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City Attorney's Office (Legal) FY19 Budget PresentationCopyrighted February 7, 2018 City of Dubuque Public Hearings # 2. IT EM T IT LE:City Attorney's Of f ice (Legal Services) FY2019 Budget Presentation SUM MARY: SUGGEST ED DISPOSIT ION: ATTACHMENTS: Description Type FY19 City Attorney's Offic e (Legal) Budget Rec ommendation Supporting Documentation -23- Legal -24- This page intentionally left blank. -25- LEGAL DEPARTMENT Budget Highlights FY 2017 Actual FY 2018 Budget FY 2019 Requested % Change From FY 2018 Budget Expenses Employee Expense 667,823 676,656 715,560 5.7% Supplies and Services 244,909 247,208 249,943 1.1% Machinery and Equipment 566 —500 0.0% Total 913,298 923,864 966,003 4.6% Resources Administrative Overhead Recharges 345,208 428,657 456,307 6.5% Section 8 -Legal Services 820 820 —0.0% Cable TV -Legal Services 573 573 —0.0% Reimbursements 27 ——0.0% County Revenue —2,000 3,000 50.0% Total 346,628 432,050 459,307 6.3% Property Tax Support 566,670 491,814 506,696 14,882 Percent Increase (Decrease)3.0% Personnel - Authorized FTE 5.00 4.62 4.62 Significant Line Items Employee Expense 1. FY 2019 employee expense reflects a 1.5% wage package increase. 2. The Iowa Public Employee Retirement System (IPERS) City contribution increased from 8.93% in FY 2018 to 9.44% in FY 2019. This resulted in an increase of City IPERS expense of $2,694 in the Legal Services Department. The employee contribution increased from 5.95% in FY 2018 to 6.29% in FY 2019. 3. The City portion of health insurance expense decreased from $1,325 in FY 2018 to $1,193 in FY 2019 per month per contract which results in annual cost savings of -$6,360 or -10.00%. 4. Overtime expense is unchanged from $3,000 in FY 2018 to $3,000 in FY 2019. FY 2017 Actual was $3,012. 5. Sick Leave Payout unchanged from $14,957 in FY 2018 to $14,957 in FY 2019. 6. During Fiscal Year 2018, the City Attorney's contract rate was increased 19.89% (increase of $31,388). -26- Supplies & Services 7. Subscriptions decreased from $19,222 in FY 2018 to $14,948 in FY 2019 based on FY 2017 Actual actual $14,237 plus 5%. 8. Damage Claims increased from $130,501 in FY 2018 to $137,848 in FY 2019 based on a three year average of actual claims paid. The City reimburses Iowa Communities Assurance Pool (ICAAP) up to $20,000 per claim. 9. Education and Training unchanged from $13,500 in FY 2018 to $13,500 in FY 2019 based on actual estimated cost of conferences. 10. Administrative Judge unchanged from $14,724 in FY 2018 to $14,724 in FY 2019. This line item represents the cost for human rights complaint investigations including the public hearing expense for an administrative law judge. Machinery & Equipment 1. Purchase of equipment for FY 2019 includes: $500 for replacement of two desk phones. Revenue 11. Revenue received from Enterprise Funds for administrative overhead charges increased from $428,657 in FY 2018 to $456,307 in FY 2019. -27- CITY ATTORNEY’S OFFICE The mission of the City Attorney’s Office is to provide legal counsel to the City Council, City Manager, and all officials and departments of the City in matters relating to their official duties so that the City delivers excellent municipal services that support urban living and a sustainable City plan for the community’s future and that facilitate access to critical human services which result in financially sound City government and citizens getting services and value for their tax dollar. SUCCESS IS ABOUT PLANNING, PARTNERSHIPS, AND PEOPLE LEADING TO OUTCOMES -28- CITY ATTORNEY’S OFFICE The City Attorney’s Office is supported by 4.62 full-time equivalent employees. Overall, the department’s expenses are expected to increase by 4.6% in FY 2019 compared to FY 2018. Expenditures by Category by Fiscal Year -29- CITY ATTORNEY’S OFFICE Overview The chief legal officer of the City of Dubuque is the City Attorney, who provides counsel and direction to the City by attending meetings of the City Council and selected boards and commissions. The City Attorney is assisted by two full-time Assistant City Attorneys, a Paralegal, and a Legal Assistant. The City Attorney’s Office represents the City in all cases before the federal and state courts and administrative agencies where the City has an interest. The City Attorney’s Office processes all claims and suits for and against the City and provides written opinions to the City Council, boards and commissions, the City Manager, and City departments. The City Attorney’s Office assists in the preparation and review of legal documents, legislation, and other matters in which there is a City interest. The City Attorney’s Office prosecutes ordinance and traffic violations, represents City boards and commissions, provides advice on legal opinions to officials, department managers, and City employees, and drafts legal documents, memoranda, and opinions. Position Summary FY 2019 PARALEGAL 2.00 ASSISTANT CITY ATTORNEY 1.00 CITY ATTORNEY 1.00 SENIOR COUNSEL 0.62 Total FT Equivalent Employees 4.62 Highlights of the Past Year Derby Grange LLC - Entered into an agreement for a residential development at the northwest corner of John F. Kennedy Road and Derby Grange Road; the agreement anticipated adjacency and identified urban renewal as a mechanism for facilitating public improvements while stimulating private development and the provision of funds for low and moderate income housing throughout the City; attended City Development Board hearing on annexation in May 2017 which was approved; easements acquired to facilitate installation of water and sewer service to development and approximately an additional 200 acres in the area. Key West Drive and Twin Ridge Areas - Water and utility extensions coordinated with purchase of water system and county road improvements. Increased water pressure and quality to residents in these areas and expanded water service further beyond city limits south and toward the Airport Southwest Arterial Project Property Acquisitions - Seven condemnation appeals in District Court. -30- CITY ATTORNEY’S OFFICE Bee Branch Project Property Acquisitions - Continuing environmental issues for Morrison Brothers Property and Blum Properties for the Bee Branch Project. Bee Branch Railroad Project - Review construction documents and negotiation documents for the railroad acquisition for the Bee Branch Project. Flexsteel, Inc. - Development Agreement with Flexsteel, Inc. and Redevelopment Project Agreement with Flexsteel, Inc. and Dubuque Initiatives. • Property Tax Appeals - Disposed of eight property tax appeals on behalf of the Board of Review. • City Insurance Schedules - Complete revision of City’s standard insurance schedules for City projects and property Water and Other Utility Extensions - Obtained easements and properties necessary to run utilities beyond city limits out to the airport; secure new and future utility customers outside of city limits through the annexation process Airport Arbitration - Arbitration award to W.C. Stewart Construction. Funds paid to W.C. Stewart. 3000 Jackson Street - Enforcement and encouragement of sale to save the historically significant structure located at 3000 Jackson Street. Worked with City staff and potential new owners to establish a schedule and pathway toward demolition, stabilization, safety, and repair of this historically significant building. Land Exchange for Timber-Hyrst Park - Facilitated property transactions with property owners near City owned land for future development of a park. On-Going & Future Initiatives South Pointe - Working with Developer for a residential development on Rockdale Road; urban renewal identified as a mechanism for facilitating public improvements while stimulating private development and the provision of funds for low and moderate income housing through the City. Housing TIFs - On-going work with multiple developers to explore the use of Housing TIF to facilitate housing development. -31- CITY ATTORNEY’S OFFICE English Ridge URA Amendment and North Cascade Road URA Amendment - Added property to urban renewal area for purposes of facilitating additional public improvements which were not contemplated at the time of original adoption to facilitate construction and funding of CIWA water purchase. CIWA - Settlement Agreement signed January 2017. Addition of pump station and extension of water lines to expand service further beyond city limits and to areas in the Highway 20 and Southwest Arterial corridors. Assist with connection of new and expanded service areas to existing City water distribution system. Miracle League - Negotiating an agreement that contemplates City park use for the establishment, operation, and maintenance of a field and baseball league for people with disabilities. Pre-Annexation Agreements - Continue planned and managed growth and corresponding service extensions through the execution of pre-annexation agreements with property owners living in annexation study areas. Abandoned Property Reclamation (Iowa Code 657A.10A) - Work with City departments to identify abandoned/vacant properties throughout the City and successfully obtain title to the properties; rehabilitate the properties and sell to new home owners. Monitoring of Vulnerable Properties - Tracking of properties in foreclosure, bank-owned property, County owned property, and property for which the County is eligible to take ownership. Voluntary Compliance Agreement - On-going compliance with the Housing and Urban Development’s Voluntary Compliance Agreement. Forty hours of training provided to City staff as well as required Board/Commission members and City Council. Enhanced Neighborhood Support - Collaborate with departments to enforce City Code violations and to ensure compliance with judgments and court orders. Source of Income - On-going committee work and research as part of the two-year process to provide further direction to City Council. Departmental and Legal Code Enforcement - Collaboration with departments to develop work flow processes and procedures resulting in more consistent, uniform code enforcement and data gathering and tracking for properties throughout the City. Rent to Own - Meeting with State representative to discuss data gathering and evaluate whether state regulation is necessary. -32- CITY ATTORNEY’S OFFICE Performance Measures City Attorney's Office - Activity Statement Provide legal counsel to the City Council, City Manager, and all officials and departments of the City in matters relating to their official duties. Goal: Financially Responsible, High Performance City Organization Outcome #1: Provide timely, cost-efficient, quality services, and advice to support the City Council, City Manager, and all City departments in fulfilling their missions and goals. By providing general counsel, the City Attorney’s Office reduces the City’s cost from having to consult with outside counsel and provides timely and effective legal advice to departments and partner agencies. This also ensures City staff complies with all laws and regulations and allows the City to respond to citizens, City staff, and community needs and projects in an expedited and effective manner. • GENERAL COUNSEL - Provide day-to-day legal advice to City Council, the City Manager, administration, and boards and commissions of the City; attend meetings, conferences, and City Council meetings/work sessions to ensure City staff is complying with all laws and regulations. -33- CITY ATTORNEY’S OFFICE • LEGAL OPINIONS - Research and draft opinions on legal matters in response to requests of City Council and other City officials. • CONTRACTS AND OTHER LEGAL DOCUMENTS - Draft and/or review contracts and other legal documents to which the City is a party such as development agreements, which bring jobs and growth to the City. • CONVEYANCE OF REAL PROPERTY - Prepare deeds, examine titles, and conduct closings necessary for acquisition and disposition of real property. • ORDINANCES AND RESOLUTIONS - Research relevant law and prepare measures to implement policy decisions of City staff. Goal: Partnering for a Better Dubuque Outcome #2: Provide excellent customer service and promote workplace diversity. The City Attorney’s Office acquires information that is useful to the City Attorney’s Office in performing its services and cooperates with local organizations to provide timely and effective services, and also allows the City Attorney’s Office to operate more effectively. • TRAINING – Provide training such as landlord, fair housing, and leadership training and advice to assist in implementation of City policies. • CUSTOMER SERVICE - Provide courteous and timely referrals and response to citizen inquiries. Staff of the City Attorney’s Office attend annual conferences which provide advances and developments to the law so that staff can effectively communicate the changes to other City staff. • CONTINUING LEGAL EDUCATION - City Attorney Crenna Brumwell, Assistant City Attorney Maureen Quann, and Senior Counsel Barry Lindahl attended a total of 146 hours of continuing legal education during 2016. -34- CITY ATTORNEY’S OFFICE CITY STAFF INVOLVEMENT IN THE COMMUNITY Barry Lindahl Crenna Brumwell Maureen Quann Adjunct Lecturer at the University of Iowa College of Law Board Member, Foster Grandparent Program, part of Operation New View Serves on the Dubuque Museum of Art Special Events Committee Board member for Mentor Dubuque Member of the Riverview Center Board of Directors City’s Prescott School Partnership Trustee on the Clarke University Board of Trustees Every Child/Every Promise Wonder Women Planning Committee for Girl Scouts Goal: Great Place to Live Outcome #3: Advance, advocate, and safeguard the interests of the City within the bounds of the law and sustain City operations by assuring the City operates in accordance with municipal law. The City Attorney’s Office provides timely and effective legal advice on all legal issues and disputes. This helps reduce the costs of services by preventing future lawsuits and claims. • LITIGATION / LAWSUITS - Handle civil cases initiated by the City or brought against the City and provide a defense from lawsuits for the City and City employees and protects public taxpayers from lawsuits and assures the City operates according to law. • HUMAN RIGHTS – Administration, screening, review, and investigation of third party complaints of discrimination filed under Title 8 of the City Code; Review of Action Plan and Voluntary Compliance Agreement with HUD for complying with terms and conditions. • SIMPLE MISDEMEANOR COURT – Responsible for the prosecution of all violations of City criminal and civil codes before the Iowa District Court for Dubuque County. • CLAIMS – Process and investigate all claims filed against the City of Dubuque and collaborate with Public Entity Risk Services for those in excess of the deductible. • GRIEVANCE ARBITRATIONS AND CIVIL SERVICE APPEALS – Represent the City in grievance arbitrations and hearings before the Civil Service Commission. -35- Recommended Operating Revenue Budget - Department Total 76 - LEGAL SERVICES Fund Account Account Title FY16 Actual Revenue FY17 Actual Revenue FY18 Adopted Budget FY19 Recomm'd Budget 100 46205 COUNTY SHARE 0 6,942 2,000 3,000 46 - LOCAL GRANT AND REIMBURSE 0 6,942 2,000 3,000 100 53620 REIMBURSEMENTS-GENERAL 27 699 0 0 53 - MISCELLANEOUS 27 699 0 0 100 59280 FR SECTION 8 HOUSING 820 820 820 0 100 59290 FR CABLE TV 573 573 573 0 100 59610 FR WPC OPERATING 44,670 104,743 157,415 159,985 100 59620 FR STORMWATER OPERATING 31,178 33,368 36,268 37,468 100 59630 FR PARKING OPERATING 16,085 17,215 18,111 18,318 100 59640 FR WATER UTILITY 0 0 9,627 28,797 100 59670 FR REFUSE COLLECTION 121,161 129,671 128,529 131,747 100 59810 FR GARAGE SERVICE FUND 4,134 0 0 0 100 59940 FR DMASWA 49,773 53,269 78,707 79,992 59 - TRANSFER IN AND INTERNAL 268,394 339,659 430,050 456,307 76 - LEGAL SERVICES TOTAL 268,421 347,300 432,050 459,307 -36- Recommended Operating Expenditure Budget - Department Total 76 - LEGAL SERVICES Fund Account Account Title FY16 Actual Expense FY17 Actual Expense FY18 Adopted Budget FY 19 Recomm'd Budget 100 61010 FULL-TIME EMPLOYEES 500,666 418,730 393,074 430,905 100 61020 PART-TIME EMPLOYEES —74,511 108,106 109,734 100 61050 OVERTIME PAY 2,933 3,012 3,000 3,000 100 61091 SICK LEAVE PAYOFF —10,938 14,957 14,957 100 61092 VACATION PAYOFF —8,565 —— 100 61310 IPERS 44,971 44,315 45,558 51,893 100 61320 SOCIAL SECURITY 34,537 35,969 39,616 39,856 100 61410 HEALTH INSURANCE 72,617 63,600 63,600 57,240 100 61415 WORKMENS' COMPENSATION 1,826 1,910 1,974 1,627 100 61416 LIFE INSURANCE 330 269 787 275 100 61655 CAR ALLOWANCE 5,767 6,004 5,984 6,073 61 - WAGES AND BENEFITS 663,647 667,823 676,656 715,560 100 62010 OFFICE SUPPLIES 1,830 1,565 1,866 1,565 100 62030 POSTAGE AND SHIPPING 607 977 607 977 100 62031 PROCESSING MATERIALS 484 380 540 300 100 62050 OFFICE EQUIPMENT MAINT 294 225 300 232 100 62061 DP EQUIP. MAINT CONTRACTS 4,202 4,308 4,399 4,326 100 62110 COPYING/REPRODUCTION 2,148 3,418 2,148 3,418 100 62130 LEGAL NOTICES & ADS —22 —— 100 62170 SUBSCRIPTIONS-BOOKS-MAPS 16,753 14,237 19,222 14,948 100 62190 DUES & MEMBERSHIPS 2,775 3,080 2,831 3,080 100 62206 PROPERTY INSURANCE 167 141 145 — 100 62208 GENERAL LIABILITY INSURAN 2,684 2,775 2,913 1,951 100 62211 PROPERTY TAX 4,503 6,668 8,960 6,668 100 62221 DAMAGE CLAIMS 130,501 35,409 130,501 137,848 100 62230 COURT COSTS & RECORD FEES 94 1,491 96 1,491 100 62310 TRAVEL-CONFERENCES 6,942 5,943 8,950 8,950 100 62320 TRAVEL-CITY BUSINESS 66 898 1,000 1,000 100 62340 MILEAGE/LOCAL TRANSP 294 246 300 300 100 62360 EDUCATION & TRAINING 11,300 13,987 13,500 13,500 100 62411 UTILITY EXP-ELECTRICITY 1,547 1,608 1,609 1,809 100 62412 UTILITY EXP-GAS 463 456 509 479 100 62421 TELEPHONE 3,699 3,587 3,444 3,587 100 62424 RADIO/PAGER FEE 287 293 295 309 100 62433 CUSTODIAL SERVICES 3,996 3,975 4,604 4,082 100 62436 RENTAL OF SPACE 21,685 22,338 23,044 23,737 100 62663 SOFTWARE LICENSE EXP 42 51 43 51 100 62667 INTERNET SERVICES 408 361 408 361 100 62713 LEGAL SERVICES 166,492 87,758 —— 100 62714 ADMINISTRATIVE JUDGE 9,640 28,711 14,724 14,724 100 62756 EMPLOYEE RECOGNITION ——250 250 62 - SUPPLIES AND SERVICES 393,903 244,908 247,208 249,943 100 71120 PERIPHERALS, COMPUTER 79 ——— 100 71129 SCANNER 652 ——— 100 72418 TELEPHONE RELATED 197 566 1,125 500 71 - EQUIPMENT 928 566 1,125 500 76 - LEGAL SERVICES TOTAL 1,058,478 913,297 924,989 966,003 -37- Recommended Expenditure Budget Report by Activity & Funding Source 76 - LEGAL SERVICES LEGAL SERVICES - 76100 FUNDING SOURCE: GENERAL Account FY17 Actual Expense FY18 Adopted Budget FY19 Recomm'd Budget EQUIPMENT 566 1,125 500 SUPPLIES AND SERVICES 244,909 247,208 249,943 WAGES AND BENEFITS 667,823 676,656 715,560 LEGAL SERVICES 913,298 924,989 966,003 LEGAL SERVICES TOTAL $913,298.45 $924,989.00 $966,003.00 -38- C I T Y O F D U B U Q U E , I O W A DEPARTMENT DETAIL - PERSONNEL COMPLEMENT 76 LEGAL DEPARTMENT FY 2017 FY 2018 FY 2019 FD JC WP-GR JOB CLASS FTE BUDGET FTE BUDGET FTE BUDGET 61010 Full Time Employee Expense 100 430 GE-29 PARALEGAL 1.00 $59,130 2.00 $117,686 2.00 $120,201 100 600 GE-42 ASSISTANT CITY ATTORNEY 2.00 $229,486 1.00 $135,919 1.00 $139,787 100 625 Contract CITY ATTORNEY 1.00 $170,791 1.00 $139,469 1.00 $170,917 100 225 GE-25 LEGAL ASSISTANT II 1.00 $51,689 0.00 $—0.00 $— TOTAL FULL TIME EMPLOYEES 5.00 $511,096 4.00 $393,074 4.00 $430,905 61020 Part Time Employee Expense 100 4477 Contract SENIOR COUNSEL 0.00 $—0.62 $108,106 0.62 $109,734 TOTAL PART TIME EMPLOYEES 0.00 $—0.62 $108,106 0.62 $109,734 TOTAL LEGAL DEPARTMENT 5.00 $511,096 4.62 $501,180 4.62 $540,639 -39- CITY OF DUBUQUE, IOWA ACTIVITY PERSONNEL COMPLEMENT SUMMARY FY 2017 FY 2018 FY 2019 ACCT FD JC WP-GR POSITION CLASS FTE BUDGET FTE BUDGET FTE BUDGET Legal Services-FT 10076100 61010 100 625 CONT CITY ATTORNEY 1.00 $170,791 1.00 $139,469 1.00 $170,917 10076100 61010 100 600 GE-42 ASSISTANT CITY ATTORNEY 2.00 $229,486 1.00 $135,919 1.00 $139,787 10076100 61010 100 3600 GE-29 PARALEGAL 1.00 $59,130 2.00 $117,686 2.00 $120,201 10076100 61010 100 4440 GE-25 LEGAL ASSISTANT 1.00 $51,689 0.00 $—0.00 $— Total 5.00 $511,096 4.00 $393,074 4.00 $430,905 Legal Services - PT 10076100 61020 100 4477 CONT SENIOR COUNSEL 0.00 $—0.62 $108,106 0.62 $109,734 Total 0.00 $—0.62 $108,106 0.62 $109,734 TOTAL LEGAL DEPARTMENT 5.00 $511,096 4.62 $501,180 4.62 $540,639 -40- This page intentionally left blank. CITY ATTORNEY’S OFFICE Crenna Brumwell, City Attorney Barry Lindahl, Senior Counsel Maureen Quann, Assistant City Attorney Tracey Stecklein, Paralegal Jenny Messerich, Paralegal CRENNA o Voluntary Compliance Agreement –On-going compliance with the Housing and Urban Development’s Voluntary Compliance Agreement. Forty hours of training provided to City staff as well as required Board/Commission members and City Council. o Airport Arbitration –Arbitration award to W.C. Stewart Construction. Funds paid to W.C. Stewart. o Land Exchange for Timber-Hyrst Park –Facilitated property transactions with property owners near City owned land for future development of a park. o Rent to Own –Meeting with State representative to discuss data gathering and evaluate whether state regulation is necessary. o Fats, Oils, and Grease –On-going work with City staff to streamline process and develop template forms. CRENNA o Housing TIF Projects –On-going work with multiple developers to explore the use of Housing TIF to facilitate housing development. o Derby Grange LLC –Entered into an agreement for a residential development at the northwest corner of John F. Kennedy Road and Derby Grange Road; the agreement anticipated adjacency and identified urban renewal as a mechanism for facilitating public improvements while stimulating private development and the provision of funds for low and moderate income housing throughout the City; attended City Development Board hearing on annexation in May 2017 which was approved; easements acquired to facilitate installation of water and sewer service to development and approximately an additional 200 acres in the area. o South Pointe –Working with Developer for a residential development on Rockdale Road; urban renewal identified as a mechanism for facilitating public improvements while stimulating private development and the provision of funds for low and moderate income housing through the City. o Human Rights Cases -Closed 11 cases, including investigation and interviews, resulting in 3 administrative closures, 1 mediation, 2 no probable cause, 2 right-to-sue, and 3 referrals to the Iowa Civil Rights Commission o ICRC/HUD –Defense of complaints filed against the City •1 Department of Housing and Urban Development •6 Iowa Civil Rights Commission o Monthly meetings on enforcement of new nuisance ordinance standards -Since August of 2014, 48,043 calls, complaints, or otherwise have been evaluated. The evaluation resulted in 195 properties identified with three (3) or more calls for service. The properties have received follow-up with either the residents, property owners, or both. o Source of Income –On-going committee work and research as part of the two-year process to provide further direction to City Council. CRENNA o Inventory of Marginal Properties –Tracking of properties in foreclosure, bank-owned property, enforcement properties, County owned property, and property for which the County is eligible to take ownership. o Acquiring Title to Properties –Work with City departments to identify abandoned/vacant properties throughout the City and successfully obtain title to the properties; rehabilitate the properties and sell to new home owners. •11 properties awarded to City •2 properties -owners resolved issues after petition filed •8 petitions pending •14 properties under evaluation •English Ridge and North Cascade Road URA Amendments –Added property to urban renewal area for purposes of facilitating additional public improvements which were not contemplated at the time of original adoption to facilitate construction and funding of CIWA water purchase. CRENNA BARRY o Southwest Arterial Project Property Acquisitions –Seven condemnation appeals in District Court. o Bee Branch Project Property Acquisitions –Continuing environmental issues for Morrison Brothers Property and Blum Properties for Bee Branch Project. o Bee Branch Railroad Project –Review construction documents for the railroad acquisition for the Bee Branch Project. o Flexsteel, Inc.–Development Agreement with Flexsteel, Inc. and Redevelopment Project Agreement with Flexsteel, Inc. and Dubuque Initiatives. BARRY o Property Tax Appeals –Disposed of eight property tax appeals on behalf of the Board of Review. o City Insurance Schedules –Complete revision of City’s standard insurance schedules for City projects and property. o Workers Compensation Claims –The Personnel Office and the City Attorney’s Office contract the services of Attorney Les Reddick of Kane, Norby & Reddick, P.C. for the handling of City of Dubuque Workers Compensation Claims. Throughout the claims process, the Personnel Office and the City Attorney’s Office work closely with Mr. Reddick while he negotiates or litigates the claims. The City Manager and the Personnel Manager must approve any proposed settlement. Also, before a claim is settled, the proposed settlement is presented to the City Council for its approval. In 2017, 10 Workers Compensation Claims were received by the City of Dubuque, of which five are pending and five have been settled. MAUREEN o Annexation/Extension of Utilities •Obtained easements and properties necessary to run utilities beyond City limits out to the Airport; secure new and future utility customers outside of City limits through the pre-annexation process. •Continue planned and managed growth and corresponding service extensions through the execution of pre-annexation agreements with property owners living in annexation study areas. o Key West Drive and Twin Ridge Areas –Water and utility extensions coordinated with purchase of water system and county road improvements. Increased water pressure and quality to residents in these areas and expanded water service further beyond City limits south and toward the Airport. o IFA SRF Funding –Approved for funding in June 2017. Improvements include water line extensions and a pump station that will enhance water service to people living in the 3rd and 4th water pressure zones in Dubuque and the nearby surrounding area. MAUREEN o CIWA –Settlement Agreement signed December 2016. Implementation of Settlement Agreement terms and conditions are ongoing. Addition of pump station and extension of water lines to expand service further beyond City limits and to areas in the Highway 20 and Southwest Arterial corridors. Assist with connection of new and expanded service areas to existing City water distribution system. o Enhanced Neighborhood Support –Collaborate with departments to enforce City Code violations and to ensure compliance with judgments and court orders. o Departmental and Legal Code Enforcement –Collaboration with departments to develop work flow processes and procedures resulting in more consistent, uniform code enforcement and data gathering and tracking for properties throughout the City. MAUREEN o Litigation, Arbitration, and Civil Service Hearings •Represented the City of Dubuque in the prosecution of approximately 1,300 simple misdemeanors and municipal infractions. •Represented the City in workforce arbitration proceedings. •Represented the City in civil service hearings. o Miracle League –Negotiating an agreement that contemplates City park use for the establishment, operation, and maintenance of a field and baseball league for people with disabilities. o 3000 Jackson Street –Enforcement and encouragement of sale to save the historically significant structure. Worked with City staff and potential new owners to establish a schedule and pathway toward demolition, stabilization, safety, and repair of this building. •Construction and bidding •Right of way management •Affordable Care Act Compliance •Federal and state case law updates •Transportation network companies (Uber) regulation •Drone regulation •Supreme Court EEOC decisions •Voting Rights Act •Federal Endangered Species Act •Land use regulations •Telecommunications and broadband legislation •Legislative prayer limitations •Body cameras •Handling police shootings •Stormwater regulation •Outdoor lighting •Disaster preparedness •Nuisance properties •Securities law for municipalities •Civil rights liability of municipalities •Environmental law CONTINUING LEGAL EDUCATION 126 TOTAL HOURS OF CLE ATTENDED DURING 2017 BARRY, CRENNA, & MAUREEN TRACEY Claims o Prepare Report to Council o Investigate and correspond with Public Entity Risk Services Claim Representative, Department Manager, and Claimant through claim resolution •The Iowa Communities Assurance Pool (ICAP) was established in 1986 as a group self- insurance program for Iowa public entities under Iowa Code Section 670.7. •ICAP’s primary goal is to provide for the joint and cooperative action of its members (relative to their financial and administrative resources) for two purposes: to provide risk management services and risk-sharing facilities to members and their employees and to protect each member of the pool against liability. •ICAP claims are handled by Public Entity Risk Services of Iowa (PERSI), a specialty claims and loss control service firm. TRACEY o Property Tax Appeals -Assist City Attorney and City Assessor with correspondence, court proceedings, and preparation and filing of settlement documents o Process garnishments documents o Prepare Real Estate Documents for Property Acquisitions/Sales o Prepare appeals, briefs, and other court documents o Maintain/Monitor budget o Manage Accounts Payables / Purchase Orders o Manage payroll JENNY Simple Misdemeanor Court o Prepare/file documents for court appearances o Correspond with outside counsel, police officers, judges, and court administration, and with citizens regarding their court cases o File municipal infractions o Issue subpoenas o Follow-up on court orders o Assist Maureen in preparing for trials JENNY o Human Rights Investigations –Draft correspondence, schedule interviews, and monitor files o Bankruptcies and Foreclosures –Notify City staff and monitor files o Nuisance Ordinance/Standards –Compile monthly information o Property Lists and Transactions –Track monthly information, prepare correspondence and closing documents o Alcohol and Tobacco Compliance –Work with Police Department to enforce violations of compliance checks o Boards and Commissions –Continue to update all ordinances for consistency Questions? Thank you!