Highway 61/151 South Water Main Extension Project AwardTHE CITY OF ~ Dubuque
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Masterpiece on the Mississippi
2007
TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
SUBJECT: Highway 61/151 South Water Main Extension Project Contract Award
CIP 740 1399
DATE: September 1, 2009
Sealed bids were received for the Highway 61/151 South Water Main Extension Project.
Water Department Manager Bob Green recommends award of the contract to the low
bidder, McClain Excavating, in the amount of $115,908.45, which is 37% below the
engineer's estimate of $185,000.00.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
Micha I C. Van Milligen
MCVM:jh
Attachment
cc: Barry Lindahl, City Attorney
Cindy Steinhauser, Assistant City Manager
Bob Green, Water Department Manager
THE CITY OF ~~D,,u~~,,b~~uq,,~~u,,~~e
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DUB E
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Masterpiece on the Mississippi
2007
TO: Michael C. Van Milligen, City Manager
FROM: Bob Green, Water Department Manager
SUBJECT: Highway 61 / 151 South Water Main Extension Project Contract Award
CIP 740 1399
DATE: August 26, 2009
INTRODUCTION:
The purpose of this memorandum is to recommend awarding McClain Excavating of
Peosta, Iowa the Construction Contract for the installation of approximately 2,380 lineal
feet of 8" diameter water main with accessories for the Highway 61 / 151 South Water
Main Extension Project in the amount of $115,908.45. (Fund balance $196,101.32)
BACKGROUND
The Eagle Point Water Plant provides the City with its potable water through the city's
water distribution system. Currently the South Technology Park only has one feeder main
for their water supply. This project will provide a partial second main feeder line to the
current properties in the city limits (Key West Area) & South Technology Park including
county properties that are adjacent to city limits with the opportunity to connect to city water
service when annexed into the city of Dubuque.
DISCUSSION:
Installation of this water main along Highway 61/151 from the current terminus at
Gateway Drive to the current terminus near 10784 HWY 61 (Air Line Motel) will provide
water service access to IDOT Transportation Department, Table Mound Trailer Park #1
and most importantly the creation of a water main loop through the Key West area and
South Technology Park.
BID RESULTS:
Nine bids were received on August 19, 2009 for this project. McClain Excavating Co.,
Inc. of Peosta, Iowa submitted the low bid (base bid) in the amount of $115,908.45.
This amount is $69,091.55 or 37% below the engineer's estimate of $185,000.00. A
summary of the bid proposals are as follows:
CONTRACTOR ADDRESS BID PROPOSAL COST
McClain Excavating Peosta, IA $115,908.45
Connolly Construction Peosta, IA $123,750.09
McDermott Excavating Dubuque, IA $124,803.50
Pirc-Tobin Construction Alburnett, IA $126,058.20
Eastern Iowa Excavating Cascade, IA $136,792.90
Top Grade Excavating Epworth, IA $138,819.00
Tschiggfrie Excavating Dubuque, IA $148,286.60
Horsefield Construction Epworth, IA $153,035.00
Drew Cook & Sons Exc. Dubuque, IA $162,201.90
This project would be part of our current ongoing Capital Improvement Project. Highway
61/151 South Water Main Extension, fund code 740-1399-73211. The funds required to
support this project are available. (Current fund balance amount $196,101.32)
BUDGET IMPACT:
The estimate of probable cost for the Highway 61/151 Water Main Extension Project is
as follows:
Construction Contract
Contingency
Construction Engineering & Inspection
Cost Estimate Bid Award
$185,000.00 $115,908.45
$ 15,000.00 $ 15,000.00
$ 21,378.00 $ 21,378.00
$221,378.00 $152,286.45
ACTION:
Staff and I are recommending that the City Council adopt the attached Resolution
awarding the Highway 61 / 151 South Water Main Extension Project to the low bidder
McClain Excavating Co. of Peosta, Iowa in the amount of $115,908.45.
Staff and I are available to meet with you at your convenience to discuss and answer
any questions that you may have with this.
BG: bes/ve
Attachments
cc: Jenny Larson, Budget Director
Jeanne Schneider, City Clerk
Mike Brekke, Water Distribution Supervisor
File
RESOLUTION NO. 339-09
AWARDING PUBLIC IMPROVEMENT CONTRACT FOR THE HIGHWAY 61 /151
SOUTH WATER MAIN EXTENSION PROJECT CIP 740 1399
Whereas, sealed proposals have been submitted by contractors for the Highway
61 / 151 South Water Main Extension Project (the Project) pursuant to Resolution No.
274-09 and Notice to Bidders published in a newspaper published in the City of
Dubuque, Iowa on the 7t" day of August, 2009.
Whereas, said sealed proposals were opened and read on the 19th of August,
2009 and it has been determined that McClain Excavating Company of Peosta, Iowa
with a bid amount of $115,908.45, is the lowest responsive, responsible bidder for the
Project.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF DUBUQUE, IOWA:
That a Public Improvement Contract for the Project is hereby awarded to
McClain Excavating Company, and the City Manager is hereby directed to execute a
Public Improvement Contract on behalf of the City of Dubuque for the Project.
Passed, approved and adopted this 8t~ day of September , 2009.
D Buol, Mayor
Attest:
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Jeanne F. Schneider, CMC, City Clerk