Annual Action Plan FY 2009 Amendments 6 & 7, CDBG HPRPTHE CITY OF
DUB E
Masterpiece on the Mississippi
TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
SUBJECT: Fiscal Year 2009 Annual Plan Amendments 6 & 7
CDBG, CDBG Recovery and Homeless Prevention
and Rapid Re-Housing (HPRP)
DATE: September 17, 2009
Dubuque
a~~~~~~
2007
Housing and Community Development Department Director David Harris is
recommending a Community Development Block Grant amendment to move $49,240 in
CDBG Recovery Funds from the Multicultural Family Center Director position to
Homeowner Rehabilitation. The amendment also proposes to reduce CDBG funding for
Homeowner Rehabilitation by $49,240 and increase funding for the Multicultural Center.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
Michael C. Van Milligen
MCVM:jh
Attachment
cc: Barry Lindahl, City Attorney
Cindy Steinhauser, Assistant City Manager
David Harris, Housing and Community Development Department Director
Dubuque
THE CITY OF
DUB E ~~'~~
Masterpiece on the Mississippi
2007
To: Micha~(I Van Milligen, City Manager
~1
Subject: FY 2009 Annual Plan Amendments 6 & 7
CDBG, CDBG Recovery and Homeless Prevention
and Rapid Re-Housing (HPRP)
From: David Harris, Housing and Community Development
Date: September 10, 2009
Introduction
The purpose of this memorandum is to request the City Council's approval of
amendments to our FY 2009 Action Plan. The proposed amendments reallocate
funding for the Community Development Block Grant Recovery (CDBG-R) funds,
Community Development Block Grant (CDBG) and Homelessness Prevention and
Rapid Re-Housing Program(HPRP) funding.
CDBG-RECOVERY
The City of Dubuque received $328,269 in CDBG-Recovery (CDBG-R) funds from the
America Recovery and Reinvestment Act of 2009. The City Council approved a
substantial amendment to our FY 2009 (Program Year 2008) Annual Action Plan on
June 1, 2009 to allocate these funds for the Green Alley Pilot Project ($246,202), the
Multicultural Center Director ($49, 240) and administration and oversight ($32,827).
An amendment is now being proposed to reallocate funds since HUD has denied the
use of CDBG-R funds for the Multicultural Center Director. Although this public service
activity is permitted, HUD has requested the CDBG-R funds be directed to a public
improvement project. The attached amendment therefore proposes to move the
$49,240 in CDBG-Recovery funds from the Multicultural Center Director ($0) to
Homeowner Rehabilitation ($49,240).Since CDBG-R funds cannot be co-mingled with
existing CDBG projects, the amendment also proposes to reduce CDBG funding for
Homeowner Rehabilitation by $49,240 ($430,607) and increase funding for the
Multicultural Center ($399,240). The attached Exhibit A describes the proposed
changes.
A public comment period was held prior to the Community Development Advisory
Commission public hearing on September 9, 2009. Tara Velez, Executive Director of
the Multicultural Family Center was present to speak in favor of the proposed funding
changes. The Commission approved the FY 2009 Annual Plan Amendment 6 with a
concern expressed that the overall funding for the Homeowner Rehabilitation activity
was not increased. The Commission recommended final adoption by the Council.
HOMELESSNESS PREVENTION AND RAPID RE-HOUSING PROGRAM
The City of Dubuque received $502,294 in Homeless Prevention and Rapid Re-
Housing Program (HPRP) funds from the America Recovery and Reinvestment Act of
2009. The City Council approved a substantial amendment to the FY 2009 Annual
Action Plan on May 5, 2009 for inclusion of the HPRP funds.
The HPRP program will provide assistance to prevent individuals and families from
becoming homeless and help those who are experiencing homelessness to be quickly
re-housed and stabilized. The funds will target individuals and families who would be
homeless if not for this assistance. The funds will provide financial assistance and
housing relocation and stabilization services for two programs-Homelessness
Prevention and Rapid Re-Housing. The Housing Department is preparing an agreement
to subcontract with Project Concern to provide these services.
In discussions with Project Concern, it was determined that there is a greater need for
homelessness prevention assistance to individuals and families who are at risk of
becoming homeless and who would be homeless without such assistance. The proposed
amendment would increase Homelessness Prevention from $100,000 to $225,000 and
decrease Rapid Re-Housing from $225,000 to $90,000.
In addition, Project Concern will be operating the HUD required Homeless Management
Information System (HMIs) for data collection and reporting. Although they are currently
using the HMIs system for the Continuum of Care program, there is a service fee by the
contractor Iowa Institute for Community Alliances for reporting and data maintenance for
HPRP. The proposed amendment would therefore allocate $10,000 for the HPRP data
collection and evaluation budget.
The Community Development Advisory Commission approved the FY 2009 Annual
Action Plan Amendment 7 on September 9th and recommended final adoption by the
Council. The amendment will allow the City to subcontract with Project Concern for the
HPRP activities. HUD requires all subcontracts for HPRP funds be awarded by
September 30, 2009.
RECOMMENDATION
It is recommended that the City Council approve the amendments to our FY 2009
Action Plans shown in Exhibits A and B to facilitate program implementation.
ACTION STEP
The action requested of the City Council is to approve the attached resolution,
approving the FY 2009 Annual Action Plan- Amendment 6 & 7 the Community
Development Block Grant Recovery (CDBG-R) funds, Community Development Block
Grant (CDBG) and Homelessness Prevention and Rapid Re-Housing Program (HPRP)
funds.
Prepared by Aggie Tauke, Community Development Specialist
F:\USERS\ATAUKE\CDBG1AnnualPlan\FY 09\FY09 Amd 6.7 memo.mvm.doc
RESOLUTION NO. 344 -2009 (344-09)
RESOLUTION APPROVING THE FISCAL YEAR 2009 ANNUAL
ACTON PLAN AMENDMENT 6 AND AMENDMENT 7 FOR
COMMUNITY DEVELOPMENT BLOCK GRANT, HOMELESSNESS
PREVENTION AND RAPID-RE-HOUSING PROGRAM AND
COMMUNITY DEVELOPMENT BLOCK GRANT RECOVERY FUNDS
Whereas, the City of Dubuque prepared and filed a Fiscal Year 2009 Annual
Action Plan; and
Whereas, the City of Dubuque approved a substantial amendment to the FY
2009 Annual Action Plan on May 5, 2009 for the Homelessness Prevention and Rapid
Re-Housing Program (HPRP) funds from the U.S. Department of Housing and Urban
Development (HUD) for the Community Development Block Grant Recovery (CDBG-R);
and
Whereas, the City of Dubuque approved a substantial amendment to the FY
2009 Annual Action Plan on June 1, 2009 for the Community Development Block Grant
Recovery (CDBG-R) funds from the U.S. Department of Housing and Urban
Development (HUD) for the; and
Whereas, the City now desires to amend said Fiscal Year 2009 Annual Plan to
reallocate funding as per the attached Exhibit A and Exhibit B; and
Whereas, the Community Development Advisory Commission reviewed the
proposed amendments on September 9, 2009 and voted to approve said amendments
and recommend approval by the City Council.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF DUBUQUE, IOWA:
Section 1. That the Fiscal Year 2009 Annual Action Plan is hereby amended as
per Amendments 6 and 7, hereto attached as Exhibit A and B.
Section 2. That said Community Development Block Grant and Community
Development Block Grant Recovery amendment as per Fiscal Year 2009 Annual Action
Plan Amendment 6 attached hereto as Exhibit A is hereby approved.
Section 3. That said Homelessness Prevention and Rapid Re-Housing Program
amendment as per Fiscal Year 2009 Annual Action Plan Amendment 7 attached hereto
as Exhibit B is hereby approved.
Section 3. That the City Manager is hereby authorized and directed to prepare
and to submit to the United States Department of Housing and Urban Development the
Fiscal Year 2009 Annual Action Plan- Amendments 6 & 7 as required.
Passed, approved and adopted this 21St day of September, 2009.
Attest:
1~~~~~
~eanne F. Schneider, City Clerk
~~~.~
o ce ~ .Connors, Mayor Pro-Tem
F:\USERS\ATAUKE\CDBGWnnualPlan\FY 09\FY09 Amd 6.7 res.doc
Exhibit A
FY 2009 CDBG ANNUAL ACTION PLAN
AMENDMENT 6 -CDBG &CDBG-R Funds
FY 2009 CDBG-
PROJECTEDSOURCES ACTION PLAN Recovery
Estimated CDBG Entitlement 1,209,427 $ 328,269
Program Income 434,595
ED Revolving Loan Fund 25,192
Prior Year CDBG Balance 1,345,319
FY 08 Lump Sum Balance 99,079
Total CDBG Sources 3,113,612 $ 328,269
FY 2009 Adopted CDBG CDBG-R
Housing Development Programs: Amend 3 Amendment 5 Amendrr~,ent 6 : Amendment 6
First Time Homebuyer Program 70,000 70,000
Historic Preservation Rehab Grant 25,418 25,418
Homeowner Rehab Program 479,847
. 430,607
.. . 49,240
Housing Administration 61,226 61,226
Housing Code Enforcement 150,831 150,831
Housing Rehabilitation Services and Staff 345,737 345,737
Housing Trust 84,548 84,548
Lead Paint Hazard Abatement Project 90,000 90,000
Purchase/Rehab/Resale DREAMS 71,798 71,798
Rental Unit Rehabilitation 90,666 90,666
Housing Totals 1,470,071 1,420,831 49,240
Economic Development Programs:
Commercial/Industrial Building Rehab Loans & Revolving Loa 69,160 69,160
E.D. Financial Assistance Program & Revolving Loan Fund 375,000 375,000
Economic Development Totals 444,160 444,160
Neighborhood and Community Development Programs
Accessible Curb Ramps 84,162 84,162
Child Care Resource/Referral-Project Concern 9,856 9,856
Community Partnership Program (CP2)* 40,287 40,287
Dubuque Dispute Resolution Center 1,000 1,000
Dubuque Rescue Mission 4,622 4,622
Information & Referral - Project Concern 28,091 28,091
Leadership Training 2,000 2,000
Mu
350,000
R..;
- 399;240
_
~r
,,,t
Multicultural Center Dire
~:.~. ,. ~ ... ctor
49,240
Neighborhood Development Services and Staff 84,919 84,919
Neighborhood Infrastructure Improvements 163,046 163,046
Green Alley Pilot Project- Washington Neighborhood 246,202 246,202
Neighborhood Recreation Program 128,160 128,160
Neighborhood Support Grants 45,680 45,680
Senior Center 29,197 29,197
Washington Tool Library 16,695 16,695
Zoning Inspection/Enforcement 13.000 13.000
Neighborhood & Community Development Totals 1,000,715 $ 2s5,aa2 1,049,955 246,202
Planning and Administration
CDBG Admin. Services and Staff 105,328 $ 32,827 105,328 32,827
Finance 4,528 4,528
City Planning Services and Staff
Planning City Planning 76.447 76.447
Planning and Administration Totals 186,303 $ 32,827 186,303 $ 32,827
Contingency 12.363 12.363
TOTAL CDBG 3,113,612 $ 328,269 3,113,612 328,269
Amendment 4: Homelessness Prevention & Rapid Re-Housing (HPRP) $502,294 F\U3ERSVITAUKE\CDBGNnmuIPWn1FY OB\CDBGR~md S.il¢
EXHIBIT B
FY 2009 CDBG ANNUAL ACTION PLAN
AMENDMENT 7
HOMELESSNESS PREVENTION AND RAPID
RE-HOUSING PROGRAM (HPRP)
HPRP Estimated Budget Summary
Homelessness
Prevention
Rapid Re-housing Total
Amount
Budgeted
Financial Assistance) $225,000 $90,000 $315,000
Housing Relocation and $77,294 $75,000 $152,294
Stabilization Services2
Subtotal 302,294 $165,000 $467,294,
Data Collection and Evaluation3 $10,000
Administration (up to 5% of allocation) $ 25,000
Total HPRP Amount Budgeted4 $502,294