Iowa Great Places Grant AwardTHE CITY OF Dubuque
DT TB E a~aamedcaem-
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Masterpiece an the Mississippi
2007
TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
SUBJECT: Iowa Great Places Grant Award
DATE: September 29, 2009
Assistant City Manager Cindy Steinhauser and Management Intern Phyllis Russell
recommend City Council approval of the acceptance of a $150,000 grant from the Iowa
Department of Cultural Affairs Iowa Great Places Funding to aid in the completion of the
Streetscape and Public Space Improvements in the Historic Millworking District.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
Michael C. Van Milligen
MCVM:jh
Attachment
cc: Barry Lindahl, City Attorney
Cindy Steinhauser, Assistant City Manager
Phyllis E. Russell, Management Intern
THE CITY OF Dubuque
DLTB E
Masterpiece on the Mississippi
2007
TO: Michael C. Van Milligen, City Manager
FROM: Cindy Steinhauser, Assistant City Manager
Phyllis E. Russell, Management Intern
SUBJECT: Iowa Great Places Grant Award
DATE: September 15, 2009
INTRODUCTION
The purpose of this memorandum is to bring to your attention that the City of Dubuque
has been awarded $150,000 from Iowa Great Places Funding to aid in the completion of
the Streetscape and Public Space Improvements in the Historic Millworking District.
This memorandum is to provide you with information regarding the award and to
request Council's approval to receive the funds. Your signature as the appropriate
representative will be needed prior to our mailing the agreement back to the DCA by
September 27, 2009.
BACKGROUND
In May, the Iowa Department of Cultural Affairs (DCA) issued a Request for Applications
for 2009 Iowa Great Places Funding. $1.9 million in funding will be made available to
communities that have been previously designated as Iowa Great Places. Funding
must be used for shovel-ready vertical infrastructure projects that were part of the
community's original Great Places application. Dubuque was named a Great Place in
2006; the application consisted of the Envision 2010 process and ten associated
projects.
DISCUSSION
Three of the Envision 2010 projects have shovel-ready projects underway or planned in
the immediate future. Funding was requested in the 2009 Dubuque Great Places
application for the following projects.
Streetscape and Public Space Improvements in the Historic Millworking District
Phase I streetscape and public space improvements in the Historic Millworking District.
The total cost for the project is $4,559,000. The Great Places grant would fund
streetscape improvements including interpretive and historical signage, bike racks,
public art, and sidewalk improvements.
RECOMMENDATION
Staff recommends Council approval of acceptance of the $150,000 DCA grant
agreement.
cc: Teri Goodmann, Assistant City Manager
Jenny Larson, Budget Director
o w a
2009 IOWA GREAT PLACES
GRANT AGREEMENT
Mission of Iowa Great Places
"Great Places brings together the resources of State government to build capacity in
communities, regions, neighborhoods, or districts that cultivate the unique and authentic qualities
that make places special: engaging experiences; rich, diverse populations and cultures; a vital,
creative economy; clean and accessible natural and built environments; well-designed
infrastructure; and a shared attitude of optimism that welcomes new ideas, based on a diverse
and inclusive cultural mosaic."
2009 Iowa Great Places Grant Agreement
GREAT
PLACES
IOWA GREAT PLACES GRANT AGREEMENT
RECIPIENT: City of Dubuque
PROJECT NAME: Millworking District Streetscape
PROJECT CODE: GPS-04
EFFECTIVE DATE: July 1, 2009
GRANT AWARD: $150,000
PROJECT COMPLETION DATE: June 30, 2010
This IOWA GREAT PLACES GRANT AGREEMENT is made by and between the
Iowa Department of Cultural Affairs ("DCA") and the City of Dubuque ("Recipient").
WHEREAS, the Iowa Great Places Program ("Program") was established by the Iowa
Legislature and the Governor of Iowa for the purposes of combining resources of state
government in an effort to showcase the unique and authentic qualities of communities, regions,
neighborhoods and districts in Iowa; and
WHEREAS, the Iowa Legislature has appropriated monies to the Iowa Great Places Fund
("Fund") established pursuant to Iowa Code section 303.3D (2005), with the stipulation that such
monies be used by DCA to fund capital infrastructure projects for identified Iowa Great Places;
and
WHEREAS, Recipient represents a project within an officially designated Iowa Great
Place and that Place has entered into a Memorandum of Understanding ("MOU") with the
Governor of the State of Iowa regarding the Program; and
WHEREAS, Recipient has submitted a grant application to DCA, which was approved by
the grant review panel and the Director of the DCA, requesting monies from the Fund to help
finance the Project described in this Agreement; and
WHEREAS, as a condition to receiving Grant Funds, Recipient has secured matching
funds for the Project as stipulated in the Great Places Request for Applications #3.0 (2009).
NOW, THEREFORE, in consideration of the mutual promises contained in this
Agreement and intending to be legally bound, DCA and Recipient agree to the following terms
and conditions:
2009 Iowa Great Places Grant Agreement 2
ARTICLE 1
DEFINITIONS
As used in this Agreement, the following terms shall apply:
1.1 AGREEMENT means this document, the Project Plan and Project Budget found in
the associated 2009 Great Places grant application. In the event of a conflict between one or
more of the foregoing documents, the conflict shall be resolved according to the priority, ranked
in descending order, as the documents are listed in the previous sentence. The submitted and
approved 2009 Great Places grant application is attached hereto as Exhibit A.
1.2 GRANT FUNDS means an award of assistance from the Fund made by DCA to
Recipient pursuant to the terms and conditions of this Agreement.
1.3 PERIOD OF RESTRICTION means the period of twenty (20) years immediately
following the Project Completion Date.
1.4 PROJECT means the detailed work, services, and other obligations to be performed
or accomplished by the Recipient as described in this Agreement, the Project Plan and Project
Budget.
1.5 PROJECT COMPLETION DATE means the date stated above, which is the date
by which Recipient must complete the Project. For purposes of this Agreement, the Project shall
be "completed" when DCA determines that the Project is fully constructed, operational, and
open and accessible to the public.
1.6 PROJECT PROPERTY means all real property purchased or acquired, and all
personal and other property purchased, acquired, created, constructed, developed, modified,
improved or enhanced with Grant Funds.
1.7 PROJECT SITE means the real property on which the Project Property is located.
1.8 TERMINATION DATE means the date this Agreement terminates, which shall
occur when this Agreement is terminated by DCA pursuant to Article 10 or at the Project
Completion Date.
ARTICLE 2
IDENTITY OF THE PARTIES
2.1 DCA is a public instrumentality of the State of Iowa charged with the administration
of the Program.
2.2 Recipient is the City of Dubuque.
2009 Iowa Great Places Grant Agreement
ARTICLE 3
FUNDING
3.1 FUNDING SOURCE Funds for the Project are limited to those monies
appropriated and legally available to DCA in the Fund. The funds of the State of Iowa ("State"),
other than those of the Fund, are not obligated or available to meet any obligations of DCA
created by this Agreement, and this Agreement shall not constitute an obligation or debt of DCA
or the State.
3.2 RECEIPT OF FUNDS All disbursements of Grant Funds under this Agreement are
subject to possession by DCA of sufficient legally available monies in the Fund. If the
Legislature fails to make appropriations to the Fund; or if Grant Funds are de-appropriated,
reduced, diverted, delayed, insufficient or unavailable for any other reason, so that, as
determined by DCA in its sole discretion, DCA is unable to meet its obligations under this
Agreement, then DCA shall have no obligation to fund the Project, in whole or in part.
ARTICLE 4
TERMS OF GRANT
4.1 EXECUTION OF PROJECT Recipient shall execute the Project as described
in the Project Plan and in accordance with the Project Budget. Recipient shall allow DCA, its
internal or external auditors, the Auditor of the State of Iowa, the Treasurer of the State of Iowa,
the Attorney General of the State of Iowa and the Iowa Division of Criminal Investigation to
enter upon Recipient's premises and inspect the Project and Project Property at all reasonable
times in order to monitor and evaluate performance and compliance with Iowa law and the terms
of this Agreement.
4.2 DISBURSEMENT OF FUNDS Subject to the terms and conditions of this
Agreement, DCA shall disburse Grant Funds to Recipient to reimburse Recipient for approved
Project costs and expenses incurred by Recipient consistent with the Project Plan and Project
Budget.
4.3 MAXIMUM PAYMENTS It is understood and agreed that the Grant Funds
disbursed by DCA to reimburse Recipient for Project costs and expenses shall not exceed the
Grant Award unless otherwise agreed through a written amendment to this Agreement and that
DCA's ultimate financial responsibility under this Grant Agreement will not exceed the Grant
Award.
4.4 RECORD RETENTION AND ACCESS Recipient shall maintain its books,
documents and records that sufficiently and properly document Recipient's receipt and use of
Grant Funds under this Agreement for a period of at least five (5) years following the later of the
Project Completion Date, Termination Date, or the completion of any required audit. Recipient
shall permit the Auditor of the State or any authorized representative of the State, at no charge, to
access and examine, audit, excerpt and transcribe any pertinent books, documents, or electronic
or optically stored and created records or other records of Recipient relating directly or indirectly
2009 Iowa Great Places Grant Agreement 4
to the Project, Project Property or Grant Funds.
4.5 FINANCIAL STATEMENTS Recipient shall maintain and furnish, at DCA's
request, fmancial statements (including, without limitation, income, expense and balance sheets
relating to the expenditure of Grant Funds). Recipient shall submit to DCA final Project
performance and audit reports within sixty (60) days after the Project Completion Date. DCA
reserves the right to require such other reports as DCA deems to be necessary, in its sole
discretion, to assure that the Project and Project Property are and shall continue to be operated
and maintained for the benefit and use of the public and consistent with the public purposes
forming the basis of the Grant Award.
4.6 DOCUMENTATION Within ten (10) days of its receipt of a written request
from DCA, the Recipient shall deliver to DCA: (i) copies of all agreements or documents
relating to the Project; (ii) copies of all invoices, receipts, statements or vouchers relating to the
Project; (iii) a list of all unpaid bills for labor and materials in connection with the Project; and
(iv) estimated remaining costs and expenses required to complete the Project.
4.7 PRIOR COSTS No costs or expenses incurred by Recipient prior to the
Effective Date shall be reimbursed by DCA unless DCA specifically agrees, in its sole discretion
and in writing, to allow and reimburse such costs and expenses.
4.8 CONVEYANCE OF PROJECT PROPERTY During the Period of
Restriction, Recipient shall not sell, transfer, convey, assign, encumber or otherwise dispose of
all or any portion of the Project Property, whether by agreement, operation of law or otherwise,
without the prior written permission of DCA, which permission may be withheld in the sole
discretion of DCA.
ARTICLE 5
CONDITIONS TO DISBURSEMENT
5.1 CONDITIONS TO DISBURSEMENT The following conditions shall be met
before DCA disburses Grant Funds to Recipient:
(a) AGREEMENT EXECUTED This Agreement shall have been properly
executed by Recipient and returned to DCA within thirty (30) days of DCA's
transmittal thereof to Recipient.
(b) RECEIPT OF OTHER FUNDING Recipient shall have received and
shall have documented, to the satisfaction of DCA, all matching funds and other
funds, beyond the Grant Funds, necessary to complete the Project.
(c) SUBMISSION OF RECIPIENT DOCUMENTATION Recipient shall
have submitted the following documents to DCA:
2009 Iowa Great Places Grant Ageement
i. A resolution of Recipient's governing body authorizing the
execution of this Agreement by Recipient and specifying the officer authorized to
execute this Agreement.
ii. Project Plan and Project Budget, which is included in the Project's
approved 2008 Iowa Great Places grant application.
iii. Completed form "W-9, Request for taxpayer identification number
and certification," Which is included in the approved 2008 Iowa Great Places
grant application.
iv. If Recipient is a private, non-profit entity, certified copies of the
Recipient's Articles of Incorporation and By-Laws; documentation of satisfactory
credit history, including, without limitation, no outstanding judgment or
unsatisfied liens; documentation confirming Recipient's non-profit status
(included in 2008 Iowa Great Places grant application); and a certificate of good
standing issued by the Iowa Secretary of State (included in 2008 Iowa Great
Places grant application).
v. All documents required pursuant to Article 6.1 hereof.
vi. Certificates of Insurance pursuant to Article 11 hereof.
vii. Documents satisfying conditional approval of grant, if necessary as
specified in grant award letter.
viii. Great Places Final Grant Report must be submitted along with final
Great Places grant reimbursement request.
ix. Such other documents as DCA may reasonably request.
(d) RESTRICTIVE COVENANT This Agreement shall have been recorded as
a restrictive covenant for and during the Period of Restriction in the chain of title of the
Project Site with the County Recorder of the county in which the Project Property is
located.
(e) ARTICLES OF INCORPORATION If Recipient is anon-governmental
entity, Recipient's covenant contained in Article 8.1 hereof shall have been incorporated
into Recipient's Articles of Incorporation, as well as a provision requiring the reversion
of Project Property to the State, or, alternatively, the repayment to the State of all Grant
Funds received by Recipient for the Project Property, if Recipient (or its successors or
assigns) is dissolved during the Period of Restriction, unless the State otherwise agrees in
writing to waive one or both of such requirements.
2009 Iowa Great Places Grant Agreement 6
ARTICLE 6
DISBURSEMENT OF GRANT FUNDS
6.1 REQUIRED DOCUMENTATION All disbursements of Grant Funds shall be
subject to receipt by DCA of a reimbursement request form ("Request for Reimbursement")
from Recipient, which shall be submitted with itemized costs and expenses listed and supporting
documentation attached. Prior to submission to DCA, Recipient shall review each Request for
Reimbursement to verify that claimed expenditures are allowable costs and expenses. DCA shall
review the Request for Reimbursement in a timely manner, and if DCA determines that: (i) all
itemized costs and expenses are allowable and eligible for reimbursement, and (ii) the supporting
documentation is acceptable, it shall promptly process payment to Recipient.
6.2 SUSPENSION OF DISBURSEMENTS If Recipient is in breach of this
Agreement (as provided in Article 10 hereof), DCA may suspend disbursement of Grant Funds
to the Recipient until such time as the breach has been cured to DCA's satisfaction.
Notwithstanding anything to the contrary in this Agreement, upon a termination of this
Agreement due to a breach by Recipient, DCA's obligation to disburse Grant Funds for the
Project shall end as of the Termination Date.
6.3 DISALLOWED EXPENSES Any costs and expenses reimbursed by DCA which
are subsequently determined to be unallowable through audit procedures shall be returned by
Recipient to DCA within thirty (30) days of notice of the disallowance.
ARTICLE 7
REPRESENTATIONS AND WARRANTIES OF RECIPIENT
To induce DCA to make the Grant Award, the Recipient represents, covenants, and
warrants that:
7.1 AUTHORITY Recipient is duly organized and validly existing under the laws of
the State of Iowa and is in good standing, and has complied with all applicable laws, regulations
and orders. Recipient is duly authorized and empowered to execute and deliver this Agreement.
All action on the part of Recipient, such as appropriate resolution of their governing body for the
execution and delivery of the Agreement, has been effectively taken.
7.2 FINANCIAL INFORMATION All financial statements and related materials
concerning the Recipient and the Project provided to DCA are and shall be true and correct in all
material respects and completely and accurately represent the subject matter thereof as of the
effective date of the statements and related materials, and no material adverse change has
occurred since that date.
7.3 PROJECT PLAN The Project Plan is a complete and accurate representation of the
Project.
2009 Iowa Great Places Grant Agreement
7.4 CLAIMS AND PROCEEDINGS There are no actions, lawsuits or proceedings
pending or, to the knowledge of the Recipient, threatened against the Recipient affecting in any
manner whatsoever the Project Property or the Project Site, Recipient's right to execute this
Agreement, or the ability of the Recipient to carry out the transactions or comply with its
obligations contained in this Agreement.
7.5 COMPLIANCE WITH LAWS AND REGULATIONS Recipient and its
employees, agents, officers, directors, contractors and subcontractors shall comply with all
applicable federal, state, international, and local laws, rules, ordinances, codes, regulations and
orders when performing within the scope of this Agreement. Recipient represents and warrants
that it has complied or will comply, in a timely fashion, with all federal, state and local laws
regarding permits, licenses, and clearances that may be required to carry out the Project.
7.6 ELIGIBILITY OF EXPENSES Recipient understands and acknowledges that the
governmental appropriation of monies for the Fund places limitations on the types of
expenditures for which Grant Funds can be used and that Recipient will not be reimbursed for
expenses that fall outside such limitations. Recipient represents and warrants that all Project
expenses submitted by Recipient for reimbursement hereunder will be eligible expenses under
the terms of the appropriations.
7.7 OWNERSHIP OF PROJECT SITE Recipient is the sole owner of the Project Site
or Recipient has obtained all necessary rights and permissions from the owner(s) of the Project
Site in order to implement the Project Plan on the Project Site as contemplated by this
Agreement, and therefore, Recipient represents, covenants and warrants that it has all right, title
and authority to implement the Project Plan on the Project Site.
7.8 RENEWAL OF REPRESENTATIONS The representations and warranties of this
Article 7 are made as of the Effective Date of this Agreement and shall be deemed to be renewed
and restated by the Recipient at the time of each request for disbursement of funds.
ARTICLE 8
COVENANTS OF RECIPIENT
Recipient covenants to DCA that:
8.1 RECIPIENT OWNERSHIP During the Period of Restriction, Recipient will not
change the ownership, structure, or control of the Recipient, the Project Site or the Project
Property, including but not limited to, entering into or agreeing to any merger or consolidation
with any person, firm or corporation or permitting substantial distribution, transfer, assignment,
conveyance, liquidation or other disposition of the Project Site, Project Property or other
Recipient assets associated with the Project, whether by agreement, operation of law, or
otherwise, without the prior written consent of DCA . If Recipient is anon-governmental entity,
Recipient has amended and will maintain its Articles of Incorporation to provide that if Recipient
is dissolved during the Period of Restriction, all Project Property shall automatically revert to the
State of Iowa unless the State otherwise agrees in writing to waive such requirement.
2009 Iowa Great Places Grant Agreement
8.2 NON-ASSIGNMENT Recipient will not assign this Agreement or otherwise
transfer any of its rights hereunder or delegate any of its obligations hereunder, without the prior
written consent of DCA, and any such attempted assignment, transfer or delegation without
DCA's prior written consent shall be void.
8.3 RECIPIENT OPERATION During the Period of Restriction, Recipient will
continuously operate and maintain the Project Property and the Project Site in a manner that
preserves and maintains accessibility of the public to the Project Property and the public purpose
and use for which the Project was designed and approved. Recipient will not change the scope or
use of the Project or the nature of the business and activities conducted, or proposed to be
conducted, by Recipient on the Project Site, as contemplated in the Project Plan, without the
prior written permission of DCA, which permission may be withheld in the sole discretion of
DCA. If Recipient's fails to meet the requirements of this Article 8.3, Recipient shall be required
to return all Grant Funds paid by DCA for the Project upon receipt of DCA's demand for
repayment.
8.4 RESTRICTIONS Recipient will not place, grant or permit any restrictions, liens,
encumbrances, security interests, pledges, restrictive covenants or any other limitations on the
Project Property or the Project Site during the Period of Restriction without DCA's prior written
consent.
8.5 REMOVAL OF PROJECT PROPERTY Recipient will not remove from the
Project Site all or any part of the Project Property without DCA's prior written consent.
8.6 NOTICE OF MEETINGS Recipient will notify DCA at least three (3) business
days in advance of all meetings of its governing body at which the subject matter of this
Agreement or Project is proposed to be discussed. The Recipient will provide DCA with copies
of the agenda and minutes of such meetings and expressly agrees that DCA shall have the right
to send a representative to attend any and all such meetings.
8.7 COMPLIANCE WITH LAWS AND REGULATIONS In planning, developing,
operating and maintaining the Project and the Project Property, Recipient will comply with any
and all applicable federal, state, and local laws, rules, ordinances, regulations and orders,
including future administrative rules promulgated with respect to the Program.
8.8 COMPETITIVE BIDDING Recipient will employ a competitive bidding process
(submitted to and approved by DCA in advance) in construction, development and all other
Project-related contracts.
ARTICLE 9
INDEMNIFICATION
9.1 INDEMNIFICATION BY RECIPIENT Recipient and its successors and
permitted assigns shall defend, protect, indemnify and hold harmless the DCA, the State and
2009 Iowa Great Places Grant Agreement 9
their employees, officers, board members, agents, representatives, and officials ("Indemnitees")
from and against any and all claims, actions, suits, liabilities, damages, losses, settlements,
demands, deficiencies, judgments, costs and expenses (including, without limitation, the
reasonable value of time of the Attorney General's Office and the costs, expenses and attorney
fees of other counsel retained by any Indemnitee) directly or indirectly related to, resulting from,
or arising out of this Agreement ("Claims"), including, but not limited to, any Claims related to,
resulting from, or arising out o£
(a) Any violation or breach of any term or condition of this Agreement by or on
behalf of Recipient, including, without limitation, the furnishing or making by
Recipient of any statement, representation, warranty or covenant in connection
herewith, that is false, deceptive, or materially incorrect or incomplete; or
(b) Any act or omission of Recipient, including, without limitation, any negligent
acts or omissions, intentional or willful misconduct, or unlawful acts of Recipient, its
agents, officers, officials, directors, employees, board members, subsidiaries, affiliates,
contractors or subcontractors; or
(c) Recipient's performance or attempted performance of this Agreement; or
(d) Failure by Recipient or its agents, officers, officials, directors, employees,
board members, subsidiaries, affiliates, contractors or subcontractors to comply with
any applicable local, state, federal and international laws, rules, ordinances and
regulations.
9.2 SURVIVAL Recipient's duties as set forth in this Article 9 shall survive the
termination of this Agreement and shall apply to all acts or omissions taken or made in
connection with the performance of this Agreement regardless of the date any potential Claim is
made or discovered by DCA or any other Indemnitee.
9.3 DEFENSE OF CLAIM DCA shall reasonably cooperate with Recipient to
facilitate the defense of any Claim against DCA. DCA reserves the right to participate in the
defense of any such Claim.
ARTICLE 10
TERMINATION
10.1 TERMINATION FOR CAUSE BY DCA DCA may terminate this Agreement
upon written notice for the breach by Recipient of any material term, condition, provision or
covenant of this Agreement, if such breach is not cured within the time period specified in
DCA's notice of breach or any subsequent notice or correspondence delivered by DCA to
Recipient, provided that cure is feasible. In addition, the Department may terminate this
Agreement effective immediately without penalty and without advance notice or opportunity to
cure for any of the following reasons:
2009 Iowa Great Places Grant Agreement 10
(a) Recipient furnishes any statement, representation, warranty or certification
in connection with this Agreement that is false, deceptive, misleading or materially
incorrect or incomplete;
(b) Recipient or any of Recipient's officers, directors, employees, agents,
subsidiaries, affiliates, contractors or subcontractors has committed or engaged in fraud,
misappropriation, embezzlement, malfeasance, misfeasance, or bad faith;
(c) Dissolution of Recipient or any parent or affiliate of Recipient owning a
controlling interest in Recipient, or termination or suspension of Recipient's business;
(d) Recipient's corporate existence or good standing in Iowa is suspended,
terminated, revoked or forfeited;
(e) Recipient has failed to comply with any applicable international, federal,
state, or local laws, rules, ordinances, regulations or orders when performing within the
scope of this Agreement;
(f) DCA determines or believes the Recipient has engaged in conduct that has
or may expose the DCA or the State of Iowa to material liability;
(g) Recipient or any corporation, shareholder or entity having or owning a
controlling interest in Recipient: (i) becomes insolvent or bankrupt; (ii) admits in
writing its inability to pay its debts as they mature; (iii) makes an assignment for the
benefit of creditors; (iv) applies for or consents to the appointment of a trustee or
receiver for the Recipient or for the. major part of its property; (v) has a trustee or
receiver appointed for it or for all or a substantial part of its assets, and the order of
such appointment is not discharged, vacated or stayed within sixty (60) days after such
appointment; or (vi) bankruptcy, reorganization, arrangement, insolvency, or
liquidation proceedings or other proceedings for relief under any bankruptcy or similar
law or laws for the relief of debtors, are instituted by or against Recipient and, if
instituted against Recipient is consented to, or, if contested by Recipient, is not
dismissed by the adverse parties or by an order, decree or judgment within sixty (60}
days after such institution;
(h) In DCA's sole determination, Recipient has not made substantial progress
toward completion of the Project within one hundred eighty (180) days after the
Effective Date of this Agreement, or if Recipient fails to complete the Project by the
Project Completion Date;
(i) In DCA's sole determination, the Project is not operated and maintained at a
professional level consistent with the highest industry standards, is no longer accessible
to the public or is no longer serving and providing a public use or benefit consistent
with the public purposes forming the basis for the Grant Award;
2009 Iowa Great Places Grant Agreement 11
(j) If the Recipient expends Grant Funds for purposes other than for payment of
approved itemized costs and expenses submitted by Recipient in a Request for
Reimbursement; and
(k) Recipient fails to receive the matching funds and other funds, besides the
Grant Funds, necessary to complete the Project under the terms of this Agreement.
10.2 TERMINATION DUE TO LACK OF FUNDS OR CHANGE IN LAW
Notwithstanding anything in this Agreement to the contrary, DCA shall have the right to
terminate this Agreement immediately, without penalty and without advance notice, as a result of
any of the following:
(a) The Legislature or Governor of the State fails to appropriate funds sufficient in
the sole opinion of DCA to allow DCA either to meet its obligations under this
Agreement or to operate as required to fulfill its obligations under this Agreement.
(b) Program funds are de-appropriated, reduced, not allocated, or receipt of funds
is delayed, or if any funds or revenues needed by DCA to make reimbursements
hereunder are insufficient or unavailable for any other reason as determined by DCA in
its sole discretion.
(c) If DCA's authorization to conduct its business or engage in activities or
operations related to the subject matter of this Agreement is withdrawn or materially
altered or modified, or if the DCA's duties, programs or responsibilities are modified or
materially altered.
(d) If there is a decision of any court, administrative law judge or an arbitration
panel or any law, rule, regulation or order is enacted, promulgated or issued that
materially or adversely affects the DCA's ability to fulfill any of its obligations under this
Agreement.
10.3 MUTUAL TERMINATION FOR CONVENIENCE This Agreement may be
terminated, in whole or in part, upon the mutual agreement of the parties for any reason.
10.4 TERMINATION OR EXPIRATION OF MOU Upon the expiration or earlier
termination of the MOU, DCA shall have the option to terminate this Agreement.
10.5 NON-EXCLUSIVE REMEDY DCA's right to terminate this Agreement shall be
in addition to and not exclusive of other remedies available to DCA, and DCA shall be entitled to
exercise any other rights and pursue any remedies, in law, at equity, or otherwise.
10.6 EFFECT OF TERMINATION
(a) If this Agreement is terminated by DCA pursuant to Article 10.1 hereof,
Recipient shall repay all Grant Funds received by Recipient within thirty (30) days of
DCA's written request;
2009 Iowa Great Places Grant Agreement 12
(b) If this Agreement is terminated by DCA pursuant to Article 10.2 hereof, by
agreement of the parties pursuant to Article 10.3 hereof, or upon the termination or
expiration of the MOU pursuant to Article 10.4 hereof, disbursements shall be paid for
approved, documented Project costs and expenses incurred by Recipient through the
Termination Date within thirty (30) days of receipt by DCA of a Request for
Reimbursement for such costs and expenses, subject to legally available Grant Funds.
Any costs and expenses reimbursed by DCA which are subsequently determined to be
unallowable through audit procedures shall be returned by Recipient to DCA within thirty
(30) days of notice of the disallowance.
ARTICLE 11
INSURANCE
11.1 INSURANCE REQUIREMENTS Recipient shall, at its sole expense, maintain in
full force and effect, with insurance companies admitted to do business in the State and
acceptable to DCA, insurance covering the Project Property. The insurance shall be of a scope
and coverage that is acceptable to DCA; shall name DCA and the State as additional insured or
loss payees, as the case may be; and shall not be canceled, reduced or changed without DCA's
prior written consent. Recipient shall, at a minimum, provide the coverage set forth below.
11.2 FIRE AND EXTENDED CASUALTY Recipient shall provide and continuously
maintain, throughout the useful life of the Project Property, fire and extended coverage casualty insurance
{including an endorsement for vandalism and mischief) covering the Project Property in an amount equal
to the full replacement cost of the Project Property; and
11.3 BUILDERS RISK INSURANCE Coverage shall be made effective on the
inception date of constriction on the Project and will terminate upon the Project Completion
Date.
11.4 CLAIMS PROVISION The insurance policies required by this Agreement shall
provide coverage on an "occurrence basis" for all claims arising from activities occurring during
the term of the policy regardless of the date the claim is filed or expiration of the policy.
11.5 CERTIFICATES OF INSURANCE At the time of execution of this Agreement,
Recipient shall deliver to DCA certificates of insurance certifying the types and the amounts of
coverage and also certifying that no cancellation or modification of the insurance policies will be
made without at least thirty (30) days prior written notice to the DCA. All certificates of
insurance shall be subject to approval by DCA.
11.6 LIABILITY OF RECIPIENT Acceptance of the insurance certificates by DCA
shall not act to relieve Recipient of any obligation under this Agreement. It shall be the
responsibility of Recipient to keep the respective insurance policies and coverages current and in
force as provided herein. Recipient shall be responsible for all premiums, deductibles and for any
inadequacy, absence or limitation of coverage.
2009 Iowa Great Places Grant Agreement 13
11.7 WAIVER OF SUBROGATION Recipient shall obtain a waiver of any
subrogation rights that any of its insurance carriers may have against DCA or the State. The
waiver of subrogation rights shall be indicated on the certificates of insurance coverage supplied
to DCA.
ARTICLE 12
GENERAL TERMS AND PROVISIONS
12.1 BINDING EFFECT This Agreement shall be binding upon and shall inure to the
benefit of DCA and Recipient and their respective heirs, successors, legal representatives and
assigns.
12.2 TIME IS OF THE ESSENCE Time is of the essence with respect to Recipient's
performance of its obligations under this Agreement.
12.3 IOWA GREAT PLACES RECOGNITION The Project shall permanently
recognize, in a manner acceptable to DCA, the financial contribution to the Project made by the
State through the Program. Iowa Great Places signs are to be displayed on the Project Site; such
signs will be provided by Iowa Great Places. In press releases and other publications, Iowa
Great Places and the Iowa Department of Cultural Affairs shall be recognized for its financial
contribution.
12.4 SEVERABILITY Each provision of this Agreement shall be deemed to be
severable from all other provisions of the Agreement and, if one or more of the provisions of the
Agreement shall be declared invalid, the remaining provisions of the Agreement shall remain in
full force and effect.
12.5 CHOICE OF LAW AND FORUM The laws of the State of Iowa shall govern
and determine all matters arising out of or in connection with this Agreement without regard to
the choice of law provisions of Iowa law. In the event any proceeding of a quasi judicial or
judicial nature is commenced in connection with this Agreement, the proceeding shall be brought
in Des Moines, Iowa, in Polk County District Court for the State of Iowa, if such court has
jurisdiction. If however, such court lacks jurisdiction and jurisdiction lies only in a United States
District Court, the matter shall be commenced in the United States District Court for the
Southern District of Iowa, Central Division.
This provision shall not be construed as waiving any immunity to suit or liability, in state
or federal court, which may be available to DCA or the State of Iowa.
12.6 MODIFICATION Neither this Agreement nor any documents incorporated by
reference in connection with this Agreement may be changed, waived, modified, amended or
discharged except through a writing executed by both parties. Examples of situations where
amendments are required include, without limitation, extensions of the Project Completion Date
or material changes to the Project. DCA will consider whether an amendment request is so
2009 Iowa Great Places Grant Agreement 14
substantial as to necessitate re-evaluating DCA's decision to provide a Grant Award for the
Project. An amendment will be denied by DCA if it substantially alters the circumstances under
which the Project funding was originally approved or if it does not meet requirements set forth in
Iowa Code Sections 303.3C or 303.3D.
12.7 NOTICES Notices under this Agreement shall be in writing and delivered to the
representative of the party to receive notice (identified below) at the address of the party to
receive notice as it appears below or as otherwise provided for by proper notice hereunder. The
effective date for any notice under this Agreement shall be the date of delivery of such notice
(not the date of mailing) which may be effected by certified U.S. Mail return receipt requested
with postage prepaid thereon or by recognized overnight delivery service, such as Federal
Express or UPS:
(a) Any notice or communication sent by certified U.S. Mail under this
Agreement shall be deemed given upon receipt as evidenced by the U.S.
If to DCA: Iowa Great Places
Iowa Department of Cultural Affairs
State Historical Building
600 E Locust St
Des Moines, IA 50319
If to Recipient: City of Dubuque
Attn: Cindy Steinhauser
50 West 13th Street
Dubuque, IA 52001
Postal Service return receipt card, or if sent by overnight delivery service, upon receipt
as evidenced by the signature obtained by the carrier.
(b) From time to time, the parties may change the name and address of a
party designated to receive notice. Such change of the designated person
shall be in writing to the other party and as provided herein.
12.8 WAIVERS Except as specifically provided for in a waiver signed by duly
authorized representatives of DCA and Recipient, failure by either party at any time to require
performance by the other party or to claim a breach of any provision of this Agreement shall not
be construed as affecting any subsequent breach or the right to require performance with respect
thereto or to claim a breach with respect thereto. No term or condition of this Agreement shall
be held to be waived, modified, or deleted except by an instrument, in writing, signed by the
parties hereto.
12.9 CUMULATIVE RIGHTS The various rights, powers, options, elections and
remedies of DCA and the State provided in this Agreement shall be construed as cumulative and
no one of them is exclusive of the others or exclusive of any rights, remedies or priorities
allowed DCA and the State by law, and shall in no way affect or impair the right of the DCA or
the State to pursue any other contractual, equitable or legal remedy to which DCA or the,State
2009 Iowa Great Places Grant Agreement 15
may be entitled. The election by DCA or the State of any one or more remedies shall not
constitute a waiver of the right to pursue other available remedies.
12.10 LIMITATION OF FINANCIAL OBLIGATION It is agreed by the Recipient
that DCA shall not, under any circumstances, be obligated financially under this Agreement
except to disburse Grant Funds according to the terms of the Agreement.
12.11 ENFORCEMENT EXPENSES The Recipient shall pay upon demand any and
all reasonable fees and expenses of DCA, including the fees and expenses of DCA's attorneys
(including, without limitation, the reasonable value of time of the Attorney General's Office),
experts and agents, in connection with the enforcement of any of the rights of DCA under this
Agreement.
12.12 HEADINGS The headings in this Agreement are intended solely for convenience
of reference and shall be given no effect in the construction and interpretation of this Agreement.
12.13 EVENT OF DCA DISSOLUTION Recipient hereby acknowledges that DCA is
a public instrumentality of the State and that in the event that DCA is dissolved for any reason,
the State is entitled to enforce any right, title or interest held by DCA hereunder, and all of
Recipient's obligations hereunder are owed to the State.
12.14 SURVIVAL The parties' rights and obligations under Articles 4.4, 4.5, 4.8, 8.1,
8.2, 8.3, 8.4, 8.5, 9, 10.6, 11 and 12.11 shall survive expiration or termination of this Agreement
for any reason.
12.15 FINAL AUTHORITY DCA shall have the final authority to assess whether the
Recipient has complied with the terms of this Agreement. DCA's decision shall be final and
binding on all questions concerning Recipient's compliance with the terms hereof.
IN WITNESS WHEREOF, in consideration of the mutual covenants set forth above and
for other good and valuable consideration, the receipt, adequacy and legal sufficiency of which
are hereby acknowledged, the parties have entered into the above Agreement and have caused
their duly authorized representatives to execute this Agreement, effective as of the Effective
Date.
DEPARTMENT OF CULTURAL
AFFAIRS: RECIPIENT:
BY:
Cyndi Pederson, Director
DATE:
BY:
Name
TITLE: ~ ~ l('y ,~ G'-? G /' L-
DATE: 9/d~/G" ~'
2009 Iowa Great Places Grant Agreement 16
EXHIBIT A -GRANT APPLICATION
(to be attached)
2009 Iowa Great Places Grant Agreement 1'7