Minutes_Arts Commission 8 25 09MINUTES
ARTS AND CULTURAL AFFAIRS ADVISORY COMMISSION
Tuesday, August 25, 2009
Board Room, Carnegie Stout Public Library
360 W. 11t" Street, Dubuque, Iowa
Meeting was called to order at 4:30 p.m. following staff assurance of
compliance with the Iowa Open Meeting Law.
Commissioners present: Paul Hemmer, Ellen Henkels, Louise Kames, Paul
Kohl, Sue Riedel, Geri Shafer, Julie Steffen. Staff Present: Jerelyn O'Connor,
Jan Stoffel
Approval of Minutes of June 23, 2009. Motion by Hemmer, seconded by
Shafer to approve. Motion carried 7-0.
NEW BUSINESS:
1. Oath of Office -Newly Appointed Commissioners
Chair Shafer administered the Oath of Office to Ellen Henkels. She was selected
by the City Council to remain on the Commission for another three-year term,
ending in June 2012.
2. Explanation of Budget Process
Jerelyn O'Connor presented information about the City's budget process and
how it relates to the Commission. The Council will be setting their priorities at
their annual goal setting this week, including establishing priorities for upcoming
fiscal year. The city council priorities are used in preparing the budget that the
City Manager presents to city council. The Commission can make
recommendations to staff who will submit to the City Manager.
3. Determination of budget improvement recommendations
The Commission will work with staff for recommendations but favored requesting
more funds for the Operating Support Grant program. Consensus of the
Commission was to place this item on the September commission agenda for
further discussion. The Commission also discussed that the funding source for
the special projects grant program is limited because it is a ten loan repayment
from the Convention and Visitors Bureau. The consensus of the commission
was to not request an increase in the special projects grant program funding at
this time.
4. Activities for Arts and Humanities Month
The Commission reviewed suggestions from Americans for the Arts tool kit for
National Arts and Humanities Month in October. Shafer will take a Proclamation
to City Council, write an article for Julien's Journal and will contact the Mayor for
an article for 365ink. Hemmer offered to produce a series of radio public service
announcements on behalf of the Commission featuring arts and culture
organizations in Dubuque. Kohl will solicit statements from area artists on what
inspired them to become involved in
their art. Stoffel will compile a list of arts and cultural events taking place in
the City during October prepare a media release and publish a special
Arts and Humanities section on the arts and culture website at
www.cityofdubugue ora/arts&culture to publicize the month's activities.
OLD BUSINESS:
1. Strategic Plan Update
Discussion was tabled until the September 22 meeting.
2. Art on the River Update.
In order to appeal to citizens and tourists alike, 3000 walking tour
brochures will be distributed to 45 sites throughout the City.
ITEMS FROM THE COMMISSION:
INFORMATION SHARING:
ITEMS FROM THE PUBLIC:
ADJOURNMENT
The next Commission meeting is scheduled for September 22 and will begin at
4:30 p.m. Motion by Hemmer and second by Riedel to adjourn the meeting at
6:00 p.m. Motion carried 7=0.
Ily submitted,
minutes were passed and approved on _ ((u l ZDO
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S e iedel, S cretary
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