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Minutes Airport Comm 1 27 03 DUBUQUE REGIONAL AIRPORT COMMISSION MEETING Monday, January 27, 2003 4:00 p.m. Dubuque Regional Airport Dubuque Air Service Conference Room PRESENT: John Markham, Doug Brotherton, Steve Accinelli, and Teri Goodmann ABSENT: Jim O’Neill STAFF: Andy Perry, Peggy Dickson, Gordy Vetsch, and Todd Dalsing GUESTS: Bob Boleyn (TSA), Kevin Foley (University of Dubuque) with eight students John Markham chaired the meeting, as Jim O’Neill was ill. John Markham presented Bob Boleyn with a plaque honoring his years of city service (1971-2003) the last 12 years working at the airport. John remarked it wasn’t a coincidence the airport had achieved its twelfth consecutive annual perfect compliance with FAR Part 139. Andy added he worked with Bob only a short time, but it was a very productive relationship. 01. APPROVAL OF MINUTES Steve Accinelli made a motion to approve the minutes of the 12-16-02 meeting. The motion was seconded by Doug Brotherton. AYES: All. NAYS: None. OLD BUSINESS: 02. REVIEW AIRPORT STATISTICS: A. Airport Statistics Andy told the Commission that the year of 2002 ended on a very positive note. American Eagle was up 8.45% for December and 12.83% annually. Northwest was up 24.63% for December and up 0.44% for the year. Yearly combined totals were down only 8.45%. The Airport recorded 51,590 revenue passenger enplanements in 2002, which is better than expected. The combined airline completion statistics were excellent and the combined load factors were the best since the Airport started tracking. Document in 2 17 03 Agenda.doc Page 1 Printed: 2/13/03 at 2:30 PM Airport Commission Minutes January 27, 2003 Meeting Page 2 Teri Goodmann asked Andy if he thought this was due to the Fly Dubuque Champaign. Andy replied he felt it was, although it would be hard to quantify, due to changes in the airlines industry and the loss of flights. Aircraft Operations are up almost 12% over 2001. The month of December was down 16.77%, which Andy felt was due to Christmas and New Years falling on a Wednesday, which cuts down most corporate aircraft travel. B. Dubuque AirService Report: 1. In 2002 the total 100LL gallons pumped was down 2.51% compared with year 2001. 2. In 2002 the total Jet-A gallons pumped were down 0.02% compared with year 2001. 3. Total Jet-A & 100LL gallons pumped in 2002 were down 0.58% compared with year 2001. Doug Brotherton asked about Chartaire’s figures; the gross revenue is down about 7%, but fuel purchase is down almost 30% from 2001. Andy told the Commission it appears Chartaire is purchasing their fuel elsewhere. 03. BUDGET UPDATE Andy Perry advised the Commission he received a memo that all conference travel would be cut citywide. Andy told the Commission he would like to propose to the City Manager certain conference travel be permitted such as the NBAA conference where the FBO is marketed. The Commission asked they see a summary of all travel proposed in the FY 2004 budget. In this case, additional fuel revenues would offset the expense. There are also conferences in Washington the Airport uses to meet with FAA, airlines and legislative representatives. A summary will be sent to the Commission. Andy stated he is also a board member of IPAA and wished to attend the conference due to state funding issues. Teri Goodmann also said she understood from a Washington phone call no money would be cut for tower funding. Andy explained without that federal funding contract towers, such as Dubuque, would look to cities for funding. Doug Brotherton asked Andy if he was comfortable with the operating budget at this time. He replied he is comfortable especially if the winter would remain mild Document in 2 17 03 Agenda.doc Page 2 Printed: 2/13/03 at 2:30 PM Airport Commission Minutes January 27, 2003 Meeting Page 3 with no excessive equipment breakdowns. 04. MIRACLE LIMO CONTRACT Airport staff received a signed contract for the operation of a limousine service. Andy asked the Commission in the future they cared to have the limousine and taxicab agreements on the agenda or approved by staff as they do the t-hangar leases. All such general service agreements are similar in content, with the same timeframe and cost. The consensus was the Commission would have the Airport Manager sign such leases unless the lease would contain something unusual. Teri Goodmann moved to approve the Miracle Limo Contract. This motion was seconded by Doug Brotherton. AYES: All. NAYS: None. The Commission asked to be advised of these new leases by report only. 05. MASTER PLAN RFQ Andy told the Commission he had three consultants submit qualifications for the Master Plan. The FAA requires these consultants to be selected on the basis of their qualifications and price should not be a part of the decision at this point. Once the top two firms are selected, scope of services and price are negotiated and approved by the FAA and a grant is offered. A committee of Jim O’Neill, Steve Accinelli, Todd Dalsing, Gordy Vetsch and the Airport Manager will select the top two firms. The Commission asked about meeting with the consultants. Andy replied it could be done, it was something that could be discussed by the committee and how they felt about the qualifications of the candidates. The committee will bring their recommendations back to the Commission. 06. UNIVERSITY OF DUBUQUE LEASE Steve Accinelli stated he was removing himself from the discussion and vote and left the room. Andy reported the University of Dubuque office lease was finalized and same ADA language used in the hangar lease was in this lease. The public hearing on these leases had been held at a prior meeting. Teri Goodmann moved to approve Resolutions A500-1 & 2-2002, Decision of the Airport Commission Regarding Lease of Property. Doug Brotherton seconded this motion. AYES: All. NAYS: None. NEW BUSINESS: 01. ALAMO/NATIONAL DUAL BRAND REQUEST Document in 2 17 03 Agenda.doc Page 3 Printed: 2/13/03 at 2:30 PM Airport Commission Minutes January 27, 2003 Meeting Page 4 Andy reported Tim O’Brien reviewed John Wilson d/b/a National Car Rental Car’s request to carry a dual brand since this is allowed in their current contract and formal Commission action is not required for the change. Andy explained National is in bankruptcy and is now owned by Alamo. Andy told the Commission he had no information as to changes for car signage or if we would receive additional rental cars. The Commission asked Andy to see if National/Alamo would be interested in the new highway signage program. Corporate Avis bought out General Leaseways, owners of the Avis franchise, so Andy will also contact them. The Commission asked Andy to move forward on the signage project, on a first-come, first-serve basis. 02. REPORT ON MANAGERS TASK FORCES Andy reported there was nothing new from the Marketing Taskforce. The Air Service Taskforce meeting is being scheduled and the General Aviation Taskforce does not meet until next month. 03 TSA SCREENING BAG AREA The Airport Commission reviewed the changes for screening of baggage by TSA. This is the same proposal the airport made months earlier. The airlines have been screening bags in their back room areas however, it is not working and TSA will be moving the equipment into the old United Express area. Bag wells will be cut into the walls and the airline counters will be moved forward 18 inches. The Commission hoped most of the construction can take place at night. 04. FBO NAME CHANGE Andy presented a Power Point presentation on the benefits of changing the FBO name and logo to increase business by catering to transient jet traffic Andy and Gordy will be attending a schedulers and dispatchers conference next week to promote Dubuque as a fueling stop for cross country jet flights. They will be offering incentives such as additional Av Fuel points and coupons for fuel discounts. The Commission asked if they could tie it into the buffalo products served by the restaurant. Andy showed the Commission the anticipated expense to change over the signage to the new name and logo, which he proposed be done in late spring after budget review. Doug Brotherton moved to approve the change. This motion was seconded by Teri Goodmann. AYES: All. NAYS: None. Document in 2 17 03 Agenda.doc Page 4 Printed: 2/13/03 at 2:30 PM Airport Commission Minutes January 27, 2003 Meeting Page 5 05.AIRPORT MANAGER’S REPORT · Andy reported they had discussed this trip to California in the last item. · IPAA will hold a meeting in Des Moines January 28, 2003, regarding funding in the upcoming Iowa budget. Andy will attend as a board member. · Andy will be attending the AAAE Conference March 2-4 and take his oral boards for AAAE accreditation. · Great Lakes (United Express) has paid the last of their past due rents. The check has been received and cleared. · The City auditors completed the PFC audit report. The report noted no discrepancies. In the operation of the fund. · A letter was received from the FAA regarding our request for a type of radar installation. Andy told the Commission he hoped for further correspondence in a couple of months. · Don David sent a letter to exercise his lease renewal option. · Andy told the Commission all new contracts called for an increase in employee parking from $13 to $20 per year and the rate is to be raised airport-wide. · Todd Dalsing was welcomed by the Airport Commission to his new position as Operations and Maintenance Supervisor. He will be working a dual role until the 130 applications for his old Operations Specialist position are reviewed. The field will be narrowed to 6-10 and interviews will start in about 1-2 weeks. 06. CORRESPONDENCE There was some discussion regarding to code sharing allowed for Northwest, Delta and Continental. The correspondence with Chartaire regarding self-fueling issues was noted Andy replied he was working with legal staff, and he would also be issuing a letter regarding past due Passenger Facility Charges. 07. PUBLIC INPUT Document in 2 17 03 Agenda.doc Page 5 Printed: 2/13/03 at 2:30 PM Airport Commission Minutes January 27, 2003 Meeting Page 6 Teri Goodmann asked the Commission and Airport Manager prepare a list of measurable goals and provide a clear mission for the upcoming trip to Washington DC. Teri will be making the appointments for meetings with various people and specific needs with topics to be addressed, and those, which are premature, should eliminated. Andy will be working with Teri on some areas. Heather Swicegood, a University of Dubuque student, asked the Commission about the past due letter to be sent and how many other people were going to receive letters It was explained only charter operators and airlines collect Passenger Facility Charges which they remit to the airport. She said she understood sometimes this could be waived. The Manager explained when the PFC application is submitted, Part 135 operators can be exempted, however after the PFC is finalized, the Airport Commission cannot chose to exempt any operator. The PFC process was briefly explained. Andy said if funds were available there was an upcoming PFC conference that will address airline bankruptcy issues he would like Peggy to attend to know what options would be available Doug Brotherton made a motion to adjourn the meeting. This was seconded by Teri Goodmann. AYES: All. NAYS: None. Meeting adjourned at 5:45 p.m. Document in 2 17 03 Agenda.doc Page 6 Printed: 2/13/03 at 2:30 PM