North Fork Catfish Creek_Stormwater_Sewer Improvements Phase III2007
TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
SUBJECT: North Fork Catfish Creek Stormwater and Sanitary Sewer Improvements
Project -Phase III
CIPs 7101802, 7102178, 7201662, 7201807, 7201911 & 7202018
DATE: September 28, 2009
City Engineer Gus Psihoyos recommends initiation of the bidding process for the North
Fork Catfish Creek Stormwater and Sanitary Sewer Improvements Project -Phase III
(final phase), and further recommends that a public hearing be set for October 19, 2009.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
Mic ael C. Van Milligen
MCVM:jh
Attachment
cc: Barry Lindahl, City Attorney
Cindy Steinhauser, Assistant City Manager
Gus Psihoyos, City Engineer
THE CITY OF Dubuque
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DAB E ~ ~ r
Maste iece on tale Mississi i MEMORANDUM ~W
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2007
TO: Michael C. Van Milligen, City Manager
FROM: Gus Psihoyos, City Engineer
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DATE: September 25, 2009
SUBJECT: North Fork Catfish Creek Stormwater and Sanitary Sewer Improvements
Project -Phase III
CI Ps 7101802, 7102178, 7201662, 7201807, 7201911, & 7202018
INTRODUCTION
The enclosed resolutions authorize the public bidding procedure for the North Fork
Catfish Creek Stormwater and Sanitary Sewer Improvements Project -Phase III (final
phase).
BACKGROUND
In December of 2001, the City Council formally adopted the Drainage Basin Master Plan
(DBMP) prepared by HDR Engineering (Omaha, Nebraska). The DBMP outlined a
series of improvements in the North Fork Catfish Creek watershed to address roadway
overtopping and flood damage along the North Fork Catfish Creek between the
Pennsylvania Avenue/John F. Kennedy Road intersection and the Northwest Arterial.
With the adoption of the FY2008-FY2012 Five-Year Capital Improvement Program
Budget, $1,659,364 was established for the North Fork Catfish Creek Stormwater
improvements outlined in the DBMP.
In March of 2004, the City funded an evaluation of the sanitary sewer collection system
referred to as the "Key Way sanitary sewer." Based on the recommendations of the
study prepared by Veenstra & Kimm, Inc., the City Council established $1,904,250 to
upsize the Catfish Creek interceptor sewer line from the University Avenue Extension at
US20 to the Northwest Arterial. The project consists of replacing the existing 12-inch
diameter clay sewer with a 24-inch diameter ductile iron sewer from University Avenue
to Key Way and replacing it with an 18-inch diameter ductile iron sewer from Key Way
to the Northwest Arterial.
In November of 2006, the City Council authorized the City Manager to submit an
application for, and subsequently approved the use of, State Revolving Loan funds for
the project. In December of 2006 the State approved the City's application, placing the
project on the Iowa Finance Authority State Revolving Fund (SRF) Loan Program
Intended Use Plan.
In October of 2007, the City Council passed Resolution 506-07 authorizing submission
of an application for $1,904,250 in HMGP funds for the sanitary sewer portion of the
North Fork Catfish Creek Sanitary and Stormwater Drainage Improvements Project.
The grant requires fifteen percent (15%) local matching funds.
In November of 2007, the City Council authorized the hiring of IIW Engineers &
Surveyors, PC (IIW) to design the channel, culvert, and sanitary sewer improvements
associated with the North Fork Catfish Creek Stormwater and Sanitary Sewer
Improvements Project.
In February of 2009, the City submitted an application for stimulus funding for the
project through the State Revolving Loan Fund Program.
In April of 2009, the Iowa Department of Natural Resources notified the City that the
North Fork Catfish Creek Stormwater and Sanitary Sewer Improvements Project was
included on the proposed Intended Use Plan to receive federal stimulus funding in the
form of a forgivable loan equal to 20% of the amount borrowed for the $3.5 million
project.
In April of 2009, the State of Iowa Homeland Security and Emergency Management
Division (IHSEM) presented City staff with a Project Grant Agreement awarding
$1,914,250 for the sanitary sewer improvements associated with the project.
In June of 2009, the contract for Phase I was awarded to Anstoetter Construction.
Phase I involves the replacement of 3,970 feet of 12-inch diameter clay sewer with 24-
inch diameter ductile iron sewer along the North Fork Catfish Creek from the University
Avenue Extension to just north of Kensington.
In July of 2009, the contract for Phase II was awarded to Portzen Construction. Phase II
involves the replacement of 1,595 feet of 12-inch diameter clay sanitary sewer with 24-
inch diameter ductile iron sewer from Kensington Place, through the Pennsylvania/John
F. Kennedy intersection, north to Keystone Drive.
DISCUSSION
Phase III of the North Fork Catfish Creek Stormwater and Sanitary Sewer
Improvements Project involves the replacement of just over 4,700 feet of 12-inch
diameter clay sanitary sewer from Keystone Drive to the Northwest Arterial (IA32) with
600 feet of 24-inch diameter and 4,130 feet of 18-inch diameter ductile iron sanitary
sewer.
Phase III also includes the stormwater management improvements outlined in the
Drainage Basin Master Plan: replacement of the Key Way culverts (CIP 7201662), an
additional culvert at Rosemont Street (CIP 7201911) and creek improvements to
improve flow and stabilize the creek banks from Key Way to the Northwest Arterial (CIP
7201807 &CIP 7202018).
The construction cost estimate for Phase III is as follows:
Construction
Contingency
Engineering
Total Project Estimate
The schedule for Phase III of the project is as follows:
Advertisement for Bids
Notice of Hearing on Plans & Specifications
Public Hearing
Receipt of Bids
Award of Contract
Final Completion Date
RECOMMENDATION
$1,507,065.00
150,706.50
237,100.00
$1,894,871.50
October 9, 2009
October 9, 2009
October 19, 2009
October 22, 2009
November 2, 2009
August 27, 2010
I recommend that the City Council establish the date for the public hearing and
authorize the City Clerk to advertise for proposals for the North Fork Catfish Creek
Stormwater and Sanitary Sewer Improvements Project -Phase III.
BUDGET IMPACT
The North Fork Catfish Creek Stormwater and Sanitary Sewer Improvements Project -
Phase III involves the reconstruction of just over 4,700 feet of 12-inch diameter clay
sanitary sewer from Keystone Drive to the Northwest Arterial (IA32). This work is
eligible for the FEMA Hazard Mitigation Grant Program funds. Per the award
agreement, 85% of the construction and engineering services costs associated with the
project are eligible for the grant funding. Project expenses prior to April 16, 2009, such
as the design engineering, are ineligible. Moreover, construction contingencies are
ineligible. Finally, due to the bids, the FEMA grant will not cover the entire cost of
installing the sanitary sewer. Therefore, there is a portion of the project expenses that
the City must fund even though these expenses are FEMA-eligible expenses.
Essentially, the FEMA funds allocated for the project fall short of the actual project
costs.
The approximate federal, state, and City share of the project cost is $199,073.25,
$26,543.10, and $1,669,255.15 respectively as outlined in Table 1. The City intends to
borrow the $1,669,255.15 through the SRF program and be eligible for approximately
$279,008.03 of the loan to be forgivable through the ARRA stimulus package. This is
also reflected in Table 1. The City's total project cost for Phase III is estimated to be
$1,390,247.12.
Table 1. North Fork Catfish Creek Storm & 5a
PHASE III
Design Engineering -Sanitary
Design Engineering -Storm
Construction, Sanitary (FEMA-ELIGIBLE)
Construction, Sanitary (FEMA-ELIGIBLE, OVER BUDGET)
Construction, Sanitary (NON-FEMA ELIGIBLE)
Construction, Stormwater (NON-FEMA ELIGIBLE)
Contingency -Sanitary
Contingency -Storm
Construction Engineering -Sanitary
Construction Engineering -Storm
TOTAL
Nnase lir t-undin Source tsreaKaown
Federal Share State Share State Share
(FEMA) (HSEM) (UST) City Share
$ 35,500.00 $ - $ - $ - $ 35,500.00
$ 125,000.00 $ - $ - $ - $ 125,000.00
$ 265,431.00 $ 199,073.25 $ 26,543.10 $ - $ 39,814.65
$ 350,629.00 $ - $ - $ - $ 350,629.00
$ 113,715.00 $ - $ - $ - $ 113,715.00
$ 777,290.00 $ - $ - $ - $ 777,290.00
$ 72,977.50 $ - $ - $ - $ 72,977.50
$ 77,729.00 $ - $ - $ - $ 77,729.00
$ 25,000.00 $ - $ - $ - $ 25,000.00
$ 51,600.00 $ - $ - $ - $ 51,600.00
$1,894,871.50 $ 199,073.25 $ 26,543.10 $ - $1,669,255.15
SRF Design Loan Amount $ 160,500.00
SRF Construct ion Loan Amount -Sanitary $ 488,421.15
SRF Construction Loan Amount -Storm $ 906,619.00
SRF Construction Loan Amount -Forgiva ble Loan Portion (Stimulus) $ 279,008.03
TOTAL CITY PROJECT COST $1,390,247.12
ACTION TO BE TAKEN
I respectfully request that the City Council adopt the attached resolutions establishing
the date for the public hearing and authorizing the City Clerk to advertise for proposals
for the North Fork Catfish Creek Stormwater and Sanitary Sewer Improvements Project
- Phase III.
Prepared by Deron Muehring
cc: Barry Lindahl, City Attorney
Jenny Larson, Budget Director
Ken TeKippe, Finance Director
Don Vogt, Public Works Director
John Klostermann, Street & Sewer Maintenance Manager
Deron Muehring, Civil Engineer II
RESOLUTION NO. 390-09
NORTH FORK CATFISH CREEK STORMWATER AND SANITARY SEWER
PROJECT - PHASE III
PRELIMINARY APPROVAL OF PLANS, SPECIFICATIONS, FORM OF
CONTRACT, AND ESTIMATED COST, SETTING DATE OF PUBLIC HEARING
ON PLANS, SPECIFICATIONS, FORM OF CONTRACT, AND ESTIMATED
COST; AND ORDERING THE ADVERTISEMENT FOR BIDS
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF DUBUQUE, IOWA:
the proposed plans, specifications, form of contract and estimated cost for
the North Fork Catfish Creek Stormwater and Sanitary Sewer Project -Phase III,
in the estimated amount $1,894,871.50, are hereby preliminarily approved and
ordered filed in the office of the City Clerk for public inspection.
a public hearing will be held on the 19t" day of October, 2009, at 6:30 p.m.
in the Historic Federal Building Council Chambers at which time interested
persons may appear and be heard for or against the proposed plans and
specifications, form of contract and estimated cost of said Project, and the City
Clerk be and is hereby directed to cause the attached notice of the time and
place of such hearing to be published in a newspaper having general circulation
in the City of Dubuque, Iowa, which notice shall be published not less than four
days nor more than twenty days prior to the date of such hearing. At the hearing,
any interested person may appear and file objections to the proposed plans,
specifications, form of contract, or estimated cost of the Project.
The North Fork Catfish Creek Stormwater and Sanitary Sewer Project -
Phase III is hereby ordered to be advertised for bids for construction.
The amount of the security to accompany each bid shall be in an amount
which shall conform to the provisions of the Notice to Bidders hereby approved.
The City Clerk is hereby directed to advertise for bids for the construction
of the improvements herein provided, by publishing the attached Notice to
Bidders to be published in a newspaper having general circulation in the City of
Dubuque, Iowa, which notice shall be published not less than four but not more
than forty-five days before the date for filing bids before 2:00 p.m. on the 22nd day
of October, 2009. Bids shall be opened and read by the City Clerk at said time
and will be submitted to the City Council for final action at 6:30 p.m. on the 2nd
day of November, 2009, in the Historic Federal Building Council Chambers
(second floor), 350 West 6t" Street, Dubuque, Iowa.
Passed, adopted and approved this Stn
Attest:
f
Jeanne F. Schneider, CMC, City Clerk
day of oc,~ober, 2009.
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Roy ®. Buol, Mayor
NOTICE OF PUBLIC HEARING ON PLANS, SPECIFICATIONS, FORM OF
CONTRACT, AND ESTIMATED COST FOR THE NORTH FORK CATFISH
CREEK STORMWATER AND SANITARY SEWER PROJECT -PHASE III
NOTICE IS HEREBY GIVEN: The City Council of the City of Dubuque,
Iowa will hold a public hearing on the proposed plans, specifications, form of
contract and estimated cost for the North Fork Catfish Creek Stormwater and
Sanitary Sewer Project -Phase III, in accordance with the provisions of Chapter
26, Code of Iowa, at 6:30 p.m., on the 19th day of October, 2009, in the Historic
Federal Building Council Chambers (second floor), 350 West 6th Street,
Dubuque, Iowa. Said proposed plans, specifications, form of contract and
estimated cost are now on file in the office of the City Clerk. At said hearing any
interested person may appear and file objections thereto.
The scope of the Project is as follows:
The replacement of just over 4,700 feet of 12-inch diameter clay sanitary
sewer from Keystone Drive to the Northwest Arterial (IA32) with 600 feet of 24-
inch diameter and 4,130 feet of 18-inch diameter ductile iron sanitary sewer.
The replacement of the Key Way culverts, adding an additional culvert at
Rosemont Street and creek improvements to improve flow and stabilize the creek
banks from Key Way to the Northwest Arterial.
Any visual or hearing-impaired persons needing special assistance or persons
with special accessibility needs should contact the City Clerk's office at (563)
589-4120 or TDD at (563) 690-6678 at least 48 hours prior to the meeting.
Published by order of the City Council given on the day of ,
2009.
Jeanne F. Schneider, CMC, City Clerk
NOTICE TO BIDDERS
CITY OF DUBUQUE PUBLIC IMPROVEMENT PROJECT
NORTH FORK CATFISH CREEK STORMWATER AND SANITARY SEWER
PROJECT -PHASE III
Time and Place for Filing Sealed Proposals. Sealed bids for the work
comprising each improvement as stated below must be filed before 2:00 p.m. on
October 22, 2009, in the Office of the City Clerk, City Hall -First Floor, 50 West
13th Street, Dubuque, Iowa.
Time and Placed Sealed Proposals Will be Opened and Considered. Sealed
proposals will be opened and bids tabulated at 2:00 p.m. on October 22, 2009, at
City Hall -Conference Room A, 50 West 13th Street, Dubuque, Iowa, for
consideration by the City Council (Council) at its meeting on November 2, 2009.
The City of Dubuque, Iowa, reserves the right to reject any and all bids.
Time for Commencement and Completion of Work. Work on each
improvement shall be commenced within 10 days after the Notice to Proceed has
been issued and shall be fully completed by August 27, 2010.
Bid Security. Each bidder shall accompany its bid with a bid security as security
that the successful bidder will enter into a contract for the work bid upon and will
furnish after the award of contract a corporate surety bond, acceptable to the
governmental entity, for the faithful performance of the contract, in an amount
equal to one hundred percent of the amount of the contract. The bid security
shall be in the amount of ten percent (10%) of the amount of the contract and
shall be in the form of a cashier's check or certified check drawn on a state-
chartered or federally chartered bank, or a certified share draft drawn on a state-
chartered or federally chartered credit union, or the governmental entity may
provide for a bidder's bond with corporate surety satisfactory to the governmental
entity. The bid bond shall contain no conditions excepted as provided in this
section.
Contract Documents. Copies of the construction documents may be obtained
at IIW Engineers & Surveyors, PC, 4155 Pennsylvania Avenue Dubuque, IA
52002. Contact: Robin Walter (563-556-2464). A $25 plan deposit is required.
Preference for Iowa Products and Labor. By virtue of statutory authority,
preference will be given to products and provisions grown and coal produced
within the State of Iowa, and to Iowa domestic labor, to the extent lawfully
required under Iowa statutes.
Sales Tax. The bidder should not include sales tax in its bid. A sales tax
exemption certificate will be available for all material purchased for incorporation
in the project.
General Nature of Public Improvement.
Insert Project Name: North Fork Catfish Creek Stormwater & Sanitary Sewer
Improvements Project -Phase III.
The project involves the replacement of just over 4,700 feet of 12-inch
diameter clay sanitary sewer from Keystone Drive to the Northwest Arterial
(IA32) with 600 feet of 24-inch diameter and 4,130 feet of 18-inch diameter
ductile iron sanitary sewer. It also includes the replacement of the Key Way
culverts, adding an additional culvert at Rosemont Street and creek
improvements to improve flow and stabilize the creek banks from Key Way to the
Northwest Arterial.
Published in the Telegraph Herald, October 9, 2009.