Burlington N RR Depot RestoratiMEMORANDUM
February 25. 2003
TO:The Honorable Mayor and City Council Members
FROM:Michael C. Van Milligen, City Manager
SUBJECT:Burlington Northern Railroad Depot Restoration Project
Iowa DOT No. STP-ES-2100 (618)--8V-31
Acting Public Works Director Gus Psihoyos is recommending acceptance of the
Burlington Northern Railroad Depot Restoration Project, Contract No. 2 - General
Demolition, as completed by Tricon General Contractor Inc., in the final contract amount
of $38,000.00; and for Contract No. 5 - Steel, as completed by Renaissance
Restoration, Inc., in the final contract amount of $87,625.57. Contract No. 5 - Steel,
was 33.4% over the original contract amount due to change orders to the original
project scope of work to address unforeseen structural conditions encountered during
demolition and renovation of the historic depot structure.
The project is funded with an Iowa Department of Transportation TEA-21 Grant, with the
local match coming from the Dubuque County Historical Society.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
Michael C. Van Milligen
MCVM/jh
Attachment
cc: Barry Lindahl, Corporation Counsel
Cindy Steinhauser, Assistant City Manager
Gus Psihoyos, Acting Pubic Works Director
CITY OF DUBUQUE, IOWA
MEMORANDUM
February 24, 2003
TO:Michael C. Van Milligen, City Manager
FROM:Gus Psihoyos, Acting Public Works Director
SUBJECT: Burlington Northern Railroad Depot Restoration Project
Iowa DOT No. STP-ES-2100 (618)--8V-31
INTRODUCTION
The enclosed resolutions provide for the acceptance of the completed construction
contracts associated with the Burlington Northern Railroad Depot Restoration Project,
Contract No. 2 - General Demolition and Contract No. 5 - Steel.
BACKGROUND
The Dubuque County Historical Society (DCHS) and the City as the local sponsor secured
a Transportation Equity Act (TEA-21) Grant in the amount of $444,050 awarded by the Iowa
Department of Transportation (Iowa DOT) for the Burlington Northern Railroad Depot
Restoration Project.
Through discussions with the Iowa DOT, DCHS and City staff, it was determined that the
project would be more efficiently managed and would have more local contractor
participation if the project could be bid locally through the City of Dubuque. The Iowa DOT
will allow local bidding of a TEA-21 project if the project elements being bid are estimated to
cost less than $100,000 each. To achieve this, the Burlington Northern Railroad Depot
Restoration Project was separated into eight (8) individual projects.
The Burlington Northern Railroad Depot Restoration Project, Contract No. 2 - General
Demolition, included removal of the existing roof, walls (other than masonry walls) and
flooring necessary to complete the new construction. Contract No. 5 - Steel, included the
construction of all structural steel columns, beams and steel members needed for stairs,
handrails and railings.
DISCUSSION
Contract No. 2 - General Demolition, has been completed on the project by Tricon General
Contractor Inc. of Dubuque, Iowa, in the final contract amount of $38,000.00. Contract Ne,.
5 - Steel, has been completed on the project by Renaissance Restoration, Inc. of Galena
Illinois, in the final contract amount of $87,625.57, which is a 33.4% increase from the
original contract in the amount of $65,676.
The reason for the increase in cost associated with Contract No. 5 - Steel, resulted from
change orders to the original project scope of work to address unforeseen structural
conditions encountered dudng demolition and renovation of the historic depot structure.
The following is a summary of the multiple construction contracts for the Burlington
Northern Railroad Depot Restoration Project, of which Contract No. 2 - General Demolition
and Contract No. 5 ~ Steel are completed. The remaining construction contracts are
anticipated to be completed by June 2003, which will coincide with the opening date of the
Mississippi River Discovery Center Museum and Aquarium.
Contract Contractor Name Contract Change Adjusted Percent
Amount Orders Contract Total Compete
No. 2 - General
Tricon General Contractor Inc. $ 38,000 $0 $ 38,000 100%
Demolition
No. 5 - Steel Renaissance Restoration, Inc. $ 65,676 $21,949.57 $ 87,626 100%
No. 7 - Finish
Carpentry Renaissance Restoration, Inc. $ 35,928 $0 $ 35,928 0%
No. 8 - Roof Rafoth Sheet Metal, Inc. $ 99,747 $0 $ 99,747 5%
No. 13 - HVAC Geisler Brothers Company $110,732 -$1,328.00 $109,404 10%
No. 14 - Plumbing Modern Piping, Inc. $ 36,845 $2,355.00 $ 39,200 60%
No. 15A- Electric A&G Electric Company $ 76,810 $0 $ 76,810 25%
No. 15B - Lights Morse Electric, Inc. $ 38,800 $0 $ 38,800 0%
RECOMMENDATION
I would recommend that the City Council accept the improvements and recommend that the
final contract amounts be established at $38,000.00 for Contract No. 2 - General Demolition
and $87,625.57 for Contract No. 5 - Steel, associated with the Burlington Northern Railroad
Depot Restoration Project.
BUDGET IMPACT
The statement of probable cost for the Burlington Northern Railroad Depot Restoration
Project is $575,514. The eight (8) individual contracts awarded for the project total
$525,515 (including approved change orders). The Dubuque County Historical Society has
a TEA-21 Grant awarded by the Iowa Department o¢ Transportation in the amount of
$444,050 for the project. The multiple contracts will be funded with 20% Dubuque County
Historical Society funds and 80% State/Federal funds and up to the maximum grant
amount. The City is the sponsor of the TEA-21 Grant but will not have any funds
contributed to the project. To date, approximately $49,999 of the TEA-21 Grant funds have
been allocated for Architectural - Engineering Design fees, which were approved by the
State.
The statement of probable cost for the selected construction contracts for the Burlington
Northern Railroad Depot Restoration Project is as follows:
Contract No. 2 - General Demolition: $ 38,000
Contract No. 5 - Steel: 87,626
Remaining Contracts (Not Yet Completed): 399,889
Architectural- Engineering Design Cost: 49,999
Projected Total Renovation Cost: $ 575,514
The project funding for the Burlington Northern Railroad Depot Restoration Project is as
follows:
Dubuque County Historical Society (Match) $131,464
Iowa DOT TEA-21 Grant 444,050
Total Renovation Project Funding $ 575,514
ACTION TO BE TAKEN
The City Council is requested to adopt the attached resolutions accepting the improvement
and establishing the final contract amount for Contract No. 2 - General Demolition and
Contract No. 5 - Steel, associated with the Burlington Northern Railroad Depot Restoration
Project.
Prepared by Robert Schiesl, P.E., Civil Engineer
cc: Pauline Joyce, Administrative Services Manager
Jerry Enzler, Mississippi River Museum
Mark Hantelmann, Mississippi River Museum
Kevin Eipperie, Durrant Group
Gary Schulte, Durrant Group
Paul Kalb, Conlon Construction
Roger Walton, P.E., Local Systems Engineer, IDOT
RESOLUTION NO. 62-03
ACCEPTING IMPROVEMENT
Whereas, the contracts for the Burlington Northern Railroad Depot
Restoration Project, Contract No. 2 - General Demolition and Contract No. 5 -
Steel have been completed and the City Manager has examined the work and
filed his certificate stating that the same has been completed according to the
terms of the contracts, plans and specifications and recommends its acceptance.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF DUBUQUE, IOWA:
Section 1. That the recommendation of the City Manager be approved
and that said improvements be and the same are hereby accepted.
BE IT FURTHER RESOLVED that the City Treasurer be and he is hereby
directed to pay to the contractor from the funding of the Dubuque County
Historical Society and the Iowa Department of Transportation TEA-21 Grant in
amounts equal to the amounts of his contracts, less any retained percentage
provided for therein.
Passed, approved and adopted this 3rd
__ dayof IVlarch , ,2003.
Terrance M. Duggan, Mayor
Attest:
Jeanne F. Schneider, City Clerk
RESOLUTION NO. 63-03
FINAL ESTIMATE
Whereas, the contracts for the Burlington Northern Railroad Depot
Restoration Project, Contract No. 2 - General Demolition and Contract No. 5 -
Steel have been completed and the City Engineer has submitted his final
estimates showing the costs thereof including the cost of estimates, notices and
inspection and all miscellaneous costs.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF DUBUQUE, IOWA:
Section 1. That the costs of said improvement of the Burlington
Northern Railroad Depot Restoration Project hereby determined to be
$38,000.00 for Contract No. 2 - General Demolition and $87,625.57 for Contract
No. 5 - Steel and the said amounts shall be paid from funding of the Dubuque
County Historical Society and the Iowa Department of Transportation TEA-21
Grant.
Passed, approved and adopted this 3rd __ day of March ,2003.
Terrance M. Duggan, Mayor
Attest:
Jeanne F. Schneider, CMC, City Clerk
CERTIFICATE OF
SUBSTANTIAL COMPLETION
CONSTRUCTION MANAGER - ADVISER EDITION
AIA DOC LINIP~VT ~7o4/CMa - Z~CT~ ONIC PORY~A T
OWNm []
CONSTRUCT!ON MANAGER []
ARCHITECT []
CONTRACTOR []
FLELD []
[]
COMPLBTIOIg OR MODIFICATION. AMT~..BNTICATION OF ~S ~O~C~LY D~ AM DO~ MAY BE ~E BY ~L~G AIA
PROIECT:
(Name and address)
C B & N Railroad Dept Shell Restoration
Ice Harbor Distdct
Dubuque, Iowa 52001
PROSECT NOS:
CONTRACT FOR: Contract ~e2 - Genera Demolition
TO OWNER:
City of Dubuque
50 West 13th Street
Dubuque, Iowa 52001
(Name and address)
ONTRAC z DATE: May 15. 2002
TO CONTRACTOR: Tricon Construction Group
10873 Wallerwoc~ Dr/ve
Dubuoue. Iowa 52003
(~a~e a~d address)
DATE OF ISSUANCE:
PROSECT OR DESIGNATED PORTION SHALL INCLUDE:
Selective General Demolition of existing Raiload Depot for Restoration Project
The Work performed under this Contract has been reviewed and found, to the Construction Manager's and Arcb2tect's best knowledge,
information and belief, to be substantially complete. Substantial Corn 1 ti ' '
designated portion thereof is sufficientlv complete ;~, .... ,-~--- ., ?t.e ? is the stage m the progress of the Work when the k
Work for its intended use The date ~q,h~ ~r~io~'~ '~,*~.~e ~.m me contract Documents so the Owner ca ...........
as ' ' . . ~ ,'* l,,,,u,,- mereo/aes~gnatea aoove is hereby established
which ~s also the date of cmmnencemem of applicable wanmtl~es required by the Contract Documents, except as stated below:
A list of items to be completed or corrected is attached hereto, The failure to kaclude any items on such lis1 does not alter the
responsibility of the Contractor to complete ail Work in accordaac-~ with the Contract Documents.
Co. ~'~ II<LIC;'flON MANAGER C~lon Construction - ]~Y Paul Kalb ~
DATE
ARCHITECT Dun'ant Architects BY Kevin Efpperle~ ' -
DAT~
The Contractor ~ complete or correct d~e Work on the ~t of items attached hereto ~,~nthh~ days ~om the above date of Substantla]
Completion.
'
The Owner accepts the Work or designated portion theranfas substantial] eom let
on (date). Y P e and will assume fuil possession thereof at (~ne)
OWNER City of Dubuque ~Y t~ob Schiesl D-ATE
be as follows:
FINAL WAIVER OF LIEN
FINAL WAIVER OF LIEN
1/16/03
STATE OF
COUNTY OF
TO WHOM IT MAY CONCERN:
Whereas the under:signed has been employed by
City of Dubuque
City Hall
Dubuque, IA 82001
To furnish for the premise known as
of which CB&N Railroad Depot Shell Restoration
The undersigned, for and in consideration of
Thirty-Eight Thousand and 00/100
CB&N Railroad Depot Shell Restoration
Ice Harbor District
Dubuque, IA 5200'1
is the owner
General Construction - Demolition
$ 38,000.00
Dollars.
and other good and valuable considerations, the receipt whereof is hereby acknowledged, do(es) nereoy waive and release
any and ali lien or cJaim of, or right to, lien, with respect to and on said above described premises, and the improvements
thereon, and on the monies or other considerations due or to become due from the owner, on account of labor, services,
material, fixtures, apparatus or machinery heratofora furnished by the undersigned for the above described premises.
The undersigned fur[her represents and warrants that he has paid ~or all the labor, materials, equipment ann services that
he has used or supplied or incorporated into the above premises where either taken from fully-paid or open stock or were
fully paid for.
this /(¢ "~' day of ~//-.~,~z.¥he~ 2003
(Name of Sole Ownership, Corporation~r.)Padnership)
Trico~ Construction Group
Donald J. Stumpf
NOTE: Alt waivers must be for the full amount paid. If waiver is for a corporation, name should be used, corporate seal
affixed and title of officer signing waiver should be set fort~; if waiver is for a partnership, the partnersi3~p name should be
used, partner should sign and designate himself as partner
CERTIFICATE OF
SUBSTANTIAL COMPLETION
CONSTRUCTION MANAGER
I ADVISER EDITION
AIA DOC~AffjAri~ GTo4/CA,Ia . Z£]SC~R OAric FOPu~Z4 T
owt,r~a
CONSTRUCTION MANAGER
ARCHITECT
CONTtL~CTOR
FIELD
· OTHER ' ~ []
COMPLEIrON OR MODifICATION. AUTHENTICATION OF THIS ELECTRONICALLy DRAFTED MA DOCUMENT MAy BE MADE BY LISiNG
PROIECT:
(~r~-.~. a.d ~r,~s) PROJECT NOS:
O B &, N Railroad Depot Shell· Restoration CONTRACT FOR: Contract ~ ~ Steel
lee.Harbor Diztr ct
Dubuqae; l'6wa 52001
CONTRACT DATE: May 20, 2002
TO CONTRACTOR: Renaissance Restorafion::lnc.
P. O.. Box 291
Galena, Illfnois 61038
DATE OF ISSUANCE:
PROfECT OR DESIGNATED PORTION SHALL INCLUDE:
FuCnish;and Jl~sta l, structuFal:steel:at-Raikead Depot Restoration Project
.The Work performe.d under this Contract has been reviewed and found, to the Con ' , -
information and belief, to be subsmntialiy comnlete. Subst~,-*~ ,'~---~-' .., struck, on Manager s and Architect s best knowledge
· - ...... mp~euon ~s me stage m the progress of the Work when the Work~oJ
designated portion thereof is sufficiently complete in accordance with the Contract Documents so the Owner can occupy or utilize the
Workf.or, it.s inten.ded use. The date of Substantial Completion of the Pro'ecl or o ' ' - ,
as wa,ca ,s also the date of commencement ora llcable warm, ties o~']med hv ~ .rtfion~t~e~of aes,gnated above zs hereby eslablished
PP re.___ -. -.e ~omract uocumants, except as stated below:
A list of items to be cmnpleted or corrected is attached hereto. The failure to include a.~j items on such list does not alter the
responsibility ofth~ Contractor to complete all Work in accordance with the Contract Documents.
CONSTRUCTION MANAGF.~ Conlon Construction BY Paul Kalb
¢o. · DATE
ARCHITECT DurrantArchitects BY Kev[n Eipperle DATE
The Contractor will complete or correct the Work on the list 0£ items attached hereto within clays [rom the above date o£ Substantial
Completion.
ONTR~CTOR Renaissance Restoration. ,n~. ~~__ --
Jnhe (tmdat~e)r' accepts the W°rk er deal§hated P°d'i°n them°£ as substantially c°mptem and will assume fu' p°ssession thereof at (time)
OWNF_J{ C~-ofDubuque BY Bob$chiesf DATE
be as follows
- CERTIFICATION O~ SUBSTANTIAL COMPLETION. CONSTRUCTION MANAGER~ADVISER EDITION - ~B92 EDITION AIA® WARNING:
photocop¥in8 violates U.S. copyr ght laws and will subject - -
the violator to legal prosecution. Th s document was e ectron coty produced wi~h
permission of the AIA a~d can be reproduced in accordance with your [icens~ withou* violation unt I ~he da~e of expiration as noted below. User
Document: g704 cbn shell renaissance.aid _ ]/21/2003. AIA License Number ~002891, which expires on 7/30'2003.
E[ed'ronic t:orma~ GTO4/CMa. 1992
FINAL WAIVER OF MECHANIC'S LIEN
STATE OF IOWA
COUNTY OF DUBUQUE
01/10/03
I/We flae tmdersigned have been employed by CITY OF DUBUQUE to furnish labor and/or materials for
the eonstnaction, repair or reeons~l~ction of the building, ~ improvemen~ to the buitdLng known as
Chicago, Burlington & Northern Raikoad Depot in the City/Town of Dubuque, Iowa, County of Dubuque.
I/We the undersigned, for and in eonsidea'atien of $ 4,381.28
The receipt whereof is hereby acknewledged, hereby waive and release any and all my/our claim of rights
to file and establish a mechanic's lien agaJnst the above-mentioned building ~d improvements, and the
above- described premise, given to me/us uadar the provisions of the statutes and laws of the State of
Iowa, relating to mechanic's liens ~ flae ac, count of labor or materials, or both, furnished, or which may be
furnished by me/us for, and an, the mentioned building, and the above-described premises, as of the above-
sUated date.
Dated this ~,Ox'~ dayof
RENAISSANCE RESTORATION INC.
P.O. Box 291
Galena, Illinois 61036
,200;z' ~
My Cemmission~xpires k~29/05