City Council FY19 Budget PresentationCopyrighted
February 7, 2018
City of Dubuque Roll Call #
IT EM T IT LE:City Council FY2019 Budget Presentation
SUM MARY:
SUGGEST ED DISPOSIT ION:
ATTACHMENTS:
Description Type
FY19 City Counc il Budget Recommendation Supporting Documentation
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City Council
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CITY COUNCIL
Budget Highlights
FY 2017
Actual
FY 2018
Budget
FY 2019
Requested
% Change
From FY 2018
Budget
Expenses
Employee Expense 80,627 78,867 85,169 8.0%
Supplies and Services 35,259 67,861 61,796 -8.9%
Machinery and Equipment —375 —0.0%
Total 115,886 147,103 146,965 -0.1%
Resources
Reimbursements 7,547 ——0.0%
Total 7,547 ——0.0%
Property Tax Support 108,339 147,103 146,965 (138)
Percent Increase (Decrease)-0.1%
Personnel - Authorized FTE 3.50 3.50 3.50
Significant Line Items
Employee Expense
1. The Iowa Public Employee Retirement System (IPERS) City contribution increased from 8.93%
in FY 2018 to 9.44% in FY 2019. This resulted in an increase of City IPERS expense of $375 in
City Council. The employee contribution increased from 5.95% in FY 2018 to 6.29% in FY 2019.
2. Effective January 1, 2018, the compensation for the mayor increased from $13,000 to $13,800
per year (average annual increase of 1.20% over four years since the last increase on January
1, 2014) and the compensation for the city council members increase from $9,700 to $10,300
per year (average annual increase of 1.21% over four years since the last increase on January
1, 2014). This change in compensation was recommended by the City Council Compensation
Task Force.
Supplies & Services
3. Conferences is unchanged from $25,640 in FY 2018 to $25,640 in FY 2019. This line item
includes $3,090 per City Council member ($21,630) for conferences, meetings and travel and
$4,800 for the Mayor for conference travel, including attendance at the US Conference of
Mayors meetings. It is believed that greater expectations for regional, state and federal
cooperation include some level of participation in the following: National League of Cities, Iowa
League of Cities, Iowa Department of Economic Development SMART Conference, Iowa
League Legislative Days, and other meetings that occur on issues or initiatives throughout the
year.
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4. City Business Travel is unchanged from $7,000 in FY 2018 to $7,000 in FY 2019. This line item
is budgeted at $1,000 per Council Member and represents City business mileage
reimbursement.
5. Dues and Memberships increased from $18,140 in FY 2018 to $18,550 in FY 2019. This line
item is based on the actual cost of the membership to Iowa League of Cities (increased from
$12,529 in FY 2018 to $13,281 in FY 2019) and US Conference of Mayors (decreased from
$5,611 in FY 2018 to $5,269 in FY 2019).
6. Sister City Program decreased from $5,765 in FY 2018 to $0 in FY 2019 due to being moved to
the City Clerk budget in Fiscal Year 2019. The City Clerk oversees the Sister City program in
conjunction with the Convention and Visitors Bureau.
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CITY COUNCIL
Dubuque operates under the council-manager form of local government, which combines the political leadership
of elected officials in the form of a city council, with the managerial experience of an appointed local government
manager, the city manager.
The City Council is supported by 3.50 full-time equivalent employees, which accounts for 57.95% of the
department expense as seen below. Overall, the departments’ expenses are expected to decrease by
(0.09)% in FY 2019 compared to FY 2018.
Expenditures by Category by Fiscal Year
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Recommended Operating Revenue Budget - Department Total
70 - CITY COUNCIL
Fund Account Account Title
FY16 Actual
Revenue
FY17 Actual
Revenue
FY18 Adopted
Budget
FY19 Recomm'd
Budget
100 53605 MISCELLANEOUS REVENUE 15 0 0 0
100 53620 REIMBURSEMENTS-GENERAL 3,797 7,547 0 0
53 - MISCELLANEOUS 3,812 7,547 0 0
70 - CITY COUNCIL TOTAL 3,812 7,547 0 0
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Recommended Operating Expenditure Budget - Department Total
70 - CITY COUNCIL
Fund Account Account Title
FY16 Actual
Expense
FY17 Actual
Expense
FY18 Adopted
Budget
FY 19 Recomm'd
Budget
100 61020 PART-TIME EMPLOYEES 71,748 72,843 71,200 76,600
100 61310 IPERS 6,408 6,339 6,357 7,230
100 61320 SOCIAL SECURITY 1,040 1,172 1,035 1,109
100 61415 WORKMENS' COMPENSATION 264 273 275 230
61 - WAGES AND BENEFITS 79,460 80,627 78,867 85,169
100 62010 OFFICE SUPPLIES 47 25 100 100
100 62030 POSTAGE AND SHIPPING 0 0 25 0
100 62050 OFFICE EQUIPMENT MAINT 438 450 463 466
100 62061 DP EQUIP. MAINT CONTRACTS 1,463 1,463 1,959 1,867
100 62090 PRINTING & BINDING 446 0 455 0
100 62170 SUBSCRIPTIONS-BOOKS-MAPS 0 0 100 0
100 62190 DUES & MEMBERSHIPS 17,089 17,798 18,140 18,550
100 62208 GENERAL LIABILITY INSURAN 1,879 1,942 2,039 1,712
100 62310 TRAVEL-CONFERENCES 19,481 8,271 25,640 25,640
100 62320 TRAVEL-CITY BUSINESS 1,766 860 7,000 7,000
100 62340 MILEAGE/LOCAL TRANSP 0 368 300 368
100 62360 EDUCATION & TRAINING 348 0 3,500 3,500
100 62421 TELEPHONE 885 715 885 715
100 62424 RADIO/PAGER FEE 573 586 590 614
100 62662 SISTER CITY PROGRAM 4,436 1,516 5,765 0
100 62667 INTERNET SERVICES 1,113 1,264 900 1,264
100 62716 CONSULTANT SERVICES 4,921 0 0 0
62 - SUPPLIES AND SERVICES 54,885 35,258 67,861 61,796
100 72410 PAGER/RADIO EQUIPMENT 0 2,571 0 0
100 72418 TELEPHONE RELATED 0 0 375 0
71 - EQUIPMENT 0 2,571 375 0
70 - CITY COUNCIL TOTAL 134,345 118,456 147,103 146,965
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Recommended Expenditure Budget Report by Activity & Funding Source
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LEGISLATION & POLICY - 70100
FUNDING SOURCE: GENERAL
Account FY17 Actual Expense FY18 Adopted Budget FY19 Recomm'd Budget
EQUIPMENT 2,571 375 —
SUPPLIES AND SERVICES 35,259 67,861 61,796
WAGES AND BENEFITS 80,627 78,867 85,169
LEGISLATION & POLICY 118,457 147,103 146,965
CITY COUNCIL TOTAL $118,457.28 $147,103.00 $146,965.00
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C I T Y O F D U B U Q U E , I O W A
DEPARTMENT DETAIL - PERSONNEL COMPLEMENT
70 CITY COUNCIL
FY 2017 FY 2018 FY 2019
FD JC WP-GR JOB CLASS FTE BUDGET FTE BUDGET FTE BUDGET
61020 Part Time Employee Expense
100 175 NA-21 MAYOR 0.50 $13,050 0.50 $13,000 0.50 $13,600
100 12 NA-20 COUNCIL MEMBER 3.00 $58,446 3.00 $58,200 3.00 $63,000
TOTAL PART TIME EMPLOYEES 3.50 $71,496 3.50 $71,200 3.50 $76,600
TOTAL CITY COUNCIL 3.50 $71,496 3.50 $71,200 3.50 $76,600
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CITY OF DUBUQUE, IOWA
ACTIVITY PERSONNEL COMPLEMENT SUMMARY
FY 2017 FY 2018 FY 2019
ACCT FD JC WP-GR POSITION CLASS FTE BUDGET FTE BUDGET FTE BUDGET
City Council-PT
10070100 61020 100 175 NA-21 MAYOR 0.50 $13,050 0.50 $13,000 0.50 $13,600
10070100 61020 100 12 NA-20 COUNCIL MEMBER 3.00 $58,446 3.00 $58,200 3.00 $63,000
Total 3.50 $71,496 3.50 $71,200 3.50 $76,600
TOTAL CITY COUNCIL 3.50 $71,496 3.50 $71,200 3.50 $76,600
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