intern. She will
monitor the work, time and expenses incurred of those involved and submit monthly progress
reports.
Professionals involved: The City of Dubuque's Historic District Public Improvement Program
has provided funding to engage Jeff Morton as Architect for the design and placement of a new
structure, the Visitor Station. The plan for the station is that it recede into the landscape and
behind foliage. Walkways that are incorporated in the Station's design lead directly to the
parking, road and Challenge Ropes Course, making it imperative that the Visitor Station
Architect (Morton) and the Landscape Architect (consultant) be working together and
communicating. An intern contracted by Four Mounds Foundation will help the project manager
Chris Olson coordinate the project between the three main parties: the Landscape Architect, the
Visitor Station Architect, and the Four Mounds Foundation. The intern will work locally to help
research information (photographing the site, running errands for the professionals, and
researching local and community archives) in order to reduce the strain on our two hired
professionals (especially the Landscape Architect which is likely to be traveling from outside the
Dubuque area).
Work Products
Two draft copies of Request for Proposal (RFP) and a list of consultants to whom it will be sent;
Five final copies of RFP to be sent to consultants;
Four copies (state, city, Four Mounds, consultant) of draft subcontract agreement with
consultant;
Four copies (state, city, Four Mounds, consultant) of the fully executed subcontract agreement
with the consultant;
Two copies of a one-page report, summarizing project results;
Monthly reports of project;
Two copies of research design outlining project activities and schedule;
Four copies of draft documents;
Eleven copies of the illustrated site plan for the historic Four Mounds estate (ten bound, 1
unbound);
At least four copies of a report (can be included in the plan or separate) outlining the plan
methodology, purpose, recommendations and bibliography;
Completed HADB Form (NADB not necessary-completed in previous CLG grant); and
One compact disc containing all final documents.
4
Schedule:
February 15, 2010
The CITY will return all three copies of the contract, each bearing the chief elected-official's
original signature, to the STATE.
March 1, 2010
STATE will return one fully executed copy to CITY.
March 5, 2010 (and every month thereafter)
PROJECT MANAGER submits Monthly Progress Report to State.
March 16, 2010
CITY will submit draft Request for Proposal (RFP) and draft consultant subcontract to STATE
for review and comment.
March 29, 2010
STATE will return RFP and subcontract with recommended revisions, if needed.
April 19, 2010
CITY will initiate bidding process. CITY will initiate RFP for qualified consultants.
May 17, 2010
CITY will select consultant; sign subcontract and submit one copy of the signed subcontract to
STATE.
May 31, 2010
Consultant, PROJECT MANAGER and CITY meet with STATE project manager to discuss
project and schedule for work.
June 1, 2010
PROJECT MANAGER and Consultant begin work on project.
August 2, 2010
CITY submits draft plan to the STATE for review and comment.
August 30, 2010
STATE sends the CITY review comments on draft products and indicates whether another draft
will be required.
September 13, 2010
If requested, CITY submits additional draft report(s) incorporating STATE comments for review
and comment.
September 27, 2010
If necessary, STATE sends the CITY review comments on any additional draft reports.
Comments must be incorporated into the final report.
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October 21, 2010
Final Document sent to Historic Preservation Commission
November 15, 2010
Final Document sent to City Council
December 17, 2010
CITY submits the final products to the State.
D. Explain how the proposed project will help to fulfill the goals and objectives of your
local preservation plan and/or the state preservation plan. If this is part of a multi phase
project, descc•ibe the completed project segments andlor future ones that are linked to this
project application. Each year's project must be able to stand alone. FZCnding of one year does
not guarantee fimding of facture phases.
City Sustainability Goals: This project helps work toward the City's Model of Sustainability
which includes historic preservation and engagement of the community in City-owned historic
resources. It works toward the City's following adopted principles: Community Design, Green
Buildings, Native Plants & Animals, Clean Water & Community Knowledge.
City Planning Goals: The Dubuque Comprehensive Plan is the community's guide to future
development, public policies and decision making. The Comprehensive Plan includes a number
of long-range goals and objectives that relate to historic preservation in general and this project
in particular. The project will support the following long-range preservation goals and objectives
of the community:
• Promote the protection and preservation of the city's historic buildings, urban
patterns, and natural environment.
• Utilize principles of good design and/or historic preservation in all public
projects.
• Promote and encourage the preservation of our historic assets.
• Promote the preservation of historic buildings and architectural resources in the
community with emphasis in areas of greatest need.
• Educate the community about the benefits of historic preservation to the
community's quality of life, economic development efforts, tourism and tax base
enhancement.
• Explore, preserve and interpret for present and future generations, the history of
Dubuque and the Mississippi River.
• Increase appreciation, education, technical assistance and funding for the
community's historical and architectural heritage.
Four Mounds Planning Goals: In order to move forward with a number of projects affecting
the site at Four Mounds, it was necessary for the Four Mounds to look comprehensively at the
big picture, ensuring that all goals are being weighed as we work toward the completion of
individual projects. Up front coordination ensures that projects are not planned or carried out in
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isolation, therefore making the least negative impact on the site. Development of an illustrated
site plan allows for clear communication as we move forward with individual projects and a
central organization of all the documents and resources available to the Four Mounds, including:
the National Register Historic District listing for the estate, the National Register of Historic
Places, the Phase I Archeology Survey (previously funded in part by CLG) for the cultured
grounds, our 1908 A. Phelps Wyman plans and the blueprint, correspondence and photographic
archives.
We designed this project to have our visitor station architect (Morton) and landscape architect
(consultant) working in tandem, as the new visitor's center will be designed to recede into to the
foliage and landscape. Planning is necessary in order to carry out other phases of site
improvements, including:
Landscape restoration
Historic features restoration
Visitor station siting, design, and incorporation with other site features
Septic system replacement for four buildings
Road reconstruction and parking area re-development
BMPs to mitigate stormwater run-off (rain gardens, permeable paving, invisible parking,
retention cells)
Interpretive sign siting
Geothermal system placement for the Grey House & White House
Fire protection through a pumpable water source
E. Past grant contract performance
Specifically address the success or challenges faced in carrying out the requirements of
your past CLG grant projects.
This section gives the applicant an opportunity to dispel any fears on the part of the
s°eview panel or Board that past problems will hinder this new effort. Simply explain
what steps have been taken to insure project success. If a past project was cancelled,
please address the specific circumstances of that cancellation. If all previous CLG
grants have been successfully completed, please state this and discuss the factors that
have contributed to your success.
If you have never received a CLG g~°ant, assess your commission's performance since
being certified, using specific instances and accomplishments to make your points.
Describe how undertaking this project will strengthen and enhance commission
performance.
The City of Dubuque has successfully completed numerous historic preservation projects with
funding from the SHPO in the last few years and additional projects are underway and on
schedule. The City has established an administrative policy for soliciting proposals from
consultants that uses an interdisciplinary team of City Staff, and where appropriate, persons from
lcey groups involved in the project. The City also invites input from community resource
agencies, stakeholders groups, the Historic Preservation Commission and the SHPO in producing
the best possible work products.
7
The City has utilized CLG funds to complete the 2000 community assessment of Dubuque's
architectural themes and historical contexts, "Dubuque -The Key City; The Architectural and
Historical Resources of Dubuque, Iowa, 1937-1955".
Following this assessment, the City began a phased architectural/historic survey/evaluation of
areas of the community using CLG funds. Completed in 2000, Phase I encompassed the
Washington/Jackson/Elm neighborhood.
Begun in 2000, and completed in 2001, Phase II involved an architectural/historic
survey/evaluation of the Lincoln/Rhomberg/Garfield neighborhoods. This project was funded
with a Historical Resource Development Program (HRDP) grant.
Begun in 2002, and completed in 2003, Phase III involved an architectural/historic
survey/evaluation of Dubuque's oldest commercial, residential and industrial neighborhoods in
and around the central business district. The City received a CLG grant to fund this project.
Begun in 2003, completed in 2004, Phase IV involved preparing and amending the National
Register Nominations for Dubuque's four primarily residential historic districts and finalizes the
Multiple Property Document. The City received a CLG grant to fund this project.
Begun in 2004, completed in 2005, Phase V involved an architectural/historic survey/evaluation
of Dubuque's North Main, Fenelon Place and Broadway neighborhoods. The City received a
CLG grant to fund this project.
Begun and completed in 2002, the City of Dubuque Historic Preservation Commission
developed and held design review training sessions on the Iowa Communications Network (ICN)
and locally that were available to the public and other CLG communities. The City received a
CLG grant to fund this project.
The City selected a consultant to assist the Historic Preservation Commission and various City
departments with development of a design guidelines manual and a comprehensive streetscape
plan for the city's five historic districts. This project, funded with a CLG grant and a
Preservation Services Fund grant, was completed in 2002.
The City successfully completed on time and under budget, the research, design and installation
of five interpretive signs of historic resources in May 2001, with a second HRDP grant. The City
also completed the development of five more interpretive signs with a third HRDP grant in 2002.
With the assistance of a HRDP Grant awarded in 2005, the City of Dubuque is nearing the
successful completion of the Phase I Shot Tower Archeological Investigation. The archeological
investigation has uncovered several previously unknown aspects of the shot tower and provided
a number of interpretive opportunities as part of the rehabilitation project.
In 2007, the City of Dubuque was awarded a CLG Grant to conduct an archeological
investigation of the cultured grounds of the National Register listed Four Mounds Estate. The
investigation is to allow Four Mounds to plan for future improvements to the estate. The project
has been successfully completed and the grant closed. (Grant management of the current
proposed project will follow a similar structure to that of this previous grant.)
8
In February, 2008 the City of Dubuque received a Certified Local Government (CLG) grant from
the State Historic Preservation Office to develop the Downtown Design Guidelines manual. The
Downtown Design Guidelines provide guidance for property planning exterior alterations,
additions, or the rehabilitation of existing buildings as well as new structures and parking lots.
On June 15, 2009 City Council adopted the Downtown Design Guidelines. The project was
completed on time.
9
F. BUDGET:
PROJECTED COSTS
CLG
GRANT
REQUEST
APPLICANT'S MATCH RDI3l TOTALS
Landscape Architect Fee
(118 hrs x $85/hr)
Travel/Accommodations
Intern
(80 hrs x $10/hr)
Four Mounds Project
Manager
(78 hrs x $25.66/hr)
City Grant Administration
(12 hrs x $25/hr)
Supplies/Postage
Architect Fee
(74 hrs x $88/hr)
7,800
1,000
800
0
Casli
2,200
0
0
0
In Kind
0
0
0
2,000
10,000
1,000
800
2,000
0 0 300 300
100 0 0 100
0 4,800 1,700 6,500
Subtotals } .... ..,
-' Cash In-Kind
7,000 4,000
} , , ,.
TOTALS CLG APPLICANT MATCH*~ TOTAL PRDJECT
GRANTS 11,000 COST
9,700 20,700
r CLG Grant =the total amou~rt must not exceed 60% OF TOTAL PROJECT COSTS
*x Applicant Match (cash + in-kind) must equal a minintimr of 40% OF TOTAL PROJECT COSTS
Please check your math.
CERTIFICATION: I certify that the matching shareproposedfor this project does not include finuling frofn other
Federal sources, and that these firnds are not being used as match against mry other Federal grant application.
AUTHORIZED SIGNATURE, CHIEFELECTED OFFICIAL DATE
10
PHOTOGRAPHS
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2009 MAP FOR THE FOUR MOUNDS ESTATE, CITY OF DUBUQUE
14
Minority Impact Statement
Pursuant to 2008 Iowa Acts, HF 2393, Iowa Code Section 8.11, all grant applications submitted to the
State of Iowa which are due beginning January 1, 2009 shall include a Minority Impact Statement.
This is the state's mechanism to require grant applicants to consider the potential impact of the grant
project's proposed programs or policies on minority groups.
® The proposed grant project programs or policies are not expected to have a disproportionate or
unique impact on minority persons.
Present the rationale for determining no impact.
I hereby certify that the information on this form is complete and accurate, to the best of my knowledge:
Name: ~~1~t~°ti~~=ti'.,
Title: Plannina Services Manaaer
15
THE CITY OF Dubuque
~''>f
~~ ~ ~ All-America City
s
V :~ f
Master piece on the Mississi~~~~i
I C
2007
TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
SUBJECT: CLG Grant Application -Illustrated Site Plan for Four Mounds
DATE: August 10, 2009
Planning Services Manager Laura Carstens recommends City Council approval to
submit a Certified Local Government (CLG) grant application in the amount of $9,700
for an Illustrated Site Plan for Four Mounds. This project will incorporate historic
features and landscape restoration plans with improvement goals throughout the
cultured grounds at Four Mounds. The Four Mounds Foundation will contribute a
$7,000 cash match and $4,000 of in-kind services. The Planning Services staff time for
grant administration will assist with the in-kind services.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
~?
Michael C. Van Milligen
MCVM:jh
Attachment
cc: Barry Lindahl, City Attorney
Cindy Steinhauser, Assistant City Manager
Laura Carstens, Planning Services Manager
THE CITY OF Dubuque
~T T~ ~ All-AmencaCily
(~ `
Mc~ste~piece on tli~~ Mississippi ~ ~'~
2007
TO: Michael C. Van Milligen, City Manager
FROM: Laura Carstens, Planning Services Manager ~-~i~~-
SUBJECT: CLG Grant Application -Illustrated Site Plan for Four Mounds
DATE: August 10, 2009
Introduction
This memorandum transmits a Certified Local Government (CLG) grant application for
an Illustrated Site Plan for Four Mounds, for City Council review and approval. The
application is enclosed.
Background
Jointly administered by National Park Service (NPS) and the State Historic Preservation
Office (SHPO), the Certified Local Government (CLG) Program promotes historic
preservation at the grassroots level. CLG grant funds amount to over 10% of Iowa's
annual Historic Preservation Fund grant allocation from the NPS. The current round of
CLG funding will award $84,000 in grants to participating cities and counties.
Discussion
The Four Mounds Estate is owned by the City of Dubuque and managed by the Four
Mounds Foundation. The Four Mounds Foundation is partnering with the City of
Dubuque and the Dubuque Soil and Water Conservation District to develop an
illustrated site plan for the Four Mounds historic estate. This project will incorporate
historic features and landscape restoration plans with improvement goals throughout
the cultured grounds at Four Mounds. This project will require a Landscape Architect
who has expertise in the area of historic preservation and Best Management Practices
for the design of ecologically sustainable features.
Budget Impact
The estimated project cost to develop the illustrated site plan is $20,700. The
application requests $9,700 in CLG funding. The Four Mounds Foundation. will
contribute a $7,000 cash match and $4,000 of in-kind services. Planning Services Staff
time for grant administration will assist with the in-kind services.
CLG Grant Application -Illustrated Site Plan for Four Mounds
Page 2
Requested Action
I request that the City Council authorize the Mayor to sign the application and Planning
Services Staff to submit the enclosed 2010 CLG Grant application for the illustrated site
plan for the Four Mounds historic estate.
Enclosure
cc Jennifer Larson, Budget Director
Chris Olson, Executive Director, Four Mounds Foundation
FY2010 State of Iowa
Certified Local Government Grant Application
A. Applicant Information Please type or print clearly-all information is required
Federal Congressional District Number: Ol State Senatorial District Number (s): 14
State Representative District Number: 27
1. City/County (CLG) Applicant Name:
CITY OF DUBUQUE
Mayor/Chair of Board of Supervisors/ACLUD President:
ROY BUOL, MAYOR
City/County Mailing Address:
PLANNING SERVICES DEPARTMENT, 50 W 13TH STREET, DUBUQUE, L~ 52001
2. Name of Person who Prepared Application:
DAVID JOHNSON, ASSISTANT PLANNER
Preparer's Mailing Address:
PLANNING SERVICES DEPARTMENT, 50 W 13TH STREET, DUBUQUE, IA 52001
Preparer's Daytime Phone:
(563) 589-4210
Preparer's E-mail address:
djohnson@cityofdubuque.org
3. Local Grant Director's (LGD) Name (who will direct the project once awarded):
LAURA CARSTENS, PLANl~tING SERVICES MANAGER
LGD's Mailing Address (City, State, & Zip):
PLANNING SERVICES DEPARTMENT, 50 W 13TH STREET, DUBUQUE, IA 52001
LGD's Daytime Phone:
(563)589-4210
LGD's E-mail address:
lcarsten@cityofdubuque.org
Signature of the Mayor, Chairman of County Board of Supervisors, President ACLUD Trustees
Mavor
Name Title Date
(This signature legally obligates the applicant)
B. PROJECT I1~IFORIVIATION '
1. Project Title:
Develop an Illustrated Site Plan for the Four Mounds Historic Estate, incorporating restoration
and improvement goals throughout the cultured grounds at Four Mounds.
2. Type of project:
^ Planning for Preservation
^ Reconnaissance or Intensive Survey and Evaluation
^ Registration
^ Public Education
® Predevelopment
^ Planning
C. SCOPE OF WORD:
Goal
The Four Mounds Estate is owned by the City of Dubuque and managed by the Four Mounds
Foundation. The Four Mounds Foundation is partnering with the City of Dubuque and the
Dubuque Soil and Water Conservation District to develop an Illustrated Site Plan for the Four
Mounds Historic Estate. This project will incorporate historic feature and landscape restoration
plans with improvement goals throughout the cultured grounds at Four Mounds. This project will
require a Landscape Architect who has expertise in the area of historic preservation and Best
Management Practices for the design of ecologically sustainable features.
The first phase of the grant project will include the development of an RFP to submit to qualified
Landscape Architects who can demonstrate relevant experience working on historic sites and
incorporating BMPs on historic sites. The second phase will include the simultaneous
development of the illustrated landscape plan and the development of building plans for a new
visitor station incorporated into the landscape. [The visitor station's (accommodating an outdoor
restroom and interpretive area) is being funded with matching funds from the City's Historic
District Public Improvement Plan and the approved architect is Jeff Morton.] The third phase
will be approval of the plans by the City, Four Mounds, the HPC and the State. Grant funding
would assist us with the Landscape Architect fee, travel accommodations, the intern fee, and
supply and postage costs associated with the project.
Four Mounds undertook a Phase I Archeology Survey utilizing CLG funding in 2007. This
project allowed us to thoroughly survey all the cultured grounds in order to demark all
2
archeologically sensitive areas. With this, we are prepared to avoid any sensitive area disruption
when undertaking site improvements or restoration. It was a conscious decision to delineate the
survey area up to the burial mound locations, but not disturb the mounds as we were already
confident they were a sensitive area. Project consultants will be provided a copy of the report and
informed of the sensitive areas in order to plan accordingly.
The Landscape Architect will be required to accommodate diverse needs and interests of the
Four Mounds Estate, and will include working with: Architect Jeff Morton to best locate the new
visitor station and trails into the landscape; the City of Dubuque and their engineers on a new
septic system placement that minimizes impact on the historic grounds; and the Dubuque Soil &
Water Conservation District and Four Mounds' energy consultant to provide locations and
descriptions of BMPs to mitigate stormwater runoff. The project also includes the improvement
and extension of parking areas through use of pervious pavement and invisible parking solutions
serving to accommodate less-frequently used "overflow parking". This protects the grounds from
extensive wear and tear, thus visually protecting the historic integrity of the estate by minimizing
paved parking areas. The project also includes the incorporation of a combined geothermal
system, water source for fire protection and underground water retention bunker for stormwater
collection.
Historic Site needs: The Landscape Architect will utilize our historic archives including original
landscape plans, correspondence & photographs of the site throughout the 20th Century to
determine lost features and make recommendations for restoration and re-creation. In addition,
the consultant will utilize our National Register nominations for the estate and the burial
mounds, as well as the CLG funded Phase I Archeological Study to protect sensitive areas.
Erosion needs: The landscaping and roads at Four Mounds have caused erosion issues over the
past 100 years that have resulted in drastic changes to our historic landscape, including the
development of a deep and dangerous ditch (8 feet deep) along the side of our winding lane. In
an effort to reduce runoff we are working to develop ecologically sustainable features (BMPs).
This will reverse negative effects our historic site and the health of the Mississippi River where
the site eventually drains. We'll maximize the impact of the collection point by installing an
underground collection system to provide fire protection and irrigation (as a water source) and an
energy source for geothermal heating and cooling for the Grey & White Houses. The collection
cells will be hidden under our pervious/permeable paved parking area near the Grey House.
Fire Protection needs: Four Mounds' historic resources are greatly at-risk because of 1) the lack
of a pressurized water source on-site and the inability for fire trucks to easily navigate our
winding lane. Currently, a fire truck arriving to Four Mounds has four minutes of fighting power
and then the fire department must turn to shuttling tanks up our narrow lane. The incorporation
of a plan for a water source (underground multi-purpose water retention bunker) which a pump
truck can utilize on either end of the cultured grounds will greatly improve our ability to fight a
fire at a large, historic structures like the Grey House or Barn.
Coordination
The hired professional will be a landscape architect with a demonstrated expertise and
experience in the area of historic preservation and Best Management Practices (mitigating
stormwater runoff). As a National Register Historic District and a Dubuque Landmark Site, all
work products will need to comply with Secretary of the Interior's Standards and Guidelines for
Archeology and Historic Preservation. Although construction projects will not be implemented
during the planning phase, the work products will be reviewed by the City of Dubuque through
the Historic Preservation Commission, as well as by Four Mounds and the State.
Grant Administration: The City of Dubuque as the Applicant will provide Laura Carstens,
Planning Director, as the Local Grant Director and David Johnson, Assistant Planner, as the local
Grant Administrator (corresponding with the state on reporting, contracts, compliance, and
payment requests). Chris Olson, Executive Director of Four Mounds Foundation, will act as the
Project Manager overseeing the work of the Landscape Architect, Architect and Intern. She will
monitor the work, time and expenses incurred of those involved and submit monthly progress
reports.
Professionals involved: The City of Dubuque's Historic District Public Improvement Program
has provided funding to engage Jeff Morton as Architect for the design and placement of a new
structure, the Visitor Station. The plan for the station is that it recede into the landscape and
behind foliage. Walkways that are incorporated in the Station's design lead directly to the
parking, road and Challenge Ropes Course, making it imperative that the Visitor Station
Architect (Morton) and the Landscape Architect (consultant) be working together and
communicating. An intern contracted by Four Mounds Foundation will help the project manager
Chris Olson coordinate the project between the three main parties: the Landscape Architect, the
Visitor Station Architect, and the Four Mounds Foundation. The intern will work locally to help
research information (photographing the site, running errands for the professionals, and
researching local and community archives) in order to reduce the strain on our two hired
professionals (especially the Landscape Architect which is likely to be traveling from outside the
Dubuque area).
dVork Products
Two draft copies of Request for Proposal (RFP) and a list of consultants to whom it will be sent;
Five final copies of RFP to be sent to consultants;
Four copies (state, city, Four Mounds, consultant) of draft subcontract agreement with
consultant;
Four copies (state, city, Four Mounds, consultant) of the fully executed subcontract agreement
with the consultant;
Two copies of a one-page report, summarizing project results;
Monthly reports of project;
Two copies of research design outlining project activities and schedule;
Four copies of draft documents;
Eleven copies of the illustrated site plan for the historic Four Mounds estate (ten bound, 1
unbound);
At least four copies of a report (can be included in the plan or separate) outlining the plan
methodology, purpose, recommendations and bibliography;
Completed HADB Form (NADB not necessary-completed in previous CLG grant); and
One compact disc containing all final documents.
4
Schedule:
February 15, 2010
The CITY will return all three copies of the contract, each bearing the chief elected-official's
original signature, to the STATE.
March 1, 2010
STATE will return one fully executed copy to CITY.
March 5, 2010 (and every month thereafter)
PROJECT MANAGER submits Monthly Progress Report to State.
March 16, 2010
CITY will submit draft Request for Proposal (RFP) and draft consultant subcontract to STATE
for review and comment.
March 29, 2010
STATE will return RFP and subcontract with recommended revisions, if needed.
April 19, 2010
CITY will initiate bidding process. CITY will initiate RFP for qualified consultants.
May 17, 2010
CITY will select consultant; sign subcontract and submit one copy of the signed subcontract to
STATE.
May 31, 2010
Consultant, PROJECT MANAGER and CITY meet with STATE project manager to discuss
project and schedule for work.
June 1, 2010
PROJECT MANAGER and Consultant begin work on project.
August 2, 2010
CITY submits draft plan to the STATE for review and comment.
August 30, 2010
STATE sends the CITY review comments on draft products and indicates whether another draft
will be required.
September 13, 2010
If requested, CITY submits additional draft report(s) incorporating STATE comments for review
and comment.
September 27, 2010
If necessary, STATE sends the CITY review comments on any additional draft reports.
Comments must be incorporated into the final report.
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October 21, 2010
Final Document sent to Historic Preservation Commission
November 15, 2010
Final Document sent to City Council
December 17, 2010
CITY submits the final products to the State.
D. Explain how the proposed project will help to fulfill the goals and objectives of your
local preservation plan and/or the state preservation plan. If this is part of a multi phase
project, describe the completed project segments andlor future ones that are linked to this
project application. Each year's project must be able to stand alone. Funding of one year does
not guarantee funding of future phases.
City Sustainability Goals: This project helps work toward the City's Model of Sustainability
which includes historic preservation and engagement of the community in City-owned historic
resources. It works toward the City's following adopted principles: Community Design, Green
Buildings, Native Plants & Animals, Clean Water & Community Knowledge.
City Planning Goals: The Dubuque Comprehensive Plan is the community's guide to future
development, public policies and decision making. The Comprehensive Plan includes a number
of long-range goals and objectives that relate to historic preservation in general and this project
in particular. The project will support the following long-range preservation goals and objectives
of the community:
® Promote the protection and preservation of the city's historic buildings, urban
patterns, and natural environment.
® Utilize principles of good design and/or historic preservation in all public
projects.
® Promote and encourage the preservation of our historic assets.
® Promote the preservation of historic buildings and architectural resources in the
community with emphasis in areas of greatest need.
® Educate the community about the benefits of historic preservation to the
community's quality of life, economic development efforts, tourism and tax base
enhancement.
® Explore, preserve and interpret for present and future generations, the history of
Dubuque and the Mississippi River.
® Increase appreciation, education, technical assistance and funding for the
community's historical and architectural heritage.
Four 1Vlounds Planning Goals: In order to move forward with a number of projects affecting
the site at Four Mounds, it was necessary for the Four Mounds to look comprehensively at the
big picture, ensuring that all goals are being weighed as we work toward the completion of
individual projects. Up front coordination ensures that projects are not planned or carried out in
isolation, therefore making the least negative impact on the site. Development of an illustrated
site plan allows for clear communication as we move forward with individual projects and a
central organization of all the documents and resources available to the Four Mounds, including:
the National Register Historic District listing for the estate, the National Register of Historic
Places, the Phase I Archeology Survey (previously funded in part by CLG) for the cultured
grounds, our 1908 A. Phelps Wyman plans and the blueprint, correspondence and photographic
archives.
We designed this project to have our visitor station architect (Morton) and landscape architect
(consultant) working in tandem, as the new visitor's center will be designed to recede into to the
foliage and landscape. Planning is necessary in order to carry out other phases of site
improvements, including:
• Landscape restoration
• Historic features restoration
• Visitor station siting, design, and incorporation with other site features
• Septic system replacement for four buildings
• Road reconstruction and parking area re-development
• BMPs to mitigate stormwater run-off (rain gardens, permeable paving, invisible parking,
retention cells)
• Interpretive sign siting
• Geothermal system placement for the Grey House & White House
• Fire protection through a pumpable water source
E. Past grant contract performance
Specifically address the success or challenges faced in carrying out the requirements of
your past CLG grant projects.
This section gives the applicant an opportunity to dispel any fears on the part of the
review panel or Board that past problems will hinder this new effort. Simply explain
what steps have been taken to insure project success. If a past project was cancelled,
please address the specific circumstances of that cancellation. If all previoars CLG
grants have been successfully completed, please state this and discuss the factors that
have contributed to your success.
If you have never received a CLG grant, assess your commission's performance .since
being certified, using specific instances and accomplishments to make your points.
Describe how undertaking this project will strengthen and enhance commission
performance.
The City of Dubuque has successfully completed numerous historic preservation projects with
funding from the SHPO in the last few years and additional projects are underway and on
schedule. The City has established an administrative policy for soliciting proposals from
consultants that uses an interdisciplinary team of City Staff, and where appropriate, persons from
key groups involved in the project. The City also invites input from community resource
agencies, stakeholders groups, the Historic Preservation Commission and the SHPO in producing
the best possible work products.
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The City has utilized CLG funds to complete the 2000 community assessment of Dubuque's
architectural themes and historical contexts, "Dubuque -The Key City; The Architectural and
Historical Resources of Dubuque, Iowa, 1937-1955".
Following this assessment, the City began a phased architectural/historic survey/evaluation of
areas of the community using CLG funds. Completed in 2000, Phase I encompassed the
Washington/Jackson/Elm neighborhood.
Begun in 2000, and completed in 2001, Phase II involved an architectural/historic
survey/evaluation of the Lincoln/Rhomberg/Garfield neighborhoods. This project was funded
with a Historical Resource Development Program (HRDP) grant.
Begun in 2002, and completed in 2003, Phase III involved an architectural/historic
surveylevaluation of Dubuque's oldest commercial, residential and industrial neighborhoods in
and around the central business district. The City received a CLG grant to fund this project.
Begun in 2003, completed in 2004, Phase IV involved preparing and amending the National
Register Nominations for Dubuque's four primarily residential historic districts and finalizes the
Multiple Property Document. The City received a CLG grant to fund this project.
Begun in 2004, completed in 2005, Phase V involved an architectural/historic survey/evaluation
of Dubuque's North Main, Fenelon Place and Broadway neighborhoods. The City received a
CLG grant to fund this project.
Begun and completed in 2002, the City of Dubuque Historic Preservation Commission
developed and held design review training sessions on the Iowa Communications Network (ICN)
and locally that were available to the public and other CLG communities. The City received a
CLG grant to fund this project.
The City selected a consultant to assist the Historic Preservation Commission and various City
departments with development of a design guidelines manual and a comprehensive streetscape
plan for the city's five historic districts. This project, funded with a CLG grant and a
Preservation Services Fund grant, was completed in 2002.
The City successfully completed on time and under budget, the research, design and installation
of five interpretive signs of historic resources in May 2001, with a second HRDP grant. The City
also completed the development of five more interpretive signs with a third HRDP grant in 2002.
With the assistance of a HRDP Grant awarded in 2005, the City of Dubuque is nearing the
successful completion of the Phase I Shot Tower Archeological Investigation. The archeological
investigation has uncovered several previously unknown aspects of the shot tower and provided
a number of interpretive opportunities as part of the rehabilitation project.
In 2007, the City of Dubuque was awarded a CLG Grant to conduct an archeological
investigation of the cultured grounds of the National Register listed Four Mounds Estate. The
investigation is to allow Four Mounds to plan for future improvements to the estate. The project
has been successfully completed and the grant closed. (Grant management of the current
proposed project will follow a similar structure to that of this previous grant.)
8
In February, 2008 the City of Dubuque received a Certified Local Government (CLG) grant from
the State Historic Preservation Office to develop the Downtown Design Guidelines manual. The
Downtown Design Guidelines provide guidance for property planning exterior alterations,
additions, or the rehabilitation of existing buildings as well as new structures and parking lots.
On June 15, 2009 City Council adopted the Downtown Design Guidelines. The project was
completed on time.
9
F. BUDGET:
PROJECTED COSTS
CLG
GRANT
REQUEST
APPLICANT'S MATCH ROW TOTALS
Landscape Architect Fee
(118 hrs x $85/hr)
Travel/Accommodations
Intern
(80 hrs x $10/hr)
Four Mounds Project
Manager
(78 hrs x $25.66/hr)
City Grant Administration
(12 hrs x $25/hr)
Supplies/Postage
Architect Fee
(74 hrs x $88/hr)
7,800
1,000
800
0
Casla
2,200
0
0
0
In Find
0
0
0
2,000
10,000
1,000
800
2,000
0 0 300 300
100 0 0 100
0 4,800 1,700 6,500
Subtotals .._. .~__.~_ _u .:.wi Cash In-Kind ~"`~
...
_____
7,000 4 000
..
..
_.:W: .....W ~..._.:::.:
TOTALS CLG APPLICANT MATCH** TOTAL PROJECT
GRANT* 11,000 COST
9, 700 20, 700
4 CLG Grant = the total amount nuzst not exceed 60% OF TOTAL PROJECT COSTS
xY Applicant Match (cash + in-kind) must equal a zninimuzn of 40% OF TOTAL PROJECT COSTS
Please check your math.
CERTIFICATION,• Icertify that the matching share proposed for this project does not include funding from other
Federal sources, and that these fiznds are not being used as match against any other Federal grant application.
AUTHORIZED SIGNATURE, CHIEF ELECTED OFFICL4L DATE
10
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2009 MAP FOR THE FOUR MOUNDS ESTATE, CITY OF DUBUQUE
N-
14
Minority Impact Statement
Pursuant to 2008 Iowa Acts, HF 2393, Iowa Code Section 8.11, all grant applications submitted to the
State of Iowa which are due beginning January 1, 2009 shall include a Minority Impact Statement.
This is the state's mechanism to require grant applicants to consider the potential impact of the grant
project's proposed programs or policies on minority groups.
® The proposed grant project programs or policies are not exaected to have a disproportionate or
unique impact on minority persons.
Present the rationale for determining no impact.
I hereby certify that the information on this form is complete and accurate, to the best of my knowledge:
Name: ~~~~`~=°~~
Title: Plannina Services Manaaer
15