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2004 NAPC forum bid - historicFebruary 10, 2003 The Honorable Mayor and City Council City of Dubuque 50 W. 13th Street Dubuque, IA 52001 RE: Letter of Support for 2004 NAPC Forum Dear Mayor and City Council Members, The Historic Preservation Commission is excited about the opportunity to submit a proposal to host the 2004 National Alliance of Preservation Commissions (NAPC) biennial national commission forum. The 2004 NAPC Forum is expected to draw 500 participants. The Convention and Visitors Bureau has estimated the local economic impact of this conference to be $125/day for 300 people over two days, or $75,000. The NAPC is a national non-profit network of more than 2,300 historic preservation commissions and design review boards. The NAPC is looking for cities with an attractive location, good community support, and a strong fundraising commitment. Local sponsorship of $15,000 to $20,000 to underwrite the conference is expected. Planning Services staff and the Convention and Visitors Bureau are pooling their resources to develop the proposal and to identify funding sources. Grants from local, regional, state and national preservation groups and other organizations that would meet this sponsorship commitment have been identified. In addition, the Historic Preservation Commission is willing to commit its annual education/training budget of $1,500 in CDBG funds to this effort. We think that the 2004 NAPC Forum is a tremendous opportunity to showcase Dubuque and the community's commitment to historic preservation to a national audience. We hope that the City Council shares our enthusiasm to host this national conference, and will provide a letter of support. Sincerely, Christopher Wand, Chairperson Historic Preservation Commission MEMORANDUM February 10, 2003 To:Michael Van Milligen, City Manager From: Laura Carstens, Planning Services Manager Subject: Proposal to Host to 2004 NAPC Forum The Historic Preservation Commission has been encouraged by the State Historic Preservation Office to submit a proposal to host the 2004 National Alliance of Preservation Commissions (NAPC) biennial national commission forum. The 2004 NAPC Forum is expected to draw 500 participants. The Convention and Visitors Bureau has estimated the local economic impact of this conference to be $125/day for 300 people over two days, or $75,000. The NAPC is a national non-profit network of over 2,300 historic commissions and design review boards. The NAPC is looking for cities with an attractive location, good community support, and a strong fundraising commitment. Local sponsorship of $15,000 to $20,000 to underwrite the conference is expected. The Commission has asked Planning Services staff to work with the Convention and Visitors Bureau and the State Historic Preservation Office to find the funding necessary to host the 2004 NAPC Forum. Planning Services staff and the Convention and Visitors Bureau are pooling their resources to develop the proposal and to identify funding sources. In addition to a grant from the State Historic Preservation Office, we have identified a number of other funding sources from local, regional, state and national preservation groups and other organizations. These grants require a local cash match. The Historic Preservation Commission has an annual education/training budget of $1,500 in CDBG funds. This training budget would be committed to the 2004 NAPC Forum as the local match. The Convention and Visitors Bureau wilt coordinate logistics, registration, and spouse tours, as well as volunteers. Other in-kind support has been offered by the Iowa Chapter of the American Institute of Architects, and the Iowa Historic Preservation Alliance. 2004 NAPC Forum Page 2 Potential funding sources Planning Services staff has researched to date are: · State Historic Preservation Office - Certified Local Government (CLG) Grant Program: $1,000 - $20,000 · Silos and Smokestacks National Heritage Area Grant Program: $5,000 - $50,000 · American Architectural Foundation: up to $3,000 · Alliant Energy/Heartland Properties: up to $1,000 · Old House Enthusiasts: up to $1,000 Other potential funding sources that the State Historic Preservation Office has identified that we are still researching are: Iowa Bankers Association, Iowa Depadment of Cultural Affairs, National Trust for Historic Preservation, Iowa Tourism Office, and Main Street Iowa. The Convention and Visitors Bureau advised us that the application would be most successful if submitted by the Historic Preservation Commission with a letter of support from the City Council. A letter from the Commission asking for the City Council's support is attached. Since the application must be received by February 21, 2003, we would like to submit this request to the City Council for their consideration at the February 17 meeting. attachments NATIONAL ALLIANCE of PRESERVATION COMMISSIONS P.O. BOX 1605 ATHENS, GEORGIA 30603 Dear Preservationist and/or Conference Planner: The National Alliance of Preservation Commissions (NAPC) is now planning its fourth biennial National Commission Forum in the summer of 2004 and is considering sites for the meeting. We are asking for your help in identifying the location for our next Forum. The following information should help you help ns. Previous conferences were held in Denver, Pittsburgh and San Antonio. We had nearly 500 participants at each of the prior conferences and expect at least as many in 2004. The goal of the Forum is to provide an interactive leaming environment for historic preservation comu,issioners, commission staff and other professionals. W-hat is the NAPC? The NAPC is a national non-profit network of more Uhan 2,300 historic district commissions and architectural review boards. The mission of the NAPC is to build strong local preservation programs through education, training and advocacy. In addition to the Forum, NAPC publishes The Alliance Review newsletter (a back issue is included in this packet), produces several workshops each year and holds an armnal meeting with workshops in conjunction with the National Preservation Conference. We also maintain an information msourca center, a database of historic preservation commissions in the United States and provide a voice for commissions in Washington, D.C. What is the Forum and why should you support it? The Forum is an interactive conference designed so that attendees learn not only from experts in the field but also from their colleagnes. Comrulssioners are frequently not preservation professionals and rely on the Forum to provide them with the training they need to effectively enforce preservation laws. The format of the Forum is unusual in that i[t blends traditional educational sessions, interactive discussion panels, mobile workshops and tours. Attached is the schedule from Forum 2002 to show you some of the topics and issues we try to cover. This meeting promises to be an exciting preservation conference. The Alliance is fortunate to have partners such. as the National Conference of State Historic Preservation Officers, the National Trust for Historic Preservation, Preservation Action and the National Park Service. Participants will come from federal agencies, national, state and local organizations, and principally local governments from around the country. The success of the conference depends on our local partners. Ideally, we will select a host city where several local agencies and organizations will support'the conference with fundraising efforts, program development and volunteers. We depend on our local partners to help us create a dynamic program and look forward to working with you to highlight the preservation issues facing your community. We will work with the local community to develop tours, mobile workshops, and we depend on local volunteers to manage regish-ation tables, to help at social events, etc. The NAPC is looking for cities with an attractive location, good community support, and a strong fundraising commitment It is critical that you contact the leading preservation groups in your city and state to determine if they are interested in helping host the forum. The local partner organization must be willing to commit to raise hetween $15,000 and $20,000 locally to underwrite the conference. Thank you in advance for your assistance. Do not hesitate to call me at 706/542-0169 ur e-mail me at NAPC@arches.uga.edu if you need additional information to respond to this proposal. The application deadline for the proposal is Febmmy 21, 2003, and notification of the final selection will he at the end of March. Megan Bellue, Executive Director NATIONAL ALLIANCE of PRESERVATION COMMISSIONS P.O. BOX 1605 ATHENS, GEORGIA 30603 Selection Criteria for the National Preservation Forum: ltistoric Resources: The city and surrounding region should have a strong historic preservation ethic as well as an ordinance and an active commission, since it is our goal to highlight the work of the host city. The city and region should have the capability to illustrate preservation at work, including challenges, successes, some failures, and its benefits to the commurdty at large. Fundraising and Community Support: Financial support from the host city and the state historic preservation office is essential. State and local conference underwriting must be secured to keep conference registration rates affordable for community preservafionists from around the country. A community is expected to provide between $15,000 and $20,000 in local sponsorship. Support from other organizations and agencies within the city willing to provide logistical assistance and volunteers is also an important consideration. Cost and Convenience to Attendees: Hotel, meal, and travel costs to the conference attendee are a major factor in the selection. Many of the attendees travel on limited state and local budgets and follow strict per diem rates. The convenience and cost of travel, to the city is important, i.e., number of major air carders to the city, if the airport serves as a hub, and proximity of conference hotel to the airport. Hotel room cost is also a critical factor. Nightly room rates at the conference hotel must be in the range of $100 (before taxes) in order for our participants to attend the conference. Our room pickup was approximately 83,0 nights in 2002. We anticipate a national audience of approximately 500 people. An adequate number of hotel rooms and meeting space in close proximity to each other (within three blocks) and the downtown area (historic hotels are a major plus) are required, supplemented by a variety of restaurants, bars, shopping and sightseeirtg opportunities, with adequate historic sites for tours. Available Dates: The conference runs from Thursday through Sunday with an opening reception on Friday hight. Preferred conference dates are in late July and early August. NATIONAL COMMISSION FORUM REQUEST FOR PROPOSAL On an additional sheet, please let us know if these organizations are present in your community, and if so, how these organizations have agreed to support this event. Also, if applicable, list organization name and contact person. · Staffed local non-profit preservation organization · Statewide historic preservation organization · City Council/Staff · Planning Board/Commission · Historic Conmfission/Staff · Main Street Board/Staff · Merchants Association HOTELS On an additional sheet, please also list the hotels in close proximity to each other and downtown. Please the following: · Whether the hotelis historic, · Amount of meeting space/number of sleeping rooms, · Approximate nightly room rotes, · Sales staff contact information. EVENTS Where would you propose to host the opening reception? What opportunities are there for special tours or mobile workshops? Please submit your response and enclose as many of the following as possible to the NAPC, Post Office Box 1605, Athens, GA 30603: Street map of the city · Visitors map indicating hotels, sites of interest, and historic sites · Hotel brochures, city marketing materials · Historic site marketing materials NATIONAL COMMISSION FORUM REQUEST FOR PROPOSAL Application deadline is February 21, 2003. Lead Agency (SI-IPO, CLG Coordinator, Statewide Main Street or Non-profit only) Dubuque Area Convention & Visitors Bureau Ad&ess 300 Main Street, Suite 200 City Dubuque Telephone number (563) 557-92OO State Zip Iowa 52001 Fax number (563) 557-1591 Lead Agency Contact Name E-mail ad&ess Amy Link alink~,dubuq uecha tuber.cam Nominated City City Contact Dubuque, Iowa Laura Carstens Telephone number Fax number 1. Is July-August considered "high season" for conferences in your city? [] Yes X No 2. What festivals or other citywide activities are usually held in July-August? Dubuque Fireworks Spectacular, Music on the March, Dubuque ... And AU That Jazz, Dubuque Comtty Fair, Arts & Crafts Festival, Taste of Dubuque, and Annual Blues Fest. 3. Are the majority of downtown attractions, museums, restaurants/shops open on the weekend? X Yes [] No 4. What is thc nearest major affport? Dubuque Regional A~port, located about 4 miles outside of Dubuque 5. Does the airport sclc as a hub for a major carrier? [] Yes X No 6. If not, what airlines service this airport? American Airlin~d ~'orthw~t~'~ 7. How far is the airport from downtown? M/les: 4 Miles Minutes: 10 Minutes 8. Is there reliable public transportation/taxi/shuttle service to the airport? Yes 9. Does the city have a local preservation ordinance? X Yes [] No 10. Does the city have a Historic Preservation Commission or Design Review Board? X Yes [] No 11. Is the political and business environment of the city generally supportive of preservation? X Yes [] No 12. What are the major historic preservation issues facing your coimaurdty?.