Traffic Signal Mastarm Retrofit Project AwardTHE CITY OF ~~ DD,u,.b~uq,,.u,~e
AN-Amiii.~ii~.~i
DUB ~
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Masterpiece Qn the Mississippi
2007
TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
SUBJECT: Traffic Signal Mastarm Retrofit Project, Central Avenue at 5th and 7th
Streets
CIP 1011133 Traffic Signal Mastarm Retrofit
CIP 3001133 Traffic Signal Mastarm Retrofit
CIP 2501615 Traffic Signal Intersection Reconstruction
CIP 1021609 Fiber Optic Conduit -Private & Miscellaneous
DATE: September 28, 2009
Sealed bids were received for the Traffic Signal Mastarm Retrofit Project, Central
Avenue at 5th and 7th Street. City Engineer Gus Psihoyos recommends award of the
contract to the low bidder, A&G Electric, in the amount of $140,735.88, which was
11.76% under the estimate of probable cost.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
Mich el C. Van Milligen
MCVM:jh
Attachment
cc: Barry Lindahl, City Attorney
Cindy Steinhauser, Assistant City Manager
Gus Psihoyos, City Engineer
THE CITY OF Dubuque
~~~
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Masferpiec~ on the Missrssippi zoos
TO: Michael C. Van Milligen, City Mana
FROM: Gus Psihoyos, City Engineer
DATE: September 25, 2009
SUBJECT: Traffic Signal Mastarm Retrofit Project, Central Avenue at 5th and 7tn
Streets
CIP 1011133
CIP 3001133
CIP 2501615
CIP 1021609
INTRODUCTION
Traffic Signal Mastarm Retrofit
Traffic Signal Mastarm Retrofit
Traffic Signal Intersection Reconstruction
Fiber Optic Conduit -Private & Miscellaneous
The enclosed resolution authorizes the award of the construction contract for the Traffic
Signal Mastarm Retrofit Project, Central Avenue at 5th and 7th Streets.
BACKGROUND
The Traffic Signal Mastarm Retrofit Project provides for the standardization of mastarm-
mounted signals along the Central Avenue corridor. The project will also include: pre-
emption capabilities; battery back-up systems; fiber optic inner-connect between the
signals; and some monitoring equipment that will allow remote management via the
Traffic Operation Center. New traffic controller equipment and mastarms have already
been purchased for the project to eliminate the long lead time in ordering.
BID RESULTS
Sealed bids were received on the project on September 24, 2009. A&G Electric of
Dubuque, Iowa submitted the low bid in the amount of $140,735.88. This amount is
11.76% under the estimate of probable cost. A summary of the bid proposals received
is as follows:
Contractor Total Bid
A&G Electric $140,735.88
Westphal & Company $153,596.35
RECOMMENDATION
I recommend that the contract be awarded to A&G Electric in the amount of
$140,735.88.
PROJECT COST - BUDGET IMPACT
th
The probable cost for the Traffic Signal Mastarm Retrofit Project, Central Avenue at 5
th
and 7 Streets is summarized as follows:
Cost Bid
Estimate Award
Construction Contract $159,500.00 $140,735.88
Contingency 15,950.00 15,950.00
Construction Engineering & Inspection __26,317.50 26,317.50
Total Project Cost $201,767.50 $183,003.38
thth
The funding for the Traffic Signal Mastarm Retrofit Project, Central Avenue at 5 and 7
Streets will be as follows:
CIP No. Fund Description Fund Amount
1001133 Traffic Signal Mastarm Retrofit $93,430.99
3001133 Traffic Signal Mastarm Retrofit 67,500.00
2501615 Signal Intersection Reconstruction 12,072.39
1021609 Fiber Optic Conduit – Private & Miscellaneous 10,000.00
Total Project Funding $183,003.38
ACTION TO BE TAKEN
I recommend that the City Council adopt the attached resolution awarding the Traffic
thth
Signal Mastarm Retrofit Project, Central Avenue at 5 and 7 Streets to A&G Electric in
the amount of $140,735.88.
Prepared by David Ness, PE
cc: Jenny Larson, Budget Director
Julie Neebel, IIW Engineers & Surveyors, PC
RESOLUTION NO. 373-09
AWARDING PUBLIC IMPROVMENT CONTRACT FOR THE TRAFFICE SIGNAL
MASTARM RETROFIT PROJECT, CENTRAL AVENUE AT 5TH AND 7TH STREETS
Whereas, sealed proposals have been submitted by contractors for the Traffic
Signal Mastarm Retrofit Project, Central Avenue at 5th and 7th Streets (the Project)
pursuant to Resolution No. 332-09 and Notice to Bidders published in a newspaper
published in the City of Dubuque, Iowa on the 11th day of September, 2009.
Whereas, said sealed proposals were opened and read on the 24th day of
September, 2009 and it has been determined that A&G Electric of Dubuque, Iowa, with
a bid in the amount of $140,735.88, is the lowest responsive, responsible bidder for the
Project.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF DUBUQUE, IOWA:
That a Public Improvement Contract for the Project is hereby awarded to A&G
Electric and the City Manager is hereby directed to execute a Public Improvement
Contract on behalf of the City of Dubuque for the Project.
Passed, approved and adopted this 5th day of October, 2009.
'~ ~~ ~ ,
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Roy D. Bu®I, May®r
Attest:
~~ ~,~ _ ~,
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,. eanne F. Schneider, CMC, City Clerk
CITY OF DUBUQUE, IOWA
TRAFFIC SIGNAL MASTARM RETROFIT CENTRAL AVENUE
BID TABULATION
BID DATE: September 24, 2009 IIW Project No.: 09064-02
A 8 G ELECTRIC WESTPHAL & COMPANY
NO. DESCRIPTION QUANTITY UNIT PRICETOTAL PRICE UNIT PRICE TOTAL PRICE
1 MOBILIZATION&MISCELLANEOUS LS 1 $735.00 $735.00 $4,160.00 $4,160.00
2 REMOVE CURB & GUTTER LF 81.5 $7.35 $599.02 $3.30 $268.95
3 REMOVAL OF SIDEWALK SY 135 $14.17 $1,912.95 $13.10 $1,768.50
4 REMOVAL OF HMA PAVEMENT SY 30 $18.90 $567.00 $4.35 $130.50
5 SIDEWALK, P.C. CONCRETE, 4 IN. SY 135 $34.02 $4,592.70 $44.10 $5,953.50
6 DETECTABLE WARNING-CURB RAMP SF 64 $23.62 $1,511.68 $27.25 $1,744.00
7 PCCCURB&GUTTER LF 81.5 $14.70 $1,198.05 $17.40 $1,418.10
8 HMA PAVEMENT PATCH, 6" TON 10 $131.25 $1,312.50 $136.10 $1,361.00
9 TRAFFIC CONTROL LS 1 $2,992.00 $2,992.00 $3,675.00 $3,675.00
10 INSTALL TRAFFIC SIGNAL CONTROL CABINET & FOUNDATIC EA 2 $2,454.37 $4,908.74 $2,200.00 $4,400.00
11 INSTALL TESCO BATTERY BACKUP AND FOUNDATION EA 2 $1,987.12 $3,974.24 $2,150.00 $4,300.00
12 FIBER VAULT, SQUARE EA 1 $2,798.25 $2,798.25 $2,980.00 $2,980.00
13 24" ROUND HANDHOLES EA 2 $1,165.50 $2,331.00 $1,140.00 $2,280.00
PRECAST RECTANGULAR HANDHOLE WITH R6689 LID
14 STATING "TRAFFIC SIGNALS" EA 2 $1,963.50 $3,927.00 $1,640.00 $3,280.00
15 REMOVAL OF TRAFFIC SIGNALIZATION LS 1 $8,022.00 $8,022.00 $10,400.00 $10,400.00
16 TRAFFIC SIGNALIZATION LS 1 $61,449.53 $61,449.53 $62,400.00 $62,400.00
17 INSTALL OPTICOM SYSTEM & RECEIVERS EA 6 $189.67 $1,138.02 $162.00 $972.00
18 CONNECT TO EXISTING FIBER VAULT EA 5 $634.20 $3,171.00 $190.00 $950.00
19 #8 XHHW CONDUCTOR LF 1320 $1.55 $2,046.00 $0.75 $990.00
20 #10 XHHW CONDUCTOR LF 1005 $1.17 $1,175.85 $0.53 $532.65
21 PRE EMPT CABLE (OPTICOM P138) LF 355 $1.65 $585.75 $1.42 $504.10
22 12C#14SIG LF 525 $2.55 $1,338.75 $2.68 $1,407.00
23 #61CGROUND LF 865 $1.63 $1,409.95 $0.96 $830.40
24 #101CTRACE LF 1335 $1.05 $1,401.75 $0.53 $707.55
25 CONDUIT, RIGID PVC, PUSHED OR TRENCHED, 2" LF 845 $13.26 $11,204.70 $22.24 $18,792.80
CONDUIT, RIGID PVC, PUSHED OR TRENCHED, 4" WITH 4 -
26 1"CONDUITS LF 385 $31.01 $11,938.85 $35.78 $13,775.30
27 CONDUIT, RIGID PVC, PUSHED OR TRENCHED, 4" LF 120 $20.78 $2,493.60 $30.95 $3,714.00
TOTAL $140,735.88 $153,695.35
CITY OF DUBUQUE, IOWA
IMPROVEMENT CONTRACT
TRAFFIC SIGNAL MASTARM RETROFIT PROJECT, CENTRAL AVENUE AT
5T" AND 7T" STREETS
THIS IMPROVEMENT ONTRACT e C ntract) made in triplicate, dated for
reference purposes the ~~ ~~'~day of 2009, between the City of
Dubuque, Iowa, by its City Manager, through authority conferred upon the City Manager
by its City Council (City) and A&G Electric of Dubuque, Iowa.
For and in consideration of the mutual covenants herein contained, the parties
hereto agree as follows:
CONTRACTOR AGREES:
1. To furnish all material and equipment and to perform all labor necessary for the
Traffic Signal Mastarm Retrofit Project, Central Avenue at 5t" and 7t" Streets (the
Project).
The Project shall ,be made to the established grade and to the grades as shown on
the profiles and cross sections on file in the City Engineer's office for this Project; in
strict accordance with the requirements of the laws of the State of Iowa and
ordinances of the City of Dubuque relating to public works, and in accordance with
the Contract Document shall of which provisions and documents are each and all
hereby referred to and made a part of this Contract just as much as if the detail
statements thereof were repeated herein.
2. Contract Documents shall mean and include the following: All ordinances and
resolutions heretofore adopted by the City Council having to do with the Project; the
Notice to Bidders; the Contractor's Proposal; and the Plans, Specifications, and
General Requirements as adopted by the City Council for the Project.
3. All materials used by the Contractor in the Project shall be the best of their several
kinds and shall be put in place to the satisfaction of the City Manager.
4. The Contractor shall remove any materials rejected by the City Manager as
defective or improper, or any of said work condemned as unsuitable or defective,
and the same shall be replaced or done anew to the satisfaction of the City Manager
at the cost and expense of the Contractor.
5. Five percent (5%) of the Contract price shall be retained by the City for a period of
thirty (30) days after final completion and acceptance of the Project by the City
Council to pay any claim that may be filed within said time for labor and materials
done and furnished in connection with the performance of this Contract and for a
longer period if such claims are not adjusted within that time, as provided in Iowa
Code Chapter 573. The City shall also retain additional sums to protect itself against
any claim that has been filed against it for damages to persons or property arising
through the prosecution of the work and such sums shall be held by the City until
such claims have been settled, adjudicated or otherwise disposed of.
6. The Contractor has read and understands the specifications including General
Requirements and has examined and understands the plans herein referred to and
agrees not to plead misunderstanding or deception because of estimates of quantity,
character, location or other conditions surrounding the same.
7. In addition to the guarantee provided for in the specifications, the Contractor shall
also make good any other defect in any part of the Project due to improper
construction notwithstanding the fact that said Project may have been accepted and
fully paid for by the City, and the Contractor's bond shall be security therefore.
8. The Contractor shall fully complete the Project under this Contract on or before
November 20, 2009.
9. To the fullest extent permitted by law, the Contractor shall indemnify and hold
harmless the City from and against all claims, damages, losses and expenses,
including but not limited to attorneys' fees, arising out of or resulting from
performance of the Contract, provided that such claim, damages, loss or expense is
attributable to bodily injury, sickness, disease or death, or injury to or destruction of
property (other than the Project itself) including loss of use resulting there from, but
only to the extent caused in whole or in part by negligent acts or omissions of the
Contractor, the Contractor's subcontractor, or anyone directly or indirectly employed
by the Contractor or the Contractor's subcontractor or anyone for whose acts the
Contractor or the Contractor's subcontractor may be liable, regardless of whether or
not such claim, damage, loss or expense is caused in part by a party indemnified
hereunder.
THE CITY AGREES:
Upon the completion of the Contract, and the acceptance of the Project by the
City Council, the City agrees to pay the Contractor as full compensation for the
complete performance of this Contract, the amount determined for the total number of
units completed at the unit prices stated in the Contractor's Proposal and less any
liquidated damages provided for in the Contract Documents. The number of units
stated in the plans and specifications is approximate only and the final payment shall be
made by the work covered by the Contract.
CONTRACT AMOUNT $140,735.88
FURTHER CONDITIONS
The Contractor hereby represents and guarantees that it has not, nor has any
other person for or in its behalf, directly or indirectly, entered into any arrangement or
agreement with any other bidder, or with any public officer, whereby it has paid or is to
pay any other bidder or public officer any sum of money or anything of value whatever
in order to obtain this Contract; and it has not, nor has another person for or in its behalf
directly or indirectly, entered into any agreement or arrangement with any other person,
firm, corporation or association which tends to or does lessen or destroy free
competition in the letting of this Contract and agrees that in case it hereafter be
established that such representations or guarantees, or any of them are false, it will
forfeit and pay not less than ten percent (10%) of the Contract price but in no event be
less than $750.00 (Seven Hundred Fifty and 00/100 Dollars) as liquidated damages to
the City.
The surety on the bond furnished for this Contract, shall in addition to all other
provisions, be obligated to the extent provided for by Iowa Code § 573.6, relating to this
Contract, which provisions apply to said bond.
The Contractor agrees, and its bond shall be surety therefore, that it will keep
and maintain the Project in good repair for a period of two years after acceptance of the
same by the City Council and its bond shall be security therefore.
CITY OF DUBU UE, IOWA
By
City M Hager
PRINCIPAL:
A~(r CLELTIE~c.
Contractor
C
By:
Signatu~
/yJii}NI~IrL~
Title
CERTIFICATE OF CITY CLERK
This is to certify that a c rtifi d opy o the above Contract has been filed in my
office on thel,5~ day of - , 2009.
eanne F. Schneider, CMC, City Clerk
CITY OF DUBUQUE, IOWA
PERFORMANCE, PAYMENT AND MAINTENANCE BOND
KNOWN ALL MEN BY THESE PRESENTS: That A&G Electric as Principal
(Contractor) and United Fire & Casual_t~ as Surety are held firmly bound unto the
City of Dubuque, Iowa (City), in the penal sum of $140,735.88 the same being 100% of
the total price of the Contract for the Project herein referred to, lawful money of the
United States of America, well and truly to be paid to said City of Dubuque, and to all
other parties who, under the provisions of the laws of Iowa, are intended to be protected
and secured hereby for which payment we bind ourselves, our heirs, executors,
successors and assigns, jointly and severally by these presents.
Dated at Dubuque, Iowa, this 8th day of October , 2009, and
duly attested and sealed.
WHEREAS, the said Contractor by a Contract dated October 8 , 2009,
incorporated herein by reference, has agreed with said City of Dubuque to perform all
labor and furnish all materials required to be performed and furnished for the Traffic
Signal Mastarm Retrofit Project, Central Avenue at 5t" and 7t" Streets (the Project)
according to the Contract and Construction Documents prepared therefore.
It is expressly understood and agreed by the Contractor and Surety bond that the
following provisions are a part of this Bond and are binding upon said Contractor and
Surety, to-wit:
1. PERFORMANCE BOND: The Contractor shall well and faithfully observe, perform,
fulfill and abide by each and every covenant, condi#ton and part of said Contract
and Contract Documents, by reference made a part hereof, for the Project, and
shall indemnify and save harmless the City from all outlay and expense incurred by
the City by reason of the Contractor's default of failure to perform as required. The
Contractor shall also be responsible for the default or failure to perform as required
under the Contract and Contract Documents by all its subcontractors, suppliers,
agents, or employees furnishing materials or providing labor in the performance of
the Contract.
2. PAYMENT BOND: The Contractor and the Surety shall pay all just claims
submitted by persons, firms, subcontractors, and corporations furnishing materials
for or performing labor in the performance of the Contract on account of which this
Bond is given, including but not limited to claims for all amounts due for labor,
materials, lubricants, oil, gasoline, repairs on machinery, equipment and tools,
consumed or used by the Contractor or any subcontractor, wherein the same are
not satisfied out of the portion of the contract price which the City is required to
retain until completion of the improvement, but the Contractor and Surety shall not
be liable to said persons, firms, or corporations unless the claims of said claimants
against said portion of the contract price shall have been established as provided
by law. The Contractor and Surety hereby bind themselves to the obligations and
conditions set forth in Chapter 573, Code of Iowa, which by this reference is made a
part hereof as though fully set out herein.
3. MAINTENANCE BOND: The Contractor and the Surety hereby agree, at their own
expense:
A. To remedy any and all defects that may develop in or result from work to be
performed under the Contract within the period of two (2) year(s) from the
date of acceptance of the work under the Contract by the City Council of the
City of Dubuque, Iowa, by reason of defects in workmanship or materials
used in construction of said work;
B. To keep all work in continuous good repair; and
C. To pay the City the reasonable costs of monitoring and inspection to assure
that any defects are remedied, and to repay the City all outlay and expense
incurred as a result of Contractor's and Surety's failure to remedy any defect as
required by this section.
Contractor's and Surety's agreement herein made extends to defects in
workmanship or materials not discovered or known to the City at the time such work
was accepted.
NOW, THEREFORE, the condition of this obligation is such that if the said
Contractor shall perform all of the work contemplated by the Contract in a workmanlike
manner and in strict compliance with the plans and specifications, and will pay all claims
for labor and materials used in connection with said Project, to indemnify the said City
for all damages, costs and expense incurred by reason of damages to persons or
property arising through the performance of said Contract, and will reimburse the City
for any outlay of money which it may be required to make in order to complete said
Contract according to the Construction Documents and will maintain in good repair said
Project for the period specified in the Contract where this bond is obligated for
maintenance, and will faithfully comply with all of the provisions of Section 573 of the
Code of Iowa, then this obligation shall be null and void, otherwise it shall remain in full
force and effect.
All the conditions of this bond must be fully complied with before the Contractor
or the Surety will be released.
The Contract, Contractor's Proposal, and Construction Documents shall be
considered as a part of this Bond just as if their terms were repeated herein.
Dated at Dubuque, Iowa this 8th day of October , 2009.
CITY OF DUBUQUE, IOW
By:
City Manager
PRINCIPAL:
A & G Electric
Contractor
By: `
Si natur
Title
SURETY:
United Fire & Cas lty
Surety Comb ~~
By:
attorney-in-Fact
Title
Dubuque, IA 52001
City, State, Zip Code
563-556-3232
Telephone
John E Goodmann
Attorney In-Fact
,:.
BROAOQ190706- ::